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HomeMy WebLinkAbout07-07-1981 - Agendat CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING HELD JULY 7, 1981 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA I. PROCEDURAL MATTERS: 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of June 2, 1981 4. Adoption of Agenda II. ITEMS FOR ACTION: 5. Seating of new Commissioner 6. Election of Officers for 1981 -82 7. Tree Removal Request 8. Ford - Aeronutronic Park site 9. Theatre Arts Study 10. Barbeques and Braziers on Beaches 11. Facility Fee request 12. Council Policy I -12 Review and Recommendation III. ITEMS FOR DISCUSSION: 13. Open Space and Recreation Element of the General Plan 1:4. Commission Committee Review 15. Goals and Objectives 16. Request for tree policy review 17. Future Park Tour, Commission and City Council IV. INFORMATIONAL REPORTS: 18. Recreation Division 19. Park Division PARKS, BEACHES AND RECREATION COMMISSION MEETINGS ARE TAPE RECORDED: TESTIMONY LIMITED TO 5 MINUTES I I 0 COMMISSIONER$ s A o� s Present Absent Motion Second Ayes l CITY OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION June 2, 1981 CitvCouncil Chamhere 643OPM. i { +10 INDEX ' X. x x x x Ex- Officio Member Present: Ronald A. Whitley, Director x x Staff present: Jeffrey C. Kolin, RAc. Supt. Jack Brooks, Park Supt. Michele Alberta, Secretary I. PROCEDURAL MATTERS: Item #1 Cali'to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #3 Approval of Minutes X Motion was made to approve the minutes of the May 5, 1981, X meeting. X xx x x Item #4 Adoption,of Benda The agenda was adopted as presented. II. ITEMS FOR ACTION: Item 115 Harbor View Hills Comm. The Harbor View Hills Community Association is requesting Assoc'. request that the trees be trimmed on Coast Highway. Ron Whitley to trim trees, began discussion stating that staff has been concerned with on Coast Hwy.l parkway trees and trees in public areas for some time. In the past we have not been able to satisfactorily address the problem of trees on Coast Highway inhibiting the views of property owners. Jean Morris of the Harbor View Hills Homeowners,Association, who lives at 1032 Sea Lane, has the problem of her view being destroyed by the trees. She stated that the views are the sole reason for buying homes in the Harbor View area. The Harbor View Hills Homeowners Association is requesting the trees be trimmed according to proper procedure, keeping in mind the homeowner's views. She stated that the top 10 or 15 feet of the trees are causing the view problems. They are asking that the commission come up with ,a tree trimming policy which ad= dresses view problems. Jack Brooks stated that the trees are due to be trimmed in two months and that they will be trimmed as far back as they can without affecting the tree's natural growth patter . He stated that with present staff the trees can be trimmed every two years. We cannot let the trees become too low C,II'Y OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION June 2, 1981 Council Chambers 6830 P. M. City Coun �+ INDEX -2- Present or too high. If you severely top the eucalyptus trees their appearance and natural growth'pattern are adversely affected. Eucalyptus trees grow back very quickly. Motion x Motion was made to direct staff to trim the subject trees Second x as soon as possible and report back to the commission as Abstain x to the impact of the trimming relative to noise so that we Ayes x x x x can analyze it. Unanimous. Absent x x Item #6 Tennis Court Lighting Ron Whitley stated that the West Newport'Homeowners Associ- Project at ation appeared at the commission meeting in the past and San Joaquin they stated that they were opposed to,the lighting of the Hills Park two tennis courts at West Newport Park. The commission considered the request and decided that all four courts at San Joaquin Hills Park 'would be lighted instead of the originally proposed two courts. Presently, adjacent home- owners and the Jasmine Creek Homeowners Association are ° opposed to the lighting of the four courts at San Joaquin Hills Park. Ron Whitley also stated that it would be less costly to light an existing facility for night use than it would be to build new courts. Jeff Kolin stated that there is a shortage of lighted courts for night time playing of tennis. There is a heavy demand for evening instruction because that is when most people are available. There are no lighted'public courts on the Corona del Mar side of the bay at this time. The number one priority for lighted courts would be San Joaquin Hills Park. Ms. Sue Ficker, who lives at 110 Balboa Blvd., feels that metered lights should be installed so that the lights won't be burning all night long. A staff analysis has to be made on whether or not to use metered lights at San Joaquin Hills Park. -Motion x Motion was made that we recommend to go ahead with the Second x lighting of all four courts at San Joaquin Hills Park. Ayes x x x Motion carried. Nays x x Absent x x Item #7 Request by Spyglass Hill At present, there is a reserve account for specified uses Comm. Assoc. in lieu of the construction of a paseo system which had to expend been included in t he original development plan for the reserve funds area comprising the Spyglass Hill Community Association called the " Paseo Deletion Reserve ". The total sum in the reserve account is '$167,000. It is questionable as to how CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION \ � June 2, City Council Chambers 60 o30PM. I -i V 1e N Ye Vo INDEX Present. -3 this fund should be expended. The thought has been to reserve the fund for future development of San Miguel Park. The association feels that the expenditure of these funds on the development of San Miguel Park would provide little or no benefit to the homes within its'boundari'es and'would not be consistent with the original intent for the es- tablishment of this reserve fund and the deletion of the paseo system. There are several projects within the area of the Spyglass Hill Community Association which its Board of Directors feels would be suitable projects for the use of funds in this reserve account. Ron Whitley recommends to accept these projects and put them into priority and see what the funds buy us. Richard Fiore, Attorney for Spyglass Hill Community Association, was present and expanded on Ron's comments. They are asking the commission and City Council to approve the list of projects. Ron Whitley originally developed a priority list to make sure our concerns as a Parks'and Recreation Department were considered first. All of the projects can be funded. We should adopt a priority list and with left over money develop other projects. Recommended projects are: 1. Playground equipment for Spyglass Hill Park and Spyglas Reservoir Park 2. Planting of slope area at Spyglass Hill Park 3. Fence around Spyglass Hill Park 4. Extension of sidewalk along Spyglass Hill Road 5. Tree additions in Spyglass Park 6. Removal of trees in the paseo on Spyglass Hill Road 7. Stairs on Spyglass Hill Road 8. Entrance sign Motion x Motion was made that the recommended projectt be approved. Second : x Ayes x x x x x III. ITEMS FOR DISCUSSION: Item H8 Small Boat Launching, Ron Whitley stated that a resolution was passed establish= 18th St. & ing the area at 18th Street and Bay as a small boat Bay launching area. Small boat launching occurred for several years but it took away from the swim area. The commis- sion's annual review-last month- requested the Marine Department, Police Department, and the Traffic Engineer to provide recommendations. A report from the Marine Dept. I COMMISSIONERS p OA O O Pra,ani t i CI'T'Y OF NEWPORT BEACH PARKS, BEACHES & RECREATION COMMISSION June 2, 1981 I City Council Chambers 6030 PM. I 40th to 44th- St.-Body Surfing area Budget Litter Control Committee I Friends of Oasis ; -4- stated they feel there was an improvement over prior years. The Police Dept, stated that boaters park behind the metered spaces to prepare their boats for launching. Rus Murphy, 1809 W. Bay Avenue, was present to discuss his observations last summer. He stated-that last summer was quite hectic. The area is physically not big enough to accommodate the boats. The street becomes the launching and rigging area. . Ken Jacobsen, Marine Safety Chief, was present and stated that the beach ran better last year than it did in the years before•being designated as a small boat launching area. Reducing the swimming size of the beach caused no complaints all year long. It is the Marine Department's recommendation to retain the area for small boat launching. Item 419 Ken Jacobsen of the Marine Department stated that the 44th Street body surfing area has worked very well. Presently, the regulations are in effect from May 1, through October 31, from 8:00 A.M. to 6:00 P.M. every day. It is the Marine Department's recommendation to retain the area exactly as it Ss. Item 44's 10 and 11 Two items were reviewed on the Council check list: 1. A request from the Friends of Oasis to rehire a• half- time person for human services, and 2. To-purchase a vacuum cleaner and floor buffer for our Building Maintenance Men. Both were favorably received by the City Council. Ron, Jeff, and Jack thanked the commission for all their time and help with the budget. V. LIAISON "REPORTS: Item 4118 An award was given to Tim Newman, of the Police Department, for his outstanding work with the Litter Control Committee. Item 019 The committee is busy working on ideas for fundraising. I 40th to 44th- St.