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HomeMy WebLinkAbout01-06-1981 - Agenda0 CITY OF NEWPORT BEACH PARKS,- BEACHES & RECREATION COMMISSION REGULAR MEETING HELD TUESDAY, JANUARY 6, 1981 CITY HALL COUNCIL CHAMBERS 6:30 p.m. AGENDA I. PROCEDURAL MATTERS: 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of December 2, 1980 + 4. Adoption of Agenda II. ITEMS FOR ACTION: 5. Proposition I - Park Bond Funds (report attached) 6. Restroom at Las Arenas Park, Central Newport Community Association Request (report attached) 7. Review of Council Policies (mailed earlier, please bring to meeting) III. COMMITTEE REPORTS: B. Budget 9. Ocean Front General Plan 10. Park Planning & Development 11. Parkway Trees 12.. Recreation Facilities 13. Recreation Program & Citizen Involvement Commissioner Winburn Commissioner Ammerman Commissioner Stuart Commissioner Cole Commissioner Winburn Commissioner Green PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED; TESTIMONY LIMITED TO 5 MINUTES IV. LIAISON REPORTS: 14. Bikeway Trails Committee Commissioner Schwarz 15. Litter Control Committee Commissioner Green 16. Friends of Oasis Commissioner Ross 17. Friends of the Theatre Arts Commissioner Ammerman V. INFORMATIONAL REPORTS: 18. Recreation Division (report attached) 19. Park Division (report attached) 20. Balboa Island Park Dedication - Determine date, format,, etc. VI. SPECIAL URGENT OR LAST - MINUTE ITEMS: VII. ADJOURNMENT: PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED; TESTIMONY LIMITED TO 5 MINUTES Y CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION December 2, 1980 City Council Chambers 60o30P.M. Present I'X X I XI:X Motion x Second x Ay* xxxxxx Motion lxlxlx x xSecond Ayes x x • Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Jeffrey C. Kolin, Rec. Supt. Jack Brooks, Park Supt. Michele Alberta, Secretary I; PROCEDURAL MATTERS: Item #1 The meeting of the Parks, Beaches and Recreation Commission was called to order at 6:30 p.m. Item #3 Motion was made to approve the minutes of the November 4, 1980 meeting with the following correction: Productivity Improvement Program - First sentence should read: This is an innovative productivity program that' might contribute to the City of Newport Beach's ability to address current service needs and to meet future growth in the area serviced by our Park Division. Item #4 Chairman Schwarz adopted the agenda as presented. 'II. SPECIAL RECOGNITION AWARDS: 'Item ' #5 Chairman Schwarz welcomed the award recipients, their families and friends to the Commission and gave a brief presentation before the awards were given out. Flag Football awards were given out to the following boys by their coach: Kurt Edler Kurt Ehmann R. W. Henson Matt Jordan Kevin Peterson Dean Fuoff Brandy. Trater_ Greg Wall Mark Wright Call to Order Approval of Minutes Adoption of Agenda CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION m December 2, 1980 City Council Chambers 6o30P.M. N. r Nr INDEX Present Orange County Volleyball awards were then given out to the following high school girls: Cindy Kendall Laura Niedringhaus Beth Price Lisa'Niedringhaus The following were not present due to practice: 'Mary Allison Bailey Demond Katrina Moiso Mary Ann'Muller Krista Parker Leslie Pittman Item #6 A committee meeting was held in order to go over Capital capital improvements for 1981 -82, primarily for Improvemen- the- importance of the sports complex. It was Proposals suggested to acquire a closed elementary school 1981 -82 for this complex but it was pointed out by Ron • Whitley that existing school sites are not ap- propriate due to inability to night light. School facilities that are going to be closed are better ' for youth centers or community centers. Commis- sioner Stuart stated that the longer the post- ponement, the more expensive the land will be. One location in mind is on the far side of the Backbay where MacArthur and Jamboree intersect. Ron Whitley suggested establishing an ad -hoc committee to work with staff to investigate the feasibility of a site for a sports complex. The Commission assigned this task to the Park Develop - ment Committee. Motion x Commissioner Ammerman moved to accept