HomeMy WebLinkAbout03-03-1981 - Agenda-- ,
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CITY OF NEWPORT BEACH
PARKS, BEACHES AND RECREATION COMMISSION
REGULAR (MEETING' HEL''D--TUESD'AY, MARCH 3,-1981
CITY HALL COUNCIL CHAMBERS
7:00 p.m.
AGENDA
I. PROCEDURAL MATTERS:
1. Call to Order
2. Roll Call
3. Approval of Minutes - Meeting of February 3, 1981
4. Adoption of Agenda
II. ITEMS'FOR ACTION:
5. Newport Theatre Arts Center Proposal (reports attached)
Bring Architects proposal previously mailed.
6. Roberti-Z ' berg Urban Open Space and Recreation Program
(report attached)
III. ITEMS FOR DISCUSSION:
7. Student Representatives
B. Preliminary Budget Sessions (report attached)
IV. COMMITTEE REPORTS:
9. Budget
10. Ocean Front General Plan
11. Park Planning and Development
12. Parkway Trees
13. Recreation Facilities
14. Recreation Program & Citizen
Involvement
Commissioner Winburn
Commissioner Ammerman
Commissioner Stuart
Commissioner Cole
Commissioner Winburn
Commissioner Green
• PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED:
TESTIMONY LIMITED TO 5 MINUTES
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V. LIAISON REPORTS':
15. Bikeway - Trails Committee
16. Litter Control Committee
17. Friends of Oasis
18. Friends of the Theatre Arts
VI.., INFORMATIONAL REPORTS:
Commissioner Schwarz
Commissioner Cole
Commissioner Ross
Commissioner Ammerman
19, Recreation Division (report attached)
20. Park Division (report attached)
VII.. SPECIAL, URGENT OR IAST MINUTE ITEMS:
VIII. ADJOURNMENT:
COMMISSIONERS
Present X NIX X
Absent x
CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION COMMISSION
Motion X
A,d'xlxlx xl Ix lx
Motion
Second x
Ayes I x I x x x
X
x
February 3, 1981
City Council Chambers 6.030P.M.
Ex- officio Member Present
Staff Present:
I. PROCEDURAL MATTERS:
Item #1
Ronald A. Whitley, Director
Jeffrey C. Kolin, Rec. Supt.
Jack Brooks, Park Supt.
Michele Alberta, Secretary
The meeting of.the Parks, Beaches and Recreation Commission
was called to order 'at 7:00 p.m.
Item #3
Motion was made to approve the minutes of the January 6,
1981 meeting.
Commissioner Ross questioned how much notice has to be given
by a commercial group when renting a facility at Oasis. She
wanted to verify that the Multi- purpose room can be rented
out with 30 days notice. Jeff Kolin stated that they cannot
make a reservation until 30 days before the event. Our own
,groups can make a reservation six months in advance while
outside groups cannot.
Item #4
IMbtion Was,inade:to adopt the agenda as presented.
II. ITEMS FOR ACTION:
Item #5
Ron Whitley stated that this is a unique, high potential
facility. There is $20,000 budgeted and approved by City
Council to refurbish the Center. Some long and short term
goals for the Center have to be developed. Ron Yeo's report
has been provided to the Commission as to the Theatre's
development.
Ron Yeo, Architect from Corona del Mar presented himself to
the Commission and staff. He showed slides of the Theatre
Arts Center depicting some of the problems.
I V� to, Order
1 of
nutes
doption of
genda
ewport
heatre Arts
CITY OF NEWPORT BEACH
COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION
February 3, 1981
City Council ncil Chambers 60030 P. M.
, V
.
INDEX
Present
1, Outside of building is bleak aesthetically. Still
looks like a church.
2. Restrooms are undersized.
3. Water seepage problems into the building.
4. May have structural weaknesses,: building is shifting.
5. No direct connection from dressing and make -up area
to the stage without going outside.
6. Entrance and lobby too small and unexciting,, etc.
Some of the strengths of the Theatre are:
1. Excellent view site,. located in landscaped park.
2. Ability to attract experienced actors and actresses.
Presented were several Site Studies for'-PB & R Commission
to look over and decide which Study might be best for the
Theatre Arts Center. There are several options proposed
ranging from modest remodeling to anew center being built.
Option E includes a restaurant in the Center which the City
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would not be involved in cost-projections. The size of the
restaurant would be relative to how much parking is availa -.
bl'e.
