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HomeMy WebLinkAbout05 - Oceanfront Sand ReplenishmentCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. s November 25, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Michael J. Sinacori, P.E. 949 - 644 -3342 or msinacori @city.newport - beach.ca.us SUBJECT: OCEANFRONT SAND REPLENISHMENT - APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH MOFFATT AND NICHOL FOR CONSTRUCTION SUPPORT SERVICES RECOMMENDATION: Approve Amendment No. 2 to Professional Services Agreement with Moffatt & Nichol, of Long Beach, California, for additional services at a not to exceed price of $40,000 and authorize the Mayor and City Clerk to execute the Amendment. DISCUSSION: Sand replenishment in Newport Beach has always been vital in keeping our beaches well nourished. Although ocean currents continually cause sand to move in, out, up and down the coast, referred to as littoral drift, Newport Beach has been able to maintain its wide beaches because of County and Federal sand replenishment projects at Surfside /Sunset and West Newport. The State of the Newport Beach Shoreline was presented at the September 12, 2006 Council Study Session that documented the phenomenon. The presentation gave an overview on the history of Newport's beaches and included recommendations to maintain the quality of our oceanfront. The major recommendation of the study noted that the wide beaches in West Newport, from the Santa Ana River to approximately 56th Street, were stable and growing slightly. However, the width of the beaches between 56th Street and the Newport Pier, if not replenished, will slowly reduce in size. Moffatt and Nichol recommended that every three to five years a CIP maintenance project be performed to transport approximately 50,000 to 75,000 cubic yards of sand from the upper West Newport beaches to the lower numbered streets (28th to 44th Streets). Newport Beach is a partner with the County, Army Corps of Engineers (Corps) and other cities on the long term sand replenishment project between Surfside and the Newport harbor entrance, which typically completes a project every five years. This year's "Stage 12" project consists of approximately 13 million dollars of dredging off Surfside /Sunset beaches. The Corps also set aside 1.0 million dollars for a sand replenishment project in Newport, assuming the City would assist with design and public outreach efforts. Oceanfront Sand Replenishment — Approval of Amendment No. 2 to Professional Services Agreement with Moffatt and Nichol for Engineering Services November 25, 2008 Page 2 On December 11, 2007, the City Council authorized a Professional Services Agreement with Moffatt and Nichol to prepare plans for a Newport sand replenishment maintenance project (for use by the Corps). In addition, Moffatt and Nichol has been assisting in public outreach for the contemplated project and did an excellent job in developing a consensus in the community on the exact details of the effort. We are happy to report that the plans have been completed and approved by the Corps (attached are the approved cut and fill plans). In addition, the community outreach has met with great support for the project and the input from the residents and surfing community has been considered and incorporated in the project plans. No opposition is anticipated at this time and the Corps is planning to move forward with the effort in December and January. In line with the Corps' original request, the City will need to maintain its public outreach efforts and provide construction observation during the implementation of the project by the Corps. Amendment No 2. with Moffatt and Nichol allows them to provide these services. Moffatt and Nichol will assist in preparing additional mailers to the community, meet with residents when necessary, and provide construction observation services to assist the City in meeting the community project desires. They will also prepare a final report documenting the results. Up -to -date project information can be viewed on