the list of Second x priorities for 1981 -82 Capital Improvement Pro - Ayes x x x x x x posals. Commissioner Stuart seconded. Motion Oppose x carried. Item #7 Commissioner Ammerman summarized the meeting held Park Div. • on November 13, between staff and commissioners on the Productivity Improvement Program. It was Efficiency Proposal a unanimous opinion of the Committee that the Hamilton proposal was not acceptable. There will be an attempt to pursue problems of park and tree maintenance. The Committee will take suggestions - 2 - COMMISSIONERS :y C s Present • Motion Second Ayes CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION December 2, 1980 City Council Chambers 6.30P.M. ,r s to City Council to voice report for the next meeti: Schwarz stated this sub -c Commissioner Ammerman as sioners Winburn and Cole. Stem #8 City Council plans to hol PB & R Commissioners on D p.m. Items to be discuss be: 1. Park Tour 2. Capital Project St. Restroom) 3. Park Maintenanc Commissioner Stuart recom of the meeting from'Decem January. Ron Whitley wil Manager that some of the out of town and are reque sociated with the study s IV. ' 'ITEMS' 'FOR DISCUSSION Item ' #9 The annual CPRS Conference 1981.. Two commissiones a The Chair should have fir x Chair. Chair Schwarz mad x for electing delegates fo . x x x x x x x regard to seniority on Co: and Vice Chair, person se on Commission. Commissio Unanimous. V. COMMITTEE REPORTS: 'Item #11 Commissioner Ammerman sen Affairs Committee to reco in front of Ocean Front W - 3 -olutions.. A formal :. ig will be given. Chair )mmittee will consist of :hairman, and Commis =._ i its joint meeting with ;cember 22, 1980 at 2:00 Bd at this meeting will a (San Miguel Park, 19th nends changing the date per 22 to the month of L indicate to the City :ommissioners will be sting one half hour as. -- �ssion at a later date. will be held in March ce budgeted to attend. at option, then Vice a motion for a propos c CPRS Conferences with emission. After Chair Lected as to seniority zer Cole seconded. t a letter to the Traff zsider placing bott dot ieel Works. Joint Meeting Agenda CPRS Con- ference (Ocean Front IPlan CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION � s � s Present u • Decefnber:2, 1980 City Council Chambers 6830P.M. INDEX Recreation Facilities Friends of Oasis Recreation Division Council Policies l s Item #14 The school board is pursuing the middle school in taking over of sports by the City and has asked their staff to contact City staff to see if the City can help in the taking over of after school sports. VI., LIAISON'REPORTS: Item #18 Commissioner Ross stated that the President of Oasis has resigned and was replaced with Dick Sweet. VIT. INFORMATIONAL REPORTS: 'Item #20 Jeff Kolin stated there are two programs that are going to be held at the Oasis Center in December'. 1. The Magic Flute by Mozart - This is a puppet opera production co- sponsored with the Arts Commission. The Magis Flute is an introduction to opera for 3rd to 6th graders. 2. A Christmas Carol by Dickens - Bob Conrad, one of PB & R's Recreation Leaders has been putting in many hours directing this play. The cast will include UCI students and children from the Community Youth Center. VII'I.' ' 'SPEC'IAL',' URGENT OR LAST- MINUTE' ITEMS: In the I series of the Council Policy Manual there are 17 council policies related to the operations of the PB & R Department. Ron Whitley asks that the Commission review the policies and have this item scheduled again for action at the January Commission meeting. - 4 - INDEX Recreation Facilities Friends of Oasis Recreation Division Council Policies I_ , ... COMMISSIONERS Present • • CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION s, s£ December 2, 1980 City Council Chambers 6o30P.M. I Student Representatives Chairman Schwarz wants to get input from the student representatives in order to make the program a better one. Jeff Kolin stated he woul, work with Commissioner Green to improve or re- structure the program. It was suggested to get an evaluation from former student reps on how they liked the program. Chair Schwarz would lik, to include students to have more of a role. Som guidelines