HomeMy WebLinkAbout09-09-1980 - AgendaCITY OF NEWPORT BEACH
PARKS,, BEACHES & RECREATION COMMISSION
• REGULAR MEETING HELD TUESDAY, SEPTEMBER 9, 1980
CITY HALL COUNCIL CHAMBERS
6:30 -p.m.
AGENDA
I. PROCEDURAL MATTERS:
1. Call to Order
2. Roll Call
3. Approval of Minutes - Meeting of Tuesday, August 5, 1980
4. Adoption of Agenda
II. RECOMMENDATIONS FOR ACTION:
5. Acquisition and development concepts for vacant property at
32nd & Balboa Blvd. (report attached)
• 6. Corona del Mar Civic Association request for waived or re-
duced fees for the use of Oasis. (material attached)
7. Use of school facilities trade -off concept. (recommendation
attached) -
III. ITEMS FOR DISCUSSION:
8. Summer beach volleyball tournaments. (letter attached)
9. Commission Committee review and appointment process. (report
attached)
IV. INFORMATIONAL REPORTS:
10. Recreation Division (report attached)
11. Parks Division (report attached)
• Parks, Beaches and Recreation Commission Meetings are tape recorded;
Testimony limited to 5 minutes
t
0 V. SPECIAL, URGENT OR LAST- MINUTE ITEMS:
VI. ADJOURNMENT:
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• Parks, Beaches and Recreation Commission Meetings are tape recorded;
Testimony limited to 5 minutes
COMMISSIONERS
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PRESENT
ABSENT
MOTION
AYES
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MOTION
APES
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CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION COMMISSION
MINUTES OF MEETING HELD AUGUST 5, 1980
CITY COUNCIL CHAMBERS
6 :30 P.M.
Ex- Officio members present: Ronald A. Whitley, Director
Jeffrey C. Kolin, Rec. Supt.
Jack Brooks, Parks Supt.
I. PROCEDURAL MATTERS - Item #3
The minutes of the July 1, 1980 meeting were reviewed.
Chairman Winburn stated that on Page 3, concerning a rest -
room in the area between 57th and 35th Streets should be
changed to Orange Avenue. Following correction of the
minutes Commissioner Schwarz moved that the minutes be
approved. Motion carried.
ELECTION OF NEW OFFICERS 1980 -81
Chairman Winburn gave a short speech and thanked outgoing
Commissioner Lovell for the great job he has done. She
then introduced Bruce Stuart who will take Lovell's place.
Commissioner Stuart gave the Commission his background and
took his seat on the dais.
Commissioner Ammerman nominated Ken Schwarz for the office
of Chairman. Nominations were closed and-Commissioner
Schwarz was elected Chairman.
Commissioner Winburn nominated Doug Ammerman for the office
of Vice Chairman. Nominations'-were closed and Commissioner
Ammerman was elected Vice Chairman.
Commissioner Schwarz took his place as Chairman and se-
lection of seating arrangements were made by the remaining
Commissioners.
Mr. Whitley then introduced Jeff Kolin, the new Recreation
Superintendent, and myself, the new Secretary to the
Commission.
II. RECOMMENDATIONS FOR ACTION - Item #7
This item was referred back to staff and.the Marine Dept.
after going to City Council, for discussion. Mr. Whitley
is still concerned about the safety of'the activity in the
lower bay. It is an extremely crowded area and he feels
there is no need to add to the conjestion. Commissioner
Cole asked if it would be the City's liability if an
accident were to occur.
Commi- ssioner Green motioned to deny the request. Students
asked what the sa.il'boards would be put in and Mr. Whitley
INDEX
Approval of
Minutes
1
Sailboard con-
cession -18th &
Bay
CITY OF NEWPORT BEACH Page 2
COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION
IL % % % % V MINUTES OF MEETING HELD AUGUST 5, 9980
• \���£ \ ^xlv\ CITY C6:30IP.MHAMBERS
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made the assumption that they would be kept on the beach.
Chairman Schwarz stated that he was in favor of Com
missioner Green's motion. Commissioner Green moved that
the application be refused by Aqual Wind International.
Mr. Whitley will recommend to City Council that the
application for a concession at the end of 18th Street or
the Bay be denied. Commissioner Winburn seconded the
motion. Motion carried.
III. ITEMS FOR DISCUSSION - Item #8
In June, Mr. Whitley and Jack Brooks collaborated on a
report tb make the Commission aware of Traffic Median
prioritization. Mr. Whitley stated that while traffic
medians beautify the area, for the Parks Division they are
hard to maintain. Due to the expensive process of main-
taining the medians, most of them are in poor condition.
Commissioner Cole stated that he felt the quality of the
traffic medians are in poor shape, therefore he recommends
that the Commission assist the staff in lobbying City
Council in an effort to get additional money in the budget
for maintenance purposes.
Mr. Whitley stated that we have an additional 36 acres
added in the last five years with no increase in personnel
Chairman Schwarz asked why medians fall under the Parks
Di:visi.on - and Mr. Whitley stated that P. B. & R. is the
only department that has the necessary equipment to per-
form the job.
