HomeMy WebLinkAbout16 - Status Report on Six Council PrioritiesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
September 23, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Homer Bludau, City Manager
949/644 -3000 or hbludau@city.newport- beach.ca.us
SUBJECT: Council Review of Staff Status Report on Six of the City Council
Priorities for 2008
ISSUE:
Does the City Council have any comments or questions regarding the status of the six
Council priorities reported on by staff?
RECOMMENDATION:
Review and comment, as desired
DISCUSSION:
Background
On Saturday, January 12th, the City Council held a special Council meeting in the
Friends Room of the Central Library to determine its priorities for 2008. Prior to the
meeting, each Council member independently nominated three priorities for priorities
consideration. During the special meeting, each Council member shared his or her
reasoning for nominating their three issues. Since there was strong consensus, it did
not take the City Council long to determine 12 priorities for the 2008 year.
In order to ensure as much progress was made on these 12 priorities as soon as
possible, the City Manager agreed to recommend key actions steps and schedules for
meeting the key action steps in order to better manage our work on Council's priorities,
and then to make reports on six of the priorities each month, starting in March. The
Council approved his recommendations with some minor changes at its February 12th
Council meeting. This is the sixth status report of the year. The six priorities being
reported on in no particular order are as follows:
City Council Priorities
September 23, 2008
Page 2
• Taking advantage of the latest technology, implement an effective traffic
management plan that improves traffic flow throughout the City;
• Minimize the adverse impacts of John Wayne Airport through the implementation of
the City's airport policy;
• Align the City's codes, regulations and policies with the General Plan;
• Provide more public parks and recreation facilities, with emphasis on active and
water - oriented facilities where appropriate;
• Implement an effective communication plan which utilizes various communication
tools to provide current information to our residents;
• Develop a process to regularly review and update City fees in order to ensure most
fee services pay for themselves.
Additional status reports will be provided at the second City Council meeting of each
month for the remainder of the calendar year. These reports will always be placed on
the Consent Calendar, which will provide Council the opportunity to pull the item and
discuss any or all of the six priorities being covered by the report.
Environmental Review: The City Council's approval of this Agenda Item does not
require environmental review.
Public Notice: This agenda item has been noticed according to the Brown Act (72 hours
in advance of the meeting at which the Council considers the item).
Submitted by:
,flOMER L. BLU U
City Manager
Attachments: 2008 Council Priorities Indicator Tracker
City of Newport Beach
2008 Council Priorities Indicator
Tracker
Sixth Report
Date published: September 23, 2008
Presented by: Homer L. Bludau
TAKING ADVANTAGE OF THE LATEST TECHNOLOGY, IMPLEMENT
AN EFFECTIVE TRAFFIC MANAGEMENT PLAN THAT IMPROVES
TRAFFIC FLOW THROUGHOUT THE CITY
Objective
.-
Phase 1 - Complete Traffic Signal
January 1, 2008
Completed
Modernization Master Plan
Council approval for purchase of Econolits
February 26, 2008
Completed
signal controllers, software and associated
equipment
Award of Phase 1 construction
May 13, 2008
Awarded May 27 (delayed due
to disqualification process for
apparent low bidder)
Phase 1 fully operational and completed
9esembeF 1, 2098
Delayed due critical equipment
March 1, 2009
availability
Phase 2 - Submit OCTA application for
February 28, 2008
Completed
Measure M FY08 /09 construction funding
Complete design work
Augusts 2898
I Delayed due to change of
November 10, 2008
scope and Irvine Avenue
widening project
Award construction contract
00e13er-28, 2098
January 27, 2009
Phase 2 construction completed
FebwaF5 -2908
October 16, 2009
Phase 3 -Submit OCTA applications for
February 28, 2008
Completed
Measure M FY09 /1 0 funding for
construction
Complete design work
Aug6st 16, 2008
Delayed due to change of
November 10, 2008
scope and Irvine Avenue
._._...... _ ..... _............ - — - ...._.._.._�
widening project
_ ..................... . r - -- ....
Phase 3 award of construction contract, if
9stebeF28, 2008
OCTA allows advancement on FY09 /1 0
January 27, 2009
funding
Phase 3 completion, based on OCTA
rebruary 15, 2009
funding advance
October 16, 2009
-
- -�
Comments: Additional cameras and fiber optic connections for Phase 1 are added in Phase 2 per
Council direction.
OCTA applications for Phases 2 and 3 (Signal Modernization) were approved by the Technical Advisory
Committee on May 28, 2008, and forwarded to the OCTA Board for their June or July meeting agenda for
approval. Phase 3 was originally submitted with construction planned in 2009 or 2010; however after
Board approval, City staff will request the funding be pulled forward to FY 08 -09 to accelerate the project.
MINIMIZE THE ADVERSE IMPACTS OF JOHN WAYNE AIRPORT
THROUGH THE IMPLEMENTATION OF THE CITY'S AIRPORT POLICY
Objective Target
Action
Hold Aviation Committee meetings January through
Meetings held each month
monthly to discuss JWA issues and gain November, 2008
since January, with exception
greater understanding of factors that
of August. Next meeting on
influence JWA's operations and growth
September 29th.
pressures
Hold joint meetings with AWG /AirFair/
January, April, July and
Last meeting held in June.
