HomeMy WebLinkAbout10 - East Bay Avenue & A Street ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
December 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Thomas Sandefur
949 - 644 -3312 or tsandefur @city.newport- beach.ca.us
SUBJECT: EAST BAY AVENUE AND "A" STREET IMPROVEMENTS —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3955
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On June 24, 2008 the City Council authorized the award of East Bay Avenue and "A"
Street Improvements to Hillcrest Contracting. The contract provided for the removal of
degraded pavement along East Bay Avenue and "A" Street and the construction of
concrete pavement. In addition, the work included removing and abandoning an
existing grated drain in the street and replacing curb and gutter along East Bay Avenue.
The contract has now been completed to the satisfaction of the Public Works
Department. ,A summary of the contract cost is as follows:
Original bid amount: $138,677.00
Actual amount of bid items constructed: $140,815.50
Total amount of change orders: $8,743.96
Final contract cost: $149,559.46
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the need for additional pavement removal and replacement and additional
East Bay Avenue and W Street Improvements - Completion and Acceptance of Contract No.3955
December 9, 2008
Page 2
curb and gutter replacement. The final overall construction cost including Change
Orders was 7.8% percent over the original bid amount.
One Change Order in the amount of $3,960.01 provided for the removal and
replacement of a driveway approach and additional concrete removals.
A second Change Order in the amount of $4,783.95 provided for the installation of two
10" storm drains in lieu of one 12" storm drain. This change was made in order to avoid
interfering utilities.
A summary of the project schedule is as follows:
Estimated completion date per June '07 schedule: January 13, 2009
Project award for construction: June 24, 2008
Estimated completion date at award: November 17, 2008
Actual substantial construction completion date: October 29, 2008
Construction was completed earlier than scheduled due to favorable working conditions
at the site and a construction staging plan that allowed the road to be removed and
replaced faster than anticipated.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices were
distributed by the contractor to both residents and businesses. The first notice was
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses for material testing. Total project expenses are summarized as follows:
Construction $149,559.46
Materials Testing $1,025.00
Survey $6,325.00
Incidentals $222.16
Total Project Cost $157,131.62
East Bay Avenue and W Street Improvements - Completion and Acceptance of Contract No.3955
December 9, 2008
Page 3
Funds for the construction project were expended from the following account(s):
Account Description Account Number Amount
Gas Tax 7181- C2002008 $99,584.46
Tide and Submerged Lands 7231- C2502002 $28,975.00
Measure M Turnback 7281- C5100019 $21,000.00
Total: $149,559.46
Prepared by:
Thomas Sandefu
Project Manager
Submitted
!h G. Badum
Works Director
City of Newport Beach
BUDGET AMENDMENT
2008 -09
EFFECT ON BUDGETARY FUND BALANCE:
Pq Increase Revenue Estimates
Increase Expenditure Appropriations AND
Transfer Budget Appropriations X
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 09BA -031
AMOUNT: $25,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept the Fireman's Fund Heritage Reward Grant to be
used to purchase two Thermal Imaging Cameras and also toward the purchase of a CERT vehicle.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
2320 4914
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Fire: Ops - Fireman's Fund Heritage Grant
Signed:
Signed:
Approval: Administraffvg Services Director
City Manager
Amount
Debit Credit
$25,000.00
$25,000.00
is -�2-01P
Date
za 0 g
te
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
2320 Fire: Operations
Account
Number
82007 Grant Expenses
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Approval: Administraffvg Services Director
City Manager
Amount
Debit Credit
$25,000.00
$25,000.00
is -�2-01P
Date
za 0 g
te
Signed:
City Council Approval: City Clerk Date