HomeMy WebLinkAbout15 - Library CheckCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
December 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 -717 -3810
lkatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
FY 2006/2007 EXPENDITURE ACCOUNTS.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $121,650 in Account
No. 4090 -5893 (Library Foundation Donations) and increase expenditure estimates by
the same amount in Division 4090 (Foundation) and 4060 (Literacy).
DISCUSSION:
A check from the Newport Beach. Public Library (NBPL) Foundation in the amount of
$121,650, approved by the Board of Library Trustees on Tuesday, September 19, 2006,
will be presented to City Council. A facsimile of the original check will be presented to
City Council on December 12.
The entire donation will be deposited into 4090 (NBPL Foundation) expenditure
accounts, with the exception of $5,000 to be deposited directly into 4060 (Literacy), to
support innovative Library services as detailed below. Various donors have made
restricted donations to the Crean Mariners Library totaling $10,000. These funds will be
used to purchase new materials to support school assignments for the new library.
4090 -8142 (Computer Supplies)
Electronic Services 1 $2,5001
Podcasting:
Purchase of a MAC and peripherals to allow podcasting.
4090 -8260 (Library Materials)
Collection Enhancement 1 $100,0001
Crean Mariners Youth Collections: $10,000
New materials to support school assignments
System -wide: $25,000
Children's favorite books for all branches
Adult Collection — System -wide: $35,000
Fiction and non - Fiction best sellers
7 -Day DVDs: $10,000
Replacement of classics DVDs
1 -Day DVDs: $5,000
Demand for new releases
Audio Books: $15,000
Books on CD; classics and additional copies
4090-8012
Programming 1 $8,750
The Imagination Celebration: $3,000
The Foundation has traditionally supported The Imagination Celebration, a county-wide
library celebration to expose children to the arts and sciences. A total of $3,000 has
been gifted for these events.
START: $750
Students and Senior citizens discuss books online throughout the school year,
concluding with a luncheon. The program is a joint effort with local high schools.
General Children's Programs: $5,000
Funding provides for professional storytellers & performers, book & craft dubs, special
events (National Library Week, Author's Festival) and supplies for story times.
4090- 9000 Office Equipment)
Equipment for Technical Processing Services 1 $5,400
RTI ECO -Smart Disc Repair and DiscChek 100 Inspector:
Purchase of a complete optical disc inspection and repair system. Both machines are
fully automatic and will make it easy for Technical Processing staff to inspect and repair
the CDs, DVDs and Books on CD.
4060 -
Literacy Program
The Literacy Program is primarily supported by grants for salaries and donations for
program elements. The amount of $5,000 has been donated to provide support to
Literacy Program in the following budgets:
4060 -8010
Advertising & Public Relations
$
150
4060 -8080
Contract Professional Services
$
300
4060 -8100
Travel & Meetings
$
750
4060 -8105
Training
$
350
4060 -8140
Office Supplies
$
300
4060 -8200
Special Department Supplies
$
150
4060 -8260
Library Materials
$3,000
TOTAL: $121,650
Submitted
i
Attachment: copy of check for $121,650 from the NBPL Foundation
11'001897,13 is1 2 2000 24 7e:321254LWSI"
Newport Beach Library Foundation
1897
Newport Beach Public Library 1214/2006
Checking /Savings- Operating:1001 • Well Wish List FY06 -07 121,650.00
Wells Fargo Business 121,650.00
City of Newport Beach NO. BA- 07BA -032
BUDGET AMENDMENT
.2006 -07 AMOUNT: E121,650.00
EFFECT ON BUDGETARY FUND BALANCE:
rq Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations �X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations and revenue estimates to accept a contribution from the Newport Beach
Library Foundation for maintenance and operation expenditures.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Account
4090 5893
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
4090
8142
4090
8260
4090
8012
4090
9000
Description
Description
NB Library Foundation
Description
NB Library Foundation - Supplies: Computer
NB Library Foundation - Library Materials
NB Library Foundation - Programming
NB Library Foundation - Office Equipment
Amount
Debit Credit
$121,650.00
$2,500.00
$100,000.00
$8,750.00
$5,400.00
4060
8010
Literacy - Advertising & Public Relations
150.00
4060
8080
Literacy - Services: Prof & Tech
$300.00
4060
8100
Literacy - Travel & Meetings NOC
$750.00
4060
8105
Literacy - Training
350.00
4060
8140.
Literacy - Supplies: Office
300.00
4060
8200
Literacy - Special Dept Supplies NOC
$150.00
4060
8260
Literacy - Library Materials
$3,000.00
' Automatic System Entry.
Signed: �t' /�
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Financial Approval: AdministrabvgServices Director
Date
Signed:
Administrative ApprgAl: Cify Manager
D e
Signed:
City Council Approval: City Clerk Date