HomeMy WebLinkAbout14 - Check from the Friends of the NB LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
December 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CYNTHIA PIRTLE
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
cpirtle@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
MAINTENANCE & OPERATIONS BUDGET ACCOUNTS FOR FY
2008109.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $43,050 in Account
No. 4091 -5892 (Friends of the Library Donations), and increase expenditure estimates
by the same amount in Divisions 4091, Friends and 4060, Literacy.
DISCUSSION:
A check from the Friends of the Newport Beach Public Library for a total amount of
$43,050 was approved by the Library Board of Trustees on December 2, 2008. A
facsimile of the original check will be presented to City Council on December 9, 2008.
The Friends see their mission as enhancing the excellent services the City already
supports. This gift is to be used to support the Newport Beach Public Library Summer
Reading Program. Research has demonstrated that participation in library reading
programs during the summer can make as much as a year's difference in reading levels
when students return to school.
The second program the Friends donation underwrites is our outreach to the community
schools. Classrooms of first and fourth graders travel via bus to the Library for
orientation to the Library and its resources. Librarians visit the middle and high school
students on their campuses. It is particularly valuable for students who are unaware of
the depth and variety of our online resources.
Weekend programs such as Sunday Musicales and Family Concerts, Fall and Spring
programs at Balboa Branch Library, and the Library's Literacy program are each
significantly supported by the Friends donation.
The Children's collection at all library sites and the Balboa Branch Library's Nautical
Collections will be augmented with new book titles, audio books and DVD's. The entire
donation will be used to improve Library Services in the expenditure accounts as
indicated below. There is no fiscal impact on the overall budget.
4091 -8012 (Programming) $30,200.
Summer Reading Program for Youth $17,200
School Visits and Gift Books $ 5,000
Student Outreach to Middle & High Schools $ 2,000
Musicales & Family Concerts $ 5,000
Balboa Branch Library Fall & Spring Programs $ 1,000
4091 -8260 (Library Materials) $ 9,850.
Children's Collection (Books & Audio Visual) $ 7,000
Balboa Branch Library Nautical Collection $ 2,850
4060 -7020 (Salaries- Perm Part Time) $ 3,000.
Funding for Literacy Program staff
Total Amount $43,050.
Submitted by:
CMhia Pirtle, Library Services Director
Attachment: Copy of check for $43,050 from Friends of the NBPL.
FRIENDS OF NEWPORT BEACH LIBRARY
1000 AVACADO AVE
NEWPORT BEACH, CA 92660
Pay to
Order
Ea tblu(f Branch
2Y1 Fe tbluffD,
Ne6 wport Beach CA
91 943 849u
11600126011• 412200066&1:
1260
Date //- – a(J �6 -fib; 1220
_— 21]1
00/
243 &7...407401
$ y3, 050.00
.Dollars
City of Newport Beach
BUDGET AMENDMENT
2008 -09
EFFECT ON BUDGETARY FUND BALANCE:
NO. BA- 09BA -029
AMOUNT: $43,050.00
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND 8 Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to recognize a contribution from the Friends of the
Newport Beach Public Library to support the Newport Beach Public Library Summer Reading Programs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4091 5892 Friends of the Library
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
k
$43,050.00
Signed:
Signed:
Signed:
Approval: Admi*rative Services Director
City Manager
City Council Approval: City Clerk
Date
Date Q
Date
Description
Division
Number
4091
Friends of the Library
Account
Number
8012
Programming
$30,200.00
Division
Number
4091
Friends of the Library
Account
Number
8260
Library Materials
$9,850.00
Division
Number
4060
Literacy
Account
Number
7020
Salaries: Permanent Part Time
$3,000.00
Division
Number
Account
Number
" Automatic System Entry.
Signed:
Signed:
Signed:
Approval: Admi*rative Services Director
City Manager
City Council Approval: City Clerk
Date
Date Q
Date