HomeMy WebLinkAbout11 - Police Reclassification & Public Works Comp AdjustmentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
November 25, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Human Resources Department
Barbara Ramsey, Human Resources Director
949 - 644 -3303, bramsev(a)-city.newport- beach.ca.us
SUBJECT: APPROVAL OF ONE POSITION RECLASSIFICATION IN THE POLICE
DEPARTMENT AND ONE COMPENSATION ADJUSTMENT AND
CORRESPONDING BUDGET AMENDMENT IN THE PUBLIC WORKS
DEPARTMENT
RECOMMENDATION
The following actions are recommended:
1. Reclassify one vacant Computer Applications Development Analyst position in
the Police Department to Applications Coordinator P.D.
2. Adjust the salary range for the City Surveyor position by 10% and approve a
budgetary amendment in the amount of $7,687.
BACKGROUND AND DISCUSSION
Human Resources is responsible for maintaining the City's compensation and
classification system. Over time some positions change and take on additional
responsibilities. When this occurs, Human Resources is tasked with conducting
classification and compensation studies to ensure the assigned job classification is
appropriate and the compensation is equitable.
Recently, the City Manager approved Human Resources to conduct classification and
compensation studies of the following positions: the Computer Applications
Development Analyst position in the Police Department and the City Surveyor position
in the Public Works Department.
Computer Applications DevelopmentAnaiyst
Since August 2008, the Computer Applications Development Analyst (CADA) position in
the Police Department Information Technology Unit has been vacant. The Police
Department conducted a cursory recruitment to fill the position but was unable to get
Classification and Compensation Adjustments Council Report
November 25, 2008
Page 2
qualified candidates to apply. The Police Department indicated the duties of the
position have changed and they believe they are not getting an adequate response to
the recruitment because the compensation for the position is not commensurate with
the job duties and qualifications required.
The CADA position was first established approximately 6 years ago. At that time the
department intended the position to provide lower level programming and systems
support to the Applications Coordinator P.D. position. It was the Police Department's
original intent that the Applications Coordinator position be responsible for performing
highly complex and technical programming and database management duties, while the
CADA position was to be responsible for more routine applications management duties.
Over time, the number of complex information technology systems the Police
Department was managing increased and it became apparent they needed additional
technical assistance at a higher level. The Applications Coordinator P.D. position was
already busy with a full workload so the CADA position began to assume many of the
same responsibilities as the Applications Coordinator P.D. position, including
development and implementation of complex database systems and management of
information technology system vendor contracts. Two.of the more complex systems the
CADA position is now responsible for are the City's Jail Information System and the
Computer Aided Dispatch system.
The study of the CADA position revealed it is functioning at a level higher than originally
designed. The technical skills required, complexity of the duties being performed, and
level of accountability and independent decision - making required indicate the position is
working at the level of Applications Coordinator P.D. To ensure the position is assigned
at the appropriate classification level, it is recommended the Computer Applications
Development Analyst position be reclassified to Applications Coordinator P.D., with a
salary range of $6,153 - $8,658 per month.
City Surveyor
In August 2007, one Principal Engineer retired from the City. One of the job duties
assigned to the Principal Engineer was the signing of the City's subdivision parcel
maps, as required by the California Subdivision Map Act. After the Principal Engineer
retired, the responsibility for signing parcel maps was assigned to the City Surveyor.
The current incumbent is a Licensed Surveyor and since no other employee in the
Public Works Department is authorized by State law to sign the parcel maps, the City
Surveyor assumed that responsibility.
With the additional signing responsibilities, the City Surveyor has taken on a greater
level of accountability and increased his level of exposure and personal and
professional liability. In recognition of these changes to the position, it is recommended
the City Surveyor salary range be adjusted by 10% to $5,491 - $7,727 per month.
The City Manager has reviewed the results from the classification and compensation
studies and approved the proposed changes. Additionally, Human Resources staff has
met with members of the Police Employees Association (PEA) regarding the
Classification and Compensation Adjustments Council Report
November 25, 2008
Page 3
Applications Coordinator P.D. position and met with members of the Professional and
Technical Employees Association regarding the City Surveyor position.
Representatives from both Associations concur with the proposed changes.
Fundina Availability:
If approved, the costs associated with providing the adjustments are as follows:
• Computer Applications Development Analyst to Applications Coordinator P.D. —
the Police Department has indicated there will be no budgetary impact for the
remainder of FY08 -09 as a result of salary savings from the vacant CADA
position. It is anticipated the annual cost to staff the position at the Applications
Coordinator level will be $11,900 (including increase in benefits costs).
• City Surveyor Salary Range Adjustment — if approved, the cost (including
benefits costs) associated with providing a salary adjustment is anticipated to be
$7,687 f or the remainder of FY 08 -09. The Public Works Department has
submitted a .budgetary amendment in the amount of $7,687 to be transferred
from the General Fund to the Public Works Department. The annual cost to
reclassify the position is estimated to be $10,519 and would be added to the FY
09 -10 Budget.
CONCLUSION
Human Resources is responsible for maintaining the City's compensation and
classification system. As a result of two separate studies, the above compensation and
classification adjustments are recommended. These adjustments ensure the City is
assigning employees to an appropriate job classification and that the corresponding
compensation is equitable to the job duties assigned.
Prepared by:
Attachment
Submitted by:
Barbara Director '
City of Newport Beach NO. BA- 09BA -027
BUDGET AMENDMENT
2008 -09 AMOUNT: $7,ss7.w
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from General Fund unappropriated fund balance to increase the salary and
benefits for the City Surveyor.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
5050
Account .
Number
7000
Account
Number
7425
Account
Number
7373
Account
Number
7439
Account
Number
7440
Division
Number
Account
Number
Signed:
Signed:
Descri tion
Description
Public Works - Administration
Salaries - Miscellaneous
Medicare - Fringe
Compensated Absence
PERS Employee Contribution
PERS Employer Contribution
FintancialApproval: Administrativ. Services Director
Administrative Appro I: City Manager
Amount
Debit Credit
$7,687.00 `
' Automatic
$6,161.00
$89.00
$216.00
$461.00
$760.00
Date
to
Signed:
City Council Approval: City Clerk Date