It was stated that-the purpose
head on collisions and direct
to traffic direction and flow
munities.
Item #9
for the medians is to stop
traffic or give separation
and to beautify the com-
A brief discussion was held with regard to the City's
use of the School Disctrict facilities. The discussion
resulted from a report that indicated both tax support
agencies attempting to maintain their budgets in a post
Jarvis error. Alternative and cooperative measures will
be pursued and the Commission will be kept informed of
the status of this item.
INDEX
Traffic
Median Report
Use of School
District.:-
Facilities
CITY OF NEWPORT BEACH Page 3
COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION
\ \ \� k a k ` MINUTES OF MEETING HELD AUGUST 5, 1980
40 G^ �\ CITY C6:30IP.MHAMBERS
INDEX
FACILITY TOUR
Upon discussion it was decided that the facility tour
woul "d be held on September 13, in order to look at our
park facilities in Newport Beach and travel to other
cities and Took at their park system. Also, it is a chance
for the Commission and City Council members to talk and
meet socially. Mr. Whitley stated that he would make an
itinerary for that day and inquire as to the cost of using
a bus or the Oasis van. Also, Mr. Whitley will notify the
City Council of the activity.
•COMMISSION MEETING TIME
The students feel that starting the meeting at 6:30 p.m.
would be the best time for them, due to homework, study,
etc.
The ,consensus was�,that;;the;6::60,time'would be maintained.
. MINORITY REPORTS
Commissioner Green commented on the Minority Report that
it implies that the majority voted for the latter part of
the Coastal Plan having to do with West Newport petitionin!
by one person. No considerations by anyone but the one
person who lives in West Newport.
Regarding the btkeway,, there is no reason for having two
bikeways within a block of each other. He hopes in the
future when there is a Minority Report to avoid disrespect
to majority or minority.
IV. COMMITTEE REPORTS
Mr. Whitley stated that the Chairman will be making new
appointments as to where everyone's interests lie.
Commissioner Winburn"stated that-the committees are fine
at present. Mr. Whitley stated it would be prudent to
develop objectives. He suggested renaming "Ocean Front
General Plan" and "Park Planning and Development ". Com-
n1i.ssioner;.Green ^suggested that the Committee's remain
with the same personnel. Chairman Schwarz would like to
assign committees according to where interest of Com-
missioners lie. He requests that Commissioners think
about this for preference for discussion at the next
• meeting. Commissioner Cole stated staff should have input
for new dommittees that would be helpful to Mr. Whitley.
Mr. Whitley will take nine existing committees and write
a report on operation of those committees and mail to
every commissioner to develop an idea.
CITY OF NEWPORT BEACH Page 4
COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION
k k k % % % , MINUTES OF MEETING HELD AUGUST 5, 1980
•\\ P"N"! CITY COUNCIL CHAMBERS
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VI. INFORMATIONAL REPORTS - Item #20
Jeff Kolin reported that participation is doing better
than last year. Revenue has increased. Senior citizens
are doing a good job fund raising through Oasis. Improve-
ment project of ramps and handrails are installed for
complete access for handicapped to the center. 'It's been
a good summer so far, recreation wise.
Item #22
It was stated by Mr. Whitley that normally the Chairman
of the'Commission goes to this Conference. If he is
unable to attend a representative goes to take his place.
The Annual Conference of League of California Cities will
be in Los Angeles this year, October 19 -22. The Chairman
will let Mr. Whitley know if his schedule allows for him
to attend.
VII. SPECIAL, URGENT OR LAST - MINUTE ITEMS
Commissioner Winburn stated that a 16 year old Newport
Beach resident, John Moffet,,-made the Olympic Swim team.
He is being congratulated by President Carter. Commis-
sioner Ammerman recommended that we give John Moffet
formal recognition at a future Commission meeting.
The meeting adjourned at 8:00 p.m.
Respectfully submitted,
Michele Alberta, Se
INDEX
Recreation
Division
Annual Confer-
ence of League
of California
Cities..
John Moffet
2 L'
ARDELL INVESTMENT COMPANY
2077 WEST COAST HIGHWAY
NEWPORT BEACH. CALIFORNIA 92663
(7141 642 • 1626
August 21, 1980
Planning Commission
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92663
Re: Newport Beach Local Coastal Program
Mr. Chairman and Members of the Commission:
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Ardell Investment Company has had a continuing interest in the develop-
ment of the Local Coastal Program (LCP) for Newport Beach. As you may
know, Ardell Investment Company owns 700 feet of bayfront property pre-
sently occupied by Ardell Marina and Cano's Restaurant as well as 500
feet of frontaoe on the North side of Coast Highway opposite Ardell
Marina. We feel our property will be adversely affected by the adoption
of the proposed policies for Recreation and Marine Commercial contained
on pages 37 and 38 of the draft LCP.
After a thorough review of the draft Land Use Plan and Policies prepared
by the LCP Committee we feel the proposed recreation and marine commercial
designations are too restrictive as to the existing uses. Our facilities,
which have been in existence for many years, could not be modified even to
a minor degree under the proposed LCP. The elimination of even small.offices
from the waterfront lots as an allowable use seems to go beyond the require-
ments of the Coastal Act and appears to be unreasonable.
