HomeMy WebLinkAbout08 - Enhanced Vapor Recovery System UpgradesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
September 23, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Associate Civil Engineer
949 - 644 -3340 or ftran @city.newport- beach.ca.us
SUBJECT: PHASE II ENHANCED VAPOR RECOVERY SYSTEM UPGRADES —
AWARD OF CONTRACT NO. 4042
Recommendations:
1. Approve the project drawings and specifications.
2. Award Contract No. 4042 to TAFOYA & ASSOCIATES ( TAFOYA) for the Total
Bid Price of $58,971.00, and authorize the Mayor and the City Clerk to execute
the contract.
3. Establish an amount of $5,899.00 to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on September 2, 2008 the City Clerk opened and read the following two
bids for this project:
BIDDER TOTAL BID AMOUNT
Low TAFOYA & ASSOCIATES $58,971.00
2 FLEMING ENVIRONMENTAL INC. $73,000.00
The low corrected total bid amount is 1.7 percent lower than the Engineer's Estimate of
$60,000.00. The low bidder, TAFOYA, possesses a California State Contractors
License Classification "A ", "HAZ" and Healy Certification as required by the project
specifications. Previous City contracts have been awarded to TAFOYA, where work
was completed on a satisfactory level. In addition, a check of TAFOYA's references
indicates satisfactory completion of similar projects for other public agencies.
The work necessary to complete this design -build contract consists of furnishing
transportation, labor, materials, and equipment for the design and installation of a
horizontal Healy Phase II Enhanced Vapor Recovery System Upgrades for the City
fueling sites at the City Corporate Yard, and at the Newport Beach Police Facility as
detailed in the Contract Documents; preparing and submitting plans, specifications, and
substantiating calculations to the City of Newport Beach's Building Department and
other governing agencies for plan check and approval, and securing final permit
approvals from the governing agencies.
Phase II Enhanced Vapor Recovery System Upgrades — Award of Contract No. 4042
September 23, 2008
Page: 2
In March 2000 the California State Air Resources Board (CARB) created the Enhanced
Vapor Recovery (EVR) to address cumulative air quality impacts related to gasoline
dispensing facilities. Phase I of the program was successfully completed by April 2005.
Phase II requires the installation of Enhanced Vapor Recovery (EVR) The deadline for
installation of the EVR system is April, 2009. Diesel fuel dispensers are exempt from
this requirement and are therefore not included in this Contract.
Pursuant to the Contract Specifications, the Contractor will have 90 consecutive working
days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Guidelines. This exemption covers the minor alteration
of existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, City - prepared notices will be
distributed by the Contractor to residents within the project vicinity.
Fundincl Availability:
Sufficient funds will be available in the following accounts for the project.
Account Description
Fuel System Upgrades – EVR
Proposed uses are as follows:
Vendor
TAFOYA & ASSOCIATES
TAFOYA & ASSOCIATES
Governing Agencies
Various
Prepared by:
J —
Frank Tran
Associate Civil Engineer
Account Number Amount
7611- C8002009 $ 68,000.00
Total: $ 68,000.00
Purpose Amount
Construction Contract $ 58,971.00
Construction Contingency $ 5,899.00
Permits $ 2,400.00
Printing and Incidentals $ 730.00_
Total: $ 68,000.00
Submitted by:
�. Badum
rks Director