Patti -Gene Sampson took the podium and stated that the
"Friends" are ready to go ahead with fund raising,events
which will include a silent auction'. She stated that she
spoke with the Executive Director of California Arts Council
about how they could assist the "Friends" in fund raising.
and stated they-would fund the architectural renderings and
all engineering.
Motion
x
Motion was made to accept the concept of renovation and /or
Second
x
expansion of the Newport Theatre Arts Center by private
Ayes
x
x
x
x
x
x
funding under the guidence of the PB & R Department. Motion
carried.
Mr. Whitley stated that the whole concept has to be approved
by City Council. This item will be back next month with a
clearer idea of what some of the problems are and possible
solutions to them.
Item #6
Newport
Beach Sail=
Fletcher Olsen of Hobie Newport was present to discuss the
ing Club
proposed Recreation Sailing Club. Members of the club would
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have to be graduates from one of the sailing classes offered
by PB & R or successfully pass a written sailing test.
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CITY OF NEWPORT BEACH
COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION
s February 3, 1981
City Council Chambers 6o30P.M.
Present
Motion
Second
Ayes
Motion
Second
Ayes
Motion
Second
Ayes
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INDEX
Balboa Island
Comm. Center
Dedication
Roberti Z" .
berg Urban
Open Space &
Recreation
Program
Student Reps
Budget
The equipment would be available during non - class hours for
sailing club members use. The boats are stored at the 16th
Street beach and Hobie will be monitoring the boats closely.
There will be a minimum half day rental and PB & R would
collect all membership fees, use fees and boat reservations
for 30% of the revenue received. The remaining 70% would
be used by Hobie Newport for equipment maintenance, acqui-
sition and site supervision.
x
Motion was made to direct staff to prepare a proposal for
x
approval by, the City Council. Motion carried.
x
x
x
x
x
x
Item #7
x
Motion was made that we name the community center, Carroll
x
Beek Community Center and refer this item to City Council
x
x
x
x
x
x
with our recommendations. Motion carried.
Item #8
The Commission approves to apply for 1981 grant funds
(second year funding) to have West Newport Park and San
x
Joaquin Hills Park tennis courts lit. Commissioner Ammerman'
x
moved that the City Council adopt a resolution approving
x
x
x
x
x
x
SB 174 grant funds for lighting of tennis courts at West
Newport Park and San Joaquin Hills Park. Unanimous
III. ITEMS FOR DISCUSSION:
Item #9"
Chair Schwarz read a letter from Commissioner Green stating
that this item should be tabled until next meeting. The
sub - committee is changed to Doug Ammerman, Stanford Green
and Joan Winburn. 'Student input was that they do not 'know
what is expected of them. Some reasons they do not attend
meetings is that they are too busy and meetings are too long
Commissioner Winburn suggested that the students from Civic
classes bb- ihvolved instead of students from student govern=
ment.
IV. COMMITTEE REPORTS:
Item #10
Staff has completed the'budget proposals for 1981 -82 and
transmitted to'Finance Department. Budget sub = committee
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INDEX
Balboa Island
Comm. Center
Dedication
Roberti Z" .
berg Urban
Open Space &
Recreation
Program
Student Reps
Budget
CITY OF NEWPORT BEACH
COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION
C
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Present
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February 3, 1981
City Council Chambers 6830P.M.
INDEX
'ark Planning
� Development
3ikeway Trail -
'committee
:riends of
)asis
ichool Disct.
iaintenance
agreement
tecrea'tion
)iv. Report
was provided with packets of the budget proposals.. Budget
session with City Manager will be held on February 20th.
Ron Whitley recommends that Commissioner Ammerman be in-
cluded in the meeting with the City Manager. The sub -com-
mittee will meet on Monday, February 9, at 8:00 a.m.
Item , #12
A meeting will be set to investigate the site acquisition
for the recreation center.
V. LIAISON REPORTS:
Item #16
Investigating a biking event to commemorate the birthday
celebration of the City in September.
Item #18
The Long Range Planning Committee has been reinstituted.and
they are looking at long term plans for the frail and '
elderly who are not fully functional.
V.I. INFORMATIONAL REPORTS':
Item #20
Agreement transmitted to School District and the Board of
Trustees. If posi•ti -ve action, this will then go-back to
City Council.
Item #21
New -programs offered and improved media and publicity.
Winter weather is terrific.