We suggest that language be added to the
of existing uses on parcels such as ours
rebuild structures on the same property.
yacht brokerage operation could be moved
therefore opening up additional land for
LCP language this would not be possible.
plan which would allow continuation
including,the right to relocate or
By way of example, our existing
to the East end of our property
development. Under the proposed
At the meeting of the LCP committee on July 21,. 1980 we were assured that
"yacht brokers" would,be included under the definition of "boat sales" on
the 7th line of page 38 of the LCP draft dated.July 15, 1980. We request
that the term "yacht brokers" be added to the list of allowed'uses for
waterfront sites.
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32ND STREET PROPERTY EXCIIAWr
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CITY OF NEWPORT BEACH
PLANNING DEPARTMENT •
August 28, 1980
TO: Bob Lenard
FROM: Pat Temple
SUBJECT: Planning Commission Actions on Local Coastal Program: August 21, 1980
At the Planning Commission meeting of August 21, 1980, the Commission took
several straw votes on components of the plan and also directed staff to
perform further research in specific areas:
1.• Commission voted to delete the Boardwalk extension from the draft LCP
but to add language requiring a continuous bay front walkway in commer-
cial areas except where such ,provision is inconsistent with public
safety.
2. Commission voted to request staff to prepare a report on the feasibility
of a shuttle. •,
3. Commission voted to accept restroom as contained in the draft LCP
provided it can be shown that all existing and proposed facilities
can be adequately maintained.
4. Commission voted to add additional policy language to the draft LCP:
"The City shall restore electrical service at the Rhi.ne Channel Wall."
"The City shall provide access to potable water in the Rhine Channef
area."
5. Commission directed'staff to come back with wording to further encourage
the West Newport Harbor.
6. The Commission voted to add policy language to the draft LCP:
"The City shall allow dinghy launching at all street -ends and beaches
on lower Newport Bay."
Additionally, a dinghy is defined as being a single hull craft 1216"
maximum length and 5' maximum beam.
7. The Commission voted to add policy language to the draft LCP:
"The City shall designate a specific site for the eventual provision •
of additional boat pump out facilities."
AW
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CITY OF NEWPORT BEACH
PLANNING DEPARTMENT •
August 28, 1980
TO: Bob Lenard
FROM: Pat Temple
SUBJECT: Planning Commission Actions on Local Coastal Program: August 21, 1980
At the Planning Commission meeting of August 21, 1980, the Commission took
several straw votes on components of the plan and also directed staff to
perform further research in specific areas:
1.• Commission voted to delete the Boardwalk extension from the draft LCP
but to add language requiring a continuous bay front walkway in commer-
cial areas except where such ,provision is inconsistent with public
safety.
2. Commission voted to request staff to prepare a report on the feasibility
of a shuttle. •,
3. Commission voted to accept restroom as contained in the draft LCP
provided it can be shown that all existing and proposed facilities
can be adequately maintained.
4. Commission voted to add additional policy language to the draft LCP:
"The City shall restore electrical service at the Rhi.ne Channel Wall."
"The City shall provide access to potable water in the Rhine Channef
area."
5. Commission directed'staff to come back with wording to further encourage
the West Newport Harbor.
6. The Commission voted to add policy language to the draft LCP:
"The City shall allow dinghy launching at all street -ends and beaches
on lower Newport Bay."
Additionally, a dinghy is defined as being a single hull craft 1216"
maximum length and 5' maximum beam.
7. The Commission voted to add policy language to the draft LCP:
"The City shall designate a specific site for the eventual provision •
of additional boat pump out facilities."
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TO: P'lanming Commission 7
• The site is currently shown on the Land Use Element of the General
Plan for "Two- Family R'esidential." The Recreation and Open Space
.Element show the site for a neighborhood park. The Planning
Commission may wish to consider the following alternatives.
A. Change the Local Coastal Plan designation to "Two- Family Residen-
tial" to allow residential development of the site.
b. Maintain the "Recreational and Environmental Open Space" Local
Coastal Plan designation and suggest acquisition of the site.
The topic of a park designation for this site has been added, to the
Parks, Beaches and Recreation Commission agenda for September 9, 1980.
The Planning Commission may wish to defer any action, on this site
until. that input is received,.
Suggested Action
Continue public hearing hear all interested persons, and either:
1) Adopt Resolution 'No. recommend *ng the draft Local
Coastal Program Land Use Plan and Development Policies
to the City Counci'1 as revised, or
• 2) Continue the public hearing to September 1:8, 1980.
Respectfully submitted,
PLANNING DEPARTMENT
JAMES D. HEWICKE1R,.DIREC0,R
By
Patricia Temple
Senior Planner
J'g
Attachments:
1. Planning,Department memo of August 28, 198,0.
2. California Coastal Commission letter of August 15, 19.80.
3. 32nd Street Property Exch&n- ge'Map.
4. Correspondence.
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TO: Planning Commission 5
language follows:
"If a system of'remote parking and public transit is established
within the City of Newport Beach, an extensive publicity program
will be developed to promote the system."