-Body Surfing area Budget Litter Control Committee I Friends of Oasis ; CITY OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION \ June 2, 1981 s^s- \PQ 6 City Council Chambers 6030PM. INDEX Pro,enl -5 Item #20 Friends of the Theatre Hot L Baltimore, production opened for three weekends and Arts was well received. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS: Item W23 Banning Newport Ranch The'Parks, Beaches and Recreation Department received a Project request from the Newport Crest Homeowners Association to review the Environmental Impact Report for the Banning Newport Ranch Project - General Plan Amendment 81 -1. Louise Greeley, Secretary of the association; Barbara Cope; and Mike Johnson were present and stated that the West Newport area is deficient from a park standpoint in the General Plan. The proposed project would require an amend- ment to the LCP'to allow multi- family residential,, as well as commercial, office and industrial land uses. The Land Use Element designates the site as Low Density Residential (no more than four dwelling units per buildable acre). The project proposes to change the designations to allow Multi - Family Residential (from 10 dwelling units to 15 dwelling units per buildable acre). Dwelling units'are proposed south of the 15th Street extension,,and`industM hl development is proposed' between the T5th Street and! 17th Street extensions. Also, commercial development is propose at the northeast corner of Coast Highway and the planned extension of Balboa Blvd. Any action that will decrease open space potential in a highly deficient area will decrease the quality of life for that community. Caltrans is requesting General Plan Amendment on Caltrans West which is now zoned as a recreation open-space area. the Newport Crest Homeowners Association hopes the commis- sion will support their request that the Caltrans' amend- ment and General Plan Amendment 81 -1 be denied. Motion x Motion was made that there is a desperate need to rescue th Second x citizens of West Newport from the increasing encroachment Ayes x x 'x x x of the kind of development that causes deterioration of the Absent x x quality of life by crowding out a reasonable amount of open space for recreation and a decent living space that is free from the debilitating effects of commercial development. We,•therefore, strongly recommend that the general plan limiting development to four residential units per acre be maintained. Further, the deficiency in present park space in this area cries for as much additional park development as is possible. Unanimous. CI1'Y OF NEWPORT BEACH COMMISSIONERS PARKS, BEACHES & RECREATION COMMISSION ?o e� June 2, 1981 0 City Council Chambers 6.3oP.M. Present Motion Second Ayes 10 Item B24 Participation is dropping. We will ask Dr. Norman Loates if he wants to go ahead with the student representative program again. One idea aentioned is to invite one civic class a month to the meetings. Staff requests taking a few weeks to evaluate the program and bring back to commission. We should let the schools know the frustratio we have had and take a couple of months during the summer, when school is out, so that in August, at the latest, we can get some direction on whether or not to implement the program again. PB & R staff has sent letters to the representatives thanking them for their service to the commission, and copies went to Dr. Loates and school principals. Item 1125 Commissioner Ross'has an opportunity to go to the East coast for the summer. This vacation will be an extended absense on her part from the commission and it will be the last vacation before she retires next year. She will be absent from the commission for three months. The Council policy on absenses state that the absenses have to be approved. Ron Whitley stated that Commissioner Ross is a great commissioner. Some sort of communication is needed to go to City Council concerning her absense. Two commissioners are going off the commission next month, possibly one of them can fill in until she gets back. Motion was made to recommend to City'Council that Commissioner Ross' absense be excused,and inspite of the usual length of time she be retained as a commissioner of the Parks, Beaches and Recreation Commission. Unanimous. Item 1126 The issue, "from a staff standpoint, is whether we remove the trees and replace them with another species. Three months ago the commission action was that the fi'cus tree is not a desirable street tree. They cannot be root pruned; they have to be taken out. The capania tree is what we would replace the ficus tree with. Mr .)n x Motion was made that we support the staff's recommendation Se..nd x to remove these five trees. Unanimous." Ayes x x x x x VIII. 'ADJOURNMENT: There being no further business, the Parks, Beaches and Recreation Commission adjourned. Rep Dr. a Ross cus Trees CITY OF NEWPORT BEACH is PARKS, BEACHES AND RECREATION COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: TREE REMOVAL REQUEST - 701 CARNATION - 4TH STREET LOCATION ACTION: Sustain the staff decision to retain the street tree on 4th Street in Corona del Mar, or Authorize the removal of subject tree. DISCUSSION: In accordance with Council Policy I -9, staff has routinely denied the request of Mr. Longacre to remove a eucalyptus tree on 4th Street which is located on the side parkway of the 701 Carnation residence. • Our decision on this request complies with the intent of the tree retention policy and is being transmitted to the Commission for action. Your inspection of the situation will assist in making a decision on this matter. If there are any questions, please give us- a-call. Ronald A. Whitley RAW: ma- Attachments • Mo ° CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT C'9Clcn aN�P (714) 640 -2271 June 10, 1981 Mr. Robert D. Longacre , 701 Carnation Avenue Corona del Mar, CA 92625 Dear Mr. Longacre: This Department has reviewed your request for removal of the parkway tree on 4th Street at your 701 Carnation residence. By this time, you have probably received a letter from Jack Brooks, Park Superintendent, indicating that by policy the staff cannot make the decision to remove the subject tree. A copy of this policy is enclosed for your infor- mation. • As a result of your May 27, 1981 letter, I have scheduled -the matter for the Parks, Beaches and Recreation Commission review at their meeting of July 7, 1981. This meeting will be held in the City Council Chambers at 7:00 P.M. Your attendance and testimony on the subject would assist them in making a decision. And, if you have questions regarding this procedure, please give me a call. r1 Cordially, di� /(a "'Id � Ronald A. 1Jhitley Director RAW: ma Enclosure cc: Jack Brooks, Park Superintendent City Hall 0 3300 Newport Boulevard, Newport Beach, California 92663 . 701 Carnation Ave. Corona del Mar, CA. May 27, 1981 Mr. Ron Whitley Director, Parks & Recreation Newport Beach, CA. Dear Mr. Whitley , As you may recall, my wife and I visited your office on April 17, 1981 to discuss the re- moval of a hazardous tree in the parkway at 701 Carnation Ave., Corona del Mar (on the 4th St. side). You stated in our meeting you would provide us in writing with your decision. To this date we have received no reply. I have called your office several times, and on May 22, Mr. Brooks returned your call stating it was his decision not to remove a "healthy tree." He further stated the red curb painted in front of the tree did not affect the number of parking spaces along 4th street. There is 95 ft. of curb space from Carnation westerly to • the alley. This provides for 5 car spaces. With 6 ft. of red curb painted in front of the tree this reduces the number of parking spaces to 4.. I was not given a logical reason why this piece of curb was painted red if he felt the tree was not a hazard. • I am requesting that I be given the same consider- ation as my neighbors In that they have but two trees within their parkway. I feel the concern should also be for the safety of myself (and the public) instead of preserving a tree that is an over -grown hazard. Again, I will appreciate your prompt reply. Sincerely, 5?OZ) 47,.,V, Robert D. Longacre Mary R. Longacre 0 701 Carnation Ave. Corona del Mar, CA. June 9, 1981 Mr. Ron Whitley Parks, Beaches and Recreation Dept. City of Newport Beach Dear Mr. Whitley, I am in receipt of Mr. Brooks letter stating you both have inspected the tree on our property that we have requested be removed. I do wish you would have contacted me at the time of the inspec- tion. I totally disagree that this is one of the best trees along 4th St. in Corona del Mar. We have stated to you that it.is a definite is detriment to