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Home My WebLink About09/09/1980 - PB&R CommissionCOMMISSIONERS Present X Motion Ayes x 0 Motion x Ayes x' U CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION September 9, 1980 City Council Chambers 60030P.M. INDEX sus Call to Order Approval, of Minutes Adoption of Agenda 32nd & .Bal bl x X X X x X Ex= Officio Member Present: Ronald A. Whitley, Director Staff Present: Jeffrey C. Kolin, Rec. Supt. Jack 'B "rooks, Park Supt. Michele Alberta, Secretary I. PROCEDURAL MATTERS: Item #1. The meeting of the Parks, Beaches and Recreation CDmmiS- sion was called to order at 6:30 p.m. Item #3 "• x Motion was made to approve the minutes as corrected,•df x x x x x x the August 5, 1980 meeting. :Commissioner Winburn seconded the motion. Item #4 Motion was made to adopt the adgenda for the September 9, x x x x x x 1980 meeting. Commissioner Cole seconded the motion. II. RECOMMENDATIONS FOR ACTION: Item #5 Mr. Whitley stated that there was a discrepancy in the General Plan which states that the vacant parcel at the Oceanfront end of 32nd Street had'been mistakenly identified as public property and shown as open space. The site is also shown on the General Plan for "Two- Family Residential ". The site is owned by Southern Pacific and leased to Cagney. The City of Newport Beach does not own this site. Commissioner Ross asked what this property could be used for if it was City owned and some suggestions made were that it could be used for a park or public .rest- rooms. Mr. Whitley stated that putting a small park at this site would be high in-maintenance. Therefore, it is felt that this area should not be recommended for a park. He stated that public restrooms would be logical. for the area. Chairman Schwarz asked about the possibility of using the site for storage. Mr. Whitley ansCvered that this area would be too-far from the sailing bases.to store equipment. INDEX sus Call to Order Approval, of Minutes Adoption of Agenda 32nd & .Bal bl CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION of City Council Chambers 6830P.M. INDEX _ Present. Mr. Don Atkinson, Attorney for the Cagney property, was present and stated that the land is valuable, worth about Motion x $2,000,000. Motion wds•made and seconded that the Ayes x x x x x x x Commission oppose acquisition of the parcel for park purposes. Item #6 CdM Civic Assoc. The Corona del Mar Civic Association, is requesting a re- duction or waive in fees for the use of the Multi- purpose Room at the Oasis Center. Normally they use Room #1 when avai.lable but if it is not they have to use the Multi- purpose Room fora larger fee. They feel that since they are getting the same service from'the City the fees should stay the same as they are for Room #1 or be waived completely. The MP Room is much larger is size, therefore, much higher in cost for energy and maintenance. Thus, the higher fee is appropriate. There are alternatives for other meeting rooms that the 1 Corona del Mar Civic'Association can consider but they t feel Oasis would be best. The other facility alternatives are either too far for them or they feel are in unsatis- factory condition. Also, if the CdM Civic Association could project a firm annual calendar, the Oasis Room #1 could be scheduled for their purposes avoiding conflict with other uses. The Association's past experience in scheduling meetings even one - quarter in advance is not practical for them, they say. Commissioner Ammerman stated that if we approve the re- duction of the fee it would encourage them to use the Multi- purpose•Room and in turn, waste energy. It was suggested that if there is an emergency or crisis a quick drive to the Police Department for a meeting could work. Commissioner Ross stated that they can't drive and that Oasis is close by and handy for•them. Commissioner Cole stated that instead of theAssociation scheduling a meeting and then seeing if Room #1 is available, to see if the room is available first and then scheduling the,meeting. Motion x Commissioner Ross moved•to propose that the Commission Ayes x 'x x x x x x reject the request for reduced fees for the Corona del Mar Civic Association. Commissioner Ammerman seconded the motion. Commissioner Ammerman moved to have correspondence sent to the Association indicating reasons for the decision U and'offering alternatives. Mr. Whitley stated that all information should go back to City Council. Motion.with- drawn. -2- CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION -6^" p^ rp (' Vlly VUUlllill VIIGIIIUCI A' UoJV GIVI. ,INDEX Present Item #7 School facility Since the passage of Proposition 13 the implementation of trade -off user fees has become a common�practiee between the school district and the City of Newport Beach. The above concept allows for the exchange of facility use, maintenance