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HomeMy WebLinkAbout18 - Status Report on Six Council Priorities for 2008CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 1 g April 22, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 9491644 -3000 or hbludau @city.newport- beach.ca.us SUBJECT: Council Review of Staff Status Report on Six of the City Council Priorities for 2008 ISSUE: Does the City Council have any comments or questions regarding the status of the six Council priorities reported on by staff? Review and comment, as desired. DISCUSSION: Background: On Saturday, January 12th, the City Council held a special Council meeting in the Friends Room of the Central Library to determine its priorities for 2008. Prior to the meeting, each Council member independently nominated three priorities for priorities consideration. During the special meeting, each Council member shared his or her reasoning for nominating their three issues. Since there was strong consensus, it did not take the City Council long to determine 12 priorities for the 2008 year. In order to ensure as much progress was made on these 12 priorities as soon as possible, the City Manager agreed to recommend key actions steps and schedules for meeting the key action steps in order to better manage our work on Council's priorities, and then to make reports on six of the priorities each month, starting in March. The Council approved his recommendations with some minor changes at its February 12th Council meeting. This is the second status report of the year. The six priorities being reported on in no particular order are as follows: City Council Priorities April 22, 2008 Page 2 • Taking advantage of the latest technology, implement an effective traffic management plan that improves traffic flow throughout the City; • Minimize the adverse impacts of John Wayne Airport through the implementation of the City's airport policy; • Align the City's codes, regulations and policies with the General Plan; • Provide more public parks and recreation facilities, with emphasis on active and water - oriented facilities where appropriate; • Implement an effective communication plan which utilizes various communication tools to provide current information to our residents; • Develop a process to regularly review and update City fees in order to ensure most fee services pay for themselves. Additional status reports will be provided at the second City Council meeting of each month for the remainder of the calendar year. These reports will always be placed on the Consent Calendar, which will provide Council the opportunity to pull the item and discuss any or all of the six priorities being covered by the report. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by: HOMER L. BL AU City Manager Attachments: 2008 Council Priorities Indicator Tracker City of Newport Beach 2008 • - o; Tracker • � ,. O • Date published: April 22, 2008 Presented by: Homer L. Bludau TAKING ADVANTAGE OF THE LATEST TECHNOLOGY, IMPLEMENT AN EFFECTIVE TRAFFIC MANAGEMENT PLAN THAT IMPROVES TRAFFIC FLOW THROUGHOUT THE CITY Objective Target Actioo Phase 1 - Complete Traffic Signal January 1, 2008 Completed Modernization Master Plan Council approval for purchase of Econolite February 26, 2008 Completed signal controllers, software and associated equipment Award of Phase 1 construction May 13, 2008 i Phase 1 fully operational and completed December 1, 2008 Phase 2 - Submit OCTA application for February 28, 2008 Completed Measure M FY08 /09 construction funding ---- ------ -------- --------- - - - - -- -- — — I Complete design work August 15, 2008 Award construction contract October 28, 2008 Phase 2 construction completed February 15, 2009 Phase 3 — Submit OCTA applications for I February 28, 2008 Completed Measure M FY09 /10 funding for construction Complete design work August 15, 2008 Phase 3 award of construction contract, if October 28, 2008 { OCTA allows advancement on FY09 /10 funding Phase 3 completion, based on OCTA 1 February 15, 2009 funding advance --------- -- . ----- __ _-- -- - - ---._--- ---- -------------- �- ____.