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Home My WebLink About12 - Traffic Signal ModernizationCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12, February 26, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Antony Brine 949 -644 -3329 or tbrine @city.newport- beach.ca.us SUBJECT: Traffic Signal Modernization - Approval of Purchase Contract with Econolite Control Products, Inc. RECOMMENDATION: Approve a Purchase Contract with Econolite Control Products, Inc. of Anaheim, California, for purchase, installation, maintenance and repair services of the icons Advanced Traffic Management System, at a not to exceed price of $584,610 and authorize the Mayor and City Clerk to execute the Agreement. DISCUSSION: Staff has been working together with Econolite Control Products, .Inc. to outline the equipment needed to replace and modernize the City's existing traffic signal control system. The Traffic Signal Modernization project is a multi - phased program to install a new and upgraded City -wide traffic signal management system that utilizes current and future technology. The planned City -wide project includes eight separate phased projects to replace aging and technologically outdated traffic signal control equipment at all 112 signalized intersections in the City. The overall initial Phase 1 Traffic Signal Modernization project includes the following tasks: 1) Replacement of the existing master traffic signal computer controller at City Hall with new hardware and software. The new Advanced Traffic Management System is a product of Econolite under the registered product name icons. 2) Replacement of existing traffic signal controller equipment at 22 intersections along MacArthur Boulevard, Coast Highway, Avocado Avenue, and San Miguel Drive in Corona del Mar. The new controllers will be compatible with the icons system. 3) Construction of new fiber or Ethernet based communication links between the traffic signals and City Hall. Traffic Signal Modernization — Approval of Purchase Contract with Econolite Control Products, Inc. February 26, 2008 Page 2 4) Installation of video cameras at the intersections of Coast Highway at MacArthur Boulevard and San Miguel Drive at MacArthur Boulevard. 5) Improvements to the existing Traffic Management Center at City Hall to add new video television screens to monitor traffic at the intersections listed above. During the initial design, staff completed a selection process to determine the best qualified vendor for the traffic signal Controller hardware and software. Staff interviewed each vendor and completed an extensive evaluation of the products and services of seven different manufacturers and suppliers of traffic control equipment. Staff reviewed each firm's qualifications, past experience on similar projects, and availability before selecting Econolite as the best qualified firm to provide the hardware and software for our City -wide Traffic Signal Modernization project. Upon selection, staff negotiated with Econolite to provide the necessary equipment and services for a fee of $584,610. Econolite has completed traffic signal control services Competently and professionally on similar projects for other local agencies in Southern California. Entering into this Purchase Contract with Econolite is a key component of the overall Phase 1 Traffic Signal Modernization project, and includes the Completion of the above listed tasks 1 and 2. Tasks 3, 4, and 5 will be completed under a separate construction contract. The scope of services to be provided by Econolite includes the following work items: A) Provision and installation of field equipment including; replacement of 22 controllers (with a provision of two additional spares), two cabinet replacements, and one new cabinet installation. B) Provision, configuration and installation of the new icons Advanced Traffic Management System master computer including hardware and software. The icons system provides coordination and enhanced operation capabilities, and the software is capable of being expanded to traffic signals throughout the City in future phases. C) Software integration including testing the system components, preparing the system graphics including the initial 22 intersection displays. D) Provision of servers, computers, and laptops to operate the system from the Traffic Management Center (TMC) at City Hall. E) Provision and installation of communications equipment including modems and switches. F) Provision of two video cameras and a CCTV license to serve up to 10 cameras. Traffic Signal Modernization — Approval of Purchase Contract vdth Econolite Control Products, Inc. February 26, 2008 Page 3 G) Provision of a software package referred to as Synchro, which allows the traffic engineering staff to design or improve upon traffic signal timing. H) Training for staff including instruction on system hardware and software, system operation, and system administration. Environmental Review: Categorically Exempt under Chapter 3, Article 19, Section 15301, Class 1 (c) of the Title 14 California Code of Regulations. This exemption covers maintenance, repair, and upgrades of existing traffic signal facilities. Funding Availability: There are sufficient funds available in the following accounts for the project: Account Description Measure M Competitive Measure M Turnback Transportation and Circulation - Signal System Improvement Transportation and Circulation - Traffic Signal Coordination Prepared by: Antony Brine City Traffic Engi eer Attachment: Purchase Contract Account Number Amount 7284- C5200852 $ 301,808 7281 - 135200852 $ 200,000 7261 - 135200852 $ 49,400 7261- C5200699 $ 33,402 Submitted Total: $ 584,610 Director CONTRACT WITH ECONOLITE CONTROL PRODUCTS, INC. FOR PURCHASE, INSTALLATION, MAINTENANCE AND REPAIR SERVICES OF icons® ADVANCED TRAFFIC MANAGEMENT SYSTEM w THIS CONTRACT is made and entered into as of this 14 day of February, 2008, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation and Charter City ( "City'), and ECONOLITE CONTROL PRODUCTS, INC., a California corporation whose principal place of business is 3360 E. La Palma Ave., Anaheim, CA 92806, ( "Contractor "), and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to perform Phase One of its Traffic Signal Modernization project ( "Project'), which will provide advanced traffic management at 22 intersections within the City. C. City desires to purchase necessary software and equipment from Contractor, to engage Contractor to install all necessary equipment and software, to provide advanced traffic management at 22 intersections within the City, and to configure that system to provide automating capability for up to 150 intersections at a later date. City also wishes to engage Contractor to provide training to City staff who will be involved in operation of the icons® Advanced Traffic Management System. (All such software and equipment purchases, installation, and training shall be hereinafter referred to as 'Project'). Contractor has agreed to perform the Project over a 120 day period, commencing upon receiving Notice to Proceed. D. The Icons® Advanced Traffic Management System shall provide coordination and enhanced operation at 22 traffic signals for Phase One of the Traffic Signal Modernization Project and which is capable of being expanded to traffic signals throughout the City in future project phases if agreed to by City and Contractor. Additionally, the icons® Advanced Traffic Management System will provide advanced traffic signal observation and response from City Hall through an Interface with closed circuit television cameras (CCTV) and direct communication with individual intersections, creating centralized control for the connected intersections as. needed from the Traffic Division of the Citys Public Works Department. E. Contractor has examined the location of all proposed work, carefully reviewed and evaluated the specifications set forth by the City for the Project, is familiar with all conditions relevant to the performance of services and has committed to perform all work required for the price specified in this Agreement. F. Contractor is a manufacturer and supplier of traffic control equipment, advanced traffic management systems and traffic controller firmware. G. Contractor, alone and in partnership with others, has developed proprietary software systems, including the communication and control system registered as "icons." NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SCOPE OF WORK Contractor shall provide all tangible items and perform all the services described in the Scope of Work attached hereto as Exhibit A and incorporated herein by this reference. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first -class firms performing similar work under similar circumstances. Contractor shall perform everything required to be performed, and shall provide and furnish all the labor, materials, necessary tools, expendable equipment and all utility and transportation services necessary for the Project. In consideration of the payment of the Purchase Price and subject to all the terms and conditions hereof, Contractor shall: (a) Sell. to City, and install, the software, hardware, devices, connections and equipment (hereinafter referred to as "the System ") listed and set forth in the Scope of Work attached hereto as Schedule A and incorporated in full by this reference. (b) Supply to City under license the software components of the icons® system, described in detail in Schedule A, including any necessary licensed software products and related materials. (c) Supply to City and install all software and hardware required to operate the Synchro® Interface Module and CCTV Module. (d) Provide the testing and training services as set forth in Exhibit A. 2. TIME OF PERFORMANCE Time is of the essence in the performance of services under this Agreement and Contractor shall complete the Project installation, implementation and acceptance testing within the time set forth in Exhibit A. The failure by Contractor to meet this schedule may result in termination of this Agreement by City as outlined in Section 16. 2.1 Force Maieur The time period(s) specified in Exhibit A for performance of services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including but not restricted to acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and /or acts of any governmental agency, including the City, if Contractor shall within ten (10) days of the commencement of such delay notify City in writing of the cause of the delay. City shall ascertain the facts and extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City such delay is justified. City's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against City for any delay in performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this Section. 2.2 Term Unless earlier terminated in accordance with Section 17 of this Agreement, this Agreement shall continue in full force and effect until completion of the services agreed to herein. 3. COMPENSATION As full compensation for the performance and completion of the Project as required by the Scope of Work, City shall pay to Contractor and Contractor accepts as the full Purchase Price the sum of Five Hundred Ei -qhty -Four Thousand. Six Hundred Sixtv -Nine Dollars and 1, 100 ($584.669.12). Contractor shall not receive any additional compensation unless approved in advance by the City in writing. The City shall make monthly progress payments for labor as the Project work proceeds based on the fee schedule set forth in Exhibit A. Payment for software, hardware and equipment shall become due upon shipment to and receipt of such software, hardware and equipment to City. City shall pay Contractor ninety percent (90 %) of each approved invoice amount no later than thirty (30) days after approval of an invoice by City staff. The remaining ten percent (10 %) of each approved invoice shall be paid by City upon Final System Acceptance, as defined in Subsection 6.1 of this Agreement. A. All shipping and insurance costs to and from the installation sites are included in the purchase price of the Project, as listed in Exhibit A. All payments to shipping agents and for insurance fees shall be made directly by Contractor and the City shall make no payments to any firm concerning the shipment, installation, and delivery of hardware which is not a part of this Agreement and for which exact payments are not described. Contractor shall be responsible for all arrangements for the shipment of software, hardware and equipment to the City, and/or movement of the hardware to the prepared site within the City. Contractor shall also be responsible for removal of all debris and packing materials from the City site resulting from the installation of the equipment, hardware and software. B. Contractor shall provide City with a minimum 14 days notice of its dates of installation to enable the City to prepare the installation sites for the Hardware in accordance with the instructions of Contractor. The City shall complete site preparation prior to the date of installation of the hardware, and the site shall thereafter be available for inspection and approval. All costs and expenses related to the site preparation shall be at the sole expense of City. Contractor will provide staff for complete on -site training of City personnel as set forth in Exhibit A. C. Payments shall be made in accordance with this Section and the schedule set forth in Exhibit A. D. Extra Work - Contractor shall not receive any compensation for Extra Work without the prior written authorization of the City. As used herein, "Extra Work" means any work that is determined by the City to be necessary for the.proper completion of the Project, but which is not included in the Purchase Price as specified in Exhibit A, and which parties did not reasonably anticipate would be necessary. Compensation for any authorized Extra Work shall be paid in accordance with the hourly rates set forth in Exhibit A. 4. ADMINISTRATION This Agreement will be administered by the Public Works Department. Anthony Brine shall be the Project Administrator and shall have the authority to act for City under this Agreement. 5: TYPE AND INSTALLATION OF MATERIALS /STANDARD OF CARE 5.1 Contractor shall use only the standard materials described in Exhibit A in performing services under this Agreement. Any deviation from the materials described in Exhibit A shall not be installed unless approved in advance by the City Project Administrator. 5.2 All of the services shall be performed by Contractor or under Contractor's supervision. Contractor represents that it possesses the personnel required to perform the services required by this Agreement, and that it will perform all services in a manner commensurate with community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City, nor have any contractual relationship with City. 6. ACCEPTANCE TESTING AND ACCEPTANCE 6.1 "Final System Acceptance" shall mean the latest of the dates on which (a) all phases of the system have been used in live onsite operations for a B period of at least seven (7) continuous days without significant error following successful completion of the seven (7) day System Acceptance Test described below; and (b) all remaining punch list items have been addressed and completed. 6.2 Acceptance Test Plan Contractor shall follow the System Acceptance Test Plan (hereinafter "ATP ") developed in consultation with the City containing Acceptance Criteria that establishes test procedures and test criteria, for evaluating system capabilities, functions, and features along with a problem reporting method for use in the system testing. The ATP is attached hereto as Exhibit B. 6.3 Acceptance of Hardware Upon completion of the installation of the hardware, Contractor will notify City that such hardware, as described in Exhibit A, has successfully been installed. Hardware shall not be deemed to have been accepted by City until Final System Acceptance. 6.4 System Acceptance Test Once all phases of the project have commenced simultaneous live operations, a seven (7) day period of acceptance testing for the entire system, including all interfaces and deliverables provided under this Agreement, shall begin. System. Acceptance Testing shall occur in a live environment. Any significant error or deviations from the ATP, or the error, deviation or failure of any part or component of the System not manufactured but provided by Contractor, shall be reported to City, and Contractor shall provide in writing an action plan for resolution of such error, deviation or failure within two (2) working days. The System Acceptance Test shall be deemed completed upon completion of a continuous seven (7) day period during which no material failure to meet the criteria set forth in the ATP or significant errors remain unresolved to the satisfaction of the City. System Acceptance Test shall not be unreasonably delayed due to actions of City or its agents, contractors or subcontractors not retained by or through Contractor. 6.5 Failure A. Failure Prior to Final System Acceptance. Upon any failure of the System Acceptance Test, Contractor shall have an additional seven (7) days in which make necessary equipment repairs, replacements and/or software fixes without additional cost to City, after which the System Acceptance Test shall be repeated without additional cost to City. If more than seven (7) days are reasonably required to make the aforementioned repairs, replacements or software fixes, Contractor shall provide a written action. plan that includes a timeline for resolution based on the scope of work involved, and City may authorize a longer repair or resolution - 5 period in writing. Failure of the System to meet or exceed a second System Acceptance Test, or failure to provide seven (7) days of continuous live operation without significant errors after any additional System Acceptance Test, shall constitute a failure to successfully complete Contractor's obligations under this Agreement and Contractor shall be considered in default of a material obligation. City shall be entitled to a refund of the full amount of the fees paid for Contractor's services. City shall also be entitled to full refund on any software, hardware and other System components purchased pursuant to this Agreement that is deemed unusable by the City. Any removal of the system will be at Contractor's sole cost and expense. B. Failure After Final Svstem Acceptance. Contractor and City agree that upon system failure, time is of the essence for necessary system equipment repairs or replacements, and time is of the essence for addressing any software defects which cause failures classified as Severity Level One and Severity Level Two, below. Upon any failure of the System or its hardware or software components, the Warranty provisions of Exhibit A and Section 26 of this Agreement shall apply. During the warranty period, if hardware or equipment purchase under this Agreement from Contractor shall fail, Contractor shall repair or replace the hardware or equipment within seven (7) working days for all but Severity Level One failures. In the event of a Severity Level One hardware or equipment failure, repair and replacement shall occur within 24 hours of notification of such failure to Contractor by City. If the failure is due to a software defect or failure, the timelines for Contractor response and defect resolution below shall apply: 1. Severity Level One (Critical): Failure that causes an intersection to be in flash or dark, or failure of safety features such as emergency vehicle preemption or railroad preemption. In the event of a Severity Level One failure, Contractor response shall be immediate, and Contractor shall provide a fix, solution or workaround within 24 hours of notification of such failure to Contractor by City. 2. Severity Level Two (High): Failure or bug in system that results in degradation of traffic signal control and communication system function to a moderate to serious degree under normal or reasonable operating conditions. Severity Level Two failures shall include but are not limited to failure or severe degradation of coordination between intersections, communication between the central system at City Hall and the field elements, and the ability to upload and download data to the ability demonstrated as part of the ATP. In the event of a Severity Level Two failure, Contractor shall respond with a written plan of action to address the failure within five (5) business days of notification by City. Contractor shall provide a fix or solution D1 for any Level Two failure within no later than forty -five (45) calendar days of notification of failure by City. 3. Severity Level Three (Moderate to Low): Failure or bug in system that creates aesthetic or user preference issues, unrelated to the operation of the system. Severity Level Three issues shall be addressed through regular system upgrade releases on an as- needed basis. 