are needed before the January meeting 'IX. ADJOURNMENT: There being no further business, the Parks, Beaches and Recreation Commission adjourned. Michelia'Alberta - 5 - I 4 I • CITY OF COSTA MESA CALIFORNIA 92626 P. 0. BOX 1200 FROM THE OFFICE OF THE CITY MANAGER DEC 1 519f3Q. December 10, 1980 City of NenVo8t Beach r TO: CITY MANAGERS FROM: FRED SORSAB RE: DISTRIBUTION OF PROPOSITION 1 PARK BOND FUNDS At a recent Orange County Division, League Of California Cities Steering Committee meeting, the issue of Proposition 1, the 1980 Parklands (Bond) Act, was discussed. At issue is the distribution of some $6.7 million dollars to cities, park districts, and the regional park program in Orange County. As you know, Proposition 1 was recently approved by the voters allowing a bond sale to provide $285 million for park purposes. A direct allocation of $2.1 million will be distributed to the County of Orange and all Orange County cities on a per capita basis. Another $6.7 million dollars will be available to Orange County. In order to receive this $6.7 million the County must submit a Priority Plan Of Expenditures (PPE) supported by 50% of the cities and park districts representing 50% of the population of the cities and park districts within the County. The PPE must be submitted to the state for approval. In order to get the allocation approved in the 1981 -82 budget, our PPE must be submitted to the state by March 15. The Steering Committee of the Orange County Division will be negotiating directly with the county on behalf of the cities to ensure a sensible and equitable distribution formula. As the City Managers Association representative on the Orange County Division Steering Committee, I have agreed to solicit suggestions from you on how the $6.7 million should be distributed. u. D-i%stribution of Proposition 1 Park Bond Funds Page 2 December 10, 1980 • In 1976 a similar park bond was approved that also provided approximately $6.8 million to Orange County. The PPE for those funds was as follows: $2,000,000 Allocated to the Harbors, Beaches and Parks District„ then distributed by agreement to cities and unincorporated areas for projects proposed by those areas and approved by the HBP Commission and the Board'of Supervisors. $4,788,409 Allocated to cities ($4.2 million) and unincorporated area ($.6 million) based on their relative populations. $6,788,409 TOTAL ORANGE COUNTY ALLOCATION - 1976 Our task is to determine how best to distribute the $6.7 million available from the 1980 Parklands Bond Act. Listed below are several options for consideration. The list is certainly not comprehensive. 1. Distribute $4.7 million on a per capita basis and allocate $2,000,000 to complete development of one or more regional parks; • 2. Distribute $4.7 million on a per capita basis and allocate $2 million to the O.C. Harbors, Beaches and Parks Commission for distribution to cities and districts on a competitive bid basis; 3. Distribute $4.7 million on a per capita basis and distribute the additional $2 million dollars directly to cities and districts for projects judged and ranked by the Harbors, Beaches and Parks Commission prior to March 3; 4. Distribute the entire $6.7 million to cities and park districts on a per capita basis. It should be noted that the HBP District currently has approximately $25 million dollars in a reserve account which can be used only for acquisition and development. Only the annual interest from this account can be used for maintenance of the regional parks. They have budgeted to spend nearly $8 million this year for development. r 1 Distribution of Proposition 1 Park Bond Funds Page 3 December 10, 1980 • No major acquisition plans are scheduled because maintenance funds are not available. However, there are a number of regional parks that are not completely developed. Please review this information informally with your staff and City Council and write to me by January 5 describing your preferred distribution method. (Attached is an example of how the $4.7 million would distribute out on a per capita basis). 