'VII.' SPECIAL, URGENT OR LAST'MINUTE ITEMS:
The Commission received a letter from Bruce Matlack',
President of Matlack Sportcraft Corp. requesting that the
City terminate the windsurfing program that we offer. He
feels we are in competition with his business. Staff
indicated that we have always made are attempt not to conflict
with their operation. It is our policy not to compete with
private industry.
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INDEX
'ark Planning
� Development
3ikeway Trail -
'committee
:riends of
)asis
ichool Disct.
iaintenance
agreement
tecrea'tion
)iv. Report
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CITY OF NEWPORT BEACH
COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION
February 3, 1961
� City Council Chambers 60 a30FM.
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ye
VO
INDEX
Present
Motion
x
Commissioner Ammerman moved that we do not terminate the
Second
x
existing windsurfing program offered by the City. Motion
Ayes
x
x
x
x
x
x
carried.
VIII. ADJOURNMENT:
There being no further business, the Parks, - Beaches and
Recreation Commission adjourned.
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February 26, 1981
TO: PARKS, BEACHES AND RECREATION COMMISSION
FROM: Parks,.Beaches and Recreation Director
SUBJECT: NEWPORT THEATRE ARTS CENTER'PROPOSAL
The attached requests and corresponding responses have been received to
aid in further discussing the alternatives on the Newport Theatre Arts
Center.
If there are any questions, please feel free to call.
J&,
Ronald A. Whitley
RAW:ma
Attachments
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CITY OF NEWPORT BEACH
PARKS, BEACHES AND RECREATION DEPARTMENT
February 11, 1981
TO: BENJAMIN B. NOLAN, PUBLIC WORKS DIRECTOR
FROM: Parks, Beaches and Recreation Director
SUBJECT: NEWPORT THEATRE ARTS CENTER
The Friends of the Theatre Arts Center, in cooperation with'•thi,s:Department,
has•been pursuing concepts regarding renovation and /or expansio"R of the;
existing city owned facility at 2501 Cliff Drive. The staff;pos.ition toward
the subject has been optimistic yet conservative from a City fiscal commit-
ment standpoint. It has been our feeling that it doesn't take hard do•llars'•
to analyze and review all alternatives for long range plannina..purposes.
The initial review of the attached report by the Parks, Beaches; "and Recre-
ation Commission resulted in a number of questions which this Department
could not answer. It therefore is felt that to avoid confusion and possible
misinterpretation by several groups involved including the City Council, '
that some technical assistance is desired from other sources.
In reviewing the report with the City Manager he has suggested that answers,
data, recommendations, etc, be requested of other City Departments, within
their fiscal and time capabilities, to aid in making decisions,on this matter.
With this in mind, specifically your assistance is requested to determine if:
1. The slope is'stable• and construction of a facility can
occur on the slope.
2. The parking lot below can be used for the facility.
There are probably other questions that you can determine from your technical
standpoint. Your application to these and general comments would be appreci-
ated. We are anticipating recycling the report for the Parks, Beaches and
Recreation Commission's consideration on March 3, 1981. For this reason, if a
response could be received for agenda inclusion by Thursday, February 26, 1981
it would be appreciated. And, if there are any questions, please feel free to
give me a call.
Ronald A. Whitley
RAW: ma
cc: Robert L. Wynn, City Manager
February 12 -, 1981
TO: PARKS, BEACHES AND RECREATION DIRECTOR
FROM: Public Works,Department,
SUBJECT: NEWPORT THEATRE ARTS CENTER
s
Thi,s`fs in response to ,dour' memo of February 11, 1.981, regarding reno-
vation and /or expansion, of the Newport Theatre Arts - Center. The following
questions have been asked.:;.'
T. Is the slope stable, and can a facility be constructed on the
"slope?
Can the parking lot be.loW'be used for the facility?
Slope S'tabi,lity
Suffi,cfent evidence exists to indicate that there are significant
,potential problems with respect to slope stability. Mr. Y.eo's report points
out that the existing'building is settling, and that much of the bluff consists
of uncompacted fill.
The various options reviewed im Mr. Yeo's report have estimated costs
lying in the range of 1/2 2 million dollars.. It ts'strongl'y recommended that
decisions regarding a project of thi's magnitude be based on formal soil's.engi-
neering' studies and recommendations. In fact, I feel it would be a mistake to
proceed with further master planning studies without the necessary soil's in-
formation.
Parking Lot Access
A stairway and walk connecting to the proposed Mariners' Mile parking
lot will• be a substantial project if it is to accommodate the probable need..
