HomeMy WebLinkAbout08 - Street-Parking Lot-Storm Drain ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. a
December 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949- 6443315 or atran @city.newport- beach.ca.us
SUBJECT: 2006 -2007 CITYWIDE STREET, PARKING LOT, AND STORM DRAIN
IMPROVEMENTS - AWARD OF CONTRACT NO. 3793
RECOMMENDATIONS:
Approve the plans and specifications.
2. Award Contract No. 3793 to All American Asphalt for the Total Bid Price of
$1,392,333.50, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $147,000 to cover the cost of unforeseen work and an
amount of $30,589 for geotechnical/materials testing services for the entire
project and $32,000 for irrigation improvements and electrical repairs within the
Corona del Mar (CDM) Main Beach Parking Lot.
4. Approve a Budget Amendment appropriating $202,358 from unappropriated
General Fund balance to Account No. 7013- C5100019 — Street, Bikeway and
Parking Lot Improvements; and $320,000 from unappropriated Traffic
Congestion Relief Fund into the following three accounts: 7191- C5100857
($90,932) — Spyglass & Harbor View Hills South Pavement Rehabilitation, 7191 -
05100886 ($63,845) — 15"' Street Rehabilitation and 7191 - 05100829 ($165,223)
— West Bay Avenue Street Rehabilitation.
5. Approve a Budget Amendment transferring $46,770 from FY 05106 Sidewalk
Curb Gutter Replacement project (7013- C3140850) to the Street, Bikeway and
Parking Lot Improvements project (7013- C5100019).
Citywide Street, ParMng Lot and Storm Drain Improvamen%s FY200 &2007 — Award of Contract No. 3793
December 12, 2006
Page: 2
DISCUSSION:
At 10:00 a.m. on November 29, 2006 the City Clerk opened and read the following bids
for this project:
The low total bid amount is 3.1 percent below the Engineer's Estimate of $1,437,000.00.
The low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. All American Asphalt has
satisfactorily completed similar projects for the City and other municipalities.
The project involves cold milling and overlaying existing streets and parking lots,
reconstructing Isolated pavement, removing and replacing concrete curb and gutters and
curb access ramps, adjusting manhole frame and covers, water valve and survey
monument frame and covers, replacing traffic signal detector loops, and install pavement
striping, markings and markers. It also involves minor storm drain improvements.
Pursuant to the Contract Specifications the Contractor will have 80 consecutive working
days to complete the work. The first order of work will be the areas near the beach
starting with the Marine Avenue Bridge Pavement Rehabilitation, Corona del Mar and
"A" Street Beach Parking Lots, 15th Street, West Bay Avenue and Seashore Drive will
follow Marine Avenue. The Spyglass Hill and Harbor View Hills South Areas Street
Rehabilitations will be performed last.
Environmental Review:
The project was determined to be exempt from the California Environmental. Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City s official publication and in
construction industry publications. Affected residents and businesses will be noticed by
the contractor with City prepared notices ten days and two days prior to starting work in
their area.
Bidder
Total Bid Amount
Correct Bid Amount
Low
All American Asphalt
$1,393,393.00
$1,392,333.50
2
Palp Inc. DBA Excel Paving Co.
$1,426,592.00
$1,432,392.00
3
Sequel Contractors, Inc.
$1,436,184.00
N/A
4
Shawnan
$1,459,617.00
$1,469,227.00
5
R.J. Noble Company
$1,544,614.80
$1,543,114.80
The low total bid amount is 3.1 percent below the Engineer's Estimate of $1,437,000.00.
The low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. All American Asphalt has
satisfactorily completed similar projects for the City and other municipalities.
The project involves cold milling and overlaying existing streets and parking lots,
reconstructing Isolated pavement, removing and replacing concrete curb and gutters and
curb access ramps, adjusting manhole frame and covers, water valve and survey
monument frame and covers, replacing traffic signal detector loops, and install pavement
striping, markings and markers. It also involves minor storm drain improvements.
Pursuant to the Contract Specifications the Contractor will have 80 consecutive working
days to complete the work. The first order of work will be the areas near the beach
starting with the Marine Avenue Bridge Pavement Rehabilitation, Corona del Mar and
"A" Street Beach Parking Lots, 15th Street, West Bay Avenue and Seashore Drive will
follow Marine Avenue. The Spyglass Hill and Harbor View Hills South Areas Street
Rehabilitations will be performed last.
Environmental Review:
The project was determined to be exempt from the California Environmental. Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City s official publication and in
construction industry publications. Affected residents and businesses will be noticed by
the contractor with City prepared notices ten days and two days prior to starting work in
their area.