our property. As you recall, you have had the curb zone painted red and I do believe in doing this you are admitting that this is a hazard. This eliminates one car parking space and the City does not seem to enforce this restriction either, as people continue to park in this space. Mr. Brooks also stated the spacing of trees on my property is satisfactory. We appear to be the only lot that does have 3 Eucalyptus trees spaced 30 ft. apart (a total of 3 trees) while others on the street are at least 90 ft. apart. The limbs of 2 of these trees on our property are now growing together at the top. I would like your personal comments why our justifica- tion to have this tree removed are not valid. Sincerely g 0 4r� Robert D. Longacre 11 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Pahks, Beaches and Recreation Director SUBJECT: PUBLIC PARK - AERONUTRONIC FORD SITE The Commission has reviewed the park proposal for the Aeronutronic Ford residential development a number of times. Most recently the commission recommended to the City Council that condition 46, which required the developer and eventually the homeowners to maintain the public park, be rescinded. During the City Council review of the developers request, the alterna- tive of eliminating the park site and accepting in lieu fees was re- activated. The Commission is now being asked to provide a recommendation on this alternative. Attached are historical reports and documentation that will provide information on this subject. • Representatives from the J. M. Peters Company will be in attendance at our meeting and staff will have a report on alternative locations adrr development possibilities. Ron RM Attachments • M.", 0 L 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER June 23, 1981 TO: P, B & R DIRECTOR FROM: City Manager SUBJECT: J. M. PETERS PARK SITE Attached is some information concerning the proposed park at Bison and MacArthur. The City - Council will place this item on the agenda again on July 14th. The Council has requested that the Com- mission comment on the alternative of accepting the in lieu fee instead of the park dedication. Please review this matter with your Com- mission and submit comments in time for the July 14th meeting. Attachment W ROBERT L. Y4d NN CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: THEATRE ARTS CENTER STUDY The attached Theatre Arts Center study was reviewed by the City Council on June 22, 1981. As there were questions posed by the Friends of the Theatre Arts Center the Council referred the study to the Parks, Beaches and Recreation Commission for review and comments. If there are any questions on the study, please feel free to call. /o Ronald.A. Whitley c • RAW:ma Attachment #9 • June 22, 1981 CITY COUNCIL AGENDA ITEM NO. .�, TO: MAYOR AND CITY COUNCIL FROM: Ad Hoc City Council Committee on Theatre Policy SUBJECT: THEATRE STUDY BACKGROUND: In 1974 the City of Newport Beach acquired from the State of California an excess parcel of land that includes a church building. In 1975 an adjacent bluff top parcel was purchased from Carl Arthoffer. These parcels of land and the church building were developed into what is today Ensign View Park and the Newport Theatre Arts Center. The parcel that includes the building was surplus State property originally purchased' for freeway purposes. During the process of building the park and re- furbishing the church building for community recreation purposes a significant program development has occurred. The building, easily adaptable to a cultural facility,'has provided the basis for a much needed community theatre program to evolve. As the scope of this pro- gram and future facil.ity needs have been considered the proposal to either build a new facility or extensively refurbish the existing building • has been submitted by the Parks, Beaches and Recreation Department and the Friends of the Theatre Arts Center. The Parks, Beaches and Recreation Department authorized a master plan for the development possibilities of the Newport Theatre Arts Center. This master plan was presented to the Parks, Beaches and Recreation Commission at its April meeting. Option E of the master plan, which suggested a new theatre and restaurant, was approved in concept by the Parks, Beaches and Recreation Commission and it was indicated that soils analysis and existing structure condition determinations would be needed in reaching decisions on future theatre development. In transmitting a budget amendment to the City Council to accommodate these technical data studies an Ad Hoc City Council Committee on Theatre Policy was established to study specific issues and report back to the City Council by June 22, 1981. This report is a result of the City Council directive and has been prepared with the involvement of the Council Ad Hoc Committee, Friends of the Theatre Art's Center, consultant Ron Yeo, and staff., DISCUSSION: For the purpose of this study the following definition of Community Theatre is provided: Community Theatre is a volunteer effort using non - equity, community based performers in its productions. A self- supporting effort funded by memberships,, ticket ,sales, and donations from the local private sector is necessary to provide the operational funds to offer the function. Com- munity theatre offers all levels of performers an opportunity to participate and develop their skills while involved in a learning environment. Community theatre is a supplement to MAYOR AND CITY COUNCIL Page 2 • June 22, 1981 other programs available on a regional and /or professional level. They should compliment each other to provide a well rounded base-for cultural growth in a community. FINDINGS: Specific issues as identified in the resolution establishing the Ad Hoc City Council Committee on Theatre Policy have been,analyzed and the following provided: 1. Is there a continuing need for community theatre in Newport Beach? The growth of participants and audience in the relatively young community theatre program now being provided indicates a demand for continuing theatre. 2. What should the policies for community - theatre be in Newport Beach? The committee feels that a broad, general policy of support for community theatre should be adopted by the City Council (proposed policy attached). In addition, the development of an overall cultural plan for the City which could be included in the General Plan should be pursued. • 3. What effort should be undertaken to. strengthen and expand community involvement potential? The adoption of an official policy will provide direction, and the recent City Council Policy F -20 (attached) has been adopted to establish community involvement in funding for cultural facilities. This question should be addressed in more detail in the recommendation of developing a cultural element of the General Plan. 4. Is the existing community theatre site the best place for community theatre from a land use standpoint? Ideally, a community theatre should be located in an area that has sufficient off street,parking to accommodate active participants -and audiences and does not create additional traffic generation for a congested area. It is felt that the existing location, which is residential and commercial, should not be utilized at this time as a location fora new theatre development/ construction site. A further expansion for the present site is not proposed or recommended. And, as there is no other known publicly owned location that possesses ideal characteristics, a program of improvements and revisions to the existing structure which will not increase seating capacity or parking requirements • should be pursued. Some specific areas identified by the committee as needing improvement or revisions were: rest rooms, lobby, and backstage area. MAYOR AND CITY COUNCIL Page 3 • June 22, 1981 5, What should be'done to answer the physical issues of the bluff face and-soil stability? As no facility development is being recommended for the bluff face it would not be necessary to obtain 'additional physical data. Drainage problems found with the existing structure have been identified and the structure has been Verified'as sound'by' the Building Director 'and an' independent contractor recently doing refurbishment work on the facility. 6. What are the funding potentials? In addition to the mentioned policy F -20, the Friends of the''Theatre, Arts Center,have indicated a willingness to expand their fundraising efforts and feel' that a great deal of potential, exists for private sector fiscal support. They are confident that sufficient non -tax funds can be ,generated to provide necessary•improyements• to the existing facility. 7. Should mixed uses be incorporated into the Theatre-Arts Center? The existing policy of mixed uses related to the arts should continue. This allows the flexibility of diversified programming. that creates a cultural center that serves a variety of community arts related 'needs. • SUMAARY: As•a•result of determining the findings in this report, it is the .consensus of the committee that a remodeling of the existing structure would be most feasible at thi's time. It wa's the further opinion of the committee that any remodel.proj'ect be limited to upgrading and improving existing uses of the facility and•not involve an expansion in seating,capacity or use. RECOMMENDATIONS.: 1. Authorize an architects study to be completed which,will- provide.