11 0 f U CALIFORNIA PARK BOND ACT OF 1980 EXAMPLE PRIORITY PLAN OF EXPENDITURES Population 2 Distribution to be determined Allocation 2,000.000 Unincorporated Area CSA / Dists 211,698 554,060 County Service Areas (CSA) 28,639 74,955 CSA -3 Laguna Niguel 15,596 40,820 CSA -4 Laguna Hills 30,337 79,400 CSA -5 N. Tustin 12,309 32,215 CSA -6 E1 Toro 25,254• 66,095 CSA -8 So. Laguna Hills 7,572 20,000* CSA -9 Mission Viejo 49,466 129,465 CSA -12 Aegean Hills 6,5414 20,000* Sub -Total 147,078 387,995 Local Parks Districts Capistrano Bay P&RD 10,116 26,475 Silverado Modjeska PSRD 1,830 20,000* Sub -Total 11,946 46,475 • Total Uninc. Area CSA /Discs. 159,024 434,470 Incorporated Area Cities Anaheim 211,698 554,060 Brea 28,639 74,955 Buena Paris 63,853 167,120 Costa Mesa 81,595 213,550 Cypress 40,380 105,685 Fountain Valley 54,211 141,885 Fullerton 101,859 266,555 Carden Grove 120,105 314,340 Huntington Beach 172,167 450,595 Irvine 63,520 166,245 Laguna Beach 16,892 44,210 La Habra 44,806 117,270 La Palma 15,050 39,390 Los Alamitos 11,283 29,530 Newport Beach 65,283 170,860 Orange 87,888 230,020 Placentia 35,280 92,335 San Clemente 26,378 69,040 San Juan Capistrano 18,397 48,150 • Santa Ana 189,005 494,665 Seal Beach 26,814 70,180 Stanton 23,306 60,996 Tustin 33,940 88,830 Villa Park 7,366 20,000* Westminster 70,849 185,430 Yorba Linda 29,129 76,237 Total Incorporated Area -- 1,639,-693- -- - -- 4,292,163 - -. - - -- TOTAL 1,7981717 6,,726_,633 11976 Bond Act distribution monies were returned to local jurisdictions based on competitive prioritization of projects. 2Population is based on figures as provided by CAO. . 3County Service Areas not authorized to provide Recreational Services or without potential for park facility development (i.e., CSA -16 So. Laguna Hills, CSA -21 Rossmoor and CSA -22 East Yorba Linda) are not included. *Minimum allocation per bond act criteria. ATTACHMENT I 12/5/80 CENTRAL NEWPORT BEACH COMMUNITY ASSOCIATION P. O. BOX 884 BALBOA, CA 92661 December 22, 1980 Mr. Ron Whitley, Director Parks, Beaches and Recreation Department City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Dear Mr. Whitley: Our Association requests that the Parks, Beaches and Recreation Department investigate the feasibility of building restroom facilities in Las Arenas Park for public use of the people using the tennis courts, tot lot, and Marina Park facilities. • We feel that construction of public restrooms in Las Arenas Park will serve the needs of the people in our Community. Co. Robert Wynn, City Manager City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Al Barstow 1436 West Bay Newport Beach, CA 92661 0 Sincerely, L-t'et Imo' Richard B. Park President i • SENIOR CITIZENS RECREATION DIVISION PROGRESS REPORT DECEMBER 1980 The Christmas season was in full swing at OASIS this month. Most of the clubs at the center had individual Christmas party celebrations. The biggest and the best of them all was the general membership meeting which featured music, holiday singing, Mr. & Mrs. Santa Claus, gift exchanges, dancing and a super potluck dinner. A new human services leader has been hired and is doing a good job at the center. This month blood pressure tests, hearing tests, legal counseling, visual aids classes and lip reading classes have been made available to OASIS members. An eye clinic will be conducted by local optometrists at OASIS on January 28. SPECIAL CLASSES Registration for the Winter Session began December 13. In- person registration was accepted beginning December. 22, 1980. As usual regis- tration has been slow for winter activities. Classes will begin the week of January 5. Several new classes have been added to our class offering and seem to be doing very well. • YOUTH AND ADULT SPORTS Registration for youth basketball will continue through January 5, 1981. Practices are currently being held at local schools and playgrounds. Registration has been steady and should increase after Christmas. Cross Country fliers have been distributed to local schools. The meet will be held at Eastbluff Park on January 3, 1981. Adult softball and basketball are continuing through the middle of January. Adult volleyball registration for Men's A & B and Coed Teams will begin in January. Games will begin in March. SPECIAL PROGRAMS "A Christmas Carol" was presented by local youth and adults to an audience of over 100 people during the -three weeknight performances. Bob Conrad, our community youth center recreation leader, provided direction and technical know how. The kids were very excited about the production and are planning to perform the "Sound of Music" this spring. A special co- sponsored program in conjunction with the City Arts Commission was presented at OASIS. It featured a puppet opera theatre production of "The Magic Flute'.': This self-supporting program was attended by over 150 people. Jeffrey C. Kol'in!