Citywide Street, Parldng Lot and Storm Drain Improvements -FY200 6-2007 — Award of Contract No. 3793
December 12, 2006
Page: 3
Geotechnical. Material Testing and Miscellaneous Services:
In addition to the contract costs, approximately $30,589.00 in geotechnical and material
testing services is estimated for this project. Also, prior to completing the paving
improvements for the CDM Main Beach Parking lot, staff recommends replacement of
the existing irrigation system for the median planters within the parking lot. Bids for this
effort have been requested and one has been received for just under $22,000, which
includes $2,000 for unknown conditions.
Minor electrical repairs to the street light system will also be completed prior to paving
the parking lot, estimated at $10,000. Staff is requesting $32,000 in additional funds to
accomplish both the irrigation improvements and electrical repairs.
Funding Availability:
The FY 2006107 Capital Improvement Program budget includes funds for various street
rehabilitation, parking lot and storm drain improvements. Proposed project costs exceed
monies available in the current budget. This Council Memo requests additional
appropriations from the Gas Tax Fund and Traffic Congestion Relief Fund. To minimize
the need for new appropriations, staff has identified unspent monies available from the
recently completed FY 05106 Sidewalk Curb Gutter Replacement project, Bay Avenue
Drainage projects, Water Distribution and Piping, and Assessment District 69 construction
project. There is no material reduction in scope of work to be performed in each
respective project as a result of this action. Upon approval of the recommended Budget
Amendments, sufficient funds will be available in the following accounts:
Account Description
Account Number
Amount
Gas Tax — Marine Avenue Bridge Pavement
7181- C5100832
$125,300.00
Rehabilitation
Gas Tax —15"' Street Rehabilitation
7181- C5100886
$100,000.00
Gas Tax — Bay Avenue Rehabilitation
7181- C5100829
$60,940.00
Gas Tax — General Street Rehabilitation
7181- C5100302
$14,505.00
Water Fund —Water Distribution and Piping
7501- C5500074
$8,000.00
Measure M — Spyglass & Harbor View Hills South
7281- C5100857
$412,100.00
Areas Street Rehabilitation
Assessment District 69
74069 -9804
$7,999.00
General Fund — Street, Bikeway and Parking Lot
7013- C5100019
$446,928.50
Improvements
General Fund — West Bay Avenue Drainage
7012- C5100829
$106,150.00
Improvement
Traffic Congestion Relief— Spyglass & Harbor
7191- C5100857
$80,932.00
View Hills South Areas
Traffic Congestion Relief -15"' Street
7191- C5100886
$63,845.00
Rehabilitation
Traffic Congestion Relief — West Bay Avenue
7191- C5100829
$168,223.00
Rehabilitation
Total: $1,601,922.50
Citywide Street, Parking Lot and Storm Drain Improvements- FY2006 -2007 — Award of Contract No. 3793
December 12,2006
Page: 4
Proposed uses are as follows:
Vendor
Prose j
Amount
All American Asphalt
_ _
Construction Contract
$1,392,333.50
All American Asphalt
_
Construction Contingency j
$147,000.00
r Harrington Geotechnical
Materials Testing
$30,589.00
TBD by bidding process
Irrigation Modifications
$22,000.00
Pouk & Steinle Inc.
T &M Electrical Repair
Total:
$10,000.00
$1,601,922
Prepared by:
AndyTran, P.E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Submitted by:
. Badum
lic Works Director
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City of Newport Beach NO. BA- 07BA -635
BUDGET AMENDMENT
2006 -07 AMOUNT: $522,358.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated General Fund Balance to Street, Bikeway, and Parking Lot
Improvements by $202,358 and increase expenditure appropriations from unappropriated Traffic Relief Fund Balance to
Spyglass & Harbor View Hills South Pavement Rehabilitation by $90,932, 15th Street Rehabilitation by $63,845, and
West Bay Avenue Street Rehabilitation by $165,223 for citywide street, parking lot, and storm drain improvements.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3605 General Fund - Fund Balance $202,358.00 '
190 3605 Traffic Congestion Fund - Fund Balance $320,000.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7013 Street
Account
Number C5100019 Street, Bikeway,Parking Lot Striping
$202,358.00
Division
Number 7191 Traffic Congestion Relief
Account
Number C5100857 Cambria Street Area Rehabilitation
$90,932.00
Division
Number 7191 Traffic Congestion Relief
Account
Number C5100886 15th St Rehabilitation/Drainage Improve
$63,845.00
Division
Number 7191 Traffic Congestion Relief
Account
Number C5100829 Bay Ave Drainage/Street Rehab Phase 2
$165,223.00
Division
Number
Account
Number
' Automatic System Entry.
Signed:
,
Financial Approval: Ad minis trativ ervices Director
Date
Signed:
Administrative Approve/city Manager
Da
Signed:
City Council Approval: City Clerk
Date