• cost estimates for remodeling -the existing 'Theat'r'e Arts bui•ldi,ng., • 2. Accept 'the, proposed council, pol,icy for community theatre. (Council Policy I -18) 3: E'stabl'ish a City Council Ad Hoc Committee for'the development of a City, cultural element to be included in the'City's General Plan. Councilman Phil Mauer,, Chairman Mayor Pro -tem Evelyn Hart Counc'ilwoman'Ruthel'y'n Plummer /ma Attachment- I -18 6/22/81 • COMMUNITY THEATRE POLICY The arts and culture are becoming an increasingly important part of community life in the City of Newport Beach. Recognizing this, the City Council hereby establishes the following policy relating to the operation, scheduling, and financing of the Newport Theatre Arts Center, the City's community theatre facility. In the context of a philosophy which encourages people to help themselves in their leisure and cultural pursuits, the Parks, Beaches and Recreation Department is committed to a cooperative effort to provide community theatre and arts related leisure activities at the Newport Theatre Arts Center. The Department welcomes volunteer support and in- volvement and this policy will serve to identify and clarify the relation- ships, roles, and control between the City of Newport Beach and the Friends of the Newport Theatre Arts Center. Definition of a Community Theatre Community Theatre is a volunteer effort using non - equity, community based performers in its productions. A self - supporting effort funded by memberships, ticket sales and • donations from the local private sector is necessary to provide the operational funds to offer the function. Community theatre offers all levels of performers an opportunity to participate and develop their skills while involved in a learning environment. Community theatre is a supplement to other programs available on a regional and /or professional level. They should compliment each other to provide a well rounded base for cultural growth in a community. Financial The City is responsible for financing the Newport Theatre Arts Center's maintenance and operation only to the extent of the annual City Council approved budget. In accordance with Council Policy F -20, Reserve Fund for Culture and Arts, the City will match any fund's raised privately by the Friends of the wport Theatre Arts Center for improvements to the building which receive City Council approval. The City encourages the Friends of the Newport Theatre Arts Center to continue their efforts as a self- supporting community theatre and to expand their support of the Arts and culture in Newport Beach. The Friends of the Newport Theatre Arts Center shall provide the Parks, Beaches and Recreation Department with a copy of all financial reports on a regular basis.. • -2- • Facility Use and Scheduling The City, through the Parks, Beaches and Recreation Department is responsible for determining priorities of use, rental fees, and overall scheduling of the Newport Theatre Arts Center. Communi -ty theatre activities shall have priority of use in accordance with Council Policy I -5, (Ise Priorities and Fees for Facilities. A policy of multiple cultural and artistic uses will be maintained at the center. The Department maintains a master calendar for the Newport Theatre Arts Center; all users must apply to the Parks, Beaches and Recreation Department. The Friends of the Newport Theatre Arts Center will be accorded first priority for use in accordance with Council Policy I -5. Scheduling of community theatre activities at the Newport Theatre Arts Center will be done by the Recreation Superintendent in cooperation with the Friends of the Newport Theatre Arts Center president. Programming and Administration The Friends of the Newport Theatre Arts Center will be responsible for the day -to -day operation of the community theatre program. Within the context of cooperative programming, decisions will be made jointly by the Parks, Beaches and Recreation Department and the Board of the Friends of the-Newport Theatre Arts Center. The Recreation Superintendent shall be an ex- officio member of the Board of the Friends of the Newport Theatre • Arts Center. Any improvement or physical change must have advance approval by the Parks, Beaches and Recreation Department. 0 F -20 5/11/81 RESERVE FUND FOR CULTURE AND ARTS The City Council hereby recognizes the importance of promoting culture and the arts within the City of Newport Beach. A number of individuals and groups, such as the Arts Commission and Friends of the Newport'Theatre Arts, have been organized with the express purpose of developing and promoting culture, theatre and arts. The City would complement these efforts by establishing a Resgrve Fund for Culture and Arts that can be used for a) developing a master plan for the promotion of culture and arts; and b) acquiring land and /or the construction of facilities to promote culture and arts. The sum of money reserved each year shall be at the discretion of the City Council and is to be held in reserve until specific planning and /or construction projects are approved by the City Council. It is further the policy of the City of Newport Beach that expenditures from this fund should be matched equally by the community in the form of contributions and donations. Through mutual assistance and joint planning, the Arts Commission and the City can work together to meet the continuing and changing cultural and arts needs within Newport Beach. Adopted - May 11, 1981 CITY OF NEWPORT BEACH • Marine Department June 19, 1981 TO: PARKS BEACH AND RECREATION COMMISSION FROM: 'Marine Department SUBJECT: USE OF BARBECUES AND BRAZIERS ON OCEAN BEACHES Background: The City Manager's office has asked the Marine Department to draft a report for the PB &R,Commi,ssion, discussing the use of barbecues and braziers on the ocean front beaches. In addition, the PB &R Commission is requested to re- commend to the City Council whether or not barbecues and braziers should be allowed and under what conditions. The Newport Beach Municipal. Code Section 9.08.180 amends the Uniform Fire Code Section 27.101 and adds sub - section (e) which reads: "CAMP FIRES. No person shall make, set or maintain any beach or camp fire et any place within the City except in areas' where proper containers are provided for such fires by the City and where City signs are plainly posted indicating such fires are permissible. Beach or camp fires shall be kept within the confines of 1 the fire containers provided by the City. Such beach or camp fire areas shall be designated by the City.Manager,- subject to the recommendations of the Parks, Beach and Recreation Commission." The ordinance does not discuss the use of barbecues or braziers. In the 1960s City Manager Robert Coop directed the Marine Department,to allow the use of barbecues and braziers on ocean front beaches, for cooking purposes only and using only charcoal. For approximately the last 15 years this has been the policy pursued by this department. A large number of fire rings have been removed over the past few years at the request of various homeowner associations because of numerous problems. Up until the early 1960s cement fire rings were located at several places along the Newport /Balboa ocean front; i.e., L'Street, east side,of Balboa Pier, west side of Balboa Pier, 15th Street, 19th Street, 24th Street, Orange Avenue and at the Santa Ana River. All of these; with the exceptior of those on either si'd'e of the Balboa Pier, have been totally removed. Corona del Mar main beach had'approximatel'y twice the number of fire rings as are there now. Corona del Mar main beach now has 21 fire rings and at the Balboa Pier there are 8 fire rings on the east side of the Pier and I'i on the west side. Fire rings seem to create nuisances and parties ,which lead to stealing fuel; fences, private wood piles,, construction material, anything combustible is taken for the fire rings. When beach visitors bring a barbecue or brazier they have usually planned for it and they 'bring their own charcoal for cook - ing purposes. • Discussion:: Should the RB &R Commission recommend that barbecues and, braziers be allowed on' the ocean front beaches, the Marine Department would suggest that the following conditions be stipulated in an amendment to the ordinance: (1) Only charcoal, fuel would be allowed (no open wood fires). (2) Require that the barbecue/brazier be elevated from the sand to keep the sand from becoming overheated, which could cause burns when the brazier is removed. (3) Require that the charcoal be thoroughly extinguished and the coals and ashes properly disposed of in a trash receptacle. It has been the experience of the Marine Department that if barbecues and braziers are not allowed, and because only a few.fire rings remain, beach visitors will take a chance on building illegal