The accessway will have a verticle rise of approximately 50 feet, a length of
approximately 300 feet (per "Site,Study A "), will probably receive fairly heavy
use on occasion, will be used by elderly persons, and will be used frequently
at night. Such am accessway. should be constructed of reinforced concrete, and
provided with handraiiing and lighting. Some retaining wall construction may
also be needed, depending on final design,,' The soils report for the building
,project could be expanded so as to develop the iinformation needed for evalua-
tion and design of the accessway.
An alternative to the above accessway concept might be a minimum
asphaltic concrete paved path. Because of potential liability problems, the
anticipated desire for a,high level of service, the steep topography, 'and the
considerable amount of maintenance which would be ,needed,, I doubt that this
ernative would be acceptable.
Ben Ian ,
Public Works ,D.irector
BBN:jd
cc: City Manager
CITY OF NEWPORT BEACH
PARKS, BEACHES AND RECREATION DEPARTMENT
February 11, 1981
TO: JAMES HEWICKER, PLANNING DIRECTOR
FROM: Parks, Beaches and Recreation Director
SUBJECT: NEWPORT THEATRE ARTS CENTER
The Friends of the Theatre 'Arts Center, in cooperation with this Department,
has been pursuing concepts regarding renovation and /or expansion : of; -the
existing city owned facility at 2501 Cliff Drive. The staff positioh toward
the subject has been optimistic yet conservative from a City>fis6l,commit-
ment standpoint. It has been our feeling that it doesn't take hard'dollars
to analyze and review all alternatives for long range planning purposes.
The initial review of the attached report by the Parks,'Beaches and Recre-
ation Commission resulted in a number of questions which this Department
could not answer.- It therefore is felt that to avoid confusion and possible
misinterpretation by several groups involved including the City Council, that
some technical assistance is desired from other sources.
In reviewing the report with the City Manager he has suggested that answers,
data, recommendations, etc. be requested of other City Departments,, within
their fiscal and time capabilities, to aid in making decisions on this
matter.
With this in mind, specifically your assistance is requested to determine if:
1. Construction can be permitted for the bluff.
2. An EIR is needed.
3. Existing zoning permits this type of development.
4. There are other building codes, restrictions that should
be considered.
5. There are parking requirements for this type of development.
There are probably other questions that you can determine from your technical
standpoint. Your application to these and general comments would be appreci-
ated., We are anticipating recycling the report for the Parks, Beaches and
Recreation Commisssion consideration on March 3, 1981. For this reason, if a
response could be received for agenda inclusion by Thursday, February 26, 1981
it would be appreciated. And, if there are any questions, please feel free to
give me a call.
Ronald A. Whitley
RAW: ma
cc: Robert L., Wynn, City Manager
CITY OF NEWPORT BEACH
• PLANNING DEPARTMENT
February 26, 1981
TO: Ron Whitley - Parks, Beaches & Recreation Director
FROM: Jim Hewicker - Planning Director
SUBJECT: Newport Theater Arts Center
Reference is made to your memorandum of February 11, •1981, regarding
the proposals of the Friends of the Theater Arts Center.
1. CAN CONSTRUCTION BE PERMITTED ON THE BLUFF FACE?
The Land Use Plan of the Local Coastal Program, adopted by
the City Council on February 23, 1981, provides that develop -
ment shall be designed to minimize the alteration of natural
land forms along bluffs and cliffs. If the existing bluff
is determined to be a natural land form, any development in
this area would be required to keep alterations of the bluff
face to a minimum, and any substantial development would have
to be located on those portions of the site which are flat.
The ultimate determination as to whether the bluff is a natural
land form or man-made would have to be made by the Planning
Commission during the review of the Use Permit.
2. IS AN EIR NEEDED?
The California Environmental Quality Act and the City's Envi-
ronmental Guidelines would re.quire that an I- nitial Study be
prepared. The Initial Study should include such topics as
pedestrian and vehicular circulation, parking, access, view,
noise impacts on adjoining residential uses, alteration of
the bluff face, slope stability, drainage, and water quality.
If all impacts identified by the Initial 'Study can be mitigated,
a Negative Declaration could.be issued. If, however, in the
Initial Study impacts are identified which cannot be mitigated,
an EIR would be required.
3. WHAT TYPE OF ZONING PERMITS WOULD BE REQUIRED FOR THIS TYPE
OF DEVELOPMENT?