the City's interactive web -based CIP mapping application by logging onto www:city.newport- beach.ca.us /publicworks,.click on Construction Project Information, then Construction Map, and search by title "Beach Sand Study& Replenishment ". Environmental Review: Engineering services are not projects as defined in the California Environmental Quality Act (CEQA) Implementing Guidelines. In addition, the Corps in prepared the necessary Federal environmental documentation required project this past summer. Funding Availability: There are sufficient funds available in the following account: Account Description Oceanfront Encroachment — Beach Replenishment Prepared by: 40 Z1111" MA ael J. Sinacori, P.E. Assistant City Engineer Account Number Amount 7028- C5100282 $ 40,000 Total: $ 40,000 Submitted by: z &.(Stephen G. Badum Public Works Director Attachment: Amendment No. 2 to PSA with Moffat and Nichol Final Oceanfront Sand Replenishment Plans AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH MOFFATT AND NICHOL FOR OCEANFRONT SAND REPLENISHMENT PROJECT THIS AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT, is entered into as of this day of , 2008 by and between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "CITY "), and MOFFATT AND NICHOL, a California Corporation whose address is 3700 Kilroy Airport Way, Long Beach California, 90806 ( "Consultant "), and is made with reference to the following: RECITALS: A On December 11,, 2007, CITY and CONSULTANT entered into a Professional Services Agreement, hereinafter referred to as "AGREEMENT ", for design and permitting services for the Oceanfront Sand Replenishment Project, hereinafter referred to as "PROJECT B. CITY and CONSULTANT have entered into one separate Amendment of the AGREEMENT, hereinafter referred to as "AMENDMENT NO. 1" dated October 17, 2008. C. CITY desires to enter into this AMENDMENT NO. 2 to reflect additional services not included in the AGREEMENT or prior AMENDMENT NO. 1. D. CITY desires to compensate CONSULTANT for additional professional services needed for PROJECT. E. CITY and CONSULTANT mutually desire to amend AGREEMENT, hereinafter referred to as "AMENDMENT NO. 2, as provided here below. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. In addition to the services to be provided pursuant to the AGREEMENT and AMENDMENT NO. 1, CONSULTANT shall diligently perform all the services described in AMENDMENT NO. 2, including but not limited to, all work set forth in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference. The City may elect to delete certain tasks of the Scope of Services at its sole discretion. 2. City shall pay Consultant for the services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached here to as Exhibit B. Consultant's compensation for all work performed in accordance with this AMENDMENT NO. 2, including all reimbursable items and subconsultant fees, shall not exceed Forty Thousand Dollars and no1100 ($40,000) without prior written authorization from City. 3. Except as expressly modified herein, all other provisions, terms, and covenants set forth in AGREEMENT shall remain unchanged and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO. 2 on the date first above written. APPROVED AS TO FORM: �- City ttorney for the City of Newport Beach ATTEST: LaVonne Harkless, City Clerk CITY OF NEWPORT BEACH, A Municipal Corporation M Mayor for the City of Newport Beach CONSULTANT: M (Corporate Officer) Title: Print -Name: By:_ Title: (Financial Officer) Print Name: Attachments: Exhibit A — Scope of Work Exhibit B — Schedule of Billing Rates F:% Users \PBVJ1Shared\Agreements\FY 0a- 091FINALIZED - MOFFAT R NICHOLS - OCEANFRONT BEACH SAND REPLENISHMENT PROJECT\Mofatt- Nichol Beach Sand Replenishment Amend 2.doc EXHIBIT A h d kZ111 F k "1 110IFFNIT & N'ICHOL November 7, 2008 City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92663 Attn: Mr. Michael Stnacori, P.E., Assistant City Engineer Subj: Request for Contract Amendment for Construction Support Services for the Newport Beach Sand Project Dear Mr. Sinacori: Moffatt -& Nichol (M &N) requests amendment of the existing contract to add construction support and observations services for the Beach Sand Project as requested by the City. Additional services that are not presently contracted are necessary to address project needs during the upcoming construction period of the project this year. These additional services will require additional budget, so this letter is a request for a contract amendment. The Scope of additional services, theu.costs, and the schedule are all presented below. Scope of.