fires in the sand. Persons building illegal fires can.be cited,; hdwever, the damage will already have been done,. The us,e of barbecues and braziers seems to be a logical alter- native which past experience shows crea -tes less problems than total pro- hibition or,expanded•uge of ,fire rings: The barbecue /brazier use does; from time to time, create problems; i. e. the illegal dumping,of coals. However, the, general public seems to respond positively if there is an a•iternative: Problems created by barbecue - brazier use have been mhtrolled by 111feguards patrol Un.g the beach with jeeps in the evening hours, Confining barbecues /braziers to a specific zone, such as the fire ring, locations only, would overcrowd these zones and would place small family groups with the larger beach party type' groups using the fire rings. This has the potential for creating disturbances which are,d.ifficult to police. David Harshbarger Marine Director d n L feg DH /K • PA 1• • CITY OF NEWPORT BEACH PARKS; BEACHES AND RECREATION COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: REQUEST TO REDUCE OR WAIVE FACILITY FEES RECOMMENDATION: Uphold the fees established in Council Policy I -5 for the use of public facilities. DISCUSSION: The Women's Civic League of Newport Harbor has requested consideration of the City Council authorized reduced fee of $50.for their use of the Mariners Park multi - purpose room. The request has been referred to the Commission for reply. Staff has prepared a position on this request which is attached to the original communication. 6.4 Ronald A. Whi RAW: ma Attachment 0 0�e 11 Women's Civic League of Newport Harbor '-J1 z Poat Office Box 1883 Newport Beach, Calif, 92883 May '26, 1981 1 c!N./AV a City Council of Newport Beach £• 'i�AY etFRff 3300 Newport Blvd. �- Orry �1981a. 9 Newport Beach, California. � f{ypORT OF O�IGF�OH, �D Dear Members of the Council: ` >> ►_.I • We are requesting a review of the policy under which a fee is assessed to the Woman's Civic League of Newport Harbor for use of.the Multi- purpose Room at Mariner's Library. We are the only local civic organization of general area - wide membership in our City. We feel that we are serving a need within the Community by informing our members of current City affairs. We are a nonprofit association whose membership is open to all residents of the Harbor area. 'ie are going to pay our required 450.00 fee to the P.B. a.ndR. but we feel impelled to send you this protest as it seems unjust to us. The Library was paid for with our taxes. When Special Interest Groups use this facility we concur with the propriety of a charCe for such use but when a public building is used.for a public purpose, which we fullfill, it is our belief that all fees should be waived. Date COPTS $MM. Bug. . ry Dir. & R Dir. C3 Planning Dir. O Police Chief ❑ P.W. Dir 0 other Very sincerely yours, Corresponding Secretary. e CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT June 1, 1981 TO: RONALD A. WHITLEY, DIRECTOR, PB & R FROM: Recreation Superintendent SUBJECT: WOMEN'S CIVIC LEAGUE OF NEWPORT HARBOR FEE WAIVER REQUEST A number of local civic organizations coordinated by the Parks, Beaches and forums and other types of public sery often provide valuable information on In most cases these meetings are open purpose. are currently using City buildings Recreation Department for meetings, ice activities. These meetings civic affairs to local residents. to the public and serve a public Organizations such as the Corona del Mar Civic Association, SPON', Friends of the Back Bay, Mariner's Community Association, and the many other community associations and groups are classified'as community:restddnt, non - profit groups. City Council Policy I -5 was established to clarify the priority and use of City owned facilities. Council Policy I -5 provides that all non -City sponsored groups be charged a fee for use of City facilities. The amount of these fees are to be maintained in a current fee schedule by the Parks, Beaches and Recreation Department. The Parks, Beaches and Recreation Department has developed a schedule of fees which provides a very reasonable rental rate for community resident, non - profit groups. For a two hour meeting the charge is $10 per meeting. In most cases this represents a significantly lower rate than would be available in the private sector. All non - profit, community resident groups are charged this rate with one exception: the Women's Civic League of Newport Harbor. The Women's Civic League applied for and was granted a special $50 per year rental charge by the City Council. Although I share the opinion that the Women's Civic League does provide valuable public service, I also feel that fairness dictates that we charge all groups in a classification at the same fair rate. These fees help the City pay for the costs of maintaining its buildings for public use and are not used for new construction or remodeling. It is my position that the Women's Civic League's request for a fee waiver be denied. Further, consideration should be given to charging the uniform rate for facility rental to the Women's Civic League as is done for all other similar groups. re(1 . . y C. Kolin JCK:ma • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: REVIEW OF COUNCIL POLICY I -12 - "OCEAN FRONT STREET END IMPROVEMENTS" DISCUSSION: During City Council review of a staff denied request for an oceanfront street end improvement, the Council felt that the policy should be reviewed by the Commission for possible modification. Staff has reworded Council Policy I -12 and related I -15, "Ocean Front Alley Improvements ", into a possible policy that would clarify the street end ally improvements. Ronald A. Whitley RAW: ma Attachments Z n CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER June 9, 1981 TO: RON WHITLEY, P, B & R DIRECTOR FROM: City Manager SUBJECT: REFERRAL AND RECOMMENDATION Attached, is a report from the Public Works Department and the P, B & R Department concerning en- croachments on ocean front end of Fern Street. This item was referred to the P, B & R Commission for review and recommendation to the City Council, The City Council suggested that possibly the Commission would want to review Council Policy I -12 for possible modification. • There is no time given for the submittal of a recommendation by the P, B & R Commission, but hopefully it could be accomplished by July 27th. Attachment L J Ra (v ROBERT L. WY N June 8, 1981 CITY COUNCIL AGENDA • ITEM NO. r- -/-7 TO: CITY COUNCIL FROM: Public Works Department and Parks, Beaches and Recreation Department SUBJECT: OCEAN FRONT END OF FERN STREET RECOMMENDATION: Direct the staff to remove all unauthorized encroachments from the Ocean Front end of Fern Street and its southerly (oceanward) pro- longation. DISCUSSION: Attached are copies of letters to the City Council from David Manookian and Gene Kraus. This matter was referred to the Public Works Department for report back at the Council meeting of May 26, 1981. The staff considers the letters to be an appeal to the City Council from a denial by the Public Works Department of an application to remove a portion of the existing pavement from the improved ocean front end of Fern Street and to replace the pavement with landscaping. The loca- tion is -shown on the attached sketch.. . Ocean front street ends in Newport Beach from 36th Street easterly to F Street have been improved for their ful'1 widths with sidewalks, curbs, gutters and pavement; and are connected by a continuous ocean front sidewalk. Westerly of 36th Street and easterly of F Street, the street ends have individualized treatments. In 1968 -69, the City improved alleys and streets in West Newport by means of Assessment District 51. The plans included designs and grades for all of the unimproved ocean front street ends west of 36th Street. The only street end that was fully improved to these plans was Fern Street, which was improved by David Manookian in 1972 as a condition of approval of a driveway permit. ('See attached copy of memo dated March 13, 1972.) In 1969, the City Council adopted Policy I -12, "Ocean Front Street End Improvements" which allows residents who live adjacent to ocean front street ends to install landscaping in street ends. This policy has had somewhat unpredictable results. A number of the landscaped street ends make it difficult for the public to know where private property ends and public property begins, with the result that the usable area of the private property expands, the usable 'area of the streets contracts, and the rights of the public in the streets are thereby diminished. Earlier this year David Manookian requested permission to replace portions of the existing pavement in Fern Street with landscaping in order to prevent people from parking close to his building early in the morning and disturbing his tenants. •The application was denied by the Public Works Department on the following grounds: (1) that a fully improved street end is more desirable than a partly landscaped street end because a fully improved street end defines the public area