HomeMy WebLinkAbout13 - Funding for Traffic Mgmt Center and Signal Modernization ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. i -i-
December 9, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Antony Brine, Traffic Engineer
949 -644 -3329 or tbrine @city.newport- beach.ca.us
SUBJECT: Request for Funding for Traffic Management Center and Signal
Modernization Improvements
Issue:
As part of the on -going City Wide Traffic Signal Modernization effort, funding is
requested to complete improvements to the City Hall Traffic Management Center (TMC)
which will allow staff to better utilize new technology in their daily monitoring of traffic
signal operations throughout the City. Additional funding is also requested to complete
median landscaping as a part of the Phase 1 signal modernization improvements at the
intersection of Coast Highway and Iris Avenue in Corona del Mar.
Recommendation:
Approve a Budget Amendment appropriating $50,000 from the unappropriated
Transportation and Circulation Fund with $40,000 placed into Account No. 7261-
C3002005 to cover the costs of purchasing and installing new work stations, monitors
and other related furniture in the existing City Hall Traffic Operations Area; and $10,000
placed into Account No. 7261- C3002001 and to complete the landscaping improvements
at the intersection of Coast Highway and Iris Avenue.
Discussion:
The first phase of the Traffic Signal Modernization project will be completed in January,
2009. The first project includes the installation of CCTV cameras, new traffic signal
controllers, fiber optic communication equipment, and a new traffic signal software
system. As a part of the project, new computer equipment and television monitors will
be installed in the existing traffic operations area in City Hall. The existing traffic
operations area is approximately 300 square feet in size, and currently consists of four
(4) small, undefined work spaces, no storage cabinets, and an assorted collection of
furniture that is in need of replacement.
In order for traffic operations staff to effectively operate and utilize the new traffic
management software, as well as provide for the necessary storage of parts and
equipment, it is recommended to install new furniture in the traffic operations area.
C' .
Request for Funding for Traffic Management Center and Signal Modernization Improvements
December 9, 2008
Page 2
Each staff member will have a separate work area, with the ability to independently
monitor the traffic signal system. The new Traffic Management Center (TMC) office
layout will facilitate the ability of staff to constantly observe the CCTV monitors installed
as part of the planned TMC improvements. This ability to continually monitor traffic
conditions is a vital part of the Signal Modernization project. The cost for purchasing
and installing the new furniture, storage cabinets, and television monitors is
approximately $40,000.
Additionally, included in the Signal Modernization project is the installation of a new
pedestrian traffic signal at the intersection of Coast Highway and Iris Avenue. As part of
the signal work, a new item of work was added to extend the existing median on Coast
Highway. It has been determined that the new landscaping for this median should be
installed now, as part of the Phase 1 signal modernization project, rather than later. The
estimated cost of the additional landscaping work is $10,000.
The total requested amount of $50,000 for the TMC improvements and the landscaping
should be adequate to complete the items of work and should cover any potential
contingency costs.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Funding Availability:
Upon approval of the budget amendment, funding is available from the following account:
Account Description
Traffic Management Center FF &E
Iris Ave / Coast Hwy Traffic Signal
Traffic Engineer
Attachment: Budget Amendment
Account Number Amount
7261- C3002005 $ 40,000
7261- C3002001 $ 10,000
Total: $ 50,000
Submitted
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City of Newport Beach NO. BA- 09BA -030
BUDGET AMENDMENT
2008 -09
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
AMOUNT: $50,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations to cover the costs of purchasing and installing new work stations, monitors,
and other related furniture in the existing City Hall Traffic Operations Area, and to complete landscaping improvements
at the intersection of Coast Highway and Iris Avenue.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
260 3605 Circ & Transport Fund - Fund Balance $50,000.00 *
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
Signed:
Financial Approval: Administ a Services Director Date
Signed:
Administrative App al: City Manager a
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7261
Transportation & Circulation
Account
Number
C3002005
Traffic Management Center FF &E $40,000.00
Division
Number
7261
Transportation & Circulation
Account
Number
C3002001
Iris AvelCoast Highway Traffic Signal $10,000.00
Division Number
Account Number
Division Number
Account Number
Automatic System Entry.
Signed:
Financial Approval: Administ a Services Director Date
Signed:
Administrative App al: City Manager a
Signed:
City Council Approval: City Clerk Date