7. RESPONSIBILITY FOR DAMAGES OR INJURY 7.1 City and all officers, employees and representatives thereof shall not be responsible in any manner for any loss or damage to any of the materials or other things used or employed in performing the Project or for injury to or death of any person as a result of Contractor's performance of the services required hereunder; or for damage to property from any cause arising from the performance of the Project by Contractor, or its subconcontractors, or its workers, or anyone employed by either of them. 7.2 Contractor shall be responsible for any liability imposed by law and for injuries to or death of any person or damage to property resulting from defects, obstructions or from any cause arising from Contractor's work on the Project, or the work of any subcontractor or supplier selected by the Contractor. 7.3 Contractor shall indemnify, hold harmless, and defend City, its officers and employees from and against: (1) any and all loss, damages, liability, claims, allegations of liability, suits, costs and expenses for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, property damage, or any other claims arising from any and all acts or omissions of Contractor, its employees, agents or subcontractors in the performance of services or work conducted or performed pursuant to this Agreement; (2) use of improper materials in performing this Project including, without limitation, defects in workmanship or materials and /or design defects; and /or (3) any and all claims asserted by Contractor's subconcontractors or suppliers on the Project, and shall include reasonable attorneys' fees and all other costs incurred in defending any such claim. Contractor's liability in this Subsection shall be limited to the maximum amount of its insurance coverage for claims arising out non - negligent and non - intentional acts performed under this Agreement. Contractor shall not be held responsible for consequential or special damages, or claims made to City for such consequential or special damages. Nothing herein shall require Contractor to indemnify City from the sole negligence or willful misconduct of City, its officers or employees. Intellectual Property Indemnity - Contractor shall defend, indemnify and hold City, its agents, officers, representatives, employees and City Council, boards and commissions harmless from any proceeding brought against City for any intentional or unintentional violation of the intellectual 7 property rights of any third party with respect to equipment and software deliverables purchased in this Agreement. This indemnification shall include, but is not limited to, infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Contractor's deliverables provided under this Agreement. The City agrees to keep confidential all material and documentation relating to the Software and any modification thereto, to the extent that such materials are not subject to disclosure under the California Public Records Act or Freedom of Information Act. The City will not make available or distribute any program code or description associated with the icons® System in any form whatsoever to third parties, without the prior written approval of Contractor. 7.4 Contractor shall perform all Project work in a manner to minimize public inconvenience and possible hazard, to restore other work areas to their original condition and former usefulness as soon as possible, and to protect public and private property. Contractor shall perform work as specked in Exhibit A to limit impacts to traffic during the system installation period. Contractor shall be liable for any private or public property damaged during the performance of the Project work. 7.5 Contractor shall provide traffic control and access in accordance with Section 7 -10 of the State Standard Specifications and the latest edition of the Work Area Traffic Control Handbook (WATCH), as published by Building News, Inc. If necessary, traffic control plans for field work will be provided by City, or with two weeks prior written notice, by Contractor. Traffic control services provided by Contractor shall be considered Extra Work, and will be billed to the City separately from monthly progress payments. At the request of the City, the Contractor shall submit to the Engineer a traffic control plan and detour plan for each street and sidewalk within the project area. The Contractor shall be responsible for processing and obtaining approval of a traffic control plan from the City's Traffic Engineer. The Contractor shall adhere to the conditions of the traffic control plan. Traffic control plans shall be prepared, signed, and sealed by a California licensed Civil Engineer or Traffic Engineer, as directed by the City Traffic Engineer, and conform to the provisions of the WORK AREA TRAFFIC CONTROL HANDBOOK (W.A.T.C.H), Latest Edition. Traffic control and detours shall at a minimum meet the following requirements: A. Emergency vehicle access shall be maintained at all times. B. The locations and wordings of all barricades, signs, delineators, lights, warning devices, parking restrictions, and any other required details shall ensure that all pedestrian and vehicular 3 91 F1 traffic will be handled in a safe manner with a minimum of inconvenience to the public. C. All advanced warning sign installations shall be reflectorized and /or lighted. Traffic signal system shutdown or planned "red flash" shall be limited to 4- hour periods between the hours of 9:00 AM and 3:00 PM on weekdays (Monday through Thursday), except as authorized by the Engineer. "STOP AHEAD" and "STOP" signs shall be furnished by the contractor and shall conform to the provisions in Section 12 -3.06, "Construction Area Signs," of the State Standard Specifications except that the base material for the signs shall not be plywood. Two "STOP AHEAD" signs and two "STOP" signs shall be placed for each direction of traffic. Locations of the signs shall be per the WATCH manual. 7.6 Nothing in this section shall be construed as authorizing any award of attorney's fees in any action to enforce the terms of this Agreement, except to the extent provided in Section 7.3 above. 7.7 The rights and obligations set forth in this Section shall survive the termination of this Agreement. INDEPENDENT CONTRACTOR City has retained Contractor as an independent contractor and neither Contractor nor its employees, nor any of its subcontractors, are to be considered employees of the City. The manner and means of conducting the work are under the control of Contractor, except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. COOPERATION Contractor agrees to work Project Administrator and interest in the work to be Contractor on the Project. 10. INSURANCE closely and cooperate fully with City's designated any other agencies that may have jurisdiction or performed. City agrees to cooperate with the Without limiting Contractor's indemnification of City, and prior to commencement of work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City. A. Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by City's Risk Manager prior to commencement of performance or issuance of any permit or performance of any work. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies. C. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. D. Coverage Requirements. Workers' Compensation Coverage. Contractor shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his or her employees in accordance with the laws of the State of California. In addition, Contractor shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all Workers' Compensation policies must be received by City at least thirty (30) calendar days (10 calendar days written notice of non- payment of premium) prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Contractor for City. ii. General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and .property damage, including without limitation, contractual liability. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement, or the general aggregate limit shall be at least twice the required occurrence limit. iii. Automobile Liability Covera . Contractor shall maintain automobile insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. 10 iiii. Excess Liability Coverage. Contractor shall maintain insurance covering excess liability in the amount of nine million dollars ($9,000,000) for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement. E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language: The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Contractor. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Contractor's operations or services provided to City. Any insurance maintained by City, including any self - insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. iv. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. A. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party. except after thirty (30) calendar days (10 calendar days written notice of non - payment of premium) written notice has been received by City. F. Timelv Notice of Claims. Contractor shall give. City prompt and timely notice of claim made or suit instituted arising out of or resulting from Contractor's performance under this Contract. G. Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of Insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 11. BONDING 11 Contractor shall obtain, provide and maintain at its own expense during the term of this Contract: a Labor and Materials Payment Bond in the amount of one hundred percent (100 %) of the total amount to be paid Contractor as set forth in this Agreement and in the form attached hereto as Exhibit B which is incorporated herein by this reference; and a Faithful Performance Bond in the amount of one hundred percent (100 %) of the total amount to be paid Contractor as set forth in this Agreement in the form attached hereto as Exhibits C which is incorporated herein by this reference. The Labor and Materials Payment Band and Faithful Performance Bond shall be issued by an insurance organization or surety (1) currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, (2) listed as an acceptable surety in the latest revision of the Federal Register Circular 570, and (3) assigned a Policyholders' Rating A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide: Property - Casualty. The Contractor shall deliver, concurrently with execution of this Agreement, the Labor and Materials Payment Bond and Faithful Performance Bond, a certified copy of the "Certificate of Authority" of the Insurer or Surety issued by the Insurance Commissioner, which authorizes the Insurer or Surety to transact surety insurance in the Sate of California. 12. PREVAILING WAGES Pursuant to the applicable provisions of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages including legal holidays and overtime work for each craft or type of workman needed to execute the work contemplated under the Agreement shall be paid to all workmen employed on the work to be done according to the Agreement by the Contractor and any subcontractor. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the Agreement. A copy of said determination is available by calling the prevailing wage hotline number (415) 703 -4774, and requesting one from the Department of Industrial Relations. The Contractor is required to obtain the wage determinations from the Department of Industrial Relations and post at the job site the prevailing rate or per diem wages. It shall be the obligation of the Contractor or any subcontractor under him /her to comply with all State of California labor laws, rules and regulations and the parties agree. that the City shall not be liable for any violation thereof. 13. SUBCONTRACTING City and Contractor agree that subcontractors may be used to complete the work outlined in the Scope of Services provided the Contractor obtains City approval in writing prior to the subcontractor performing any work. Contractor shall be fully responsible to City for all acts and omissions of the subcontractors. Nothing in this Contract shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see 12 to the payment of any monies due to any such subcontractor other than as otherwise required by law. 14. WITHHOLDINGS City may withhold payment to Contractor of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Contract. Contractor shall not discontinue work as a result of such withholding. Contractor shall have an immediate right to appeal to the City Manager or his /her designee with respect to such disputed sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 15. CONFLICTS OF INTEREST The Contractor or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act'), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Contract, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. If subject to the Act, Contractor shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Contract by City. Contractor shall indemnify and hold harmless City for any and all claims for damages resulting from Contractor's violation of this Section. 16. NOTICES All notices, demands, requests or approvals to be given under the terms of this Agreement shall be given in writing, to City by Contractor and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first -class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Contractor to City shall be addressed to City at: Attn: Anthony Brine Public Works Department City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92660 Phone: 949 -644 -3329 Fax: 949 -644 -3318 All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: Attention: Jason Hann 13 Econolite Control Products, Inc. 3360 E. La Palma Ave. Anaheim, CA 92806 Phone: (719) 471 -9866 ext. 380 Fax: (719) 471 -9063 17. TERMINATION Termination With Cause - In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of five (5) calendar days, or if more than five (5) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within five (5) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. Termination Without Cause - Notwithstanding the above provisions, City shall have the right, at its sole discretion and without cause, of terminating this Agreement at any time by giving seven (7) calendar days prior written notice to Contractor. In the event of termination under this Section, City shall pay Contractor for services satisfactorily performed and costs incurred in the performance of such services up to the effective date of termination for which Contractor has not previously been paid. In the event of termination under this Section, City shall also pay Contractor for all software, hardware, and equipment delivered to City site under this Agreement that City deems usable. 18. COMPLIANCE WITH ALL LAWS Contractor shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. 19. WAIVER A waiver by City of any term, covenant, or condition in the Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition. 20. INTEGRATED AGREEMENT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal Agreement or implied covenant shall be held to vary the provisions herein. 21. CONFLICTS OR INCONSISTENCIES 14 In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or product warranties, including Software and Hardware warranties contained in the Scope of Services or delivered to City after execution of this Agreement, the terms of this Agreement shall govern. 22. AMENDMENTS This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. 23. EFFECT OF CONTRACTOR'S EXECUTION Execution of this Agreement by Contractor is a representation that Contractor has visited the Project Site, has become familiar with the local conditions under which the work is to be performed, and has taken into consideration these factors in submitting its Project Proposal and Scope of Work. 24. CONTROLLING LAW AND VENUE The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 25. INTERPRETATION The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 26.. WARRANTY Contractor warrants to City that all software and equipment to be delivered hereunder will be free from defects in material or workmanship and will be of the kind and quality designated or specified by Contractor in Exhibit A. The warranty shall apply only to defects appearing within one year from the date of Final System Acceptance of Project by City for software products, two years from the date of Final System Acceptance by City for hardware products not manufactured by the Contractor, and two years from the date of Final System Acceptance by City for hardware products manufactured by Contractor. If Contractor installs the equipment and software, or supplies technical directions of installation by contract, the warranty period shall run from the date of Final System Acceptance by City, provided same is not unreasonably delayed by City. If Contractor - manufactured equipment delivered hereunder does not meet the above warranty, and if City promptly notifies Contractor in writing, Contractor shall thereupon correct any defect, including non - conformance with the specifications, either (at its option) by repairing any defective or damaged parts of the equipment, or by making available any necessary replacement parts, 15 delivered and installed without additional charge to City within seven (7) working days, unless the failure is of Severity Level One, as defined by Section 6.5(B) of this Agreement. City will return the defective product to Contractor, at Contractor's expense. Contractor shall repair or replace the defective item and return it to City, shipping costs prepaid. Contractor shall perform any necessary diagnostic work, software, hardware and equipment removal, repair, replacement, certification, and installation at no cost to the City during the warranty period, using Contractor's equipment. If icons@ software, or other proprietary software products licensed by Contractor and delivered hereunder as part of the System, do not meet the above warranty, the Contractor response and resolution times specified in Section 6.5(B) of this Agreement shall apply. The foregoing warranty is exclusive and in lieu of all other warranties, whether written, oral, implied or statutory. Contractor does not warrant any equipment of other manufacture designated by City. Contractor shall supply to City in a timely manner any software revisions or upgrades of the standard icons® software modules to correct "bugs" or deficiencies, which would appear within one (1) year from the date of Final System Acceptance of the standard icons® traffic management system. 