and by vir- tue of its design automatically limits unauthorized encroachments; (2) that the proposal would result in the loss of at least two on- street parking spaces; and (3) that access to the beach would be lessened by narrowing the pavement width. y June 8, 1981 SUBJECT: OCEAN FRONT END OF'FERN STREET Page: 2 • Later, wi'thout.a permit; raised,pl.anters were constructed in the street end, and bricks were laid over the concrete pavement in the street. The staff has been endeavoring without success to have the encroachme'nt's removed by the property owner. It is suggested that one method of holding down noise in the early morning would be to prohibit parking in the street end between midnight and 8:00 A.M. This,woUld allow the on- street parking spaces to be utilized at other times. �. B. Nolan Pub1isorks' Director ,Att. KLP:j'o Ronald A. Whitley Parks, Beaches and Recreation birector E y . N N m a M a 0 .e 0 g m l�l J ,0 O N 0 A d d. z < re 8 z g t`� May 8, 1981 City of Newport City Council Regarding; 6900 West Ocean Front Street End Attention City Council, i Ten years ago 1971, I built a duplex at 6900 W. Ocean Front. I applied for and recieved a permit to improve the street end, to city specifications at the end of the 6900 W. Ocean Front. The design that I had to follow proves to be a total disaster, with the surfers and sightseers able to drive right up to the curb end of the street. The noise and litter is unbelievable. I asked for permission to remove the improvement and was turned down, a few years ago. Looking at Margo Skillings improved street end, at 6610 W. Ocean Front and one further down, I asked for and did not recieve any cooperation from the city. After making additional improvements such as planters, bricks laid in sand and bumper guards, I was told by the city to remove them. Gene Kraus then applied for me an encroachment permit, and was turned down. I would like to protest the removal of these latest improvements to beautify the street end. Date --:' ` A02 COIN EIS SENT TO: EI U wmcilmen DM /gh qLuhrnager n Attwney ❑ Rldg. ir. o f., , ery Dir. 8 R Dir. * Planning Dir. C Po' a Chief W. Dir 13 Uther Si c rely,n avid Manookian n �4 ��'`� S RECE1yE'b 9 CI"f!l C1:�1�K b Y 11 19g1`� 10 'ZA .e44,�,�.. � wMAP AL?ov � a 9zar.3 S sEOO p Go umem • anager o Attornep • G'Bldg: oir. .t3 Gensery Dir. 13 OB & R. Dir. D 4iammIT PIT- 13 otne%�.- 0 0 .0 SCALE: ANO 25X 1ST 1N6r RE, �xl$r/NC7 OLf OCEAN -4I m X su4ffr dR• $O PRO✓ECr [Irirn- y ALLEY �C IDODDC.flo coo Ga ti���Ui -h Q _vii- •-UU~ . � ! � y VICINITY MAP SCALE.' / "= $00 MN. I. o CURB - -• - -- � • ' �� �6R ' BR /CK •6600- o EX fE OCEAN FRONT END OF FERN STREET 1 I � - - 'xi k W 68lO PUBLIC WORKS DIRECTOR R.E. NO. DRAWING NO. E. P. NO. 81 -9B :March 2 TO: CITY COUNCIL G FROM: Public Works Department SUBJECT: REQUEST OF MR. DAVID MANOOKIAN TO ALLOW ACCESS FROM FERN-STREET TO A GARAGE AT 6900 W. OCEAN FRONT RECOMMENDATION:CC�? 1✓��j �� That the request be DISCUSSION: V JCCT 70 c Attached to the agenda is a letter ankh �m ref ; Ma`n okian requesting access to a proposed garage at 6900 West Ocean Front from Fern Street. The property is served by a 15 feet wide alley at the rear of the lot. The Public Works Department has denied the application because it does not comply with the following provisions of the Driveway Approach Policy: "Street curb openings shall hot be permitted to residential property, Which abuts an•alley,.except for corner lots where, street frontage is available for the•full depth of the lot. In such cases, access from the street will be permitted where existing structures prevent full alley access, or additional covered off- street parking is being provided. The width,of,the driveway curb openings shal ^1'be limited to one -half of the lot depth." The applicant points out that there are no curbs on the'west side of Fern Street an'd there is,no need for a curb cut permit. The granting of this request would eliminate one parking space.. In.West Newport on- street parking spaces-are at a premium and should be preserved whenever possible. In fairness to the applicant it should be pointed out that many of the garages in the area take access from the street ends in the manner requested by Mr. Manookian. In the event that the Council approves the request, it is recommended that concrete curb gutter and sidewalk be installed to match the ex,istinq improvements one e'�"east side —•-f- Mr. Manooki'an will be present in the audience to answer any questions. seph Devlin bli'c ks Director (log • 0 0 MARCH 6, 1972 CITY OF NEWPORT BEACH DEPT. OF COMMUNITY DEVELOPMENT SUBJECT: 6900 OCEAN FRONT, NEWPORT BEACH GENTLEMEN: REQUESTING PERMISSION TO PROVIDE A DRIVEWAY APPROACH AND APRON FROM THE FERN STREET SIDE OF THE ABOVE STRUCTURE, AS OPPOSED TO THE TYPICAL ALLEY ENTRANCE FOR THREE REASONS: 1. FERN STREET IS WIDER AND LESS TRAVELED THAN ALLEY, WOULD PROVIDE A LESS HAZARDOUS GARAGE OPENING ,AND ALLOW GREATER TRAFFIC MOBILITY. • 2. A MORE DIRECT ACCESS TO STRUCTURE ENTRANCE. 3. STRUCTURES IN IMMEDIATE AREA WITH SIMILAR CORNER LOCATIONS HAVE IN THE PAST BEEN PERMITTED THE SIDE STREET ENTRANCE. AS APPLICANT, I WILL BE AVAILABLE TO ANSWER ANY QUESTIONS CONCERNING THIS MATTER. SINCERELY, i DAVID MANOOKIAN 1720 ARBOLITA.DRIVE LA HABRA, CALIFORNIA MAR 7 1972 213- 697 -2005 Date COMB 1 :11T T0: �\ co h:I nor F-1 -11-12er AEI 1 worn pµ •: h. Works Direcloq r••. } ci ❑ t �� �I I dH ,< Z h ri ? r Q V �I I dH ,< Z h ri ? r Q I-V 3 V Q J E r• ld' June 8, 1981 CITY COUNCIL AGENDA • ITEM NO. 17,j:7 TO: CITY COUNCIL FROM: Public Works Department and Parks, Beaches and Recreation Department SUBJECT: OCEAN FRONT END OF FERN STREET RECOMMENDATION: Direct the staff to remove all unauthorized encroachments from the Ocean Front end of Fern Street and its southerly (oceanward) pro- longation. DISCUSSION: Attached are copies of letters to the City Council from David Manookian and Gene Kraus. This matter was referred to the Public Works Department for report back at the Council meeting of May 26, 1981. The staff considers the letters to be an appeal to the City Council from a denial by the Public Works Department of an application to remove a portion of the existing pavement from the improved ocean front end of Fern Street and to replace the pavement with landscaping. The loca- tion is -shown on the attached sketch. Ocean front street ends in Newport Beach from 36th Street easterly to F Street have been improved for their full .widths with sidewalks, curbs, gutters and pavement; and are connected by a continuous ocean front sidewalk. Westerly of 36th Street and easterly of F Street, the street ends have individualized treatments. In 1968 -69, the City improved alleys and streets in West Newport by means of Assessment District 51. The plans included designs and grades for all of the unimproved ocean front street ends west of 36th Street. The only street end that was fully improved to these plans was Fern Street, which was improved by David Manookian in 1972 as a condition of approval of a driveway permit. (See attached copy of memo dated March 13, 1972.) In 1969, the City Council adopted Policy I -12, "Ocean Front Street End Improvements" which allows residents who live adjacent to ocean front street ends to install landscaping in street ends. This policy has had somewhat unpredictable results. A number of the landscaped street ends make it difficult for the public to know where private property ends and public property begins, with the result that the usable area of the private property expands, the usable area of the streets contracts, and the rights of the public in the streets are thereby diminished. Earlier this year David Manookian requested permission to replace portions of the existing pavement in Fern Street with landscaping in order to prevent people from parking close to his building early in the morning and disturbing his tenants. •The application was denied by the Public Works Department on the following grounds: (1) that a fully improved street end is more desirable than a partly landscaped street.end because a fully improved street end defines the public area and by vir- tue of its design automatically limits unauthorized encroachments; (2) that the proposal' would result in the loss of at least two on- street parking spaces; and (3) that access to the beach would be lessened by narrowing the pavement width. ' 1 4 e June 8, 1981 SUBJECT: OCEANFRONT END OF FERN STREET Page: 2 is Later, without a permit, raised pl,Anters were constructed in the street end, and bricks were laid over the concrete pavement in the street. The staff has been endeavoring Without success to have the encroachments removed by the property owner. It is suggested that one 'method of holding down noise in the early morning Would be to prohibit parking in the street end between midnight and 8:00 A.M. Thi'swould allow the, on- street parking spaces to be uti'li'zed at other times. Benj in B. Nolan Public Works Director Att. KLP:jb Ronald A. Whitley Parks, Beaches and Recreatiom Director • IMPROVEMENTS IN STREET ENDS AND ALLEY ENDS INTERSECTING WITH OCEAN FRONT It is the general policy of the City that public ways intersecting with Ocean Front are reserved for public use or open space; and that the rights of the public, present and future, in said public ways are not to be diminished by the installation of private improvements within said public ways. Private encroachments in said public ways intersecting with Ocean Front will not be approved unless'individual circumstances indicate that approval will be consistent with the public interest. I. Council Policies .