Parking in relation to the provision of a Shuttle System - It is
necessary to tie any remote parking program to the provision of
shuttle service in the City. If a shuttle is provided, not only
will it allow utilization of -remote parking, but will also allow
persons parking near coastal re.sources to travel to other attractions
without moving their cars and seeking parking elsewhere. -
Restriction of vehicular access to the Balboa Peninsula - It has
been suggested that provision of - remote parking, and shuttle service
will provide visitor access to the Balboa Peninsula area adequately,
and that the City could then restrict access to residents, in order
to ease the traffic congestion which results from the heavy visitor
influx. The Planning Commission may wish to consider the following
policy:
"In conjunction with the establishment of a comprehensive
transit system in the City of Newport Beach, the feasibility
of restricting visitor access to the Balboa Peninsula area
shall be studied as a means of easing traffic congestion and
improving circulation."
Pool Parking Management - If the City chooses to implement the ideas
of remote parking,an,d shuttle, a parking management p do will be
developed in order to insure that the system functions well for the
visitor. The parking management should include utilization of th,e
most functional remote parking area -s and adequate signing to direct
visitors to available parking areas. ;Potential policy language
follows:
"As part of the overall implementation of a City -wide parking
plan, a pool parking management program shall be developed to
insure effective utilization of all ,parking resources."
5. Coastal Commission Staff Comments
On Page 2 of the Coastal Commission letter, five areas requiring
further work were discussed and are addressed below.
1. More specific policies ensuring the maintenance of existing
visitor serving accommodations.
The major comment of the Coastal Staff in this area is the
need to develop policy language to preserve the seasonal rental
stock. While the draft Local Coastal Plan does have a general
policy in this regard, no specific mechanisms for this type of
preservation has been proposed. We have requested the Coa,stdl
Staff for ideas as to any possible mechanism the City may use
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TO: Planni.hg Commission
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to preserve this visitor- serving us.e, but so far none have
been developed.
Completion of analysis, policy formation and mapping necessary
for the public access ,component.
The Plannthg Department is currently preparing additional acces,s
mapping as requested by the Coastal Staff in order to complete
the aocess component.
3. Development of policy language to protect sensitive coastal
resources and incorporation of pertinent mapping into the
Environmentally Sensitive Habitat Areas and Unique Coastal
Resources Component..
The Planning 'Department is preparing resource mapping on twelve
sites in Newport.Beach. This information along with additional
policy proposals .wil.l be available at the September*, 1980
meeting.
4. Completion of a draft Local Coastal Plan Housing Component.
The Staff Report of August 21, 1980 contains background data
• on a ho.using component a'nd a list of poteht'ial programs which
the Planning Commission may .wish to recommend as .part of the
Local Coastal Plan. When the Planning Commission determines the
direction the housiing com.p.onent is to take, the policy language
will be drafted for Commission approval.
5. Clarifications and adjustments of some land use designation
descriptions and of some specific area descriptions.
The Coastal Commission Staff letter contains some comments o'n
both the "Recreational and Marine Commercial" and the "Recrea-
tional and Enviro,nmental Open Space" designations. 'The comments
pertain generally to the adequacy .of these designations to
protect c,oastaT uses and resources. Major problems addressed
are: 1) Protection of existing visitor-serving uses, especially
An the area of overnight accomodatiohs and 2) That private
properties designated for "Open Space ", should either, be designated
as part of the density transfer program, be shown to have no
development potential, or sho.uld be given some underly.i,ng land
use, rather than just the Open Space designation.
6. 32nd Stmee,t Parcel
At the Planning Oomm.issi,on meeting of August 21, 19'80 it was 'bro,ugh,t
to the Commissions attention that the vacant parcel at the Oceanfront
end of 32nd Street had been mistakenly id'entified'as public property
and shown a•s open s -pace. The site is owned by Southern Pacific and
leased to Cagney. There are dedications across the site for roadway
purposes.
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September 3, 1980
TO: PARKS, 'BEACHES AND RECREATION COMMISSION
FROM: Parks, Beaches and Recreation Director
SUBJECT: 32nd STREET PARCEL
The attached is an excerpt from a staff report to the Planning Commission
regarding development policies of the Local Coastal Land Use Plan. Item
#6 identifies a discrepancy in land use for a parcel located at 32nd St,:
and Balboa Blvd.
The Parks, Beaches and Recreation Commission, is being asked to review the
subject property and establish a recommendation with respect to possible
uses., need„ priority, etc. We,w.ill be able to answer many of your questions
regarding the property at our next meeting.
RAW: ma
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Ronald A. Whitley
�5
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CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
August 26, 1980
TO: P, B & R DIRECTOR
FROM: City Manager
SUBJECT: LETTER FROM CDM CIVIC ASSOCIATION
Attached letter and report was referred to
the P, B & R Commission with a request that they report
back to the City Council on whether the policy reference
(_use and fees) should be waived and /or modified for the
CDM Civic Association.