services, equipment and supplies; and as a result mutually waive user fees for the use of respective facilities. By using this concept we are holding back from an increase in fees that the Newport -Mesa Unified School District Board of Trustees approved. Commissioner Ammerman stated that this item will have to be brought back to the Commission. Motion x Commissioner - Winburn moved to approve bf the landscape Ayes x x x x x x x maintenance - school facility use trade concept to be formalized by agreement between the City of Newport Beach and the Newport -Mesa Unified School' District. Commissioner Ross seconded the motion. III. ITEMS FOR DISCUSSION: Item #8 Volleyball _ tournament Jeff Kolin reported on the summer beach volleyball tourna- ment and stated that there-were two separate tournaments two weekends in a row. This year the location of the tournament was at the Balboa Pier. In previous years-i-t was held at Corona del Mar State Beach but due to various problems - parking, poor condition of courts, etc. Balboa Pier was chosen. Ten temporary volleyball nets and poles were installed. The tournaments were very successful with very few complaints and a few compliments. Commissioner Schwarz asked if this was to be a permanent site would -the courts be permanent? Jeff stated that the courts would remain temporary. He also stated that the tourna- ment was self supporting. This item was brought to the 'Commission to make the Commission aware of the change in location this yearend that there were•no problems in having the tournament at Balboa Pier. Student rep asked If there were going to be 15 -16 year old tournaments next year and Jeff replied that there was a possibility. Item #9 Committee review Mr. Whitley handed out a 'sheet for'the Commissioners to list in order what Committee they would prefer to be on. Commissioner Green pointed-out that the correct name for �) the Recreation Program and Youth Involvement Committee is Recreation Program and Citizen Involvement. The Committees usually consist of three people. -3- CITY OF NEWPORT BEACH COMMISSIONERS PARKS_ RFACHF_S & RFCRFATION CnMMISSION s City Counci I Chambers 6830 P. M. INDEX Present: IV. INFORMATIONAL REPORTS: 'I.tem #10 Recreation Div. Report The Parks, Beaches and Recreation Department has increased its revenue during the 1980 summer quarter. We hope to grow even more next year. It has been a very good summer. Some of the programs di'd better than-others but-overall there was an increase in ,revenue. Approximately $5,000. was spent on the'Pic N Pop concert. The actual cost to the City, not including staff time„ was about $2,800. The rest was secured through a grant through the Musicians Fund and Friends of Arts Commission. Depending on the financial support the Arts Commission can get next year the Pic N Pop concert will be continued. Commissioner Ammerman stated that in the future to try to know what the number of paid registrees and drop outs are so we can 'know that figure. V. SPECIAL, URGENT, OR LAST - MINUTE ITEMS•: Commissioner Schwarz thanked Jeff for the concert.in East - ll ML- bluff Park. Attendance was-about 2000 or 3000 people. -(on x Commissioner Green moved that the P B & R Commission Ayes x x x x x x x commend the Arts Commi-ssion'for a very fine Pic N Pop Concert. Commissioner Ammerman seconded. Jeff stated thatw have a new staff supervisor from ' Cypress, Dan Iwata, a graduate of Long Beach State, who will be taking over contracts, classes, brochure•pro- duction, etc. We have been authorized to upgrade our Recreation Coordinator position to Recreation Supervisor in two or three weeks. Commissioner Ammerman had a fist of productions for the 1980 -81 season at the Theatre Arts Center and hopes they will be supported. Lunch on September 17, and 21, to see and talk to people behind-the-productions,. . Commissioner Ross stated that the County of Orange is having a Coriference•on Aging. This is being held on Saturday, September 13 and Saturday, September 27,'at Cal State University Fullerton and Saddleback Community College. Commissioner Winburn reported on the Local Coastal Plan regarding Lido Isle.' �J -4- CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION. City Counci l Chambers 6830 P. M. s INDEX Present. PARK TOUR Mr. Whitley stated that the response to the tour'was not good. The purpose of the tour is being defeated if the turn out is not good. Commissioner Winburn suggested making the tour twice a year for a shorter length of time. Mr. Whitley suggested an evening tour. Commissioner Ross suggested a weekday afternoon tour. .1t ,was the concensus of the Commission- to cancel the tour and work toward'a better time and day for- participatiort purposes. VI. ADJOURNMENT: There being no further-business, the Parks, Beaches and Recreation Commission adjourned. Respectfully Jsubmitted, 1 l Michele Alberta Secretary ti