-Additional Services The following additional tasks are needed for construction: Construction Support and Observations — Verify that the work is being done consistent with the final engineering plans. This work will allow for corrections to be made in the Field as needed to optimize the project. Observations will made by an appropriate staff person visiting the construction site for three hours per day over the five- to six -week construction period. The staff will consist of several individuals that will rotate observation shifts including the design engineer, project manager, and construction manager. 2. Public Interface — Interact with the public during the project to address questions and concerns, and to clarify the project elements to residents during construction. The consulting team project manager wit) perform this work. 3. Post - Construction Report — Prepare a report of the project implementation for use by City sta =ff to present to the decision - makers and the public. The report would describe the project and show its benefits as a reference for future projects. It will include high - quality graphics of the work to demonstrate improved condition after sand movement. 4. Reproduce Copies of Historical City Beach- Related Documents —Reproduce copies of historical and physically fragile City documents of past beach conditions as requested by the Public Works Director. The documents will be scanned so they can be provided as electronic and hardcopies. y x EXHIBIT B Fee for Additional Services City of Newport Beach Mr. Michael Sinacori, P.E. November 7, 2008 Page 2 of 2 The scope of work can be completed for an estimated fee of $40,000. Table 1 below shows the fee by task. TABLE 1 - ESTIMATED FEE Task Number Description Estimated Fee 1 Construction Support and Observations $30,000 2 Public Interface $3,000 3 Post - Construction Report $5,000 4 Reproduce Historic City Documents $2,000 TOTAL $40;000 Schedule and Ivey Staffing The additional services will all be completed by February 1, 2009. Key staff persons to perform the work are myself (Chris Webb) as the Senior Project Manager, Brad Takenaka as the Civil Engineer, Sue Williams as Coastal Engineer„ and Gary Foster as the construction manager to perform the observations and complete other tasks. Billing rates for these individuals are specified in Table 2 below. TABLE 2 — STAFF BILLING RATES STAFF LEVEL BILLING RATE ChnsWeb"b Senior Engineer /Scientist $197 Per Hour Sue Williams Senior Engineer/Scientist $197 Per Hour Brad Takenaka Engineer /Scientist II $164 Per Hour Gary Foster Engineer/Scientist I $143 Per Hour Thank you for the continued opportunity to assist the City on this important project and please contact me with any questions or comments regarding this requested augmentation. Sincerely MOFFATT & NICHOL Chris Webb Senior Coastal Scientist Soo, o• 5ar laoo• SB 25R 2169583.577 6050196.558 11.51• 312' BRASS DISK SB 25S RESET 2188772.334 6050710.726 11.57 312' BRASS DISK SB WNB1 2177099.053 6042374.383 1 12.39 2' BRASS DISK SYMACH I Er 3ENn MONUMENTSYMBOL NOTES. 1. COORDINATES ARE BASED ON CA STATE PLANE, MAD 1983, ZONE B, FEET. 2. VERTICAL DATUM IS MEAN LOWER LOW WATER (EL =0.00 FT), 1983 -2001 EPOCH. 1 ALL DIMENSIONS ARE IN FEET UNLESS OTHERWISE INDICATED. 4. CONTOURS INDICATE THE GENERAL CONDITIONS EXISTING ONLY AT TIME OF SURVEY, SEPT. 2008. a u m LE ra an op � a u < � Z u >0 4 > ¢U m w �W ¢ m< 2 W v� Z ga 5 _N O J1 �y ? a a YI V L f N "' T N WW R mW1 a wpjN �� l u a N 7 9 SCALE: 1. 