27. MAINTENANCE City reserves the right, but is not obligated to, enter a Maintenance Agreement with Contractor for the System at any time during the warranty period. If City provides Contractor of notice of intent to enter a Maintenance Agreement upon expiration of Contractor's one (1) year warranty within thirty (30) days of the expiration of such warranty, City shall have the option to enter a five (5) year Maintenance Agreement with Contractor for maintenance of the System at the cost of $12,500 per year ( "the Maintenance Fee "). The Maintenance Agreement shall take effect on the day the software warranty expires ( "Software Warranty Expiration Date ".) If City exercises its option to enter the five -year Maintenance Agreement, the annual fee of $12,500 shall be due each year on or before that year's calendar date which corresponds to the day and month of the Software Warranty Expiration Date. If City does not exercise the option to enter the five year Maintenance Agreement, Contractor's technical support and service provided beyond the initial warranty periods shall be subject to applicable hourly support rates plus travel and per diem cost at time support is provided. 28. REPRESENTATIONS Non - infringement. ECONOLITE represents that to the best of its knowledge the technology embodied in the products sold herein does not infringe upon a United States patent or United States copyright in effect as of the Effective Date. Authority. Each party represents as follows: (a) that it has full power and authority to execute, deliver and perform its obligations under this Agreement; (b) WE that there are no actions, proceedings or investigations, pending or, to the best of each party's knowledge, threatened against such party which may in any manner whatsoever materially affect the enforceability of this Agreement or the rights, duties and obligations of the parties hereunder, and (c) that the execution, delivery and performance of this Agreement will not constitute a breach or default under any agreement, law or court order under which such party is a party or may be bound or affected by or which may affect the rights, duties and obligations hereunder. No Other Representations. Each party acknowledges and agrees that it is relying on no representation of the other party except as expressly set forth herein. 29. LICENSES The Contractor grants to the City for exclusive use in the City a fully paid non- exclusive, non - transferable icons® software license for (1) Communications server, (1) File /Applications server, (1) Terminal services server and workstation computers. The Communications Server license covers up to 250 intersections operating from a single communications server computer (expandable beyond. 250 intersections with additional software licenses and hardware). The City shall be entitled to: use the licensed programs but only in machine - readable form on licensed computers. b. use the support material supplied but only as required to support the use of the Licensed programs c. make only as many back up copies of the Licensed programs in machine readable form as required to support the use of the Licensed programs on each computer. All back up copies must include the copyright notice in the original form as it appears on the licensed programs. The City may not copy, modify, adapt, merge, disassemble, decompile or distribute the software, its documentation or create derivative works based upon the software. None of the support material in human readable form included with the Licensed programs may be copied in any way. The City may print any screen the software will allow, however, no copyright notices may be removed from the printing. The Licensed programs and support material included with this Agreement are confidential information that is the property of the Contractor. The Licensed programs, program concepts, or any of the support materials shall not be made available to any other party or organization without the written consent of the Contractor. Title to all intellectual property rights including patent, trademark, copyright and trade secret rights and title to all ownership rights and all copies of and all media 17 bearing the Licensed programs, support materials and program concept shall remain sole property of the Contractor. 30. CONFIDENTIAL INFORMATION. Confidential Information. In the performance of this Agreement or in contemplation thereof, the parties and their respective employees and agents may have access to private or confidential Information owned or controlled by the other party and such information may contain proprietary details and disclosures. All information and data identified in writing as proprietary or confidential by either party ( "Confidential Information ") and so acquired by the other party or its employees or agents under this Agreement or in contemplation thereof shall be and shall remain the disclosing party's exclusive property. The recipient of Confidential Information shall use all reasonable efforts (which in any event shall not be less than the efforts the recipient takes to ensure the confidentiality of its own proprietary and other confidential information) to keep, and have its employees and agents keep, any and all Confidential Information confidential, and shall not copy, or publish or disclose it to others, nor authorize its employees, agents or anyone else to copy or disclose it to others, without the disclosing party's written approval; nor shall the recipient make use of the Confidential Information except for the purposes of executing its obligations hereunder, and (except as provided for herein) shall return the Confidential Information and data to the first party at its request. The City's duty to maintain confidentiality as described hereunder shall be subject to the laws of the State of California. Excluded Information. The foregoing conditions will not apply to information or data which is, or which becomes generally known to the public by publication or by any means other than a breach of duty on the part of the recipient hereunder, is Information previously known to the recipient, is information independently developed by or for the recipient or is information generally released by the owning party without restriction. Right to Iniunctive Relief. Because of the unique nature of the Confidential Information, the parties agree that each party may suffer irreparable harm in the event that the other party fails to comply with any of its obligations under this Article, and that monetary damages may be inadequate to compensate either party for such breach. Accordingly, the parties agree that either party will, in addition to any other remedies available to it at law or in equity, be entitled to seek injunctive relief to enforce the terms of this Article. 31. SOFTWARE UPDATES AND ENHANCEMENTS Software enhancements or new features added to icons through new system development for other agencies, or as part of the Contractor's ongoing research and development shall be offered to the City at a fixed, quoted price. The offer shall remain firm for 90 days from the date of the offer. 32. ASSIGNMENT im This Agreement shall not be assigned by any party, or any party substituted, without prior written consent of the City and the Contractor. 33. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which shall constitute one and the same instrument. 34. OTHER MATTERS Severabilitv. In the event any of the provisions of this Agreement shall, for any reason, be held void or unenforceable, the remaining provisions shall remain in full effect and shall control. Invalidity. Any provisions of this Agreement prohibited by the law of any state shall, as to said state, be ineffective to the extent of such prohibition without invalidating the remaining provisions of this Agreement. Absence of Third Party Beneficiary Rights. Except as otherwise provided in this Agreement, no provision of this Agreement is intended, nor shall be interpreted, to provide or create any third party beneficiary rights or any other rights of any kind in, any affiliate or subsidiary, and all provisions hereof shall be personal solely between the parties hereto. eadinsas. Article and Section headings are included solely for convenience, are not to be considered a part of this Agreement nor are they intended to be full and accurate descriptions of the contents thereof. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: By: Aaron C. Harp, Assistant City Attorney for the City of Newport Beach ATTEST: In LaVonne Harkless, 19 CITY OF NEWPORT BEACH, A Municipal Corporation In a Edward D. Selich, Mayor for the City of Newport Beach City Clerk Title: Senior Vice President By: N e: B ian Ma0h Title: Assistant Secretary Attachments: Exhibit A - Scope of Services Exhibit B — System Acceptance Test Plan Exhibit C - Labor and Materials Payment Bond Exhibit D - Faithful Performance Bond 20 EXHIBIT A: SCOPE OF SERVICES City of Newport Beach Traffic Signal System Upgrade Proposal icons Advanced Traffic Management System Proposal Prepared By: ECONOLITE Solutions that Move the WorldR 3360 E. La Palma Ave. Anaheim, CA 92806 (714) 630 -3700 www.econolite.com February 13, 2008 Table of Contents 1. Introduction ............................................................ ............................1 -1 Revision Date: February 13, 2008 This document contains information from Econollte that may be confidential. Except for personal use by the intended recipient. or as expressly authorized by the sender, any person who receives this information is prohibited from disclosing, copying. distributing, and /or using it. If you have received this document in error, please immediately return it and all copies, and promptly notify the sender. Summaryof Experience ........................................................................... ............................... 1 -1 Summaryof Capabilities .......................................................................... ............................... 1 -1 OurMission .............................................................................................. ............................... 1 -1 OurPromise ............................................................................................. ............................... 1 -1 S. Project Scope and Understanding ................... ............................... 8 -1 GeneralScope ......................................................................................... ............................... 2 -1 CommunicationsScope ........................................................................... ............................... 2 -4 Description of electrical and hardware requirements for the project ......... ............................... 2 -5 System Intersection Layout .................................................................... ............................... 2 -10 SystemArchitecture ............................................................................... ............................... 2 -11 3. Installation and Integration ................................ ............................... 3 -1 OverallSystem Integration ....................................................................... ............................... 3-1 SoftwareIntegration ................................................................................. ............................... 3 -1 SoftwareTraining ..................................................................................... ............................... 3 -1 TrainingSchedule .................................................................................... ............................... 3 -2 Project Integration Schedule .................................................................... ............................... 34 4. Integrated Closed Circuit Television (CCTV) Module Included Option............................................................................... ............................4-1 5. Synchro'*M Module Included Option .................. ............................... 5-1 S. Warranty and Support ...................................... ............................... B -1 ProductWarranty Certificate .................................................................... ............................... 6 -1 SoftwareWarranty ................................................................................... ............................... 6-2 Serviceand Support ................................................................................ ............................... 6 -2 7. Price Summary .................................................... ............................... 7 -1 General Proposal Summary ..................................................................... ............................... 7 -1 Clarifications............................................................................................ ............................... 7-1 OverallPrice Summary ............................................................................ ............................... 7 -2 Termsand Conditions .............................................................................. ............................... 7 -3 Revision Date: February 13, 2008 This document contains information from Econollte that may be confidential. Except for personal use by the intended recipient. or as expressly authorized by the sender, any person who receives this information is prohibited from disclosing, copying. distributing, and /or using it. If you have received this document in error, please immediately return it and all copies, and promptly notify the sender. 1. Introduction Econolite Control Products, Inc. (ECPI) is pleased to provide this proposal for the following equipment, software and services to the City of Newport Beach in the deployment of a Traffic Control System (TCS) installation. Summary of Experience Econolite is celebrating its 75°i year of involvement in developing traffic control equipment and systems. Econolite is recognized as an industry leader in applying new technology to traffic control applications. In particular, Econolite is a recognized leader in the development of advanced traffic controllers, distributed arterial control systems, advanced transportation management systems and video vehicle detection systems. Summary of Capabilities Econolite combines extensive traffic industry experience together with software, hardware, and systems engineering capabilities to provide the following products and services: Traffic Control Products • Actuated and Pre -timed controllers • Arterial Masters • Advance Transportation Management Systems • Distributed Traffic Management Systems • Communications Systems • Traffic Control Cabinet Assemblies • AUTOSCOPE® Wide Area Video Vehicle Detection Systems • Vehicle and Pedestrian Signals Services • Traffic Engineering, Planning and Analysis Hardware and Software Development • Systems Integration and Test • Needs Analysis • Functional and Environmental Testing Our Mission Econolite is a customer focused provider of innovative solutions for the transportation management systems market. We are committed to employing advanced technologies with the highest level of quality, service and value to our family of employees, customers and suppliers through a process of continuous improvement. Our Promise Econolite promises leading -edge solutions with superior customer service, and delivers the highest quality products built with integrity and pride. Section - lntrWuc lon FIEGONOUTE City of Newport Beach S.L d We nn� the woad• Page 1 -1 2. Project Scope and Understanding The following section is the scope of the project, as Econolite understands it. General Scope The following is a proposal to supply software, equipment and services required for the deployment of a basic iconso Advanced Traffic Management System (ATMS) to the City of Newport Beach for their new Traffic Control System (TCS). We will provide the icons software, closed circuit television module and Synchro' module to be installed by Econolite on Econolite supplied computers provided to the city, which meet the specifications set forth in the Servers, Computers and Auxiliary Equipment section of this document. We will also provide all necessary controller and cabinet upgrades, communications equipment and integration services as described later in this proposal. With respect to this proposal, and according to the information provided by the City, they currently have 21 existing intersections operating under City control, which will be integrated into the initial phase of the upgrade project. They will also be installing one new intersection onto the system, for a total of 22. The 22 intersections to be added to the icons system have been identified with the following type of controller types. The intersections marked with an asterisk will be replaced with new cabinets. Avocado & Corona Del Mar Plaza 820A Avocado & Farallon Dr 820A Avocado & San Miguel 820A San Miguel & San Joaquin 820A MacArthur & San Miguel' 170 -type MacArthur & San Joaquin Hills 170 -type MacArthur & Bonita /Ford 820A MacArthur & Vilaggio 820A MacArthur & Bison 820A Coast Hwy & Jamboree 170 -type Coast Hwy & Irvine Terrace 170 -type Coast Hwy & Newport Center 170 -type Coast Hwy & Avocado 170 -type Coast Hwy & MacArthur 170 -type Coast Hwy & Goldenrod ' 170 -type Coast Hwy & Iris Avenue New Coast Hwy & Marguerite 170 -type Coast Hwy & Poppy 170 -type Coast Hwy & Morning Canyon 170 -type Coast Hwy & Cameo Shores 170 -type Coast Hwy & Pelican Point 170 -type Coast Hwy & Newport Coast Dr 170 -type The new system will be a combination of TWP and FO, according to the drawing supplied by Iteris, and included on page 2 -8 of this document. For this system upgrade, Econolite proposes to implement icons in one phase, but configuring the system for a maximum of 150 intersections, adding any remaining intersections onto the system overtime. Section — Project Equipment Requirements mECONOLITE City of Newport Beach Salo tiara tl'et Mwa the WoNd. Page 2-1 All controllers on this project will be replaced with Econolite ASC /3 NEMA controllers or 2070L controllers loaded with ASC /3 -2070 software. With respect to MacArthur @ San Miguel and Coast Hwy @ Goldenrod, the whole cabinet will be replaced with Econolite TS -2 type 2"0" cabinets. The new cabinet location, Coast Hwy @ Iris Ave, will also be supplied with a TS -2 type 2"0" cabinet. These NEMA cabinets are designed to be placed directly on the mounting bolts of 332 or 336 cabinets. The following