-- -- - - - - -- Comments: Additional cameras and fiber optic connections for Phase 1 are added in Phase 2 per Council direction. MINIMIZE THE ADVERSE IMPACTS OF JOHN WAYNE AIRPORT THROUGH THE IMPLEMENTATION OF THE CITY'S AIRPORT POLICY Objective Target .. Hold Aviation Committee meetings January through Meetings held each month monthly to discuss JWA issues and gain November, 2008 since January, with next greater understanding of factors that meeting on April 29th. influence JWA's operations and growth pressures -- - -- ... -- -- --------------- . -- - -.. -------------------------------------- ---- 1 --- .._.. -------- -- — -- -- -- Hold joint meetings with AWG /AirFair/ i January, April, July and Held January meeting; April Council Aviation Committee on a quarterly October, 2008 meeting will be rescheduled to basis to discuss JWA issues and maintain May open communication --- ----- – ------------------- -- — – - -.. -- — — – -- - - - - - -- — — - - - -- Hold Corridor Cities meetings with City February, April, June, Unable to find February date Managers and City Attorneys every other August, and October, which worked for cities, next month to strengthen the group's 2008 meeting will be in May understanding of JWA issues and its political clout. Explore mechanisms for formalizing the coalition, including participation by elected officials Hire a consultant with technical expertise March 15, 2008 Richard Cox under contract as in airport operations and FAA procedures of March 18. Consulting to increase the City's understanding of contract with Thomas Edwards factors which could influence growth approved by Council on April approved pressures or could minimize JWA impacts 8 provide interaction with on the community. airport advocacy groups and – — –.... -- —.. - - - - -- residents. �--- ------ — - -- Submit a joint "Go Local" grant application I March 1, 2008 Joint application submitted to OCTA in partnership with Costa Mesa i and funded by OCTA for a preliminary determination of whether an effective transportation means is feasible for Orange County residents to j utilize in traveling to airports other than JWA I j Conclude the "Go Local" funded study July 31, 2008 Provide the City Council a presentation of September 9, 2008 the "Go Local" study results and consider j other studies needed to complete the assessment Comments: The City Manager is working with the Costa Mesa City Manager to schedule a joint City Council meeting to review the scope of the OCTA study and decide administration issues. That meeting will be held in May. ALIGN THE CITY'S CODES, REGULATIONS AND POLICIES WITH THE GENERAL PLAN •. Target Action Complete review of draft Zoning Code and July 17, 2008 ; Second draft of Zoning Code LCP Implementation Plan by staff and I and IP drafted by consultants ! GP /LCP Implementation Committee; and I I and under review by key staff j begin Planning Commission hearings April 15 -May 9 - -------- ---------- - -- --- - - -- - -- -- - - -- - -- — -- - - - -- - -, -- - - - -- - - - -- -- -- - Coastal Commission approval of land use May 2008 Application deemed complete; amendments to Coastal Land Use Plan first round of comments from CCC staff received and responses submitted; City staff i and consultants meeting with CCC staff ..... ..... _.... -...._ ... ........ ... _- . -.... - -_ _1 Submit updated Housing Element to State June 30, 2008 Data updates nearly complete; Department of Housing and Community public workshops held on Development j March 31 -- ------------------- - ---------- - -- - -- - - - - -- - -- - - — - - - - - -- - Complete Nexus study for Fair Share March 3, 2008 i Direction given to consultant Traffic Fee, with City Council adoption of May 27, 2008 (City for final draft of nexus study fee Council adoption of fee) - ------ - - - - -- — -- - --------- — — — - — - -- -- - - -- -- - -- GPlLCP Committee recommendation on May 21, 2008 i Preliminary streetscape infrastructure and fee for residential June 24, 2008 (City i recommendations submitted development in Airport Area, with City Council adoption of fee) by consultant; traffic counts to Council adoption of fee i determine feasibility complete Affordable Housing Task Force April 15, 2008 i In -lieu fee calculations recommendation on Inclusionary Housing i June 10, 2008 (City I complete, and meeting with Ordinance and In -Lieu Fee, with City ( Council adoption of fee) i stakeholders held on April 3 Council adoption City Council adoption of Harbor Area ( September 2008 Management Plan ' L_ ...... ...... .. _ ----- .. _ _ - - - -- _ - I City Council adoption of revisions to April 22 Draft to City Attorney for Measure S Guidelines regarding variable review FAR i .. - _ ..... . Comments: PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES, WITH EMPHASIS ON ACTIVE AND WATER-ORIENTED FACILITIES WHERE APPROPRIATE Objective I Target Action Mariners Park Restrooms — Building permit April 10, 2008 Completed approvals are expected J— Bid award — ------ July 2008 Bid opening April 22, 2008 — - ------ -- --------- Award May 27, 2008 ------ Restrooms open for public use May 2009 Current estimate for opening is February 2009 Sunset Ridge Park — Obtain PB&R, June 24, 2008 PB&R May 6, 2008 Council ,l conceptual approval Environmental