Council Aviation Committee on a quarterly
October, 2008
AirFair has said they no longer
basis to discuss JWA issues and maintain
open
seek to have such meetings.
communication
Hold Corridor Cities meetings with City
February, April, June,
I Next meeting scheduled for
Managers and City Attorneys every other
August, and October,
September 18'".
month to strengthen the group's
2008
(
understanding of JWA issues and its
political clout. Explore mechanisms for
formalizing the coalition, including
participation by elected officials
Hire a consultant with technical expertise
March 15, 2008
Richard Cox under contract as
in airport operations and FAA procedures
of March 1a. Consulting
to increase the City's understanding of
contract with Thomas Edwards
factors which could influence growth
agproved by Council on April
pressures or could minimize JWA impacts
8 to provide interaction with
on the community.
airport advocacy groups and
residents.
..__.._.._._..._------- _...._.__-._. ...... .......
Submit a joint "Go Local" grant application
... _._.._..__ ... _ ........ ---- ._ ........ ...... ._ T._..__......_..__....-__
March 1, 2008
.............. ......_.__......_____.___.
Joint application submitted
to OCTA in partnership with Costa Mesa
and funded by OCTA.
for a preliminary determination of whether
an effective transportation means is
feasible for Orange County residents to
utilize in traveling to airports other than
JWA
Conclude the "Go Local" funded study
July 31, 2008
Final report will be completed
and available in early October.
Provide the City Council a presentation of
September 9, 2008
This presentation will be
the "Go Local" study results and consider
provided to both Newport
other studies needed to complete the
Beach and Costa Mesa City
assessment
Councils at the 9130 joint
meeting.
Comments: The City Manager has worked with the Costa Mesa City Manager to schedule a joint City
Council meeting to review the results of the OCTA Go Local study. The meeting is scheduled for
September 30'h, at the Costa Mesa Community Center.
In addition, consultants Rob Verani and Tom Krause attended the June Aviation Committee meeting and
provided a summary presentation of the Departure Noise Impact Analysis study they conducted for the
City. The presentation was well received.
ALIGN THE CITY'S CODES, REGULATIONS AND POLICIES
WITH THE GENERAL PLAN
Objective
Complete review of draft Zoning Code and Septe— ..,beF 26, 20"
i Public review draft of Zoning
LCP Implementation Plan by staff and January 2009
Code and IP distributed to
GP /LCP Implementation Committee, and
Committee September 10,
begin Planning Commission hearings
2008
Coastal Commission approval of land use
_
May 2008
Complete comments received
amendments to Coastal Land Use Plan
November 2008
from CCC staff; City staff and
consultant preparing
responses
Submit updated Housing Element to State
July 11, 2008
City Council approved on
Department of Housing and Community
October 24, 2008
August 12, 2008 for submittal
Development
(Comments due from
to HCD; submitted on August
HCD)
22
Complete Nexus study for Fair Share
March 3, 2008
Nexus study presented to
Traffic Fee, with City Council adoption of
August 19, 2008
GP /LCP Committee August
fee
November 25, 2008 (City
13, 2008 and to BIA and
_
Council adoption of fee)
others September 3, 2008
GP /LCP Committee recommendation on
May-21, 2808
Streetscape recommendations
infrastructure and fee for residential
October 2008
complete
development in Airport Area, with City
Council adoption of fee
89ptBFAbeF 23, 2008
January 2009 (City
Council adoption of fee)
Affordable Housing Task Force
July 31, 2088
In -lieu fee calculations
recommendation on Inclusionary Housing
October 31, 2008
complete; meeting with
Ordinance and In -Lieu Fee, with City
Augr oy , 2908
stakeholders held on April 3;
Council adoption
January 2009 (City
ordinance to GP /LCP
Council adoption of fee)
Committee for review
City Council adoption of Harbor Area
September 2008 _
Harbor Commission review of
Management Plan
draft on June 11
City Council adoption of revisions to
_.___.__ ..____._—.--- .........__..__ -__
April 22
__--_____.-__....-.__.__....... .._...._..........__......_.._.
Draft to City Attorney for
Measure S Guidelines regarding variable
review
FAR
Comments: Start of public hearings on Zoning Code will depend on length of Committee review.
November CCC hearing on CLUP amendment is tentative, depending on availability of staff report and
ability to reach agreement with CCC staff. Timing on Airport Area infrastructure recommendations will
depend on Committee's schedule for review of Zoning Code.
PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES,
WITH EMPHASIS ON ACTIVE AND WATER-ORIENTED FACILITIES
WHERE APPROPRIATE
Objective
Target
Action
Mariners Park Restrooms - Building permit
April 10, 2008
Completed
approvals are expected
- - -------- - -------- -
- . .......... ........ ........... .............. ..... . .. . . ........
Bid award
_-- . ..
.......... . . .......................... . .