-12 and 1 -15 are hereby repealed. II. Public ways intersecting with Ocean Front may be improved for utility and aesthetic purposes under the following conditions: 1. The improvements do not create an impression in the mind of the is average member of the public that any portion of the public way is private property. 2. The improvements do not decrease the ease of access to the beach for utility vehicles or pedestrians. 3. The improvements do not result in the loss of legal parking spaces, except for driveway approaches conforming to Council Policy L -2, "Driveway Approaches." 4. The improvements do not eliminate views of the ocean front beach from the nearest alley or cross - street that is parallel to Ocean Front. III. The following private improvements may be approvedo A. Private encroachments requiring prior Council approval and a permit from the Public Works Department, • 19, • • 1 U 1. Structural encroachments not otherwise listed, including, but not limited to, fences, walls, patios, raised planters, etc., which encroach in excess of one foot into the public right -of- way, or exceed 3 feet in height. 2. Driveway approaches not conforming to Council Policy L -2. 3. Modifications to original design concepts approved by the City. 4. Signs. 5. Lighting. 6. Parkway surfacing other than standard portland cement concrete W NGp.G"7'E� ev-asptt�l�t- cet»a+rt oti reEe�pa� ern j ors. �32tcic ttJStA� c�rD Ai GR�Rcc B. Private encroachments requiring a permit from the Public Works Department: 1. Standard drive approaches. 2. Standard curbs, gutters, sidewalks, and street pavement. 3. Carriage walks and parkway surfacing of standard portland cement concrete, textured concrete, or brick. 4. Cable television and public utility facilities. 5. Structural encroachments not otherwise listed, including, but not limited to, fences, walls, patios, raised planters, etc., which encroach one foot or less into the public right -of -way. If however, in the opinion of the Public Works Department, the nature or location of this type of encroachment is such that City Council review is warranted, the Department may forward the item on to the Council for action. C. Private encroachments requiring a permit from the Parks, Beaches and Recreation Department: 1. Tree planting and removal. 2. Shrub planting and removal. 3 ---' Say- st- ree�end- 'rmprc3vemeni;s -d ' --PO-1 -rcy F=fi: ZO r s it • 3 4. Median landscaping. • I{. -T. Parkway lawn and ground cover. .•fs. Parkway sprinkler system. D. Private encroachments not requiring permit: 1. None. E. Prohibited encroachments: 1. Parkway surface of loose rock gravel. 2. Private dwellings and appendages, except as provided for in the Uniform Building Code. 3. Private signs except as provided for in the Uniform Building Code. IV. Application for any permit as required by this policy shall be filed with the Public Works Department on a form provided by the City and • shall show the proposed work and the nature thereof. If the applica- tion is for a permit required under Section III A, it shall be for- warded to the City Clerk for submission to the City Council. If the application is for a permit under Section III C, it shall be processed by the Parks, Beaches and Recreation Department. • 0 0 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Park's, Beaches and Recreation Director' SUBJECT: OPEN SPACE AND RECREATION ELEMENT OF THE GENERAL PLAN City staff, the Parks, Beaches and Recreation Commission, and the Planning Commission are beginning a process of updating and revising the Open Space and Recreation Element of the General Plan. The initial step in this procedure is to review the current plan. Enclosed is the Element that was approved by the City Council in 1973. Your review and discussion at this stage will provide important input to enable staff to proceed with this update. 1 Ronald A. Whitley RAW: ma Enclosure 1-l3 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION'COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: COMMISSION COMMITTEE REVIEW As we begin a new fiscal year and the Commission has new officers and members, the methods of operation relative to Commission Committees needs to be analyzed. For the past few years the Commission has had the below listed committees: 1. Budget 2. Ocean Front General Plan 3. Park Planning and Development 4. Parkway Trees 5. Recreation Facilities 6. Recreation Program & Citizen Involvement • 1. Bikeway Trail's 2. Litter Control 3. Friends of OASIS 4. Friends of the Theatre Arts Your review and assessment will enable a productive work effort to be obtained. Ronald A. Whitley RAW:ma 0 # (4 • F CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: HARBOR VIEW HILLS COMMUNITY ASSOCIATION REQUEST FOR TREE POLICY REVISION AND REMOVAL The attached is a further request from the Harbor View Hills Community Association to revise our operational methods toward trimming of parkway and public right of way trees. What is your pleasure! .4 Ronald A. Whitley • RAW: ma Attachment ltd HARBOR VIEW HILLS COMMUNITY ASSOCIATION "y BOX $4 • CORONA DEL MAR, CALIFORNIA 92625 �N'�`� 1gSoso P 6 �d ,Oe June Parks, Beaches and Recreation 3300 Newport Boulevard Newport Beach Ca. 92663 Dear Commissioners: Representatives of our Association recently appeared before you requesting the trimming of the trees along Coast Highway that are seriously blocking our homeowners' views of the Bay. •Ww appreciate your cooperation in agreeing to review the matter if the regularly'scheduled timming of said trees did not correct the problem. However, testimony from Staff at this hearing stated in effect: "We should face up to the fact that these are the wrong trees for this area; we should not have planted • them in the first place; they will always be a source of extra expense and nuisance. The City should replace those trees with something more appropriate''. We think this is an opportunity for leadership on the Commission's part to come forth with a new policy rather than just bogging down in the bureaucracy of operating around an existing inadequate one. How about a policy that says: When feasible and correct for certain streets or communities, the City will embark on a program of slowly replacing inappropriate street trees with specimens that will save money in maintance costs, will protect our unique views, and will add beauty to our community. , It is inconceivable that the City to Newport Beach, much of it built on surrounding hills to capture our magnificent views that are the envy of the world .. literally., would not do everything in its power to preserve, enhance and protect these same views. May we hear from you regarding this suggestion. • The Harbor View Hills Board of Directors CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION June 30, 1981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: PARK TOUR At our recent joint meeting with the City Council the matter of a park tour was suggested. Attached is material provided for our tour of a year ago. As most of you know, the tour was cancelled due to a minimal number of participants. Hopefully we can revise the program so that most members of the Council and Commission can take advantage of an educational and informative tour. 4-4q • Ronald A. Whitley RAW:ma Attachment 0 August 18, 1980 TO: MAYOR AND CITY COUNCIL PARKS, BEACHES AND RECREATION COMMISSION FROM: Parks, Beaches and Recreation Director SUBJECT: TOUR OF RECREATION FACILITIES A tour of selected parks in our City and surrounding communities has been scheduled for September 13, 1,980. As indicated in the attached itinerary the tour will begin and end at the Oasis facility, 5th & Marguerite, Corona del Mar. At the last joint meeting of the City Council and Parks, Beaches and Recreation Commission it was mutually agreed that this type of tour would be beneficial to both the Council and Commission. Transpor- tation and a picnic lunch will be provided and the staff looks forward to a productive experience that will assist us all as we continue to provide public facilities for Newport Beach. For planning by Thursday, And, if there • a call. RAW:ma Attachment purposes, please let our September 11, 1980 if yo are questions or commen cc: Robert L. Wynn, City Manager Daily Pilot Newport Ensign Los Angeles Times Orange Co. Register ,6411- /bA office staff at 640 -2271 know will'be able to make the tour. s.please feel free to give me j 4u Ronald A. Whitley �P� �z?n�7seL3 — �g"y_ 3G39 r - /. dan '3 • • is CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION TOUR OF RECREATIONAL FACILITIES Saturday, September 13, 1980 10:00 Meet @ Oasis, 5th & Marguerite, Corona del Mar Review Oasis Facility en route see San Joaquin Hills'Park 10:30 Eastbluff Park 11:00 West Newport Park 11:30 Mariners Park - Picnic Lunch 1:00 Travel to Irvine 1:30 Turtle Rock Community Park, City of Irvine 2:00 Heritage Park, City of Irvine 2 :30 Harvard Athletic Park,, City of Irvine 3:00 Tewinkle Park, City of Costa Mesa 3:30 Wilson Park, City of Costa Mesa 4:00 Return to Oasis f • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT June 30, 1981 TO: JEFFREY C. KOLIN, RECREATION SUPERINTENDENT FROM: Recreation Supervisor SUBJECT: WINE APPRECIATION CLASS I have met with Steve McAnlis, President of the Newport Beach /Costa Mesa Chapter of Les Amis du Vin. We have come up with a proposal for a four week Basic Wine Appreciation class to be held this ,Fall, possibly in October. I have attached a class outline which Mr. McAnlis has prepared. Each class would be 21-2 hours in length. Through his connections, Mr. McAnlis would be able to get use of either Villa Nova or Five Crowns as a site for class. The restaurant would also provide glasses for a fee of $1 per person per night. It was our feeling that we could not rent 'tablecloths and.