clearance for park December 31, 2008 (based on Mitigated Neg Dec) Coastal Commission permit approval June 30, 2009 expected After preparation of construction December 2009 documents and bidding, award bid Park open for public use June 2012 Marina Park — Conceptual plans prepared July, 31, 2008 and approved by PB&R, City Council Environmental clearance on project September, 30, 2009 expected rroa:sttal Commission approval expected June 2010 Preparation of construction plans and j August 2010 specifications, all water quality, Army Corps, etc. permits Advertise, bid and award multiple November 2010 construction contracts Con' struction completed and open for December 2014 public use Coastal Peak Park — Construction permits February 10, 2008 Approved February 5, 2008 1 approved Construction period with The Irvine - — - ------------- May — January 2009 Company overseeing and paying for the construction City assumes ownership of park April 2009 ---------- - -------- Open to public use --- - --------- June 1, 2009 -- -- — -------------- Comments: IMPLEMENT AN EFFECTIVE COMMUNICATION PLAN WHICH UTILIZES VARIOUS COMMUNICATION TOOLS TO PROVIDE CURRENT INFORMATION TO OUR RESIDENTS Objective Hire a Public InforMimon Manager to mm7 Target January 7, 2008 Action i This was accomplished when develop and oversee a comprehensive I i Tara Finnigan assumed the �City communication program. ------------ ---- - - - --- position on January 71h. Update the City's existing Communication April 22,2008 Draft plan presented to Media Plan by working with the Council & Communications Committee Communications Committee and City on 419. Presentation Council, and by presenting a scheduled for 4/22 Study recommended update to the existing plan I Session. to Council Work with the City Manager to complete December 31, 2008 Year-to-date, three issues and distribute a minimum of eight issues of I i have been distributed by mail the City Manager's newsletter to the and posted to the City's Web community site. Evaluate the number and content of NBTV March 15 to April 15, Initial scheduling and programs and start incorporating program 2008 programming changes enhancements completed. Three new programs currently in production. Begin improving and expanding the March 31 through i Initial changes to PIO page content of the City's Web site and continue December 31, 2008 and minor changes to home making improvements page implemented. Additional enhancements pending. Create a community outreach process for June 1, 2008 Pending. capital projects to be implemented by the Public Works Department Increase residential subscriptions to E- June 1, 2008 Ten percent increase achieved SelectAlert by 10 percent for year. Staff continues to promote program to increase subscriptions. - ----- - ------ - - ----------- - Create and implement a new Council ---- ------ -- June 30, 2008 -- ------ 1 ---- Pending. Communications Policy that includes an updated media policy and incorporates new Web and NBTV policies ------------------------ --- ----------------- - ----- - Oversee and coordinate a staff Starting in February, First meeting held February communications committee composed of 2008 26. Committee meets employees in all departments who monthly. distribute information to the media and the community by meeting with the committee 1 each m o nth Comments: DEVELOP A PROCESS TO REGULARLY REVIEW AND UPDATE CITY FEES IN ORDER TO ENSURE MOST FEE SERVICES PAY FOR THEMSELVES Objective Target Action Draft study completed. Complete February 5, 2008 Completed - February, 2008 Departmental review of services study summary - ------ - ---- -- -- - ---- - - - - -- .._._._... - - -- - -- — - -- - Consultant presentation to Finance February 29, 2008 ; Completed - February 27, Committee (FC) of Cost Allocation Plan 2008 and Cost Study; FC determination of cost recovery policy levels; FC develops recommendations to City Council on Cost Recovery Ordinance and periodic reviews by the FC and staff Consultant presentation of Cost Allocation March 11, 2008 Scheduled for Study Session Plan and Cost of Services Study at Study j on April 22, 2008 Session Introduction of amendments to Cost May 13, 2008 Recovery Ordinance on Council agenda Adoption of Cost Recovery Ordinance and May 27, 2008 Master Fee Schedule Resolution at Council meeting Cost Recovery Ordinance becomes June 26, 2008 effective, with development related fee taking effect 30 days after Finance Committee receives oral report November, 2008 from staff on whether needs exist to revise any fees, based on initial experience Comments: The goal is to have the Cost Recovery Ordinance adopted and the revised fees in place for Fiscal Year 2008 -09.