Attachment
is
W �",Y - �
ROBERT L. WYNN
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Rfi�� ;2 BILL AGEE
or C1'iY aEr ?r'f PG;IOlt'O(3G°�L^lG°PG;1rl
3 700 CARNATION
AUG 11 1980 `-
6 CITY PO BOX 612
11 August 1980 NEWPORT Wolf, 4 CORONA DEL MAR
� CAUF. '
s CALIFORNIA 92625
0 (714) 675 -9096
TO: Mayor Heather and Councilmembers
FR: Bill Agee, President, CDM Civic Association
SUBJECT: Cost of meeting space at OASIS.
I am writing you on behalf of the CDM Civic Association.
During the past year we have been using space at OASIS
for our meetings. They occur about every six weeks
except for the summer. We place our requests through
the PBR Dept. Normally, we use room #1 at a cost of
$15 per 3 hour meeting. We set up our.chairs.and
refreshments and clean up after the meeting. The only
thing we require is for someone to unlock the door
and lock it at the end of our meeting.
• Occasionly, either because of a need for more space
or because room #1 has been scheduled for other use,
we have used the new multi- purpose room. Unfortunatly,
this costs us $75 for the same 3 hour meeting and we
get exactly the same service from the City_. -- that is
we get the doors unlocked and locked.
I would like to request that the City Council set a policy
to allow our association to pay the same $15 fee for use
of either room. We only collect $5 per member per year
and need the money for newsletter and other expenses.
I understand that there is already a precedent set at
Mariner's Library for the Women's Civic League.
In any case, when OASIS was approved by the city,
I remember that the center was also to be used for
other civic purposes. Based on that understanding,
there may even be a reason for the City to waive
the fee entirely.
ee We look forward to your favorable approval of our request.
PIES SENT T0:
Mayor
Manager
7 Al Thank you,
I Pcior
comcev director
other �T,670-
Bill
Councilman Agee
° President, CDM Civic Association
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August 14, 1980
• TO: ROBERT L. WYNN, CITY MANAGER
FROM: Parks, Beaches and Recreation Director
SUBJECT: FACILITY FEES @ OASIS
This Department has reviewed the request of
Association to have the Oasis Multi- Purpose
$75.00 to $15.00 for a three hour period.
the Corona del Mar Civic
room fee lowered from
Our fees, as established by Council Policy I -5, are determined to
make the cost self supporting by the user for energy consumption,
building maintenance and staffing for security and control purposes.
The Oasis Multi- Purpose room is a 7,000 square foot room that has a
much higher cost for energy and maintenance. Thus, the'higher fee is
appropriate and•compared to private sector fees•i's quite reasonable.
f/r___�(rAl)
It is my understanding that the Corona del Mar Civic Association has
an average attendance of around 70 persons for their meetings.. For
this reason, the use of Room #1 at Oasis., at the rate of $15.00 for
three hours is desirable, size wise. For 70 +people to use a room
designed to accomodate 400+ people is impractical. If Room #1 at Oasis
• is not available other alternatives to accomodate the Association may
be the logical solution. They are:
1. The Community-Youth-Center meeting room.
2. The Newport Center Branch Library Community Room.
3. The Police Department meeting facility.
Also, as a worthwhile community use at Oasis, if the CdM Civic Association
could project a firm annual calendar, the Oasis Room 41 could be scheduled
for their purposes to avoid conflict with other uses. By policy, the
senior programs at Oasis have priority of.use, but, with careful planning
I feel the situation can be worked out-to everyone °s satisfaction.
And, although a precedent has been set by allowing the Women's Civic
League a reduced rate for use of the Multi- Purpose room at Mariners Park,
I would be against another fee reduction for a civic group as they all
will pursue similar treatment. This would defeat the purpose of our
budget conscience, self supporting concept-and make such system impossible
• to manage.
If further comments or information is desired, please feel free to request.
Ronald A.. Whitley
• RAW:ma
cc: Jeff Kolin, Recreation Superintendent
August 28, 1980
CITY OF NEWPORT BEACH
OFFICE OF THE CITY COUNCIL
(714) 640 -2110
Parks, Beaches and Recreation Commission
City of Newport Beach, California
Dear Commissioners:
May I hereby transmit to you some of my thoughts on the subject
of fees for use of facilities by the Corona del Mar Civic
Association. Although this Association may not be unique,
I feel they have some problems atypical from other associations
and may be entitled to some concession.
The CDMCA membership is approximately 250 -350 households from
• Old Corona del Mar. Many property owners in Old Corona del Mar
are non - resident and many 'residents are tenants -- hence a
lower level of Association participation than would be desirable
in a community of this size. Many of the members are elderly
and cannot, and will not, attend night meetings unless
convenient to their homes. Unlike many newer communities in
our City, Old Corona del Mar has no recreation center for Associ-
ation use. Participation in the Corona del Mar Civic Association
is not mandatory and often is the most active only in times of
"crises." To schedule meetings even one quarter in advance is
not practical from past experience.
•
In my judgment, the Youth Center is in unsatisfactory condition
for their meetings and the Newport Center Library or Police
Department facility too far removed. Nominal annual dues (often
difficult to collect) are not adequate to allow for too many
meetings expenses. Mailed communications alone can deplete
the Association treasury.
It is my hope that your Commission might consider a recommendation
to charge a room fee of $15 or_less for use of the size room
at OASIS that will accommodate the CDMCA meetings and at such
time as there is a conflict that causes the use of the multi-
purpose room due to scheduling, no greater fee be charged..