upgrades are proposed. Traffic Signal System Upgrade Project City of Newport Beach Field Controller List and Intersection Equipment Configuration IP / Ethernet Communications Existing Controller Type CCTV Video Location Cabinet Upgrade Upgrade Controller Suggested Upgrade Int # Intersection main /cross Central Communications Equipment none 1 Avocado & Corona Del Mar Plaza other Yes ASC /3 -2100 2 Avocado & Farallon Dr other Yes ASC 13 -2100 3 Avocado & San Miguel other Yes ASC /3 -2100 4 1 San Miguel & San Joaquin 170 -type Yes ASC12070 5 MacArthur & San Miguel other Yes "O" TS2 -2 Yes ASC13 -2100 6 MacArthur & San Joaquin Hills 170-type Yes ASC 12070 7 MacArthur & Bonita/Ford other Yes ASC 13 -2100 8 MacArthur & Vilaggio other Yes ASC /3 -2100 9 MacArthur & Bison other Yes ASC /3 -2100 10 Coast Hwy & Jamboree 170 -type Yes ASC /2070 11 Coast Hwy & Irvine Terrace 170 -type Yes ASC 12070 12 Coast Hwy & Newport Center 170 -type Yes ASC /2070 13 Coast Hwy & Avocado 170 -type Yes ASC /2070 14 Coast Hwy & MacArthur 170 -type Yes Yes ASC /2070 15 Coast Hwy & Goldenrod 170 -type "O" TS2 -2 Yes ASC /3 -2100 16 Coast Hwy & Iris Ave NEW "O" TS2 -2 NEW ASC /3 -2100 17 Coast Hwy & Marguerite 170 -type Yes ASC /2070 18 Coast Hwy & Poppy 170 -type Yes ASC 12070 19 Coast Hwy & Morning Canyon 170 -type Yes ASC /2070 20 Coast Hwy & Cameo Shores 170 -type Yes ASC/2070 21 Coast Hwy & Pelican Point 170 -type Yes ASC12070 22 Coast Hwy & Newport Coast Dr 170 -type Yes ASC 12070 23 Spare Equipment ASC12070 (1) ASC /3 -2100 1 Econolite is responsible for all field modifications, including installing communications equipment, replacing controllers, and modifying existing cabinets. Pricing includes three, new additional cabinets and installation. Econolite is not responsible for any existing cabinet deficiencies or operational issues. A site survey has been conducted, with all deficiencies and issues listed, and written mutual acceptance of the survey shall be recorded prior to any work beginning. The following modifications have already been identified and will be required on this project. Section — Project Equipment Requirements r*ECONOLITE City of Newport Beach SoENa�a that Move u,e Worldm Page 2 -2 14 2010 ECL monitors by EDI 170 -type 7 MMU by EDI NEMA 21 Wire in Door Open PB Switch 170 -type / NEMA 21 Wire in CMU /Cab FI PB Switch 170 -type / NEMA 12 Punch Down block 170 -type / NEMA 14 Red Monitoring panel 170 -type 4 242 DC isolator Isolation module 170 -type / NEMA 12 Load switches cubed with diagnostics 170 -type / NEMA 16 222 detectors 170 -type / NEMA 7 ASC /3 D cable and connector NEMA 7 D Panel interface assembly NEMA 1 New TS2 -2 "O "Cabinet assembly NEMA Including: MMU ASC /3 -2100 Load switches Detectors Door Open / Flash Switches Section — Project Equipment Requirements sEC.C7iNLiL.ITE City of Newport Beach Sck d nno� � �,4d® Page 2 -3 «� Communications Scope Econolite has been providing advanced transportation management system solutions for 75 years. As system functionality and technology advances, we have been able to embrace these advancements to provide more efficient and cost effective systems. Many of the complexities and difficulties with system deployment focus on communications infrastructure, communications medium and communication hardware devices.. We have determined that many of these devices/technologies may or may not be compatible with our systems and control hardware and may or may not be able to provide the correct capabilities to support our systems communications needs. Econolite engineers have spent hundreds of hours qualifying specific communications devices that will seamlessly integrate with our systems and control equipment. In this proposal, Econolite proposes specific communications technology and devices based on our evaluation relative to the proposed system requirements. As such, Econolite will take responsibility for the implementation, compatibility, and operation of the communications. necessary for our systems as defined within a given proposal. Agencies that choose to provide their own communications, have a third party do so, or request Econolite to substitute devices/technology run the risk of encountering communications problems with their system. Econolite requires the use of Econolite approved third party. communications devices. According to the requirements, the TCS file server and communications server are to be located at the City in the IT equipment room. Econolite will provide the central computer equipment for the icons system, compliant with the central hardware list supplied herein. Econolite proposes supplying all communications equipment except for the interconnect wire or cabling and patch panels. We propose the following: • This project consists connecting all the new ASC/3 controllers 2070L (ASC12070) controllers directly to the Communications Server located at the City using Ethernet communications. This Ethernet connection will be established by a combination of methods. The following three methods are proposed: o Where twisted -pair copper is to remain, provide a high -speed Ethernet connection using IP- over -TWP modem equipment. • Where the above is not available or is to be upgraded, Econolite proposes to provide Ethernet radios or fiber -optic modems (provided cabling exists) at each cabinet to provide a high -speed Ethernet connection. • Either type of communications can originate at the communications server location. Conversion of any type of communications medium (IE. DSL to Radio / Radio to DSL) can be made at any field location by adding a switch at the point where the conversion is required. • Communications channels shall be set up in the ATMS so that no more than 8 controllers will exist on a single channel. With Ethernet communications these channels can co -exist on a single switch port. • Econolite will install the software, upgrade the field hardware, and install the field- to-center communications equipment, integrate 22 intersections into the proposed ATMS system, and provide systems training. NOTES: It is very important that all communications interconnect used to communicate between the field and the proposed TCS be dedicated to the icons ATMS and that the system communications will not be affected by any other users. Section — Project Equipment Requirements �ECaiin�o�iuriE City of Newport Beach Page 2 -4 Ek3k a me MMM a,• wed• The scope described above is based on information provided to Econolite to date. Any changes to the scope of this project will require a new quotation. The City shall be responsible for testing all the existing copper for proper connectivity and conductance. This scope is based on information provided to Econolite. In the event that (a) alternate means of communications (IP radio / fiber - optic) are desired, or (b) any cut, damaged, and/or otherwise unusable required TWP circuit necessary for the proposed Ethernet communications system will be the responsibility of the City to repair or replace. Any repair /replacement effectively delaying the project shall be added to the proposed project schedule. The City shall not withhold payment for work performed for material on hand due to unforeseen communications issues which are not directly related to Econolite equipment or work. This proposal reflects the design considerations proposed by the City's selected communications consultant, as outlined on page 2-8 of this document. Description of electrical and hardware requirements for the project Servers Computers andAuxlllary Equipment In order to meet the requirements of the City of Newport Beach, the icons system requires one (1) file/applications server, one (1) communications server, two (2) workstation computers, one (1) laptop computers, and the central communications equipment as listed in the Hardware Equipment List included in this proposal. Econolite will be providing the equipment and software as detailed in the included list. The system hardware will be configured, software installed and tested in our Colorado Springs, CO Engineering facility. An Econolite systems engineer will assist the City's IT personnel in integrating-the new icons system LAN (workstations and servers only — field communications will be kept separate) with the City's LAN if needed. All virtual private network connections and wide area network connections to the new icons network are the domain and responsibility of the City's MIST personnel. Econolite can provide network configuration diagnostics or design assistance if required to integrate the new icons network to the City's existing network by Econolite engineers, at a rate of $175.00 per hour. Should the City of Newport Beach chose to procure the computer equipment through other channels, the City shall be responsible for the cost of shipping the equipment to and from the Econolite, Colorado Springs facility. Central Computer Equipment List — minimum requirements Section — Project Equipment Requirements ail _ct�nicju City of Newport Beach Page 2-5 SOLM r e W, Ma c warwe t .w... ©'� Application/ File Server PowerEdge 2950, Dual Core Inter Xeon® 5130, 4MB Cache, 2.00GHz, 1333MHz FSB 1 Single Processor only 2GB 533MHz (4x512MB), Single Ranked DIMMs Windows Server® 2003 R2, Standard Edition, Includes 5 CALs 1x6 Backplane for 3.5 -inch Hard Drives PERC 5 /i, x6 Backplane, Integrated Controller Card Integrated SAS /SATA RAID 5, PERC 5/i Integrated 4 - 73GB SAS, 3.5 -inch, 15K RPM Hard Drive [Standard] Riser with 3 PCIe Slots Rack Chassis w /Sliding Rapid/Versa Rails and Cable Management Arm Universal Broadcom TCP /IP Offload Engine Not Enabled PowerVault 100T, DAT72 Tape Backup, 36/72GB, w /Controller, Internal Section — Project Equipment Requirements ail _ct�nicju City of Newport Beach Page 2-5 SOLM r e W, Ma c warwe ;;Item ,Device ;Destription ,:' Quant�ty�" Symantec Backup Exec v1 ld Server Suite Electronic Documentation and OpenManage CD Kit Microsoft® SQL ServerTm 2005 Standard (5 CAL),OEM,NFI 3Yr SILVER ENTERPRISE SUPPORT: 7x24 HW /SW, NBD Onsite 24X IDE CD -RW /DVD ROM Drive No Floppy Drive for x6 Backplane No Mouse Option US Robotics External dialup modem 1 KVM Switch Cable 2 10 foot Cat 5 Lan Cable 1 2 Comm. Server or Term Svr PowerEdge 1950, Dual Core Intel® Xeon® 5160, 4MB Cache, 3.00GHz, 1333MHz FSB 1 Windows Server® 2003 R2, Standard Edition, Includes 5 CALs Single Processor only 2GB 533MHz (4x512MB), Single Ranked DIMMs Broadcom TCP /IP Offload Engine Not Enabled Riser with 2 PCIe Slots 36GB, SAS, 3.5 -inch, 15K RPM Hard Drive PERC 5 /i, Integrated Controller Card No Mouse Option Dual Embedded Broadcom® NetXtreme 11 5708 Gigabit Ethernet NIC Dell Remote Access Card, 5th Generation for PowerEdge Remote Management 24X IDE CD -RW /DVD ROM Drive for PowerEdge Servers, All OS Rack Bezel 1x2 Backplane for 3.5-inch Hard Drives Electronic Documentation and OpenManage CD Kit 36GB, SAS, 3.5 -inch, 15K RPM Hard Drive Integrated SAS /SATA RAID 1, PERC 5I Integrated Rack Chassis w /Sliding Rapid/Versa Rails and Cable Management Arm,Universal 3Yr SILVER ENTERPRISE SUPPORT: 7x24 HW /SW, NBD Onsite Redundant Power Supply with Y -Cord KVM Switch Cable 2 10 foot Cat 5 Lan Cable 1 3 Workstations Dell Precision Workstation 490 Desktop, Dual Core InteIVXeon® Processor 5160 3.00GHz, 4MB L2,1333 3 Genuine Windows ®XP Professional, SP2 with Media 128MB PCIe x16 nVidia Quadro NVS 285, Dual DVI or Dual VGA Capable 1GB, DDR2 SDRAM FBD Memory, 533MHz, ECC (2 DIMMS) 80GB SATA 3.OGb /s,7200 RPM NCQ Hard Drive with 8MB DataBurst CacheTM 48X/32X CD -RW /DVD Combo Drive with Cybedink Power Section — Project Equipment Requirements W EIC01M ELITE City of Newport Beach Page 2 -6 n., vwr+as ICem Deuiee =Description + ^ .t,ti:' °Quantityr DVDTM Dell 24 inch UltraSharpTM 2407FPW -HC Widescreen, adj stand, VGA/DVI USB Entry Quietkey, No Hot Keys Dell USB 2 -Button Mechanical Mouse with Scroll Quick Reference Guide Resource CD - contains Diagnostics and Drivers 3 Year Economy Plan CD -R /RW Software 3 30 Foot Cat 5 LAN Cable 3 Transient Protection Power Strip 3 4 Central System Equipment UPS, 2200 Watt 1 Cisco 24 port 1Gbps LAN Switch - Model 3560 - P/N WS- C3560- 24PS -S 1 ServSwitch 4 Port KVM Switch 1 Accutime 2000 Time Synchronization Kit 1 Telephone Surge Prot. 4 -port 1 17 SVGA Monitor 1 Adesso Rackmount Keyboard Drawer with built -in Touchpad 1 Cat 5 LAN Cable 1 Misc 1 5 Central Comm Equipment Single Bay System 90 Rack 1 Foundry FESX424HF (1Gig -E Copper Port & 20 Ethernet Fiber Ports 1 6 Laptop Latitude ATG D620, Intel Core 2 Duo T7200, 2.00GHz, 667Mhz 4M L2 Cache, Dual Core (222 -7258 1 Genuine WndowsO XP Professional, SP2, with media NTFS File System for all Operating Systems 14.1 inch Wide Screen WXGA RGDLCD for Latitude ATG D620 311 -6939 Standard Touchpad 1.OGB, DDR2 -667 SDRAM, 1 DIMM 80GB Hard Drive, 9.5MM, 7200RPM Dell Wireless 5700 (CDMA EVDO)Built -in Mobile Broadband Mini -Card for Verizon W relessservice Latitude (430 -1489 8X DVD + / -RW with Roxio CreatorDell Edition Digital Media andC berlink Power DVD for Latitude 120E 313 -3883 IntelO Integrated Graphics Media Accelerator 950 Internal English Keyboard 6 Cell Primary Battery 90W A/C Adapter Floppy Drive Section — Project Equipment Requirements ®EICANOUTE City of Newport Beach �, M� the vv�O Page 2 -7 Field Equipmen t All NEMA controllers will be replaced with ASC /3 NTCIP Level 2 Ethernet capable controllers. The 170 -type controller will be replaced with a 2070L controller, loaded with ASC /3 -2070 software. According to the City's documentation the following controller upgrades are required: 13 Controller replacements to 2070L and ASC /3 -2070 for the existing 170 -type cabinets 6 Controller replacements to ASC /3 for the existing NEMA cabinets 2 Cabinet replacements w/ ASC /3 controllers 1 New Cabinet Installation (equipment only) Communications between intersections will require the following equipment in order to provide adequate connectivity from the City TMC to each of the intersections. Wherever TWP is listed under Cabinet Interconnect, two pairs of the existing copper will be reserved for the VDSL modems, which will replace FSK communications. Any proposed Camera locations will utilize Fiber Optic interconnect. The required cabinet equipment is defined in the chart below: Section — Project Equipment Requirements ECONOLITE City of Newport Beach Smogs O E Page 2-8 t f s C� 9'ti i d DeYi" ... DescnQtrgnf" _ , • :. °:I'.; r Quantity' Quick Reference Guide Targus Sports Backpack, fits up to 15.4 in- 3 Year Economy Plan Field Equipmen t All NEMA controllers will be replaced with ASC /3 NTCIP Level 2 Ethernet capable controllers. The 170 -type controller will be replaced with a 2070L controller, loaded with ASC /3 -2070 software. According to the City's documentation the following controller upgrades are required: 13 Controller replacements to 2070L and ASC /3 -2070 for the existing 170 -type cabinets 6 Controller replacements to ASC /3 for the existing NEMA cabinets 2 Cabinet replacements w/ ASC /3 controllers 1 New Cabinet Installation (equipment only) Communications between intersections will require the following equipment in order to provide adequate connectivity from the City TMC to each of the intersections. Wherever TWP is listed under Cabinet Interconnect, two pairs of the existing copper will be reserved for the VDSL modems, which will replace FSK communications. Any proposed Camera locations will utilize Fiber Optic interconnect. The required cabinet equipment is defined in the chart below: Section — Project Equipment Requirements ECONOLITE City of Newport Beach Smogs O E Page 2-8 Communications Eouipment IP ! Ethernet Communications Existing Controller Type Upgrade Controller Suggested Upgrade Controller Comm Modules RuggedCom Switch Ethernet Cable Intersection main /cross RS900L or RS930L A01041 Central Communications Equipment none Avocado & Corona Del Mar Plaza other Yes ASC /3 -2100 Ethernet 1 1 Avocado & Farallon Dr other Yes ASC /3 -2100 Ethernet 1 1 Avocado & San Miguel other Yes ASC /3 -2100 Ethernet 1 1 San Miguel & San Joaquin 170 -type Yes 070 None 1 1 MacArthur & San Miguel other Yes -2100 Ethernet 1 2 MacArthur & San Joaquin Hills 170 -type Yes 070 rASC/3-2 None 1 1 MacArthur & Bonita/Ford other Yes 100 Ethernet 1 1 MacArthur & Vilaggio other Yes ASC /3 -2100 Ethernet 1 1 MacArthur & Bison other Yes ASC /3 -2100 Ethernet 1 1 Coast Hwy & Jamboree 170 -type Yes ASC /2070 None 1 1 Coast Hwy & Irvine Terrace 170 -type Yes ASC /2070 None 1 1 Coast Hwy & Newport Center 170 -type Yes ASC /2070 None 1 1 Coast Hwy & Avocado 170 -type Yes ASC /2070 None 1 1 Coast Hwy & MacArthur 170 -type Yes ASC /2070 None 1 2 Coast Hwy & Iris Ave New Yes ASC /3 -2100 Ethernet 1 1 Coast Hwy & Goldenrod 170 -type Yes ASC /3 -2100 Ethernet 1 1 Coast Hwy & Marguerite 170 -type Yes ASC/2070 None 1 1 Coast Hwy & Poppy 170 -type Yes ASC/2070 None 1 1 Coast Hwy & Morning Canyon 170 -type Yes ASC/2070 None 1 1 Coast Hwy & Cameo Shores 170 -type Yes ASC /2070 None 1 1 Coast Hwy & Pelican Point 170 -type Yes ASC /2070 none 1 1 Coast Hwy & Newport Coast Dr 170 -type Yes ASC /2070 none 1 1 Spare Equipment None none Section — Project Equipment Requirements ®ECi] W OLITE City of Newport Beach sak G � Mmm a rvorwe Page 2 -9 System Intersection Layout N40E0 ON OOMD iebelmakdNWE0. OMNAMa MP*URu OG . 