Either a new theater arts complex, or a substantial alteration
to the existing theater arts complex, would be permitted in the
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TO: Ron Whitley - Parks,
Page 2
February 26, 1981
Newport Theater Arts
Beaches & Recreation Director
Center
R -1 District subject to the securing of a
the Planning Commission. A restaurant on
designated portion of the site would also
subject to the securing of a Use 'Permit.
not be permitted on the residentially -zon
site.
Use Permit from
the commercially
be permitted,
A restaurant would
ad portion of the
4. ARE THERE OTHER BUILDING CDDE RESTRICTIONS THAT SHOULD BE
CONSIDERED?
Restrictions pertaining to occupancies, fire and safety separa-
tions, and grading should be discussed with Ray Schuller, the
Director of the Building Department.
5. WHAT ARE THE PARKING .REQUIREMENTS FOR THIS TYPE OF DEVELOPM'E'NT?
The Zoning Ordinance would require a minimum of one parking
space for each forty square feet of net public area in the
restaurant, and one parking space for each five occupants i -n
the theater complex. To the extent that the non - theater areas
could be used simultaneously with the theater areas, additional
parking may not be required. The ultimate parking, requirements
could only be determinedthrough the Use Permit.
6. ARE THERE OTHER ISSUES WHICH SHOULD BE EXPLORED?
A. Is it legally possible to lease a site to a restaurant
operator and use the proceeds to support a single
,program?
B. Would the restaurant be open for business other than
during the same hours when the theater arts building
was being used?
C. Would the restaurant and theater compete for the use
of the same parking places?
D. The restaurant would be set back substantially from
any street. What would it do for visibility, and
could it survive?
Planning Director
JDH /kk
0 February 26, 1981
TO: PARKS, BEACHES AND RECREATION COMMISSION
FROM: Parks, Beaches and Recreation Director
SUBJECT: TENNIS COURT LIGHTING PROJECTS
The attached memo indicates a need to determine the lighting impact that
might occur as a result of the proposed West Newport Park project. The
West Newport Improvement Association has been notified of this item.
Ronald A. Whitley /
RAW: ma
Attachment
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CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
February 24, 1981
TO: RON WHITLEY, P, B & R DIRECTOR
FROM: City Manager
SUBJECT: OPEN SPACE PROGRAM
The subject item was removed from the consent
calendar at the request of Margot Skilling, She in-
dicated that the Homeowners Association opposed - lights
at the West Newport Park and that you had indicated
that you would notify her if and when this subject was
ever considered. This item, therefore, should be re-
reviewed by your P, B & R Commission on March 3rd, and
invite representatives of the West Newport Homeowners
Association.
The Commission's recommendation, after this
review, should be given to me Wednesday morning, March
4th, so that I can place this item on the City Council
agenda of March 9th.
BERT L WY
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February 23, 1981
CITY COUNCIL AGENDA
ITEM NO. F-9(j)
TO: MAYOR AND CITY COUNCIL
FROM: Parks, Beaches and Recreation Director
SUBJECT: ROBERTI- Z'BERG URBAN OPEN SPACE AND RECREATION PROGRAM (SB 174)
RECOMMENDATION:
Adopt resolution number authorizing staff to apply
for 1981 grant funds un d r the Roberti -Z "berg Open Space and
Recreation Program for lighting of tennis courts at West
Newport Park and San Joaquin Hills Park.
DISCUSSION:
The funded 1980 -81 Capital Improvement project to light two tennis courts
at West Newport Park and two tennis courts at San Joaquin Hills Park was.
based on the premise of taking advantage of two years funding of SB 174.
The 1980 -81 fiscal year has $16,265 available for this purpose. Although
a similar resolution was approved by the City Council a year ago, the
State requires two applications when projects utilize consecutive year
funding.
The project is currently in the design stage and is anticipated to be com-
pleted for summer night tennis play. This project provides extended use
of existing facilities with minimal additional maintenance requirements.
The Parks, Beaches and Recreation Commission at their meeting of February 3,
1981 unanimously approved this recommendation,
Ronald A. Whitley _ xV\
RAW:ma
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February 25, 1981
TO: PARKS, BEACHES AND RECREATION COMMISSION.
FROM: Parks, Beaches and Recreation Director
SUBJECT: 1981 -82 Fiscal Year Budget Summary
Listed below are actions taken that will reflect the City Manager's
recommendations on the budget proposals.as presented by the Parks,
Beaches and Recreation Department.