City Hall • 3300 Newport Boulevard, Newport Beach, California 92663
SParks, Beaches and Recreation Commission
.
Page Two
August 28, 1980
As their City representative, I want to do all I can to
encourage strong citizen participation in the CDMCA
Association.
Sincerely,
P. L. HUMMEL, Councilman
Sixth District
xc: -bJ
xc V rks, Beaches and Recreation Director •
City Manager
Bill Agee
Attachments
•
September 2, 1,980
•
TO: PARKS, BEACHES AND RECREATION COMMISSION
FROM: Parks, Beaches and Recreation Director
SUBJECT: NEWPORT -MESA UNIFIED SCHOOL DISTRICT FACILITY USE FEES
LANDSCAPE MAINTENANCE TRADE OFF CONCEPT
RECOMMENDATION:
Approve of the landscape maintenance - school facility use trade
concept to be formalized by agreement between the City of Newport
Beach and the Newport -Mesa Unified School District and;
authorize a new position of Groundsman Gardener I to perform
required work to implement concept.
BACKGROUND:
The City of Newport Beach Parks, Beaches and.Recreation Department has been
the primary user of Newport -Mesa Unified School District facilities under
the Civic Center Act for many years. In addition to our own recreation
programs, our department coordinates school facility use for several non-
profit youth athletic organizations in the city. In the past the Civic
Center Act provided supplemental funds for M & 0 costs relating to the use
of school facilities by outside groups. With the passage of Proposition 13
the Community Center Tax could no longer be levied, which caused the Newport -
Mesa Unified School District to institute a facility use fee to'cover M & 0
costs incurred by outside users of school facilities.
The implementation of user fees by school districts has become a common
practice in California since the passage of Proposition 13. in most cases
these fees pay for the costs of maintaining and operating school facilities
after normal operating hours for non - school activities. Local governments
and school districts have also been able to institute cost effective trade
offs in services to reduce maintenance and operating costs. Cities and
schools exchange facility use, maintenance services, equipment and supplies;
and as a result mutually waive user fees for the use of their respective
facilities. Locally the cities of Costa-Mesa, Fountain Valley, Garden Grove,
Huntington Beach, Santa Ana and.Anaheim have negotiated similar trade -offs
with the Ocean View, Garden Grove, Hunti -ngton &ach High School, Newport -Mesa
and Anaheim Union High School Districts.
On April 8, 1980 the Newport -Mesa Unified School District Board of Trustees
approved a new fee schedule for facility use by Civic Center Act groups in-
cluding the City of Newport Beach. The effect of these new fees on existing
programs which depend on school facilities will be significant. In all cases
it will require increased fees to participants, and in some cases it will
cause the program to be eliminated. Because of the anticipated impact of
40
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11
PARKS, BEACHES AND'RE'CREATION'COMMISSION
• Page 2
September 2, 1980
increased fees to be assumed by users, several alternatives have been
analyzed to solve the problem. The solution that appears to be the
most viable and acceptable to all parties is an agreement to a trade off
concept whereby the City would provide landscape maintenance services
to the District in lieu of facility fees.
TRADE -OFF CONCEPT DISCUSSION:
The cost of providing landscape maintenance service to the Newport -Mesa
Unified School District on school sites that are adjacent to City park
facilities has been determined as:
'Newport Elementary
Mariners Elementary
Eastbluff Elementary
Anderson Elementary
and tree trimming for schools within
Newport Beach
Estimate of time for mowing,
• edging and tree trimming 30 hrs /week
44 times per year due to
weather, etc
Hours: 1320
Labor cost including fringe
benefits — $10.00 /hr
Cost: $13,200
Estimate of equipment cost
per year $ 1,200
TOTAL $14,400
Through facility use fees charged to all of our self supporting programs
sufficient revenue has been generated to cover the required maintenance
cost. Implementation of the trade -off concept will provide school facility
use at an acceptable cost level that is similar to the rate as negotiated
in the past. The capability of generating revenue to offset maintenance
costs creates a viable, fair situation that will continue the availability
of public school facilities for recreation and community services.
• "Whitley
RAWtma
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NEWPORT-MESA Unified School District
post office box 1368 • newport beach, california 92663 Y (714) 760 -3200
JOHN W. NICOLL, Superintendent
J 5 "8iN `
August 18, 1980 12813ar-
Pu�2hVm
OnaSe�,,,r,R
Mr. Robert L, Wynn, City Manager �% c,tv of 0
City of Newport Beach /'.•
3300 Newport Boulevard
Newport Beach CA 92663 -
Dear Bob:
To summarize our recent conversation: We would be interested in
exploring with you a relationship in which you would assume responsi-
bility for mowing and trimming, etc., those areas where we have
adjoining properties. I am making reference here specifically to
Andersen Elementary School, Eastbluff Elementary School, Mariners
Elementary School and our mutual garden spot down at the beach,
Newport Elementary School. In addition, I would like to see us
resume our former relationship whereby certain pieces of your equip-
ment might be made available to us, as well as having your crew
maintain the necessary tree trimming and matters of that sort.