5W r LEGEND NOTES: G10 I 114b e —, i VERTICAL: 1'=5' — — — — — — 8 CUT AREA 1. COORDINATES ARE BASED ON CA STATE PLANE, NAD 1983, ZONE 6, FEET. 1` — — — — - - - - -� 2. VERTICAL DATUM IS MEAN LOWER LOW WATER (EL =0.08 FT), 1983 -2601 EPOCH PE =2:1 _ _ - - PR OSED CUT WORK AND STORAGE AREA 3. ALL DIMENSIONS ARE IN FEET UNLESS OTHERWISE INDICATED. DOSTING 4. CONTOURS INDICATE THE GENERAL CONDITIONS EXISTING ONLY AT TIME OF SURVEY, SEPT. 2008. i 5. EXACVATE TO GRADE SHOWN, VOLUME EQUALS APPROXIMATELY 31.000 C.Y. o - - - - -- BOUNDARY LINE 8 u, EXISTING .PROPOSED CUT 11 - .GRADE m b tl O Q � 5 5y Ili J O PROPOSED 0 100 200 300 OFFSHORE DISTANCE FROM BASELINE (FT) SECTION B - STATION 32-69 15 s 10 O A 5 w w 0 VERTICAL 1' - 5' z HORIZONTAL: 1'.=50' F �u w W G 00 100 200 300 400 SANTAANA RIVER MOUTH SAND MOUND SECTION D G10 I 114b GRAD —, i VERTICAL: 1'=5' — — — — — — 1` — — — — - - - - -� - -SL PE =2:1 _ _ - - PR OSED CUT 100 200 300 400 SANTAANA RIVER MOUTH SAND MOUND SECTION D y 0 100 i t B ICADDCe IZCUT.Gy- wmn IVIIM07M23rM 200 300 400 OFFSHORE DISTANCE FROM BASELINE (FT) 20 15 l0 O 6 �u 5 dn 500 592 eea SCALE: 1' =200' SCALE: VERTICAL: 1'=5' — — — — — — HORIZONTAL: 1' =57 -- / DOSTING EXISTING .PROPOSED CUT 11 - .GRADE y 0 100 i t B ICADDCe IZCUT.Gy- wmn IVIIM07M23rM 200 300 400 OFFSHORE DISTANCE FROM BASELINE (FT) 20 15 l0 O 6 �u 5 dn 500 592 eea SCALE: 1' =200' 'a mQ v 2 mz N ow mQ w, a 0� y ou R Z - m 'z = J z U a 60 W f U U WW m U ..0 r ma G ua z W N 2 m � ip y m m w o rc i w " wW- is zwo oI izW ' Q wad K J a 'I¢ m m. C s W o u a F - 500 600 700 0 100 200 300 400 500 600 6]8 SANTAANA RIVER MOUTH SAND MOUND SECTION C - / EXISTING 11 - .GRADE �— -- ------ SLOPE =2: PROPOSEDC � - VE T1CAJ'�W H ZO 'a mQ v 2 mz N ow mQ w, a 0� y ou R Z - m 'z = J z U a 60 W f U U WW m U ..0 r ma G ua z W N 2 m � ip y m m w o rc i w " wW- is zwo oI izW ' Q wad K J a 'I¢ m m. C s W o u a F - 500 600 700 0 100 200 300 400 500 600 6]8 SANTAANA RIVER MOUTH SAND MOUND SECTION C - (� 8 q ♦/Y 15 a 10 O Q w 0 +107 15 LL 10 2 O 5 w 0 0 - - -`N\ SCALE t21 8 VERTICAL P 5' PROPOSED _ HORIZONTAL: /' SV \ GRAD 4. CONTOURS INDICATE THE GENERAL CONDITIONS EXISTING ONLY AT TIME OF SURVEY, ` Ilk - E * PROPOSED \ a _ GRjkDE 200 300 5. THE FILL VOLUMES SHOWN FOR EACH COMPARTMENT ARE INTENDED TO INDICATE EXISTING. GRADE - UNLESS OTHERWISE DIRECTED BY THE CONTRACTING OFFICER. 100 200 300 400 OFFSHORE DISTANCE FROM BASELINE (FT) SECTION E - STATION 40 +12 NOTES 1. COORDINATES ARE BASED ON CA STATE PLANE, NAD 1983, ZONE 6, FEET. 2. VERTICAL DATUM IS MEAN LOWER LOW WATER (EL =0.00 FT), 1983 -2001 EPOCH, SCALE ±311' 8 VERTI 1' =5' PRO ED 3. ALL DIMENSIONS ARE IN FEET UNLESS OTHERWISE INDICATED. 1' =50' GRADE — 4. CONTOURS INDICATE THE GENERAL CONDITIONS EXISTING ONLY AT TIME OF SURVEY, G E * PROPOSED SEPT., 2008. \ GRjkDE 200 300 5. THE FILL VOLUMES SHOWN FOR EACH COMPARTMENT ARE INTENDED TO INDICATE g N THE APPROXIMATE DISTRIBUTION OF TOTAL FILL QUANTITY. FILL WIDTHS SHALL GOVERN - UNLESS OTHERWISE DIRECTED BY THE CONTRACTING OFFICER. EXISTING RADE I,}! GRADE a 100 200 300 ¢ LEGEND IN C] FILL AREA 0 100 200 300 = OFFSHORE DISTANCE FROM BASELINE (FT) SECTION G - STATION 56 +81 8 8 7 1 KA 11 -z LLCmrr .do IIKT m 52115M 400 I W� w 4 ! SCALE ±311' LE: VERTICAL : l'- 5' VERTI 1' =5' PRO ED HORIZONTAL 1' =50' GRADE — G E * PROPOSED GRADE. \ GRjkDE 200 300 STING-/ EXISTING RADE GRADE a 100 200 300 0 100 200 300 = OFFSHORE DISTANCE FROM BASELINE (FT) SECTION G - STATION 56 +81 8 8 7 1 KA 11 -z LLCmrr .do IIKT m 52115M 400 I W� w 4 ! SCA LE : VF SLOPE =1S6 LE: VERTICAL : l'- 5' LZOT - 0CAINLA :1' V= 5 5(r SLR PRO ED HORIZONTAL : V = 50' 0 _ GRADE — G E GRADE. a 100 200 300 OFFSHORE DISTANCE FROM BASELINE (FT) O 6 o 400 F S ± 141' LE: VERTICAL : l'- 5' SLR HORIZONTAL : V = 50' 0 _ _ — G E STING-/ RADE a 100 200 300 OFFSHORE DISTANCE FROM BASELINE (FT) SECTION I - STATION 74 +41 r a ma V mz _ omymz N 34 Q Wr. a 2aJ y OU Q _ m C >Z fxf d 7 60 W J WW Q$ F 4 ma K U'O Z W V Z yiW 3 U 6 m m W F o a a t ZW 7ID L �W� 55 SZ WN� }v yJ O g 5W �uo x_ a o rc S u a k w'6'