� Recreation Superintendent E • • 5. Morev Boogie Contest Revenue 276.00 (336.00) Expenditures 263.00 (336.00) Participants 92 (120) 6. "Magic Flute" Puppet Show 1980 (1979 Nightengale) Revenue 305.00 (450.00) Expenditures 131.40 (172.00) Participants 159 (225) *TOTAL FALL REVENUE $40,004.50 *TOTAL FALL EXPENDITURES $32,497.43 *TOTAL FALL PARTICIPANTS 1,943 * *Note: Adult Softball and Basketball are not programs will not terminate until end programs will be included in this Win ($34b1013:00) ($27,229:00) (1,906) included in Fall Totals, as of January 1981. These ter's 1981 Report. RECREATION PROGRAM ANALYSIS Fall 1980 1980 1979 1. Sailing Programs Revenue $ 4,733.00 ($4,513) Expenditures 3,082.75. (2,828) Participants 190 (169) 2. Tennis Instruction Revenue 7,282.00 (7,150.00) Expenditures 5,788.78 (5,407;00) Participants 331 (305) 3. Special Instru6tional'.Classes Revenue 25,536.50 (18,953,00) Expenditures 18,404.50 (13,299.00,) Participants 1027 (901) ". 4. Boys Flag Football Revenue 1,872.00 (1,891.00) Expenditures 4,827.00 (3,530.00) Paricipants 144 (186) 5. Morev Boogie Contest Revenue 276.00 (336.00) Expenditures 263.00 (336.00) Participants 92 (120) 6. "Magic Flute" Puppet Show 1980 (1979 Nightengale) Revenue 305.00 (450.00) Expenditures 131.40 (172.00) Participants 159 (225) *TOTAL FALL REVENUE $40,004.50 *TOTAL FALL EXPENDITURES $32,497.43 *TOTAL FALL PARTICIPANTS 1,943 * *Note: Adult Softball and Basketball are not programs will not terminate until end programs will be included in this Win ($34b1013:00) ($27,229:00) (1,906) included in Fall Totals, as of January 1981. These ter's 1981 Report. • December 30, 1980 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Park Superintendent SUBJECT: PARKS AND STREET TREE ACTIVITY REPORT In addition to our normal park activities the Park Division performed the following tasks: 1. Assisted in the installation of providing electric for the decondition of a Christmas tree by the Girl Scouts. 2. Renovated the City Hall lawn and overseeded with annual rye grass. 3. Removed the thatch from the lawns at Peninsula Park, 15th Street, Channel Park and Mariners Park. 4. Installed new planting and repaired irrigation system at Newport Center Branch Library where new retaining wall was built. Installed jute net on • slope. Corrected drainage problem in front of view window and planted shrubs. Removed sprinklers and rizers adjacent to walk and replaced with highpop sprinklers because of tripping hazzard. Our Street Tree Division performed the following this month: 1. Trimmed 444 trees 2. Planted 7 trees 3. Removed 4 trees 4. Completed 21 work requests Our crews are trimming in the following areas.: Lido Island (Euc Trees) Eastbluff Corona del Mar Baycrest G�7z6x� • Jack Brooks JB:ma r i 1 t • pPea�Marwid,Mitchell&Ccx Traffic Affairs Committee City Hall 3300 Newport Boulevard Newport Beach, California 92660 Gentlemen: Certified Public Accountants 660 Newport Center Drive Newport Beach, Catifomia 92660 November 24, 1980 On May_ 7 -, - 19.80, =1= wrote, a letter .to.,Mr._ Ron. Whitley„ Director- of Parks Beaches,. - and Recreation for the City of Newport Beach, regarding my concern over potential legal exposure to the City of Newport Beach related to roller skating at the Balboa Pier. In my letter, I mentioned "the recklessness of many roller skaters in that area. This/problem is protracted since the area directly in front of the Balboa Pier is also a public street with heavy auto usage. This matter was discussed during the June 6, 1980 meeting of the Parks, Beaches, and Recreation Commission. During that meeting, Scott Holford of