The other side of this coin, of course, is that we would provide our
facilities for your use and recreational programs in such a manner
and such frequency that I am sure we could work out a "wash" as far
as any billing back and forth would,be concerned.
I shall wait to hear from you at your convenience.
Cordially,
I
of Schools
cc: Raymond R. Schnierer, Business Manager
Kenneth L. Wayman, President, Board of Education
Norman R. Loats, Deputy Superintendent
OFFICE OF THE SUPERINTENDENT
7601 SIXTEENTH STREET— NEWPORT BEACH, CALIFORNIA 92663 —PHONE (714) 760.3500
t
Augdst 29, 1980
CITY OF NEWPORT BEACH
(714) 640 -2151
Dr. Sohn W. Nicoll, Superintendent of Schools
Newport Mesa Unified School District
P.O. Box 1368
Newport Beach, Calif.' 92663
Dear John:
Thank you for your letter of August. l8th.,.in'which
you suggest that the City assume some maintenance
responsibilities in return for use of school facili-
ties. The specific subject is to be reviewed by the
Parks, Beaches and Recreation Commission-in their first
meeting of September. They will make a specific recom-
mendation and, hopefully, this can go to the City
• Council during the last meeting of September. There-
fore, in the month of September I can give you a defi --
nite response to your letter.
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Thank you.
S erely,
ROBERT L. WYNN
City Manager
1
City Hall a 3300 Newport Boulevard, Newport Beach, California 92663
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August 26, 1980
Dr. Ken Schwarz, Chairman
PARKS, BEACHES AND RECREATION COMMISSION
CITY OF NEWPORT BEACH
3300 Newport Boulevard
Newport Beach, CA 92663
Dear Ken:
As a longtime booster and earnest player of beach volleyball, I would like
to express my complete satisfaction and endorsement of the novice and "A"
tournaments recently held at Balboa. The courts were laid out beautifully
and as a resident of the Peninsula, I hope the tournaments are permanently
moved here from Corona del Mar. Mark McKenzie is to be lauded for the very
. smooth scheduling that was easily in evidence during the tournaments.
My only suggestion is that Newport Beach make an effort to expand the number
of tournaments hosted, including an 'Open" tournament similar to the one held
at Laguna Beach each year.
•
Best regards,
Frank Ryan
FR /tw /.Z 0 y 16i6 sl 8�/ y'
if/2Gfi�bOrJ /� 2ceGh C�� 7 2 6 6 3
cc: Mr. Ron Whitley
Mayor Jackie Heather
•
August 18, 1980
TO: PARKS, BEACHES AND RECREATION COMMISSION'
__ FROM: Parks, Beaches and Recreation Di- rector
SUBJECT: REVIEW OF COMMITTEES AND LIAISON FUNCTIONS
Attached is a brief description of what the standing P B & R com-
mittees and liaison assignments have had as responsibilities in the
past. Your analysis of their productivity, etc. would be appreciated
After review, I think they all are necessary and, there may be other
areas of concern that can be handled by the committee process.
It is my understanding that Chairman Schwarz wi•11 be asking each
Commissioner to indicate their areas of interest and make committee
appointments at our next Commission meeting scheduled for September 9,
1980.
If you have any questions, please feel free to give me a call.
�/L
• Ronald 'A. Whitley
RAW: ma
Attachment
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• PARKS, BEACHES AND RECREATION COMMISSION
COMMITTEES
Budget
This Committee has as the primary objective the responsibility
of reviewing the annual maintenance and operation budget as
prepared by the Department staff. In addition, the Committee
reports to the Commission regarding their review and would
represent the Department at the City Council level for items
of importance that were eliminated by the budget bal- ancing
process.
Ocean Front General Plan
A variety of problem areas related to beach, bay and -land use
in this proximity are referred to this Committee for analysis
and recommendation to the Commission. Some that come to mind
in the past two years are: Body Surfing area, Small Boat
Launching and LCP review.
Park Planning acid Development
. This Committee has the responsibility of reviewing and recom-
mending to the Commission al'l capital improvement or:park de-
velopment proposals on an annual basis.
Parkway Trees
The Parkway Tree Committee performs the initial review and
analysis of tree removal requests that cannot be handled by
City Council Policy I -9. In addition, the Committee has re-
viewed the policy for clarification purposes for some time.
The solutions to many of our tree problems are difficult or im-
possible to handle by a written policy.
Recreation Facilities
This Committee has the responsibility of reviewing our facilities,
their utilization and related items.
Recreation Program and Youth Involvement
This Committee assists the Department in evaluating the-:total
recreational program offered to residents. Also has developed
a youth representative program at the Commission level.
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PARKS, BEACHES AND RECREATION COMMISSION
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LIAISON TO SPECIAL INTEREST GROUPS
Bikeway Trail's Committee
For coordination purposes a Commission member acts as
liaison to the City Council appointed Citizens Advisory
Bikeway Trails Committee.
Litter Control Committee
Same purpose as above.
Friends of Oasis
For coordination and 'communication purposes a Commission
liaison to the senior citizens support group i,s appointed.