11E v I. Medea 19%M Section — Project Equipment Requirements N—ECONOUTE City of Newport Beach sos,ciorw a n.a tt a w«+on Page 2 -10 System Architecture each, CA System O TN AY Mr �4 1�� J Newport Buch STaum NMM<Wn -PMaa 1 O IStriwAY Rpm T.i The foundry switch will be installed by Econolite, as long as we have access to the equipment rack at the Library. Otherwise, the City's IT department will need to install the switch and make the necessary connections. Section — Project Equipment Requirements EMECONOUTE City of Newport Beath - sou,riore a t Nk. � worida Page 2 -11 3. Installation and integration Overall System Integration This item includes software license fees for three icons workstations (desktops and laptops), one traffic application/We server and one communications server license. All items have a one year warranty. The Communications Server license covers up to 250 intersections operating from a single communications server computer (expandable beyond 250 intersections with additional software licenses and hardware). The standard protocol for this system will be NTCIP. Econolite Control Products, Inc.'s systems engineering team provides an extensive process for system installation, initialization, testing and acceptance. An Econolite Project Manager, Jason Hann, will manage the new system from its earliest stages of contract signing all the way to final acceptance. Econolite will also supply one licensed copy of Econolite's Aries® Data Manager software, to be loaded on 1 computer and used to configure the ASC /3 controllers prior to deployment to the field. This software is licensed for a single computer only, and allows the user to upload/download databases while directly connected to the controller. Software Integration Factory performance testing is performed at the Econolite Colorado Springs, Colorado Facility. There, an Econolite team of engineers will assemble the system hardware, install the software, test the system components (using standard system test documents), prepare the system graphics for one (1) base map, one (1) area map, and twenty -two (22) standard intersection displays, and document the final system (all hardware configurations). The base map and area map will be developed from an appropriate map graphics file supplied by the City of Newport Beach in a file format compatible with the icons graphic editor (BMP or WMF). After completion of the Econolite standard system performance tests, the system will be disassembled, packed and shipped to the job site. A member of the Econolite system engineering team will arrive on site to unpack, reassemble and test the system. Performance testing of the system and the interconnect infrastructure will be conducted by communication testing (upload / download / status checking) to an initial twenty -two (22) 2070L or ASC /3 controllers. This proposal includes labor and expenses for one week for installation and intersection integration. All communications channels should be tested, and any cabinet installations should be completed by the City, prior to the arrival of system engineering. Any additional time necessary to integrate the intersections will be billed separately at $175.00 per hour, plus travel expenses. Acceptance testing will consist of an operational demonstration to the customer of all major software components using a standard system acceptance test developed by Econolite. Software Training System training will be scheduled after the system engineering team has the system functionally operational. Our quote for this project includes one week of initial training, for up to 32 hours, on the icons system. This is the minimum amount of time required for the initial training and will include instruction on system hardware, system operation, and system administration. The course outline is included at the end of this proposal. Training will be conducted at Econolite's Anaheim facility for up to ten people. The training will be conducted on four consecutive days. section - Installation and Integration ECONOLITE Gty of Newport Beach Page 3 -1 S k, that M. y» Woms Follow up training can be scheduled once the City has had a chance to use the system and become familiar with the areas where they may benefit from additional instruction. Agendas and time frames can be negotiated at anytime. Training Schedule Day 1: Introduction to icons®`, System Overview and Summary. 1.5 HRS. This session will review the System Hardware, System Software, icons® Traffic Management System capabilities and features, and a brief tour of the Traffic Management System Workspace. How to Log -On to Windows® for both remote (Dial -Up) and local workstations, launching the ITMS Client application, logging on to icons, accessing system graphics and an explanation of the workspace components will be discussed. Using the icons ®Advanced Traffic Management System. 6.5 HRS. This session will consist of a comprehensive review of the workstation software suite. During the class, each menu item in the ITMS Client application will be reviewed. Each attendee will be afforded the opportunity to use the system software to perform various tasks and operations. Day 2: Using the icons® system (continued from Day 1) 8.0 HRS Day 3: Using the icons® system (continued from Day 2) 4.0 HRS Using the icons® Graphic Editor. 4.0 HRS. This session will cover the use of the icons Graphic Editor Software. During the class, attendees will be walked through the various menu entries and features of the Graphic Editor package. Practical application of the editor will be demonstrated by modifying one of the system graphics and creating a new graphic using one of the template graphics supplied with the editor. Day 4: System Administration: Windows® Security 8.0 HRS. (1.0 HR.) This session will provide a general overview of the .Windows security system as well as creating and removing user accounts to and from the system. Each attendee will have the opportunity to add or remove a user account to / from the system. The Windows® Event Logs (0.5 HR.) ' icons is a registered trademark of Econolite Control Products, Inc. Section — Installation and Integration NOUTE City of Newport Beach u,av nn. wa.+� Sckjd� Page 3-2 This session will cover both the System and Application Event Logs within Windows. Specific items appearing within the logs will be discussed and their relationship to system performance will be reviewed. Database Backups (0.5 HR.) This session will review how the system backs -up the SQL Databases and the required operator actions. Software Installation Procedures (2.0 HRS.) This session will review the procedures used to install the icons Traffic Management System Software on a target computer. Additionally, general setup requirements for each 'type" of computer will be reviewed. The icons® Server software suite (2.0 HRS.) This session will review the function of each component comprising the server software suite. Each IN[ file used by an icons® component will be reviewed in detail. The NT Registry will also be reviewed for those ITMS Services that use the registry to configure their operation. This session will also cover the Administration menu items associated with the ITMS Client application. Adding and deleting users to and from the icons® system and assigning user privileges will be reviewed. Using the System Configuration editor to after the system Zone and Section layout will also be reviewed. icons® System Configuration and Troubleshooting (2 HRS.) This session will review the system hardware and cabling. General functions of each piece of equipment will be covered and the potential impact of equipment faults will be discussed. The LAN and TCP /IP portion of the session will review the basic setup and configuration of the Local Area Network General network troubleshooting tools and procedures will be reviewed. This session will also review the ITMS COMM TEST, NTCIP COMM TEST and COMM MANAGER WIN SPY applications included with the Traffic Management System. Section — tnstalladon and Integration ]EECONOLITE City of Newport Beath d to the VA.4d® Page 3 -3 Project Integration Schedule Below is a schedule defining the project tasks and proposed timeline. Some tasks can run concurrently, but the overall firneframe should be less than 120 days, after Econolfte Control Products receives the notice to proceed. SecUon — Installation and Integration RECONOLME My of Newpoit Beach 8okfGkxw diet Mum the W1.4da Page 3-4 Newport Beach, CA icons@ Project 120 days Notice to proceed 0 days Field equipment installation 70 days Communications equipment procurement 4 wks Controller/ cabinet upgrades 4 wks Field testing 1 wk icons installation 90 days Procure equipment 4 wks Receive main map and intersection graphics from City 2 wks Generation of main map and 22 intersection displays 3 wks Configure equipment in house) 2 wks Factory Acceptance test in house) 1 wk Ship equipment to project site 1 wk Installation and integration on site 2 wks Acceptance testing ( on site 1 wk Training 1 wk SecUon — Installation and Integration RECONOLME My of Newpoit Beach 8okfGkxw diet Mum the W1.4da Page 3-4 4. Integrated Closed Circuit Television [CCTV) Module Included Option The optional icons CCTV -IP module consists of video servers (Broadware Media Server and Command Server) and video server software packages that provide integrated system -wide distributed video and camera management over local and wide area IP networks, and is licensed for up to 10 cameras. The Media server purpose is to retrieve the video from the field, make the video available to icons. The Command server is responsible for retrieving the video from the Media server and "pushing" to the wall monitors. Additional cameras may be added by increasing the camera licenses. This module takes advantage of the latest developments in streaming video technology and is based on an advanced Interactive Media Server. Video is encoded at the source using low cost digital encoders or IP cameras from vendors such as Axis, VCS and Pelco. Most of these encoders offer the ability to set the image size, quality, and frame rate. The Interactive Media Server then manages and distributes the encoded video allowing transmission of the video to multiple viewing clients simultaneously. This license price covers up to 10 cameras or video streams and the video server. Access to the icons CCTV -IP module is controlled by privileges associated with operator IDs. All cameras connected to the icons system are represented by objects on the system map. Using the CCTV -IP module, system operators at the TMC or anywhere on the system's network can click on a camera object on the system base map and view video from that camera and control the camera position (pan, tilt, and zoom). kwv worbtadons tatooeaerx witch B wtlware Video Media Server System Network RuggedCom Switch Illllli® arcsdwaro Video Commend Wall Nonors Samar k (not Included In proposal) ® ® ®N .® Vldea Fncodere Md camerae Fixed cameras images, such as those from video detectors, can also be viewed. At this time the icons CCTV -IP module supports Pelco and Cohu cameras together with video encoders from Axis, VCS, and Pelco (PelcoNet). This proposal includes all the equipment necessary to view video from icons or from wall monitors, but DOES NOT include the wall monitor. themselves. Section — Integrated Cosed Grcuit Television (CCTV) mECONOUTE CAy of Newport Beach ,a w Vw+da Page 4 -1 This proposal includes all equipment to install 2 camera locations onto the CCTV-IP module, as listed below. CCTV Module Item Description Qty Ua to ten cameras Central Equipment & Software 1 Broadware Media Server (BMS) w/ Software & 10 Camera License 1 Broadware Command Server (BCS) - includes 1 BCS Client License 1 Broadware BCS Client Licenses (1 required for each wall monitor) 3 2 icons CCTV License Fee 1 Field Equipment 3 Cameras - Pelco Pelco SD435 -PG -E1 Spectra IV SE Color PTZ Dome Camera Pendant Environmental, 35x Optical Zoom 2 Camera Power Supply, 1 output 4 amps, 120 /240vAC 2 Pole mount adapter 2 4 Encoders Axis single port video sever to be used with Media Server 2 Axis four port video server to be used with Media Server 0 Camera Interface Panel (ACIP -1) 0 Camera interface Panel (ACIP -4) 0 Cat 5 Jumper Cable 2 Video wall equipment is not included in this price proposal. Section - Integrated Closed Circuit Television (CCTV) �ECONOLIT6 City of Newport Beach Page 42 s� U� Mw the W ide S. SynchroTM Module Included Caption The icons system supports an optional interface to the SYNCHROM signal timing optimization software. This interface provides the ability to transfer Econolite ASC /2 or ASC/3 controller phase and coordination data to/from SYNCHRO. The Icons SYNCHRO interface provides the ability to save controller phasing and timing data in the Universal Traffic Data Format (UTDF). Once saved in this format, the data can be imported and opened in the SYNCHRO application for off -line analysis and optimization. The icons SYNCHRO interface also provides the ability to import SYNCHRO timing plan data saved in the UTDF format into the native ASC/2 or ASC /3 controller format for use within the system. After transfer to the ASC/2 or ASC /3 controller database, the new timings can be downloaded to the local controller by the icons operator. The SYNCHRO interface is not part of the basic icons system and requires additional licensing. Pricing for this module has been included as a separate line item. Section - SynchroTM Interface �EGONOUTE Page 5 -1 City of Newport Beach g„` � 0 ot nn� 0. VVaaas S. Warranty and Support Product Warranty Certificate Below, is an example of the Warranty Certificate provided with every controller supplied by Econolite. This is only a sample. Actual certificates will be provided upon delivery of equipment. Section — Warranty Certificate rRECONGLITE Gty of Newport Beach Page 6 -1 WARRANTY COlard PlbWrrpp,,Inc. lEzonaaw)wwrwds tiw Prbdude9dedtb" dluq�I p�WIII 1PUrdwoBO fora a1W0ly y�rnwir dawn www't,W OaOSOmdBwCN n owtwtal brwdem 'stdo atw toWath899Wazd PaeNV NaGed98S in tlw �ttE6mW678re1566 tl1d eel9mnea orsungeed tecint" direction mna6rlwtior 6yc 8p, the wwranM mr1od NaFInar irorn the axnnwtiana6retalw ,onoYwad name le not dmea>QnabN M46'ed by iM Prvahaaer. EmwRe re rql r�e bt dmefle caused by netAl9anse. ens aGOa, ar uada equWneet M e metuwr rot on9nwh' n�dgdie tlelNererl twrewrderdoas net meal tlra aheve wemeny. wW tttlw PunYwfw nWAea Etamwe, EcanWw Mall fhenupOn abrtotl it ��vmh mYdaeR apedgtatbrw,e8rw (n q6 oaaon) Nang de�adamafled eww atlw egdpinantolry ma8ng ror enyioe6Wdandpe to 9w avNiMlanEmnal beam nxda68ryronpgelprlgMmm rep6e9nwa pxwT(w N08p1aEugdr�g tlrdtwdrtRBOnry. esgraaondticem iWU�dy Oenotl e9 xld1«9id'w1' aq win ald�.TwlarodnpM WnealWe the WSlve>eme adb�w PO wdtwmr xid 6wd lye E THE B (PRREE9OSEWWARRANTY SET FORTH IS A UNITG) WARRANTY AND 18 THE WARRANTY MADE BY ECONOLRE. ECGNOUTIE MAM AND pONLY � NE FOR A P R R W�68E EXP�RL TIC 8 A' END W ESARR N Y 19�ALL LIABILITIES OP ARE -9LtY E%CLUOED. BX'FtE83 OBLIGATIONS ECONOLITE FOR DAMAGES ARISING OUT OF OR M CONNECTION WITH THE SALE. DELIVERY. OPERATION OR USE OF THE GOODS. The forth aaoantiea set twO shod be void tithe goods nave been(tl mnalred or tlwred buwWe of EcawRe's facAkes, l2i wbpMd to mMSwd, RgMa, actlWnla ndtlrerfhan nomU and pmperdw and swNW, a(7) connoted ns4966 orad ad In a mow not n accolarm YMn ECand9ia W7'ctlaw wW bprdducbndtmandtbdued lry Eooftno. lfii Wtetws Swaow whether or not or gam laboveO 1 ydoaanote*nd BMIIIdbbBOBIYICe wf66fdlb YWn'anlY. dWYw Cle PmdUtlfb9w EaCwrya :6r88dke68 a0ted bebW. N9wn ralwldl'6 MOtar6wb E'WnWte.dw rdbMfgawps - Obwna Rehm AenoU$ Son (RA)nw"nmyowl=IECOnMMM$Wft6ve - lmbnn deYCt✓WOnabmdem aheN�f�recdnwlilar.�dre RA wmber. yda bwehaeewdernrnim. and q�rABt pa�(orassunwtbe**3101aMamefle dwarp MlPliwm) - 9rW bnaBmat dnmltB aerNCe l,a mpe=11d a WwwB cal rearm st9p04V drwges EaanWw Cadrd PM&,*, W— Econoft CwwdPA)CRId. 1111C. �E Le PR M! wwsoaa Anshohn. Coltonia 92806 M. AU90500. Florida 32186 ECONOLRE PRODUCTS COVERED UNDER THIS WARRANTY INCLUDE' ASCMS — ASC12M — CBD6000 — ATC2070 — AUTOSCOPE PRODUCTS — MMU — CMU - 90J — 56K MODEM 2 YW Welswrb Oao9 CTW63 NECOnIMLITE 0209RevA eee�eee rYrwa� ............. Section — Warranty Certificate rRECONGLITE Gty of Newport Beach Page 6 -1 Software Warranty Econolite Control Products, Inc. ( Econolite) warrants the icons software components licensed to the original purchasing agency (Purchaser) for a period of one (1) year from date of customer acceptance, if Econolite installs the software or supplies technical direction or installation by contract. The warranty period shall run from the completion of installation, provided same is not unreasonably delayed by the Purchaser. Econolite is responsible for warranting the software in accordance to published icons specifications. Econolite is not responsible for non - conformance caused by negligence, acts of God, or use of software in a manner not originally intended. If the software delivered hereunder does not meet the above warranty, and if the Purchaser promptly notifies Econolite, Econolite shall thereupon correct any defect, including non - conformance with published icons specifications, either (at our option) by correcting defective software or modifying the software to meet specifications. The liability of Econolite under this warranty, for any loss or damage whether the claim is based on contract or negligence, shall not in any case exceed the cost of correcting defects in the equipment as herein provided and, upon the expiration of the warranty period, all such liability shall terminate. The foregoing shall constitute the exclusive remedy of the Purchaser and the exclusive liability of Econolite. THE EXPRESS WARRANTY SET FORTH IS A LIMITED WARRANTY AND IS THE ONLY WARRANTY MADE BY ECONOLITE. ECONOLITE MAKES AND PURCHASER RECEIVES NO OTHER EXPRESS WARRANTY AND NO IMPLIED WARRANTIES. ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY EXCLUDED. THE STATED EXPRESS WARRANTY IS IN LIEU OF ALL LIABILITIES OR OBLIGATIONS OF ECONOLITE FOR DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE SALE, DELIVERY, OPERATION OR USE OF THE GOODS. The warranties set forth herein shall be void if the software has been (1) altered outside of Econolite's facilities, (2) subjected to misuse, negligence or operated in other than normal and proper use and service, or (3) installed or adjusted in a manner not in accordance with Econolite's instructions. This warranty does not extend to software not developed by Econolite. Econolite has the sole right to determine whether or not an item is covered under our warranty policy. Service and Support With keeping to our company promise, we will make every effort to provide quick and immediate service and support for any problems or issues that the City may encounter. This may involve troubleshooting by telephone, email or other communications methods (remote access), or may be handled by field visits by technicians if we are unable to resolve the problem remotely. For any trouble reports that are received after normal business hours, we will respond with a telephone call and email confirmation from one of our technicians within one business day of receiving the message. If he is unable to resolve the issue, a. visit will be scheduled. We cannot guarantee a time frame on the field response, but we will make every effort to respond to any issue as quickly as possible. Section - warranty Certificate BEGONOLITE City of Newport Beach Page 6 -2 sokmkm d+at TVI � the voids `i`. Price Summery General Proposal Summary The main proposal includes pricing for connecting 22 intersections either by Ethernet over copper or wireless Ethernet to the icons system. The main also proposal includes the following: • icons Central Traffic Management System • SynchroTM Interface Module • CCTV Module (10 camera license) The computer hardware either provided by Econolite will include licenses for: 1 — File/Application Server 1 — Communication Server 2 — Workstations 1— Laptop There are (2) proposed CCTV locations to be installed with necessary communications and camera equipment for the optional CCTV module. Clarifications Basic icons system The Basic icons system price includes supplying the software and services required for the deplgyment of a basic icons Advanced Traffic Management System to the City of Newport Beach. We will provide the icons software to be installed by Econolite engineers. We will also provide integrations services as described in this proposal. The Basic icons system will be supplied in one phase, which includes the base map, area map, 22 intersection displays, CCTV module and Synchro"m Module, as well all training and integration required to set up, configure and begin operating the system. Attachment A - Acceptance rest �EGONDL.'E Gig of Newport Beach ;;; , 1 n . � w� Page 7 -1 Overall Price Summary System Upgrade Price (22 Intersections) . ............................... ....................$492,600.00 Includes: 1. Basic icons system .................................................... ............ .................... $228,100.00 a. Computers (servers, workstations, laptops, etc.) ................. $38,400.00 b. Server / Computer Configuration & Installation .................. $189,700.00 • 90% Payable upon Delivery .......... ....................$205,290.00 • 10% Payable upon Acceptance ....... .....................