HomeMy WebLinkAbout12 - Surf Contest EventCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
December 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Recreation & Senior Services Director
Wes Morgan, 6443157, wmorttan (a2city.newport- beach.ca.us
SUBJECT: Request Waiver of Council Policy B -8 — Bike, Foot Race and Surf Contest Event
for Newport Harbor High School to hold a Surf Contest
ISSUE
Should City Council grant a waiver of attached City Council Policy B -8 (Bike, Foot Race and
Surf Contest Events) as requested by Newport Harbor High School (NHHS) to hold a surf
contest on April 7 -8, 2007?
RECOMMENDATION
Recommend approval of request for waiver of Council Policy B -8 by NHHS to hold a surf contest
on April 7 -8, 2007.
BACKGROUND
On December 3, 2006, the PB &R Commission reviewed and recommended that staff forward this
request for waiver of Council Policy B-8 (Bike, Foot Race and Surf Contest Events) to City
Council for their approval. A public notice postcard was mailed to residents within 500 feet of 54h
– 56'" Street.
This surf contest is an annual fundraiser for NHHS and has been held at this location (56'" Street
Beach) for 7 years without any problems or issues. Approximately 100 local students participate
in this event. Last year, this event raised $5,100 to support the NHHS surf team program. The
team is dependant on this event to raise funds for this program as it receives no funding from the
school district.
The organizer, Scott Moran has demonstrated to staff that no other event dates will work in 2007
due to conflicts with other surf contests, school events, and SAT testing. Additionally, the weather
and tides during April are the most favorable conditions for holding a surf contest.
City Council Policy B -8 requires that all surf contests be scheduled at least 3 weeks apart. In this
case, another surf contest has already been approved and scheduled for April 21 -22, 2007 and
would make this request within two weeks from that contest and thus require a waiver from City
Council.
Submitted by:
Wes Morgan, RecreatOong, o Services Director
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BIKE. FOOT RACE AND SURF CONTEST EVENT POLICY
The purpose of this policy regarding the use of City streets and beaches for conducting
bicycle races, running events, surf contests and other athletic contests is to minimize the
inconvenience to City residents, and to eliminate any potential City liability for injuries
resulting from the event. All bicycle races, running events, surf contests or events and
similar athletic contests /events shall be required to secure a Special Event Permit,
comply with all of the conditions to the permit, and comply with the provisions of this
Policy. Races, running events and other athletic contests /events using City streets shall
not be conducted during the summer Uune 15 through September 15). No more than
twelve (12) such events shall be permitted during any calendar year and not more than
four (4) in one geographical area in one year.
Surf contests using City beaches shall not be conducted during Memorial Day weekend
or summer Uune 15 - September 15). No more than eight (8) large and /or commercial
events shall be permitted during any calendar year and events shall be scheduled at
least three (3) weeks apart.
All Surf competitions, no matter what the size, are required to register with the
Recreation & Senior Services Department a minimum of one month prior to the
scheduled event in order to receive approval for use of the requested location. There is
no fee for registration of a surf competition, only for the Special Event Permit, if needed.
All responsible parties must be able to provide upon request proof of a valid
registration approval during the hours of the surf competition.
Surf contest permits will be granted for specific dates only. No more than one surf
contest will be scheduled per day. Surf contest permits do not allow for the exclusive
use of the ocean or contest area and are always subject to blackball rules and
regulations. There can only be a maximum of six (6) large and /or commercial contests
at any one location per calendar year. The Fire Department determines acceptable
locations for surf contests.
The person or entity primarily responsible for administering the event must prove their
ability to pay for all required City safety and maintenance services prior to issuance of
any permit. Proof of ability to pay for these services shall be in the form of a cash
deposit, bond, or similar instrument. The permittee shall, prior to the event, provide
the City with evidence of insurance, with the City named as an additionally insured,
with minimum coverage of one (1) million dollars per occurrence unless the City
Attorney and City Manager determine that due to the circumstances surrounding the
event, more insurance coverage is necessary.
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No permit shall be issued for any race, running event, surf contest or athletic
contest /event which is sponsored or financially supported by a tobacco or alcohol
company and no alcohol or tobacco shall be permitted to be dispensed or available in
the event there are participants under the age of 21. Nor will any signage promoting
alcohol or tobacco company be allowed to be displayed at the contest/ event.
Adopted - February 14,1983
Amended - November 14,1983
Amended - September 22,1986
Amended -January 24,1994
Amended - July 25, 2000
Amended & Reassigned - April 8, 2003
Amended - April 13, 2004
Amended - September 13, 2005
Formerly I -21
Formerly I -8
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