Friends of the Theatre Arts
Same purpose as above for the Theatre Arts Center.
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RECREATION DIVISION
• Progress Report August 1980
The final figures are not in yet but nearly all totals outlined below
will have only minor changes. The program analysis includes figures from
1979 in parantheses to the right so that you may make a comparison. In
general our summer quarter was a successful one with increases in revenue
shown in most areas.
1.
Swim Programs - :
1980
1979)
Revenue $
11,503.50
$ (10,310.00)
Participants
744
(734)
Expenditures
10,5.13.98
(9,188.00)
2.
Sailing Programs -
Revenue
25,360.00
(28,423.00)
Participants
1,113
(1,146)
Expenditures
15,383.90
(19,343)
3.
Surfing Instruction -
Revenue
2,452.50
(2,668.00)
Participants
109
(119)
•
Expenditures
2,156.70
2;000.00
4.
Tennis Instruction -
Revenue
- 171,028.00
(17,834.00)
Participants
744
(807)
Expenditures
14,219'.00
(13,040.00)
5.
Special Instructional Classes
Revenue
38,058.00
(24,547.00)
Participants
1769
(1395)
Expenditures
27,763.86
(18,284.00)
6.
Adult Softball -
Revenue
28,372.00
(21,584.00)
Participants
157 Teams
(142 Teams)
Expenditures
20,623.00
(14,796.00)
7.
Adult Basketball -
Revenue
6,000.00
(3,600.00)
Participants
24 Teams
(18 Teams).
Expenditures
4,116.00
(2,904.00)
8.
Summer High.SchooT Sport Camp
-
Revenue
20,625.00
(19,050.00)
Participants
437
(472)
Expenditures
17,276.25
(16,614.00)
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• 9.
Volleyball Tournament -
(1980)
(1979)
Revenue
$ 668.00
$ n/a
Participants
109
n/a
Expenditures
892.00
n/a
10.
Tennis - Tournament -
Revenue
504.00
(459.00)
Participants
64
(64)
Expenditures
414.40
(399.00)
11.
Special Events (Badminton,
Magic Show)
Revenue
304.00
n/a
Participants
213'
n/a
Expenditures
252.74
n/a
12.
Community Youth Center -
Revenue
-0-
( -0 -)
Participants
n/a
(n /a)
Expenditures
1,560.00
(2,129.00)
13.
Girls Softball -
•
Revenue
1,600.00
(11594.00)
Participants
123
_(185)
Expenditures
2,225.55
(2,618.00)
Summary:
Revenue
$152,475.00:'
($1'32,489.00)
Participants
8,170.00-
(n /a)
Expenditures
$117,398.07
($103,718.00)
Adult Sports -
All Adult Summer Softball games will be completed by August 29. Tournament
is scheduled_ for September 5, 6, 7.
Summer Adult Basketball has_ been completed with exception of a 3 way tie
in the "B" division.
Fliers for Wi.nter Basketball and Softball will be distributed August 28.
Youth Sports -
The Girls Softball program was completed August 14. Fliers for boys and
girls Flag Football will go to the schools by the second week of September.
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Senior Citizens -
OASIS'Center and the Friends of OASIS are continuing their active efforts
to provide programs for seniors. In August activities were highlighted by
a fantastic polynesian luau.,
Fall Program .Registration -
Registration for Fall programs began August 23rd and will continue through
September 8.
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September 3, 1980
•
TO: PARKS, BEACHES AND RECREATION COMMISSION
FROM: Park Superintendent
SUBJECT: PARK AND STREET TREE DIVISION ACTIVITY REPORT
In addition to our normal mowing, weeding and irrigation maintenance,
the following tasks were performed by the Parks Division:
1. We installed 10 volleyball courts by the Balboa Pier for
the Volleyball Tournament. -After the Tournament we removed
the courts. This task was accomplished with the assistance
of General Services who provided a backhoe and operator.
2. Our crews pl'anted'100 flats of Honeysuckle on the slope of
Spyglass Hills Park. 'We will finish the planting of the
slope in September.
3. We have been removing and trimming back the large shrubs
at Begonia Park that have for years blocked the view of
the ocean.
• 4. At Ensign View Park we have planted ice plant on the slope.
This plant material was left over from Irvine Ave. median
planting. We feel that the i.ce plant should do well on the
slope and will require little watering once established.
5. We have finished fertilizing all of our turf area. This is
often a problem for us as we must have the irrigation systems
working properly.
6. We installed four large advertising signs for the Arts
Commission Picnic and Concert.
7. We filled in the low spot in the Quad area at the Oasis and
have been working on the landscape design at the rest of the
Oasis.
The Stheet:Tree Division completed the following this month:
1. 450 trees trimmed
2. 2 trees planted
3. 3 trees removed
4. 02-Work Requests completed
Areas now being trimmed:
1. Anita Lane in the Westcliff area
• 2. Eucs along the bike trail in the Groves
3. Harbor View Hills West
4. Corona del Mar - Avocado to Marguerite Ave.
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PB & R COMMISSION
Page 2
September 3, 1980
In addition to the above our Supervisor spends a considerable amount of
time responding to requests from the public.
C 3
Jack Brooks
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