HomeMy WebLinkAbout11 - Police Facility Lobby RenovationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
September 23, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse
949 - 644 -3321 or ftse city.newport- beach.ca.us
SUBJECT: POLICE FACILITY LOBBY RENOVATION - COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3902
RECOMMENDATIONS:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On April 8, 2008, the City Council authorized the award of this project to Metro Builders
& Engineers Group LTD. The work consisted of replacing and upgrading the aluminum
storefront, flooring, wall coverings, acoustical ceiling tiles, lighting, air diffusers,
reception desk, and construct two display cases for NBPD memorabilia. Minor
alternations within the lobby and public restrooms areas were constructed to comply
with ADA requirements.
The contract has now been completed to the satisfaction of the Public Works
Department and the Police Department. A summary of the contract cost is as follows:
Original bid amount: $249,400.00
Actual amount of bid items constructed: $249,400.00
Total amount of change orders: $8,142.35
Final contract cost: $257,542.35
The increase in the amount of actual work constructed over the original bid amount
resulted from sixteen change orders totalling $8,142.35 as described on the attached.
Police Facility Lobby Renovation
Completion and Acceptance of Contract No. 3902
September 23, 2008
Page 2
The final overall construction cost was 3.26 percent over the original bid amount.
All work was completed by August 21, 2008, approximately two months past the
scheduled completion date of June 25, 2008. Extra time was needed to complete the
project due to the changes requested by staff. Although the work was delayed, Metro
Builders was successful in working nights and weekends at its own cost to ready the
lobby for July 4th department operations. The following is a summary of the project
schedule:
Schedule Summary
Estimated Completion date per June "07 Schedule: July 8, 2008
Project award for construction: April 8, 2007
Estimated completion date at award: June 25, 2008
Actual completion date: August 21, 2008
Environmental Review:
A Notice of Exemption has been filed with the County Clerk.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
$257,542.35
Design
$ 6,500.00
Incidentals
$ 977.88
Total Project Cost
$265,020.23
Funds for the construction contract were expended from the following accounts:
Account Description
Account Number Amount
Police Facility Lobby Renovation - General Fund
7011- C1820808 $213,658.89
Police Facility Lobby Renovation - Contribution
7251- C1820808 43.883.46
Total: $257,542.35
Pre red b r
Submitte
F n e
tephen G. Badum
Pri i al Civil Engineer
Public Works Director
Attachment: Change Orders Summary
CHANGE ORDERS SUMMARY
POLICE FACILITY LOBBY RENOVATION — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3902
Change
Order
Description
Amount
1
Additional work area safety protection tunnel
$5,954.61
2
Storefront hardware material change to aluminum
$3,200.00
3
Credit for displaying shelving and fixtures allowance
$10,000.00
4
Repair and re -finish wall behind existing water fountain
$909.00
5
Additional electrical access panels
$3,192.49
6
Drywall repairs to work done by City
$1,578.68
7
Correct restroom drywalls to meet 1 -hour fire rating
$5,944.66
8
Counter work station dimensions and scope changes
$861.03
9
Add 4- lex outlets above Fingerprinting Room
$862.19
10
Floor the layout change
$652.43
11
Counter top material change to "Staron Starfire F -198"
$2,120.19
12
Additional counter angle brackets at 16" centers vs 32"
$842.54
13
Credit for two fire /smoke detectors deletion
$629.23
14
Additional contract days
$0
15
Credit for detectable warning surface deletion
$2,020.00
16
Additional railings and make building permit corrections
$1,073.76
Total Project Change Orders
$8,142.35