7500 - Administration,
80 -81 81 -82 De t. Estimate
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$81, 5. 84,700.
No significant changes
7600 - Recreation (tax supported)
81-82'City M'r. Recommendations
83,315.
80 -81 8181 -82 DeDe�t. Estimate 81- =82 City r. Recommendations
$110,530. $129,560. 114,085.
Small cut in part -time salaries.
Approximately 7,000 in Capital Outlay transferred to revenue sharing.
7700 - Park Division
80 -81 81 -82 Dep, 81 82 Ci -M .
2t 'Recommendations
$952,780. 8305.
1,094,660.
The additional tree crew request-was eliminated, however, a $40,000 allocation
to contract problem or emergency situations was provided. The $34,000 request
to provide part time labor was approved and will help considerably as we bring
our service to an acceptable level. Approximately $90,000 in capital equip-
ment and special projects was transfered to Revenue Sharing and the Building
Excise Tax funds.
7800 - Recreation (self- supporting)
80 -81 81 -82 De t. Estimate
$290,220. 337,460.
No significant changes
7900 - Senior Citizens
80 -81 81 -82 Dept. Estimate
$82,235. $99,375.
Budget established at current level.
81- 82'Cit M r.'Recommendations
335,765.
81 -82 City M r: ommendations
83, 85. Rec
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PB & R COMMISSION
Page 2
February 25, 1981
Overall, the administrative staff of this Department is pleased with the
results of our-preliminary budget considerations. We would like to thank
the Commission-for their support and work in obtaining additional funds
for our operational purposes.
In addition.,to the fiscal considerations, we are committed to improvinc
our efficiency in a variety of ways. Our efforts will include a crew
concept for deployment in the Park Division, reporting procedures that
will allow measurement of specialized work assignments, tighter control
on supplies, equipment, postage-costs, etc. We look forward with en-
thusiasm to improving our quality and level of service.
Ronald A. Whitley
RAW: ma
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RECREATION DIVISION
February Progress Report
Senior Citizens
February was an active month for seniors at OASIS Center. Valentine's Day
was celebrated with a Valentine Dinner and show featuring a- Mexican Ballet.
Attendance at the Center is still doing very well. Nearly 10,000 people
signed in for activities at OASIS during October, November and December of
1980.
A number of classes and services have been added at the Center, including
CPR, glaucoma screening and legal counseling. Over 1,100 hours of volunteer
service were contributed last month and this month promises to be even better.
A Monte Carlo night will be the highlight of the month of March. Don't miss
the fun and games scheduled for the 14th at 7:00 p.m.
Youth and Adult Sports
The final games of the fall Men's Adult Basketball League were completed
after many delays due to facility cancellations by the schools. This is a
problem which occurs each year because of the heavy use of school gyms by
varsity basketball teams. Staff is working on scheduling basketball leagues
so that cancellations do.not occur as frequently.
Registration for adult volleyball is coming in slowly. Deadline for entries
is March 6. The spring league will be played in local high school and middle
school gymnasiums. Also scheduled for spring is the first annual Over -the-
Line tournament on Saturday, April 11 and 12 at Corona del Mar High School.
Preparations for summer Adult Softball is'also underway. Registration is
slated for April 22. Staff is looking forward to a good summer for adult
sports.
Fliers for Youth Track and Field have been sent to local schools. Practice
will begin March 9th at local parks and schools. Once again through a com=
bined effort of PB & R staff and the Newport Balboa Rotary Club a City track
program and meet will be offered this spring. The Rotary Club will be con-
tributing $1,000. for awards and supplies as well as volunteer staff for
the practice -and City meets. The practice meet will be held April 4, with
the City meet one week later on April 11.
Youth Basketball will- be wrapping up its season with a Double Elimination
Tournament. Games 14111'be.co#16ted March 7, with winners advancing to the
County Championships.
Sailing-
• The second session of the winter program was completed successfully, fantastic
weather has made our registration higher than normal. 3000 fliers were dis-
tributed to local schools to publicize our sabot sailing program which re-
sulted in a 30% increase in participation.
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A special mini "sailing brochure" is being printed to help publicize the:
spring and summer lesson program. This is part of the department's effort
to improve its publicity and information on programs available.
Special Events and Activities
The recent auditions held for the Community Youth Center production of
the "Sound of Music" attracted nearly 100 actors and actresses. This show
shoul -d be something to see for children and adults alike.