$22,810.00 2. Field Equipment (controller replacements and module upgrades) ... $201,228.00 24 Controller Replacements (including 2 spares) ................ $81,600.00 2 Cabinet Replacements ..................... ............................... $36,300.00 1 New Cabinet Installation (equipment only) ...................... $18,150.00 Field Modification Equipment ..................... ..................... $65,178.00 • 90% Payable upon Delivery .......... ....................$181,105.20 • 10% Payable upon Acceptance ........ .....................$20,122.80 3. Communications Equipment (modems, switches, etc.) ....................... $37,400.00 22 RuggedCom 900 series switches & Installation ..............$37,400.00 • 90% Payable upon Delivery ........... .....................$33,660.00 • 10% Payable upon Acceptance ......... ......................$3,740.00 4. Field Modification/ Communications Labor ........... ............................... $25,872.00 • 90% Payable upon Delivery ........... .....................$23,284.80 • 10% Payable upon Acceptance ......... ......................$2,588.00 5. CCTV Module Price (10 Camera License) .............. ..................... $45,900.00 Includes all equipment and Integration Broadware video servers and all applicable licenses Video and Communications Equipment for 2 Camera Locations • 90% Payable upon Delivery .......... .....................$41,310.00 • 10% Payable upon Acceptance ........ ......................$4,590.00 Attachment A — Acceptance Test - §ECONOLiTE City of Newport Beach Page 7-2 eon V Mw the WbHdw 6. Synchro® Interface Module ....... ............................... .....................$20,000.00 • 90% Payable upon Delivery ........ .....................$18,000.00 • 10% Payable upon Acceptance ..... ......................$2,000.00 Labor, Materials & Performance Bond ............. ............................... $8,639.54 • 100% Payable upon Issuance of Bond ............ $8,639.54 Estimated Shipping .....................$2,767.50 Estimated Tax (7.75 %) .............$14,702.08 Total Proposal Price ................$584609.12 Terms and Conditions • Payment terms net 30 days • All shipments are FOB Anaheim, CA. Attachment A — Acceptance TestE�.r+�N10� --E City of Newport Beach Page 7 -3 9oknia,e ` m Nl� "10 WorkP Exhibit B: Semple System Acceptance Test icons ATMS System Acceptance Test Procedure Newport Beach, California Date of Performance: Performed By: Witnessed By: Exhibit B — "tance Test MIECONOUTE City of Newport Beach Page . Solutior� rh®e fvtove tt�e Worlds ASC /3 Controller Basic Setup and Configuration ASC /3 Controller: 1. Set Coordinator Options [Main - Coordinator-Options]: a. Set Interconnect Format to PLAN. b. Set Interconnect Source to NIC. 2. Set Port 3 parameters [Main--Config- )Port3]: a. Set protocol to NTCIP. b. Set NTCIP Address (not "Telemetry Address "). c. Set NTCIP Response Delay to 1. d. Set NTCIP Drop Out Time to 60. e. Set to full duplex. f. Set the data rate to 38400 BPS. g. Set the data, parity, stop bits to 8,N,1 (not 8,0,1). h. Enable the port. 1. Ensure the controller types is ASC /3 [Admin /Configuration]. 2. Graphics for the system will not be available until formatting of files is icons"mCommunications Server Setup 1. Verify ITMSCOMM parameters in the ITMSCOMM.INI for the Field Communication Circuits (Communications Server): a. Protocol = NTCIP_2. b. Primary Poll Message = NTCIP PRI. c. Secondary Poll Message = NTCIP_SEC. d. Primary Poll Period = 1. e. Secondary Poll Period = 60. f. Secondary Poll Mode = STAGGERED. g. Transmit Overlap = NONE. h. Soft Failure Count = 5. i. Media Type = UDP. j. Line Speed = 38400. k. Line Bits = 8. . 1. Line Parity = NOPARITY. m. Line Stop Bits = ONESTOPBIT. n. Turnaround Delay = 0. o. Write and Read timing parameters are set to values of 10, 30, 0, 0 and 100 respectively. p. No Poll Read Total Timeout = 1000. q. Controller Drops are correctly programmed for each channel. r. Controllers are enabled and their respective Comm. Addresses are correct. 2. Verify ITMS RELAY parameters in the ITMSRELAY.INI (Communications Server 1): 6dubit B — Acceptance Test HECONOLTTE Gty of Newport Beach sw,ao�,a m®c nnwa s7�e wo.xia Page li a. All Controllers are assigned to NTCIP_ASC2B_RIA protocol profile. b. [packetI ] consists of the following NTCIP objects: i. PHS_GRN_l (phase 1 -8 green and yellow status). ii. PED_1 (phase 1 -8 walk and ped. clear status). iii. unit flash iv. coord _pat_status v. short _alarm—status _p vi. asc_trans_status vii. asc reempt_status viii. veh_det_I ix. veh_det_2 x. phs_call_1 xi. phs_next_I xii. pedcall_I xiii. alarm state l xiv. spec _func_l xv. spec _func_2 xvi. spec_func_3 xvii. spec _func_4 c. [packet2] consists of the following NTCIP objects: i. unit_ download request d. [NTCIP_Primary_Polling_Message] is assigned to all controllers as packet 1. e. [ NI 'CIP_ Secondary _Polling_Message] is assigned to all controllers as packet2. f. [NTCIP_Setup]: i. Retry_Count = 3. ii. VOS_Period = 60. 3. Verify Detector Mapper parameters in the DM.INI (File Server): a. Unit of Measurement = 1 (Feet) b. Average Detection Zone Length = 6.5 (feet). c. Average Vehicle Length = 16.5 (feet). d. VOS Collection Period= 300 (seconds). 4. Verify Alarm parameters in the ALARM.INI (File Server). a. CommPort = COM3. Exhibit B — Acceptance Test ®ECONOLITE City of Newport Beach Page ill sot,eiorem More thBworWm Systems Acceptance Test Procedures Exhibit B — Acceptance Test �EC�N�L�TE Page iv City d Newport Beach a u�c nm d, Wmkls g�7-'+ l� t l[C�`t��' C� «a�� "kid 1 r Act�ont RuIE�� ,��= Comments' SOL SERVER AND DATABASE OPERATIONS 1.1 Verify that Microsoft SQL The software is installed. Server 2005 has been SQL Server installed on the Traffic software. Application ! File Server computer. 1.1.1 Verify that the SQL Server The log should show software is running and MSSQL Server SQL Server operating normally by Application. software. examining the Application Event Log. 1.1.2 Launch the SQL Server The SQL Enterprise Enterprise Manager utility Manager Console Window from the Start Menu I opens. SQL Server Programs I Microsoft SQL software. Server I Enterprise Manager option. Connect to SQL. 1.1.3 Expand the "Tree" view in The graphic the left windowpane to representation of the show the (Local) computer contains a SQL Server (Windows NT) computer. Green Right Arrow to software indicate that SQL Server is running on the computer. 1.2 Continue to expand the The database tree shows Tree" in the left window the databases. SQL Databases. for (Local) (Windows NT) DATABASES. 1.3 Collapse the tree for the The right window Databases and expand indicates Database SQL Database the tree for Management Maintenance Plan 1. Maintenance Select Database Plans. Maintenance Plans from the Management tree. Exhibit B — Acceptance Test �EC�N�L�TE Page iv City d Newport Beach a u�c nm d, Wmkls Exhibit B — Acoeptance Test - �ECONOLITE City of Newport Beach Page v sox,uorm *r K4�>t,. ~d® Bass! :. Nurnlier Item ^, Action* Result Fail Commentsw . . 1.3.1 Double click on Information about Maintenanceplanl in the Maintenance planl left window. appears in the right window. SQL Database The Maintenance Plan is Maintenance set to backup the Plans. databases. Database Backups are performed every Sunday at 2:00 AM. 1.4 Close SQL Server Enterprise Manager and launch Windows Explorer. The folder contains Expand the tree to locate backups of the selected Database the folder `C:1Program databases Backups. FilesUcrosoft SQL Server%MSSQL11BACKUP llconsl" and display the contents of that folder. i 2 Icons ITMS SERVER SERVICES INSTALLATION • OPERATION 2.1 Log on to the The entry indicates that Communication Server the ITMS computer and go to the Communications service Control Panel l is set to Manual start type ITMS Administrative Tools and that the service has Communications Services window. started. Service. Scroll through the services list and locate the entry for ITMS Communications. 2.1.1 Examine the Application The event detail indicates Event Log for and entry: that the service started ITMS Source — ITMS, Category successfully. Communications — Communications, Event Service. -150, and examine the event detail. Exhibit B — Acoeptance Test - �ECONOLITE City of Newport Beach Page v sox,uorm *r K4�>t,. ~d® Task;'. n��rainyjh' �a r� >,�f,° i Passl Item Actionr he t9.F Result Fail Comments Number 2.2 Go to the Control Panel The entry indicates that Administrative Tools I the ITMS Time Broadcast Services window on the service is set to Manual ITMS Time Communication Server. start type and that the Broadcast Scroll through the service has started. Service. services list and locate the entry for ITMS Time Broadcast. 2.2.1 Examine the Application Time has been The broadcast interval Event Log and locate the successfully broadcast on (frequency) may be most recent entry, all applicable channels. determined by Source: ITMS Time examining the ITMS Time Broadcast Category: Broadcast Period key Broadcast Service; Event 300; and value in the Service. open it. Communication Server computer Registry. The minimum frequency should be at once-per- day(1440s) 2.2.2 Communication Verify that the controllers The Date and Time are Channel 1 have the correct time and correct. controllers. date. 2.2.3 Communication Verify that the controllers The Date and Time are Channel 4 have the correct time and correct. controllers. date. 2.2.4 Communication Verify that the controllers The Date and Time are Channel 8 have the correct time and correct. controllers. date. 2.2.5 Communication Verify that the controllers The Date and Time are Channel 11 have the correct time and correct. controllers. date. Exhibit B - Acceptance Test �ECOIVOLITE City of Newport Beach 7.77. c snore the war*Cs Page vl T6sk P 5s13� Numti�f< ". It '- Action Result ' { <; Comments ...; Farll'' 2.3 Go to the Control Panel i The entry indicates that Administrative Tools 1 the ITMS Relay service is Services window on the set to Manual start type ITMS Relay Communication Server and that the service has Service. ICONSCS. started. Scroll through the services list and locate the entry for ITMS Relay. 2.4 Log on to the File Server The entry indicates that ICONSFS computer and the ITMS Event Channel go to the Control Panel 1 service is set to Manual Administrative Tools i start type and that the ITMS Event Services window. service has started. Channel Service. Scroll through the services list and locate the entry for ITMS Event Channel. 2.5 Go to the Control Panel i The entry indicates that Administrative Tools 1 the ITMS Event Log Services window on the Monitor service is set to File Server ICONSFS Manual start type and that ITMS Event Log computer. the service has started. Monitor Service. Scroll through the services list and locate the entry for ITMS Event Log Monitor service. 2.6 Go to the Control Panel ( The entry indicates that Administrative Tools 1 the ITMS Event Logger Services window on the service is set to Manual ITMS Event File Server. start type and that the Logger Service. Scroll through the service has started.. services list and locate the entry for ITMS Event Logger service. Exhibit s — Acceptance Test gECONOLiTE City of Newport Beads sa�mwr,e a Move the vvC1raa Page vii 4Task6 a Passl t Item , Action Result Comments Fail 2.7 Go to the Control Panel I The entry indicates that Administrative Tools I the ITMS Traffic Control Services window on the service is set to Manual ITMS Traffic File Server. start type and that the Control Service. Scroll through the service has started. services list and locate the entry for ITMS Traffic Control service. 2.8 Go to the Control Panel I The entry indicates that Administrative Tools I the ITMS Remote Upload Services window on the 1 Download service is set ITMS Remote File Server. to start automatically and Upload / Scroll through the that the service has Download services list and locate started. Service. the entry for ITMS Remote Upload / Download service. 2.9 Go to the Control Panel I The entry indicates that Administrative Tools I the ITMS Detector Services window on the Mapper service is set to ITMS Detector File Server. Manual start type and that Mapper Service. Scroll through the the service has started. services list and locate the entry for ITMS Detector Mapper service. 2.10 Go to the Control Panel I The entry indicates that Administrative Tools I the ITMS AlarmAct Services window on the service is set to Manual ITMS Alarm File Server. start type and that the Service. Scroll through the service has started. services list and locate the entry for ITMS AlarrnAct service. Exhibit B - Acceptance Test �ECONOLITE M of Newport Beach Page vill solo a = K?I � the via Exhibit 0 — Acceptance Test qty of Newport Beach RECONOUTE Page Ix 5okM� � M� the WolqdD s ........ .. Pais/ Its Achoo Result Comments Fad 2.10.1 Go to the Control Panel The entry indicates that Administrative Tools I the ITMS Traffic Control Services window on the service is set to Manual ITMS Event File Server. start type and that the Mapper Service. Scroll through the service has started. services list and locate the entry for ITMS Event Mapper service. 2.10.2 Go to the Control Panel The entry indicates that Administrative Tools I the ITMS Traffic Control Services window on the service is set to Manual ITMS Time Drift File Server. start type and that the Service. Scroll through the service has started. services list and locate the entry for ITMS Time Drift service. 3 WORKSTATION #1 CONFIGURATION AND OPERATION 3.1 Boot the computer. The computer boots Computer normally to Wnclows(& Startup. 2003 Workstation. 3.1.1 Log-on to the computer The Windows Desktop Computer Log- On. with a valid user name appears. and password. 3.2 Using the PING The ICONSCS computer command, ping ICONSFS replies to the ping computer command. LAN Connection. The ICONSFS computer ICONSFS computer replies to the ping command. 3.3 Launch the icons Graphic The Program launches Editor program from either without error. the Start Menu I Programs Software floons I loons Graphics Installation Editor entry or the desktop The program shuts down Verification. shortcut. correctly. Close the program. Exhibit 0 — Acceptance Test qty of Newport Beach RECONOUTE Page Ix 5okM� � M� the WolqdD Exhibit B - Acceptance Test Oty of Newport Beach NECONOUTE Page x vhat kvl� ti. Wwids R Ile otio K Result t�F ..Il NUmbbV i, -4 sill 3-3.1 Launch the icons ITMS The Program launches Client program from either without error. Software the Start Menu I Programs Installation I Icons I ICONS entry or Verification. the desktop shortcut. The program shuts down correctly. Close the program. 4 icons GRAPHIC EDITOR FUNCTIONALITY 4.1 Launch the icons Graphic The program starts Editor program from either without error and the the Start Menu I Programs Graphic Editor workspace Program Start I Icons I Icons Graphics window opens. Editor entry or the desktop shortcut. 4.2 Click on File I Open. An Open File window appears. Move to the C:Wrograrn A graphic opens with a File I Open FilesWoonoliteIGSLIGEW Blue background Function. aW%Graphics\ folder and containing the word select the NEW.ILX file. "Label" at a 45- degree Click on Open to open the angle. file. 4.3 Library File Click on the Library Menu A window opens to select Function. item. the Library file to open. 4.3.1 Browse to QXProgram A new window opens Filss\Econoltte\GS-IGEAD containing the graphic Library File ata\Ub\ the folders and selected. Function. select WARNINGS.ILX Click on the Open button. 4.3.2 Click on and "drag-and- The graphic is Note: depending on the drop" the graphic from the successfully placed in the original scale of the library window into the new window. library graphic, it may Library File main graphic window. be necessary to use the Function. Home View button to observe the graphic In the New drawing. Exhibit B - Acceptance Test Oty of Newport Beach NECONOUTE Page x vhat kvl� ti. Wwids ' Exhibit B - Acceptance Test Oty of Newport Beach NECIONOUTE rill Actii 4.3.3 Editor Group Open the IGE intersection The file successfully Operation, graphic for the test signal. opens. 4.4 Click on the Edit I Select Selection boxes appear Editor Group All function. around every object in the Operation. 4.4.1 Click on the Edit Selection boxes appear Editor Group Ungroup function. around each object in the Operation. drawing 4.5 Click on an object that is A single selection box Note: use the Home part of the graphic. appears around a single View Tool Button to re- object in the graphic. size the display and Editor Group Operation. repeat this step as many times as necessary to place the graphic where desired. 4.5.1 Graphic Double-dick on any part The Graphic Attributes Attributes. of the graphic. box opens. 4.6 Change the Layer for the The Attributes window Note: refer to the icaWm Graphic graphic to Layer 2 and closes. Graphic Editor Manual Attributes. click OK for a list of the valid Icon Data Types. 4.7 Click on File I Layers to The window opens open the Layer properties showing the individual Layering window. layers On/Off and Functions. Selectability settings. Verify that Layer 2 is not 4.7.1 Double-click on the same The window Will not open Layering object to open the Graphic and selection marks are Functions. Attributes window. not visible on the graphic. ' Exhibit B - Acceptance Test Oty of Newport Beach NECIONOUTE Exhibit 8 - Acceptance Test City of Newport Beach F-PECONOUTE Page xil Sokjd� � IVICIM the %A/or4d6 Acfion Result TI Commenti-, Fail%" 4.7.2 Click the setting for Layer Selection marks appear 2 Selectability and then on the graphic and the double-click on any part of Graphic Attributes window the graphic display to opens. Layering open the Graphic Functions. Attributes window. Close the Graphics Attributes window. 4.8 Click Off the Layer The Graphic disappears Note: insure that "sig" Is Visibility setting for Layer from the screen. lower case and that Layering 2. there are no spaces Functions. between "sig" and the number. 4.9 Click the Layer 2 Visibility The graphic appears on setting back On and click the screen. the Selectability, setting Layering Off. The Layer Attributes Functions. window closes. Close the Layer Attributes window. 4.10 Click on File I Save or The graphic is saved to File I Save click the Tool Bar button disk. Function. to save the graphic. 4.10.1 File I Close Click on File I Close to The IGE Workspace Function. close the Graphic File. clears. 5.1 Windows@ icons GUI FUNCTMALITY Window s@ operating Visual inspection. . Software normally 5.1.1 Double click on the iconsTm Client program is Windows@ konsTM shortcut on the launched. Software Desktop. 5.1.2 The iconsTm startup screen appears with konsTm Startup Visual inspection. progress bar on the bottom. Exhibit 8 - Acceptance Test City of Newport Beach F-PECONOUTE Page xil Sokjd� � IVICIM the %A/or4d6 as14 j� s a Passl . . s tam' k w Action Result Comments bfumper i,`:::, ,� �`k; "i�, �,•" �+ Fail . 5.1.3 The iconsh'''GUI appears konsTMStartup Visual Inspection with the Main System Map displayed. 5.1.4 Confirmation of icons""logo at upper -right Communications Visual inspection. corner shows scrolling with User Interface icons. 5.1.5 The workspace screen (with only the File menu selection available) Sign On Visual inspection. appears when the icons"" Client is successfully launched. 5.1.6 Click once on File menu A dropdown File menu Sign On item on Menu Bar. appears. 