HomeMy WebLinkAbout09 - Mariners Park ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
April 22, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Associate Civil Engineer
949 - 644 -3340 or ftran @city.newport- beach.ca.us
SUBJECT: Mariners Park Improvements — Completion and Acceptance of
Contract No. 3806
RECOMMENDATIONS:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve a Budget Amendment recognizing contributions in the amount of
$12,500 from Newport Mesa Unified School District (NMUSD) and American
Youth Soccer Organization (AYSO) per improvements to the school park site
and appropriating $12,500 to Account No. 7251- C5100817.
DISCUSSION:
On September 11, 2007, the City Council authorized the award of the Mariners Park
Improvements, Contract No. 3806 to Environmental Construction, Inc. The contract
provided for the construction of Mariners Park Improvements including: removing and
disposing of existing curb, sidewalk, turf, and other above ground interferences; re-
grading, installing storm drains, and constructing asphalt parking area, sidewalk,
baseball field, decorative pavers, and hardscape improvements; sod, hydroseed and
constructing an irrigation system in Mariners Park.
Mariners Park Improvements - Completion and Acceptance of Contract No. 3806
April 22, 2008
Page 2
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $861,216.00
Actual amount of bid items constructed: $846,954.50
Total amount of change orders: $43,818.25
Final contract cost: $890,772.75
The decrease in amount of bid items constructed over the original bid amount resulted
from needing less poles constructed than bid quantity. The final overall construction
cost including Change Orders was 3.4 percent over the original bid amount.
Change
Description
Amount
Order
1
Additional electrical conduit and pull boxes in plaza for
$7,433.60
future conversion
2
Additional planters with seat wall caps, grading around
$29,167.78
the tot lot, and 50,000 SF of improvements to the
school park site
3
Planting four additional 36 -inch box trees in the park
$7,216.87
and relocation of irrigation lateral line
Total Project Change Orders
$43,818.25
A portion of work on the school property was at the request of the American Youth
Soccer Organization (AYSO) and the Newport Mesa Unified School District ( NMUSD)
for a total amount of $12,500. The contribution from AYSO ($8,333.33) has been
deposited in Account 250 -5901 and the contribution from NMUSD ($4,166.67) has
been deposited into Account 250 -4849.
Environmental Review:
This project was exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 of the CEQA Implementing Guidelines. This exemption
covers the maintenance and alteration of existing public facilities with negligible
expansion of the facilities in areas that are not environmentally sensitive.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses summarized as follows:
Construction
Design -RJM Design
Project Inspection- Project Partners
Materials Testing- Harrington Geotechnical
Incidentals
Total Project Cost
$890,772.75
$113,352.48
$4,314.83
$1,377.00
$1,933.18
$1,011,750.24
Mariners Park Improvements - Completion and Acceptance of contract No. 3806
April 22, 2008
Page 3
Funds for the construction contract were expended from the following accounts:
Account Description
Workforce Housing Grant
AYSO /NMUSD Contribution
General Fund
Park Maintenance Fund
Account Number
Amount
7251- C5100817
$162,751.00
7251- C5100817
$12,500.00
7015- C5100817
$711,398.42
3170 -8080
$4,123.33
Total: $890,772.75
All work was completed by March 1, 2008 as scheduled for the opening date.
Prepared by:
Frank Tran
Associate Civil Engineer
Submitted by:
'St G. Badum
is Works Director
City of Newport Beach
BUDGET AMENDMENT
2007 -08
EFFECT ON BUDGETARY FUND BALANCE:
�X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 08BA -061
AMOUNT: 512,500.00
PIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to contributions from NMUSD and AYSO for improvements
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Fund/Division Account
250 4849
250 5901
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Contributions - NMUSD
Contributions - AYSO
Description
Division
Number 7251 Contributions - CIP
Account
Number C5100817 Mariners Park Improvements
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Amount
Debit Credit
$4,166.67
$8,333.33
$12,500.00
Signed:
Financial Approval: AdministrativWServioes Director Date
Signed: z , %�d f
Administrative Approv . City Manager Da
Signed:
City Council Approval: City Clerk Date