Oceanfront Wheel Works spoke to the Commission expressing similar concerns regarding roller skating. His • suggestion, which was acceptable to the PBR Commission, was to install bott dotts at the base of the pier to prohibit roller skating. It is my understanding that your committee is opposed to the installation of bott dotts in this area. It is my hope that you will reconsider your position. First of all, the status quo is totally unacceptable in terms of safety. In my opinion, it is only a matter of time before we have a serious accident resulting from roller skating activities on a public street. The only possible solution to this problem is to actively police the area, which is not feasible from a cost standpoint, or to discourage reckless skating by installing a physical barrier. From an economic standpoint, the optimum solution would be the installation of bott dotts. Not only are the ceramic disks relatively inexpensive, but they would also assist in safely guiding traffic flow through this hazardous area. It is my understanding that your rationale for rejecting the original bott dott pro- posal was that the dotts themselves would be a safety hazard. In my opinion, this is not correct since the dotts are easily visible. Furthermore, this reasoning ignores the problems attendant to the current situation. In terms of safety, place- ment of the bott dotts would be comparatively advantageous over the existing hazardous situation. Hopefully, the bott dotts can be placed in front of the pier as soon as possible. Despite the fact that we are currently not operating under the high peak summer months, there is currently significant activity at this location. 0 FtMarwIck,MJtcheII&Ca Traffic Affairs Committee City Hall November 24, 1980 Page 2 If I can be of additional assistance in this matter, please do not hesitate in con- tacting me. Douglal K. Ammerman Oceanfront General Plan Chairman cc: Mayor Heather - -- - -- Director - Whitley - - -- - - - -- - - - - - -- -- — -- PBR Commission ' • • NEWPORT BEACH December 15, 1980 Mr. Douglas K. Ammerman Peat, Marwick, Mitchell & Co. 660 Newport Center Drive Newport Beach, CA 92660 Dear Mr. Ammerman: The Traffic Affairs Committee discussed your request to re- evaluate its previous position regarding the placement of raised pavement markers in the vicinity of the Balboa Pier. The Committee reviewed its earlier deliberations and voted to affirms its opposition to the markers. • In your letter, you indicate that you disagree the markers represent a potential liability for the City. This has been con- sidered previously by staff and has resulted in the removal of markers where thay are in the vicinity of pedestrian traffic. Additionally, they can pose a real problem for bicycles and Jnotor- cycles as they are very smooth and get very slippery when wet. The number required to be effective would make it almost impossible for riders of two - wheeled vehicles to avoid them. The Committee recognizes the problem which is caused by the skaters, but has.not been able to devise an effective solution. Painted messages will be installed shortly, but they will do little to dis- courage the segment of the skaters which openly defies the regulations. Unfortunately, the Committee sees no practical means of more complete control. Sincerely, Pk�dtCe M Edmonston, P.E. Traffic Engineer RME:tkd City Hall • 3,300 Newport Boulevard, Newport Beach, California 92663 9t t I CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT January 13, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: NEWPORT THEATRE ARTS CENTER As indicated at our last Commission meeting the attached is a report to be considered at our next meeting scheduled for Tuesday, February 3, 1981 @ 7:00 p.m. It is'being transmitted early to enable you to give it sufficient time, etc. Please remember to bring it to the meeting. If there are questions you might have prior to the meeting; feel free to contact me for possible answers. And,'Ron Yeo, the preparer of the report and Patti Gene Sampson, President of the Friends of the Newport Theatre Arts Center will make a verbal presentation at our meeting of the 3rd. 1-10 �& Ronald A. Whitley RAW:ma Attachment 0