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HomeMy WebLinkAbout18 - New City Hall FacilityCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 18 February 26, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David Webb, Deputy Public Works Director /City Engineer 949 - 644 -3328 or dawebb @city.newport - beach.ca.us SUBJECT: New City Hall Facility, Contract No. 4021 - Authorize a Budget Amendment for Various Initial Supplemental Consulting Services Necessary to Support Future Design Activity RECOMMENDATION: Approve a budget amendment appropriating $150,000 from the General Fund unappropriated fund balance to Account 7410- C1002009 to retain professional consultants for various initial supplemental services necessary to support future design documents for the proposed City Hall facility on Avocado Avenue adjacent to the Central Library. DISCUSSION: On Tuesday, February 5, 2008, the citizens of Newport Beach approved a ballot measure authorizing the relocation of a new City Hall facility on City owned property along Avocado Avenue adjacent to the existing Central Library. City staff has been requested to proceed with necessary advanced consultant selection, studies, research and environmental review /processing /permitting work to support the anticipated future design documents. A few of these services will possibly include a detailed geotechnical study, site survey, traffic circulation study of the area, environmental review and permitting, and lead consultant competition /selection. These initial supplemental services will be performed under either existing on -call professional services agreements or new agreements meeting the guidelines of Council Policy F -14. Environmental Review Not applicable at this time. New City Hall Facility - Contract No. 4021 — Authorize a Budget Amendment for Various Initial Supplemental Consulting Services Necessary to Support Future Design Activity February 26, 2008 Page 2 Funding Availability Upon approval of the recommended budget amendment, sufficient funds will be available in the following account: Account Description City Hall New Prepared & Submitted David Webb, eputy Public Works Director /City Engineer Attachment: Budget Amendment Account Number Amount 7410 -C 1002009 $150,000 Total: $150,000 Submitted Public Works Director City of Newport Beach NO. BA- 08BA -048 BUDGET AMENDMENT 2007 -08 AMOUNT: $950,000.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues NX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditure appropriations from General Fund unappropriated fund balance for various initial supplemental consulting services necessary to support future design activity for a new City Hall. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 010 3605 General Fund - Fund Balance REVENUE ESTIMATES (3601) Number Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Description Division Number 7410 City Hall Construction Account Number C1002009 City Hall New Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Signed: Director City Manager Amount Debit Credit $150,000.00 * $150,000.00 -/S- ©�j Date Z Da City Council Approval: City Clerk Date