5.1.7 Click once on Sign On. A Sign On screen Sign On appears. 5.1.6 Type a valid user name and password into the All items on the menu Sign On appropriate spaces and selections become dick once on the "OK" available. button. 5.2 The map is correctly displayed and covers the entire system area. Main System Visual inspection. Objects (arrows) are Map displayed on the map for each Signal that is part of the system. 5.2.1 Point at each object on The pop-up text box the map and verify that a contains the correct ID Main System text box appears with the Number and Description Map Object ID Number and for each object. Description for each item. 5.2.1.1 Verify that the map arrows Main System are changing color (Green Visual inspection. Map Display and Red) for each signal operating on the system. ExhibitB — Acceptance Test �EC.'O!V ©L�1� Pty of Newport Beach sok dtl that Mn t,a vv.Hda Page xii Exhlbit B — Acceptance Test Oty of Newport Beach HECONOUTE Page xiv Soksck� th= M� the \AlwidO JR, Rh kAdion q-q.' Resu F 5.2.1.2 The phase indications are Verify correct Green and correct. Intersection Red phase indications for The Timing tab display Graphics a ach active phase as the - indicates the correct controller cycles. current pattern. 5.2.1.3 Intersection Close the Intersection The graphic closes, Graphics graphic for the Controller. 5.2.1.4 Double-click on the Main The Intersection Graphic Map Arrow for Signal #20. opens. Verify that the graphic The graphic correctly correctly depicts the depicts the intersection. Intersection actual intersection layout. The graphic indications Graphics Verify that the graphic appear coned for the indicates the expected current intersection operation of the operation. intersection controller. 5.2.1.5 Double-click on the Main The Intersection Graphic Map Arrow for Signal #30 opens. Verify that the graphic The graphic correctly correctly depicts the depicts the intersec�on. Intersection actual intersection layout. The graphic indications Graphics Verify that the graphic appear correct for the indicates the expected current Intersection operation of the operation. Intersection controller. 5.2.1.6 Double-click on the Main The Intersection Graphic Map Arrow for Signal #40. opens. Verify that the graphic The graphic correctly correctly deplds the depicts the intersection. Intersection actual intersection layout. The graphic indications Graphics Verify that the graphic appear correct for the indicates the expected current intersection operation of the operation. intersection controller. Exhlbit B — Acceptance Test Oty of Newport Beach HECONOUTE Page xiv Soksck� th= M� the \AlwidO laS��P rb!`� $ Su 91� '(bmments p Numbed liC Item l Actwn Result l Fatfv + iF „ , g,x,h 5.2.1.7 Double-click on the Main The Intersection Graphic Map Arrow for Signal #50. opens. Verify that the graphic The graphic correctly correctly depicts the depicts the intersection. Intersection actual intersection layout. The graphic indications Graphics Verify that the graphic appear correct for the indicates the expected current intersection operation of the operation. intersection controller. 5.2.1.8 Double-click on the Main The Intersection Graphic Map Arrow for Signal #60. opens. Verify that the graphic The graphic correctly correctly depicts the depicts the intersection. Intersection Graphics actual intersection layout. The graphic indications Verify that the graphic appear correct for the indicates the expected current intersection operation of the operation. intersection controller. 5.2.1.9 Double-click on the Main The Intersecfion Graphic Map Arrow for Signal #70. opens. Verify that the graphic The graphic correctly correctly depicts the depicts the intersection. Intersection actual intersection layout. The graphic indications Graphics Verify that the graphic appear correct for the indicates the expected current Intersection operation of the operation. intersection controller. 5.2.1.10 Double-click on the Main The Intersection Graphic Map Arrow for Signal #80. opens. Verify that the graphic The graphic correctly correctly depicts the depicts the intersection. Intersection actual intersection layout The graphic indications Graphics Verify that the graphic appear correct for the indicates the expected current intersection operation of the operation. Intersection controller, Exhibit B — Acceptance Test hECONOLIiE City of Newport Beach Page xv 5okidme a,ec Nk. tt. world- Exhibit B — Acceptance Test City of Newport Beach r-SECONOUTE Page xvi sok,cfona a Mn che Action. V. Result '" L ", Commentsf" Double-click on the Main The Intersection Graphic Map Arrow for Signal #90. opens. Verify that the graphic The graphic correctly correctly depicts the depicts the intersection. Intersection actual intersection layout. The graphic indications Graphics Verify that the graphic appear correct for the indicates the expected current intersection operation of the operation. intersection controller. 5.3 System Status Select Monitor I System A System Status window Report Status. is displayed. 5.3.1 Verify that all the The display is correct. controllers are shown with System Status the corresponding Report patterns that are active for each controller in the status column. 5.3.1.1 Use 'Fifters'to generate Various reports are able to System Status various system status be generated. Report reports. 5.3.1.2 System Status Click once on the Print The system status report Report button. preview appears 5.3.2 Click on the print icon in A print dialog box appears the tool bar 5.3.3 If a system printer is Select the range of pages correctly connected to the to be printed & number of workstation, the System copies. Click OK Status Report will be printed. 5.3.4 Communication Select Monitor I Comm A Comm Status window is Status Report Status. displayed. 5.3.4.1 Verify that all controllers are shown with the Communication corresponding The display is correct. Status Report communication status in the status column. Exhibit B — Acceptance Test City of Newport Beach r-SECONOUTE Page xvi sok,cfona a Mn che Sl Tasl 101, L Arbon Pass/ Numtser Result Fall: 5.3.4.2 Use 'Filters'to generate Various reports are able to Communication various communications be generated. Status Report status reports. 5.3.5 An Event Log window Event Log Select Monitor I Event appears for all objects Reports Log. Use'Fifters'to generate connected to the system. Various reports are able to 5.3.5.1 Event Log Reports various event log reports. be generated. 5.3.5.2 The Signal Phase Data Event Log Select the Signal Phase log appears for the signals Reports Data log and Apply Filter. programmed in the ITMSEventl-ogger INI rile. 5.3.5.3 Event Log Use 'Filters'to generate Various reports are able to Reports various event log reports. be generated. 5.4 Controller The ASC12 Database Select Panarns I DB Database Editor window appears. Editor. Functions 5.4.1 Controller A window appears with Select Communication Database the intersection names. Upload From Controller. Functions 5.4.1.1 A window showing upload progress from the Central Database appears and closes followed by a Controller Highlight Intersection window showing upload Database SIG#20 and click on progress from the Functions "Load". Controller. A window containing 8 tabs of controller parameters appears when the upload is complete. 5.4.1.2 Click on each tab and Controller sub-tab and verify each Control and database Database parameter is the same as parameters are identical. Functions in the controller. Exhibit 8 — Acceptance Test City of Newport Beach rRECONOUTE Page xvil SOUUOM d, anw�e the Worids W,1 4 � Thskl`t -4: Saw ltbrn;"� Action r, Num6ef f " Fail 5.4.1.3 A window showing the Controller Select File Store Save progress appears Database Controller in Database, and closes after Functions click "Yes" to save. completion. 5.4.1.4 Select Utilities I Compare Controller Controller, and make a Observe the changes are Database few changes on to the highlighted in yellow. Functions parameters on the right side. 5.4.1.5 Controller Select Utilities I Restore Observe all highlighted Database Database Data, click parameter values are Functions "Yes" to restore. reset to original values. 5.4.1.6 Controller In the Controller tab, Phase 2 Minimum Green Database change Phase 2 Minimum Time is set to 30. Functions Green Time to 30. 5.4.1.7 Select Communication A window showing Controller Download to Controller, download progress Database click "Yes" to begin appears and closes after Functions download. completion. 5.4.1.8 Controller On the ASC/2, press Verify Phase 2 Minimum Database [Main Menu] 4 r2. Green Time is 30. Functions Controlled4 [1.Timing]. 5.4.1.9 Observe Phase 2 Controller Select Utilities I Restore Minimum Green Time Database Database Data, click parameter value is reset to Functions 'Yes" to restore. its original value. 5.4.1.10 Select Communication A window showing Controller Download to Controller, download progress Database click "Yes" to begin appears and closes after Functions download. completion. 5.4.2 Upload the controller The database is uploaded. database from Signal #20. The database appears to Review the database and be valid for this signal. Controller verify its validity. The database is Database Upload Save the uploaded successfully saved. database to the Central Database. Exhibit B — Acceptance Test NECONOLITE City of Newport Beach vv.a- Page xviii Task Pass/ Item Action -- Result Comments Number Fail 5.4.2.1 Upload the controller The database is uploaded. database from Signal #30. The database appears to Review the database and be valid for this signal. Controller verify its validity. The database. is Database Upload Save the uploaded successfully saved. database to the Central Database. 5.4.2.2 Upload the controller The database is uploaded. database from Signal #40. The database appears to Review the database and be valid for this signal. Controller verify its validity. The database is Database Upload Save the uploaded successfully saved. database to the Central Database. 5.4.2.3 Upload the controller The database is uploaded. database from Signal #50. The database appears to Review the database and be valid for this signal. Controller verify its validity. The database is Database Upload Save the uploaded successfully saved. database to the Central Database. 5.4.2.4 Upload the controller The database is uploaded. database from Signal #60. The database appears to Review the database and be valid for this signal. Controller verify its validity. The database is Database Upload Save the uploaded successfully saved. database to the Central Database. 5.4.2.5 Upload the controller The database is uploaded . database from Signal #70. The database appears to Review the database and be valid for this signal. Controller verify its validity. The database is Database Upload Save the uploaded successfully saved. database to the Central Database. Exhibit B — Acceptance Test EX ECO N O LITE City of Newport Beach saw« u t nno c Wo do Page xix Exhibit B — Acoeptance Test RECONOUTE City of Newport Beach NAw® tt. Wbrids saw u,ee Page xx 415 Ite ion Result Comments Fall 5.4.2.6 Upload the controller The database is uploaded. database from Signal #80. The database appears to Review the database and be valid for this signal. Controller verity its validity. The database is Database Upload Save the uploaded successfully saved. database to the Central Database. 5.4.2.7 Upload the controller The database is uploaded. database from Signal #90. The database appears to Review the database and be valid for this signal. Controller verity its validity. The database is Database Upload Save the uploaded successfully saved. database to the .Central Database. 5.5 Traffic Control Select Control I Manual The Manual Assignment Functions Assignment. GUI Window opens. 5.5.1 Manual Observe the Assignment Click on "Add Entry". Assignment Settings Box Appears 5.5.1.1 Manual Click on the "Entity' Observe a dmpdown Assignment dmpdown menu button. menu appears. 5.5.1.2 Manual Observe it is added to the Select SIG#20. Assignment Entity Box. 5.5.1.3 Manual Click on the "Action" Observe a dmpdown Assignment dropdown menu button. menu appears. 5.5.1.4 Manual Observe PAT: is entered Select "PAT:" Assignment in the Action window. 5.5.1.5 Manual Enter W from the Observe PAT:3 is entered. Assignment keyboard. 5.5.1.6 Click on the "Start Date" Manual and "Start Time" windows Observe the current time Assignment to set the current time and and date. date. 5.5.1.7 Select the Duration Radio Manual Button and use the Observe 15 Is entered. Assignment vertical scroll bars and set "Duration" to 15 minutes. Exhibit B — Acoeptance Test RECONOUTE City of Newport Beach NAw® tt. Wbrids saw u,ee Page xx Task Pass! Item Action Result - Comments Number Fail 5.5.1.8 Observe this action returns back to the Manual Click on "OK". Manual Assignment Assignment Window with the newly created entry. 5.5.1.9 Manual The Manual Assignment Click on "Close" Assignment Window Closes 5.5.1.10 A window opens showing Active Select Control j Active the current Active Configuration Config. Commands for the Display system. 5.5.1.11 Active Observe the manual plan The box shows the Configuration in the "Active Manual Manual Plan just entered. Display Override command" box. 5.5.1.12 Active The display returns to the Click on OK to close the Configuration icons workspace. display. Display 5.5.1.13 Manual Click on Monitor I System Observe SIGtf20 is Assignment Status. running on PAT:3. 5.5.1.14 Manual Click Close to close the The System Status Assignment System Status display. window closes. 5.5.1.15 Observe that a TOD Select Setup I TOD Schedule GUI opens to TOD Schedule Schedule. enter TOD schedule parameters. 5.5.1.16 Click once on Add in the Observe that an Enter TOD Schedule dialog box. Description dialog box TOD Schedule opens to check an Active box and request a description. 5.5.1.17 Check the Active box and Observe that this enter a description information is displayed in TOD Schedule "Schedule 1" and click on the upper left hand side OK. comer of the TOD Schedule dialog box. Exhibit B — Acceptance Test �ECONOLITE Oty of Newport Beach sow.,B mac nnwa o w�aa Page xxi Exhibit B - Acceptance Test MECONOUTE City of Newport Beach Sok rcA d Move the Wor4d& Page hail P 1. ass 1 Acti6ry., rtr "Resbit; umbe Fait 5.5.1.18 Observe that a new row Click once on Insert Row appears in the main grid TOD Schedule or Append Row in the to enter time-of-day TOD Schedule dialog box. command data. 5.5.1.19 Observe a dro pdown Click once In the "Entity' TOD Schedule menu appears with a list box. of System Entities. 5.5.1.20 Observe SIG20 is entered Select Signal #20 (Test in the "Entity" box and Its TOD Schedule Controller) from the drop- description appears in the down menu. "Entity Description" box. 5.5.1.21 Observe a dropdown Click once on the "Action" TOD Schedule menu appears with a list box. of functions. 5.5.1.22 Observe PAT: is displayed TOD Schedule Select "PAV- pattern. In the Action box. Click on "PAT:" in the Observe "PAT:2 4 Action box. From the entered. TOD Schedule keyboard, enter a pattern number, PAT:2. 5.5.1.24 Click on the START TIME Check the time. box. Set the startup time TOD Schedule for PAT:2. as the current time. 5.5.1.25 Click on the days of the Observe a N" in the TOD Schedule week for PAT:2 to take selected box. effect including today. 5.5.1.26 Click on the STOP TIME Check the time. box. Set the stop time for TOD Schedule PAT: 2 for 15 minutes later. 5.5.1.27 Click on "Apply, then The TOD Schedule GUI Is TOD Schedule "OK". closed. 5.5.1.28 Select Control I Active Observe the TOD Plan # TOD Schedule Config. is listed. The Active Configuration ffl TOD Schedule Click on "OK". window closes. Exhibit B - Acceptance Test MECONOUTE City of Newport Beach Sok rcA d Move the Wor4d& Page hail Tags �i: Rxki +� , ",. : �`n. '�r " Pass/`. item Acton , Resu lt 1 + . Co mmenis , Numtier > Fail r 5.5.1.30 Click on Monitor i System Observe SIG#20 is TOD Schedule Status. running PAT:2. 5.5.1.31 The System Status TOD Schedule Click on "OK ". window copses. 5.5.1.32 Click on Setup I TOD Observe TOD Schedule TOD Schedule Schedule. window appears. 5.5.1.33 Observe that data entry Click once inside one or rows in the main grid of more boxes within the the TOD Schedule dialog TOD Schedule Fitter section of the TOD box appear /disappear Schedule dialog box. based on selection /de- selection of entity boxes. 5.5.1.34 Observe that an Ester Description dialog box Click once on Modify in TOD Schedule the TOD Schedule dialog opens to display previously saved box information under number "TOD: 1 ". 5.5.1.35 Observe that the modified information is displayed in Modify Information as TOD Schedule the upper left hand side desired and click on OK. comer of the TOD Schedule dialog box. 5.5.1.36 Click once on Apply then Observe that this action TOD Schedule OK in the TOD Schedule closes the TOD Schedule dialog box dialog box. 5.5.2 Observe that a Holiday Holiday Select Setup I Holiday Assignment GUI window Assignment Assignment opens. 5.5.2.1 Observe that an Enter Click once on Add in the Description dialog box Holiday Holiday Assignment dialog opens to check an Active Assignment box box and request a description. Exhibit B - Acceptance Test �ECONOI.JTE City of Newport Beach Page x xiii sahiciona d,ec Move die W. q.- Pagexxiv - is Fai 5.5.2.2 Observe that this Check the Active box and information is displayed in Holiday enter description "Holiday the upper left hand side Assignment 11" and click on OK comer of the Holiday Assignment dialog box. 5.5.2.3 Click once on Insert Row Observe that a Select Holiday or Append Row in the Year dialog box opens to Assignment Holiday Assignment dialog request a year. 5.5.2.4 Enter 2006 and click on Observe that the year OK calendar appears in the Holiday Holiday Assignment dialog Assignment box and a new row appears In the Year grid I indicating year 5.52.5 Click once on holiday Observe that the toggled Holiday dates in the calendar, on holiday dates are Assignment select today's date. selected. 5.5.2.6 A TOD plan must be setup Holiday before a holiday can take A TOD Schedule is set up. Assignment 5.5.2.7 Select Control I Active Holiday Observe the TOD Plan is Configuration, and click Assignment selected. 5.5.2,8 Observe the current Holiday Select Monitor I System pattern for SIG#20 is the Assignment Status. holiday pattern. 5.5.2.9 Holiday The System Status Click "OK". Assignment window is closed. 5.5.2.10 Holiday Select Setup I Holiday The Holiday window Assignment Assignment. opens. 5.5.2.11 Observe that the affected Click once on Delete Row Holiday row in the Year grid and in the Holiday Assignment Assignment the corresponding dialog box. calendar are deleted. Pagexxiv - Exhibit B – Acceptance Test City of Newport Beach r-PECONOLITE Page xxv 5� that NA� the Wb�& P as- "'4 It6mg ctiow,-_ Resut.,,� Gomments,� N14mb.-TIP71 7 o, PfOM� 5.5.2.12 Click once on Apply then Observe that this action Holiday Cancel, or click once on closes the Holiday Assignment OK in the Holiday Assignment dialog box. Assignment dialog box. 5.5.3 Observe that an Action Select Setup I Action Set Set Editor dialog box Action Set Editor Editor. opens to enter action set parameters. 5.5.3.1 Observe that an Enter Click once on Add In the Description dialog box Action Set Editor Action Set Editor dialog opens to check a Master box. box and request a number and description. 