Two childrens shows are being co- sponsored with the Arts Commission this
spring. "J. P. Nightengale and Friends" will present a special performance
on April A and on May 30, "The Communication Show., a South Coast
Repertory Theatre production will appear at Oasis Center. As always
these activities are provided on a self - supporting basis with ticket sales
covering production costs.
Special Activity Classes
The brochure for spring activities was mailed to all residents the week of
February 23rd. Registration for spring activities begins March 7, 1981.
Winter session-classes are being wrapped up after enjoying larger than
usual enrollments.
Meetings with the City Library staff to better coordinate programs offered
by both departments were held in February. Tentative plans for a summer
film series were discussed and plans will be drafted for a program-to be
held at Mariners Park this summer.
ffrey C. Kolin
Recreation Superintendent
JCK:ma
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February 25, 1981
TO: PARKS, BEACHES AND RECREATION COMMISSION
FROM: Recreation Superintendent
SUBJECT: FACILITY RENTAL POLICY SURVEY
In response to the Parks, Beaches and Recreation Commission's request
for information on neighboring cities facility use rules and policies
the staff conducted a telephone survey. The cities of Anaheim, Costa
Mesa, Brea, Cypress, Irvine, Fullerton, Fountain Valley, Tustin, Garden
Grove, Huntington Beach, Santa Ana and Westminster were asked a series
of questions regarding their policies,on rentals to commercial groups
and service and /or sale of alcoholic beverages.
Of primary interest was to find out if other cities allow commercial
profit making entities to rent their public buildings. The survey '
indicated that the majority of cities contacted do allow commercial
rentals but charge profit making groups substantially higher rental
fees. Anaheim, Brea, Costa Mesa, Cypress, Irvine; Fountain Valley,
Westminster, Garden Grove and Huntington Beach all allow commercial
groups to rent their buildings. The Cities of Santa Ana, Tustin and
Fullerton restrict use to private and non- profit groups or individuals.
. The second question to be addressed concerns policies for the use of
alcoholic beverages in public buildings. First, are alcoholic beverages
allowed? What type? Can they be sold? Again, the majority of cities
allow alcoholic beverages-of some-type-to be served and sold with the
appropriate permits. Anaheim, Brea, Costa Mesa, Cypress, Fountain
Valley, Fullerton, Irvine, Tustin and Garden Grove permit sales with
an,ABC permit. Huntington Beach permits beer and wine only with no
sales. Westminster and Santa Ana permits no alcohol at all. Anaheim
and•Fullerton permit, wine and champagne only and sales with an ABC permit.
To summarize-the findings of the telephone survey the majority (75 %) of
cities contacted- allow commercial rental of public buildings for a sub-
stantially higher fee. The majority (58 %) of cities allow the service and
sale of all types of alcoholic beverages, (75 %) allow the service and sale
of some type of alcoholic beverage. Two cities allow no alcoholic beverages
in public buildings - Santa Ana and Westminster. One city, Huntington Beach,
allows beer and wine only with no sales permitted.
Generally the cities surveyed have few problems with proper supervision of
the facilities. Most also felt that commercial rentals did not interfere
with community use of facilities.
�0, T�
. Jeffrey C. Kolin
JCK:ma
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February 25, 1981
TO: PARKS, BEACHES AND RECREATION COMMISSION
FROM: Park Superintendent
SUBJECT: ACTIVITY REPORT FOR FEBRUARY 1981
During the month of February we were able to accomplish a considerable
amount of work on the relandscaping of Galaxy View Park. The work con-
sisted of removal of existing plant material and placing of boulders
and railroad ties along the black top walk.
Other activities that were not routine are as follows:
1. Built six new park benches.
2. Repaired two picnic tables
3. Trimming of shrubs along Breakers Drive at Corona del
Mar main beach.
4. -Installdd - concrete pads`for picnic.-tables at Bdffalo
Hills Park.
5. Fertilized various turf areas
6. Repaired storage shed and replaced an irrigation con-
troller at Corona del Mar main beach. The damage was
done by vandals.
The tree crews performed the following tasks:
1. Number of trees trimmed - 611
2. Number of trees planted - none
3. Number of trees removed - 7
4. Number of work requests completed - 10
Our crews are working in the following locations:
Via Lido
Corona del
Eastbluff
Corona del
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Jack Brooks
JB:ma
Mar - south of PCH
Mar eucalyptus
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