Bid opening April 22, 2008
......... .. -------
.............. . ... . ... -----
Award May 27, 2008
. _ -----------
Restrooms open for public use
. ...... ........ .
May 2009
-- -------- - --- ..... 1.1-1 - - ------ - ---------- -
Current estimate for opening is
October 2008
Sunset Ridge Park - Obtain PB&R,
June 24, 2008
PB&R approved May 20,
Council conceptual approval
2008; Council approved June
10, 2008
Environmental clearance for park
DeGembeF 31, 2098
In process; delayed due to
(based on Mitigated Neg Dec)
June 30, 2009
negotiations for access
Coastal Commission permit approval
dupe 30, 2009
expected
December 2009
After preparation of construction
December 2009
documents and bidding, award bid
Park open for public use
June 2011
Marina Park - Conceptual plans prepared
July, 31, 2008
and approved by PB&R, City Council
Environmental clearance on project
September, 30, 2009
In progress
expected
Coastal Commission approval expected
June 2010
Completion of construction plans and
August2010
specifications, all water quality, Army
Corps, etc. permits
Advertise, bid and award multiple
November 2010
construction contracts
Construction completed and open for
December 2074
public use
Coastal Peak Park - Construction permits
February 10, 2008
Approved February 5, 2008
approved
Construction period with The Irvine
May - January 2009
In progress, on schedule
Company overseeing and paying for the
construction
City assumes ownership of park
April 2009
Open to public use
June 1, 2009
Comments:
IMPLEMENT AN EFFECTIVE COMMUNICATION PLAN WHICH
UTILIZES VARIOUS COMMUNICATION TOOLS TO PROVIDE
CURRENT INFORMATION TO OUR RESIDENTS
Objective
Target
Action
Hire a Public Information Manager to
January 7, 2008
Completed.
develop and oversee a comprehensive
City communication program.
— -----------
-
Update the City's existing Communication
------ ------------------------------
April 22, 2008
Completed. Plan presented at
Plan by working with the Council
4122 Study Session.
Communications Committee and City
Council, and by presenting a
recommended update to the existing plan
to Council
Work with the City Manager to complete
December 31, 2008
Year-to-date, five issues have
and distribute a minimum of eight issues of
been distributed by mail and
the City Manager's newsletter to the
posted to the City's Web site.
community
Evaluate the number and content of NBTV
March 15 to April 15,
Completed initial scheduling
programs and start incorporating program
2008
and programming changes.
enhancements
Three new programs are being
produced.
Begin improving and expanding the
March 31 through
Changes to PIO page and City
content of the City's Web site and continue
December 31, 2008
home page completed. Web
making improvements
site redesign-consultant
selection in process. Staff
recommendation to Council in
October.
Create a community outreach process for
June l,2008
Outreach process determined
capital projects to be implemented by the
and form provided to Public
Public Works Department
Works.
Increase residential subscriptions to E-
June l,2008
Ten percent increase
SelectAlert by 10 percent
achieved. Staff continues to
promote program.
Create and implement a new Council
June 30, 2008
In progress. Media &
Communications Policy that includes an
Communications Comm.
updated media policy and incorporates
reviewed preliminary drafts of
new Web and NBTV policies
media, NBTV and website
policies.
Oversee and coordinate a staff
Starting in February,
Committee continues to meet
communications committee composed of
2008
monthly to share information
employees in all departments who
about each departments
distribute information to the media and the
activities and to discuss
community by meeting with the committee
methods for improving
each month
external and internal
communication.
Comments:
DEVELOP A PROCESS TO REGULARLY REVIEW AND UPDATE
CITY FEES IN ORDER TO ENSURE MOST FEE SERVICES
PAY FOR THEMSELVES
Objective
Target
Action
Draft study completed. Complete
February 5, 2008
Completed — February, 2008
Departmental review of services study
summary
- ___. ..........
............ ... --
---------- ----------- - - -------- . . ........ .
Consultant presentation to Finance
February 29, 2008
Completed — February 27,
Committee (FC) of Cost Allocation Plan
2008
and Cost Study; FC determination of cost
recovery policy levels; FC develops
recommendations to City Council on Cost
Recovery Ordinance and periodic reviews
by the FC and staff
Consultant presentation of Cost Allocation
March 11, 2008
Completed —April 22, 2008
Plan and Cost of Services Study at Study
Session
Introduction of amendments to Cost
May 13, 2008
Introduced on May13, 2008,
Recovery Ordinance on Council agenda
continued to June 24, 2008
Adoption of Cost Recovery Ordinance and
May 27, 2008
September 9, 2008
Master Fee Schedule Resolution at
July 8, 2008
Council meeting
Cost Recovery Ordinance becomes
effective, with development related fees
Jane 26, 2008
July 24, 2008
September 9, 2008 with
development fees effective on
taking effect 60 days after
November 8, 2008
Finance Committee receives oral report
NGY8FAbeF 2008
from staff on whether needs exist to revise
February 2009
any fees, based on initial experience
Comments: The goal is to have the Cost Recovery Ordinance adopted and the revised fees in place for
Fiscal Year 2008-09.