5.5.3.2 Observe that this Check the Master box and information is displayed in enter number "I" and Action Set Editor the upper left hand side description "Test Set 1. corner of the Action Set and dick on OK Editor dialog box. 5.5-3.3 Click once on Insert Row Observe that a new raw or Append Row in the appears in the list view Action Set Editor Action Set Editor dialog grid to enter action set box. command data. 5.5.3.4 Click once on the Entity, Observe that actions Entity Description, or entered into the list view Action Set Edda Action cell to open a tree grid will also appear next view box for selection of to the affected entities in an entity or action. the tree view grid. 5.5.3.5 Observe a dropd7n Click once in the "Entity" Action Set Editor menu appears with a list box. of System Entities. 5.5.3.6 Observe SIG20 is entered Select Signal #20 from the in the "Entity" box and its Action Set Editor drop-down menu. description appears in the Entity Description" box. 5.5.3.7 Observe a dropdown Click once in the "Action" Action Set Editor menu appears with a list box. of functions. Exhibit B – Acceptance Test City of Newport Beach r-PECONOLITE Page xxv 5� that NA� the Wb�& TaSk�i;r' ly ' wiah�^ PasS` „' Item �^, t,& Action :a Result ` , Comments' Number:. , j;;,� , Fail 5.5.3.8 Observe Flash is Action Set Editor Select "FLASH ". displayed in the Action box: 5.5.3.9 Enter a description in the The description Is Action Set Editor Description box. accepted. 5.5.3.10 Observe a "J" in the EN The "check mark” is there. Action Set Editor box. 5.5.3.11 Click on "Apply ", then The Entity box is closed. Action Set Editor "OK". 5.5.3.12 Click once on Cancel or Observe that this action Action Set Editor OK in the Action Set closes the Action Set Editor dialog box Editor dialog box. 5.5.3.13 Create a Manual The command is created. Command to implement Action Set Editor (Action) SET: i with duration of 5 minutes. 5.5.3.14 Observe the current Select Monitor I System Action Set Editor pattern for SIG#20 is the Status. Flash pattern. 5.5.3.15 The System Slatus Action Set Editor Click -OW. window is closed. 5.5.3.16 Select Setup I Action Set The Action Set is deleted. Editor. Delete the Test Action set by selecting and deleting Action Set Editor each raw in the grid display and then deleting the SET: 1 from the upper left hand comer box. 5.5.3.17 Close the Action Set The window closes. Action Set Editor Editor window. 5.5.4 Verify that the System The schedule is correct. TOD Schedule is correct System TOD and has no extra or Schedule modified steps remaining from testing. Exhibit B - Acceptance Test Oty of Newport Beach NE O r �EL'�IV ©U TE Page xxvi Oty of Newport Beach r-FECONOUTE - 5.5.5 Verify that the System The schedule is correct. Holiday Schedule is System Holiday correct for the current year Schedule and has no extra or modified dates remaining from testing. 5.5.6 Verify that the Traffic The data Is correct. System Traffic Responsive Plan data is Responsive correct and has no extra Plans or modified steps / plans remaining from testing. 5.5.7 Verify that the Action Set The data is correct. Plan data is correct and System Action has no extra or modified Set Plans steps / plans remaining from testing. 5.5.8 The Alarm Individuals window appears with a display box and buttons Alarm Individual Select Setup I Alarms and fo r. Info Paging I Individual Info. * Add 0 Edit 0 Delete 0 Close 5.5.8.1 The Add Individual Add Button Click on the Add button. window appears. 5.5.8.2 Enter valid information for Click OK to add the new the selected 'lest individual. individual". Note: the The display returns to the Add Individual individual must be a valid Alarm Individuals display system user and must not and the new individual is be associated with any listed. other paging operations. 5.5.8.3 The Edit Individual window appears. Edit Button Click on the Edit button. The window appears identical to the Add Individual window. Oty of Newport Beach r-FECONOUTE - E,"bit B — Acceptance Test NECONOUTE (Sty of Newport Beach - y Mw th. o,,d® Page )oMli 5 7� Action ; k Result Vi, Comrtients ; 5.5.8.4 The display returns to the Change one or more Alarm Individuals window. Edit Individual entries for the individual The changed entries are and click on OK. displayed. 5.5.8.5 The display returns to the Close Button Click on the Close button. icons workspace. 5.5.9 The Alarm Group window appears with the following action buttons: Select Setup I Alarms and . Add Alarm Group Info Paging I Group Info. 0 Edit Delete Define Close 5.5.9.1 The Add Group name Add Button Click on the Add button. window opens. 5.5.9.2 Enter a "New Alarm Group The display returns to the Add Group 1" for a new alarm group Alarm Group window and Name and click OK. the new group is listed. 5.5.9.3 The Edit Group window Edit Button Click on the Edit button. appears. 5.5.9.4 The display returns to the Change the Group Name Alarm Group window and Edit Group Name "New Alarm Group 2" and the group name is click OK. changed to the new value. 5.5.9.5 The Define Group: "New Define Button Click on the Define button. Alarm Group 2 "window opens. 5.5.9.6 Select "Member of Group" New members are added members and "Not to the group and old Member of Group" members are deleted from Define Group members and using the the group. Add and Remove buttons, redefine the group membership. 5.5.9.7 The display returns to the Define Group Click on OK. Alarm Groups window: E,"bit B — Acceptance Test NECONOUTE (Sty of Newport Beach - y Mw th. o,,d® Page )oMli EMbit B - Aooelptance Test City of Newport Beach MECONOLITE Page xdx r ...... r emr on, Result ornments pe 4 Fail 5.5.9.8 The display returns to the Close Button Click on the Close button. icons workspace. 5.5.10 Select Setup I Alarms and The Alarms window Alarm Triggers Paging I Alarm Triggers. opens. 5.5.10.1 ADD a new Alarm Trigger: The display returns to the Entity ID: SIG#20 Alarms window. Trigger Event: A new Alarm Trigger is Devloe_Communication-C listed for the defined eased event. Trigger After. 1 Alarm Triggers occurrence Within: 1 minute Notify: (select individual performing this test) Type: Heads Up Enable: Checked Click on OK 5.5.10.2 A Heads Up notification is Disconnect the test displayed on the controller's SIG # 20 workstation for signal 1, communication. Device-Communications- Ceased. 5.5.10.3 EDIT the Alarm Trigger The display returns to the and change the: Alarms window. Alarm Triggers Type: Pager The Alarm Trigger Enable: Checked definition has changed to Click on OK Pager. 5.5.10.4 Disconnect the test A Pager notification is SIG # 20 controller's sent to the selected communication. individual. 5.5.10.5 Use the Fitter options to Triggered Events are Alarm Triggers create various lists of the displayed based on filter lists of the Trigger Events. options DELETE the Alarm The Trigger Event is n Alarm Triggers Trigger created for this removed from the display. test. EMbit B - Aooelptance Test City of Newport Beach MECONOLITE Page xdx Exhibit B — AomptarKe Test City of Newport Beach RECONOL11M. Page xxx 001 � ar r:. ltqm Action Result: w" Commenter 5.5.10.7 CLOSE the Alarms The display retums to the Alarm Triggers window. icons workspace. 5.5.11 Alarm Log Select Monitor I Alarm An Alarm Log window Reports Log. appears. 5.5.11.1 Verify that the log contains The log contains the Alarm Log entries for the alarm events. Reports triggers previously created. 5.5.11.2 Alarm Log Use 'Filters' to generate Various reports can be Reports various alarm log displays. generated. 5.5.12 Observe that the following choices appear on the Alert Menu Click once on Alert on the dropdown menu: Group Menu Bar. • Page Group • Page Individual 5.5.12.1 The Page Group window appears with a Select Page Group Select Alert I Page Group Group box, Message box, and buttons for Send, Properties, and Close. 5.5.12.2 Click once on a valid The selection is Page Group Group In the Select Group highlighted. box. 5.5.12.3 Click on the Properties The Group Properties button. window appears listing the individuals assigned to the Properties Button group. Close the Group window. 5.5.12.4 -Properties Enter a short test The test message is Page Group message in the Message displayed. box. 5.5.12.5 The page is sent to all Send Button Click on the Send button. individuals in the Group. 5.5.12.6 The display returns to the Close Button i Click on the Close button. icawworkspace. Exhibit B — AomptarKe Test City of Newport Beach RECONOL11M. Page xxx Exhibit B — Acceptance Test Oty of Newport Beach -WEECIONOUTE Page)ood Sk�. � � the vvrfp 1� A IVA Action Z Ri salt Comments ... N Fail . . 5.5.13 The Page Individual window appears with a Page Individual Select Alert Page Select Individual box, Individual Message box, and buttons for Send, Properties, and Close. 5.5.13.1 Click once on a valid The selection is Page Individual Individual in the Select highlighted. Individual box. 5.5.13.2 Click on the Properties The Individual Properties button. window appears listing the Properties Button individuals' properties. Close the Individual Properties window. 5.5.13.3 Enter a short test The test message Is Page Individual message in the Message displayed. box. 5.5.13.4 The page is sent to the Send Button Click on the Send button. selected Individual. 5.5.13.5 The display returns to the Close Button Click on the Close button. ibofn workspace. 5.6 Select Admin I Security I Observe that the User Security Users. Profiles window, appears. 5.6.1 Click once on "Add" in the Observe that the User Security User Profiles window. Setup dialog box window appears. 5.6.1.1 Enter a new user name: Observe that a now User Security "atpWfancl click on Properties window "OK". appears. 5.6.1.2 Enter a password: Observe that the Security 184,001W. password Is encrypted. 5.6.1.3 The User Setup dialog Security Click OK box closes and a new user has been created. Exhibit B — Acceptance Test Oty of Newport Beach -WEECIONOUTE Page)ood Sk�. � � the vvrfp tasks Pass/ t,•,a Item Action ReSUIt Comments Number Fail 5.6.1.4 A "check mark" appears in Click on the Select All the Enabled column for Security button. every menu item listed in the Permissions tab. 5.6.1.5 Toggle onloff different Menu option permissions Security security options, for the can be enabled /disabled user (atp00n. as desired. 5.6.1.6 Click on the Group The Group Assignment Assignment Tab window shows which Security Add and Remove groups the user is associations to different associated and not groups as desired associated with. 5.6.1.7 Click "OK" in the User Observe that the User Security Profiles window Profiles window is closed. 5.6.1.8 Observe that the User Select Admin I Security Profiles window appears Security Users and user atp001 Is listed In the window. 5.6.1.9 Select user "a4p00f and Observe that the user Security click "Delete" in the User (a4p001J is deleted. Profiles window. 5.6.1.10 Click once on "OK" in the Observe that the User Security User Profiles window. Profiles window is closed. 5.6.2 Observe that the System System Select Admin � Configuration window Configuration Configuration appears. 5.6.2.1 Expand the "Tree" view of The programmed the System in the left configuration is correct per System window and verify proper the icons Zone I Section Configuration programming of the Assignment Worksheets System Configuration. completed by the client. 5.6.2.2 Use the scroll bar in the The entity, is selected and upper right window box to its attributes are displayed System locate Signal #20 (Test in the General Settings Configuration Controller). Click once on window box. the entry for SIG#20. Exhibit 6— Acceptance Test NNECONOUTE City of Newport Beads - $OutOn6 that Move the VVOrCm Page Xxxll Edlibit B — Acceptance Test Oty of Newport Beach NECIDNIOLITE Page)Dodli Sokfd°^s c Nk�re Wo & Pass/ Result C ommen ts F 5.6.2.3 A System Configuration — Traffic Signal Edit window opens. The Entity Type, System Click once on the Edit Entity Number, Parent Configuration button. Type and Parent Number attributes are "grayed out" and all other attributes are editable. 5.6.2.4 System Click once on either OK or The Traffic Signal Edit box Configuration Cancel. closes. 5.6.2.5 Click once on the Close The window closes and System button to close the System the display returns to Configuration Configuration Editor konsworkspace. window. 5.6.2.6 Click on the File Menu. Current users is logged off System Log Off Click on Log off. of icons. 5.6.2.7 Click on the X box in the loons closes. icons shut down upper right comer tc dose down icons. Edlibit B — Acceptance Test Oty of Newport Beach NECIDNIOLITE Page)Dodli Sokfd°^s c Nk�re Wo & CITY OF NEWPORT BEACH BOND NO. LABOR AND MATERIALS PAYMENT BOND WHEREAS, the City of Newport Beach, State of California, has awarded to hereinafter designated as the "Principal," a contract for the , located at in the City of In strict conformity with the Contract on file with the office of the City Clerk of the City of Newport Beach, which is incorporated herein by this reference. WHEREAS, Principal has executed or is about to execute the Contract and the terms thereof require the furnishing of a bond, providing that if Principal or any of Principal's subcontractors, shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work agreed to be done, or for any work or labor done thereon of any kind, the Surety on this bond will pay the same to the extent hereinafter set forth. NOW, THEREFORE, We the undersigned Principal, and, duly authorized to transact business under the laws of the State of California, as Surety, (referred to herein as "Surety") are held firmly bound unto the City of Newport Beach, in the sum of (INSERT CONTRACT DOLLAR AMOUNT) lawful money of the United States of America, said sum being equal to 100% of the estimated amount payable by the City of Newport Beach under the terms of the Contract; for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors, or assigns, jointly and severally, firmly by these present. THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal or the Principal's subcontractors, fail to pay for any materials, provisions, or other supplies, implements or machinery used in, upon, for, or about the performance of the work contracted to be done, or for any other work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, or for any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of employees of the Principal and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety will pay for the same, in an amount not exceeding the sum specified in this Bond, and also, in case suit is brought to enforce the obligations of this Bond, a reasonable attorney's fee, to be fixed by the Court as required by the provisions of Section 3250 of the Civil Code of the State of California. The Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Section 3181 of the California Civil Code so as to give a right of action to them or their assigns in any suit brought upon this Bond, as required by and in accordance with the provisions of Sections 3247 et. seq. of the Civil Code of the State of California. And Surety, for value received, hereby stipulates and agrees that no change, extension of time, alterations or additions to the terms of the Contract or to the work to be performed thereunder shall in any wise affect its obligations on this Bond, and it does hereby waive notice of any such change, extension of time, alterations or additions to the terms of the Contract or to the work or to the specifications. In the event that any principal above named executed this Bond as an individual, it is agreed that the death of any such principal shall not exonerate the Surety from its obligations under this Bond. IN WITNESS WHEREOF, this instrument has been duly executed by the above named Principal and Surety, on the day of 2008. Name of Contractor (Principal) Name of Surety Address of Surety Telephone Authorized Signature/Title Authorized Agent Signature Print Name and Title NOTARY ACKNOWLEDGMENTS OF CONTRACTOR AND SURETY MUST BE ATTACHED CITY OF NEWPORT BEACH BOND NO. FAITHFUL PERFORMANCE BOND The premium charges on this Bond being at the rate of $ price. WHEREAS, the City is $ thousand of the Contract of Newport Beach, State of California, has awarded to hereinafter designated as the "Principal," a contract for the , located at in the City of in strict conformity with the Contract on file with the office of the City Clerk of the City of Newport Beach, which is incorporated herein by this reference. WHEREAS, Principal has executed or is about to execute the Contract and the terms thereof require the furnishing of a Bond for the faithful performance of the Contract. NOW, THEREFORE, we, the Principal, and , duly authorized to transact business under the laws of the State of California as Surety (hereinafter "Surety"), are held and firmly bound unto the City of Newport Beach, in the sum of (INSERT CONTRACT DOLLAR AMOUNT) lawful money of the United States of America, said sum being equal to 100% of the estimated amount of the Contract, to be paid to the City of Newport Beach, its successors, and assigns; for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors, or assigns, jointly and severally, firmly by these present. THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal, or the Principal's heirs, executors, administrators, successors, or assigns, fail to abide by, and well and truly keep and perform any or all the work, covenants, conditions, and agreements in the Contract Documents and any alteration thereof made as therein provided on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to its true intent and meaning, or fails to indemnify, defend, and save harmless the City of Newport Beach, its officers, employees and agents, as therein stipulated, then, Surety will faithfully perform the same, in an amount not exceeding the sum specified in this Bond; otherwise this obligation shall become null and void. As a part of the obligation secured hereby, and in addition to the face amount specified in this Performance Bond, there shall be included costs and reasonable expenses and fees, including reasonable attorneys fees, incurred by the City, only in the event the City is required to bring an action in law or equity against Surety to enforce the obligations of this Bond. Surety, for value received, stipulates and agrees that no change, extension of time, alterations or additions to the terms of the Contract or to the work to be performed thereunder shall in any way affect its obligations on this Bond, and it does hereby waive notice of any such change, extension of time, alterations or additions of the Contract or to the work or to the specifications. This Faithful Performance Bond shall be extended and maintained by the Principal in full force and effect for one (1) year following the date of formal acceptance of the Project by the City. In the event that the Principal executed this bond as an individual, it is agreed that the death of any such Principal shall not exonerate the Surety from its obligations under this Bond. IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and Surety above named, on the day of , 2008. Name of Contractor (Principal) Name of Surety Address of Surety Telephone Authorized Signature/Title Authorized Agent Signature Print Name and Title NOTARY ACKNOWLEDGMENTS OF CONTRACTOR AND SURETY MUST BE ATTACHED