- provide eight clean glasses per person for $4 to make it worth doing it on our own. Besides the fact that most of our buildings aren't nearly as nice. • The proposed class fee is $48 with an additional supply fee of $31. We have broken down the supply fee as follows: Wines - $5.25 per person Room /glasses - $1.00 per person Bread /cheese /etc. - $1.50 per person $7.75 TOTAL Even though the proposed fee is fairly high, I have seen s1mil,ar courses offered through UCLA and UCI extension for $100. It might also be possible to reduce the fee.if the City considers taking less than 30 percent since we are not providing a facility.` - - - . I would appreciate your immediate attention on this matter. Z� L I U • NEWPORT BEACH /COSTA MESA CHAPTER WINE APPRECIATION CLASS, FALL 1981 I. Introduction: A. Wine as an everyday beverage, and as an art form. B. Wine and your health. C. Wine appreciation. D. Terminology. E. History. F. Wine making. G. California wine evaluation: Generic .vs. varietal. H. Scoring wines. I. Reading assignments, Bibliography. II. Second meeting.: A.. Component evaluation. , B. Palate "Calibration ". C. Wine "Descriptors ". D. Varietal identification. E. Introduction to "blind tasting ". F. Selection and serving. G. Buying wines economically. H. Viticulture. III. Third meeting: A. California wine regions. B. "Boutique" wineries. C. Folklore of "classic" wines. D. "Blind tasting ": evaluation, identification, and scoring. E. Wine and food. F. Ordering wines in a restaurant. G. Discussion of famous wines of the world. H. Wine clubs, organizations, publications, etc. IV. Final meeting: A. Varietal identification. B. "Vintage years ". C. Ageing wines. D. Building, stocking, and maintaining a home wine cellar. E. 'Impact of California wines on Europe. F. Future of California wines. G. Touring California'a "wine country ". H. Entertaining at home with wine. FRIEND5 OF WINE 425 30TH 5T., #17, NEWPORT REACH, CA 92663 (714)¢75-2328/(714)675-8322 • DIVISION PROGRESS REPORT JUNE 1981 SENIOR CITIZENS The long awaited landscaping project is beginning its next phase with the opening of bids for landscaping and sprinklers on July 15, 1981. Estimated dates of completion are September 25 for the sprinkler system and planting, and November 30 for the plant maintenance period. A new maintenance man has been hired to fill a vacant position at OASIS. His name is Joe Blanchette, and he brings over 20 years of maintenance and re- pair work experience with him to OASIS. The City Council approved the addition of another half -time Recreation leader for Human Services programs at OASIS. The program at OASIS continues to grow and the additional help will be put to good use. The "Showcase Singers" will be performing at OASIS on Sat- urday, July 18, from 7:00 - 8:00 p.m. Tickets are only $2.00 • and it should be a super show. SPECIAL ACTIVITIES Busy! Busy! Busy! Summer registration was very heavy. Additional part -time staff were hired to help the small clerical staff of the department process the mail -in registration,, phone calls, and walk -ins. Revenue from summer programs looks very encouraging, with 95% of last year's summer total already record- ed. Hot weather has made swimming and sailing very popular acti- vities. In spite of advance preparation to coordinate the use of school facilities for summer programs, we again encountered prob- lems with keys and last minute cancellations at the middle schools. After some hard work most of the probleq+ave been corrected and summer classes are running smoothly. Mariners Park will be the site for the annual'City 4th of,July celebration. This year's program will feature a decorated bike parade, live entertainment, Barnaby the Clown, food, and games. All the activities are-.free and promise good family fun. i1 U • Progress Report June 1981 Page 2 YOUTH • & ADULT SPORTS The Adult softball season is underway with 144 teams parti- cipating. Adult basketball has 24 teams participating in league play. Both programs are progressing smoothly toward an end of summer playoff. Girls' softball currently has 135 players on 3rd & 4th, 5th & 6th grade teams. Registration continues through early July, and the possibility of a comb}ned league for 7th & 8th grade girls; _with the. City of._Cos_ta .Mesa - is. explored'., The girld- softball pxogram continues to stress_ the_teaching and.:learnin� of.- fundamental. skiSlls and .paxti•cipation by every player. . SAIL'ING & AQUATICS The hot weather has helped make our swimming and sailing classes very popular. Many of the classes have sold out to capa- city. Staff is currently working to add some additional classes for beginners and advanced beginners. The new sailing club is currently in operation, allowing members to reserve boats for free sailing time. Some problems have been experienced, but for a first time ever program it is going very smoothly. SPEC'I'AT1 PROGRAMS, High School Sports camps are going well this summer. A special effort was made to meet with the coaches early in the year to develop the program. So far those efforts have paid off with smooth operations reported at all schools. The Friends of the Newport Theatre ArtsCenter will present • the Orange County Community Theatre Festival on July 30, 31, and August 1 & 2. The Festival will offer an opportunity to see many local community theatres in action, on stage. Curtain is at 8:00 p.m.., and 2:00 p.m. for the Sunday matinee. 5'''- RECREATION PROGRAM ANALYSIS • Spring 1981 1981 1980 1. Sailing Programs Revenue $ 8,327.50 ($ 5,470.00) Expenditures 5,143.55 ( 2,768:00) Participants 324 ( 226) 2. Tennis Instruction Revenue 71348.00 ( 8,074.00) Expenditures 6,054.00 ( 51827.00) Participants 334 ( 367) 3. Special Activities Revenue 33,550.50 ( 29,412.00) Expenditures 23,825.00 ( 20,584.00) Participants 1362 ( 1207) • 4. Youth Track &'Field .Revenue 2,,028.00- ( 21236.000 Expenditures 3,518.00 ( 2,9'88.000 Participants 257 ( 309') 5. "'Sound of Music" Revenue 983.50 ( -0- ) Expenditures 1,310.00 ( -0- ) Participants 677 ( =0- ) 6. 'SCR Communication Show f Revenue 56.00 ( -0- ). Expenditures 183.00 ( -0- ) Participants 28 ( -0- ) 7. Dodger 'Games Revenue 684.00 ( -0- ) • Expenditures Participants 727.62 78 ( -0- ) ( -0- ) 0 • .0 Recreation Program Analysis Spring 1981 Page 2 1981 '19'8 0 8. Tennis Round Robin Revenue $ 49.9.00 ( -0- Expenditures '322.00 ( -0- Participants 70 ( -0- 0 0 CITY OF NEWPORT BEACH PLANNING DEPARTMENT June 22, 1981 TO: City Manager FROM: Planning Director SUBJECT: J. M. Peters, Park Site (Lot 27 - Tract No. 11043) The following comments are in response to your question on Friday, June 19, 1981, regarding the substitution of in -lieu park fees for the dedication of land on the J. M. Peters' site. I have talked to Bob Trapp of the J. M. Peters Company and he has at le -ast expressed an interest in exploring the possibility of paying in -lieu fees as opposed to dedicating land. The accepta- bility of the proposal probably would depend upon: 1) Ability to use the entire parcel for residential development and the number of lots which could be created (0.9 acres currently are set aside to preserve the Turkish Rugging); and 2) The in -lieu fee which would be imposed (the current in -lieu fee of14$�- 4,_926,�could double as a result of the current'updai;e bq the appraiser). Hugh Coffin informs me that the steps which the City would have to take in order to reject the current offer of dedication include 1) The recordation of a Notice of Non - Acceptance and Re- jection; 2) An amendment to the conditions on the existing tenta- tive and final maps; environmental review (Turkish Rugging); the amendment to the current Planned Community Development Plan; and new tentative and final maps. Assuming the City and the subdivider could reach an agreement, approximately 1..8 million would be realized, based on a 100% increase in current fees. 0�� JA ES D. HEVICKER Planning Director cc: Hugh Coffin, City Attorney JDH /kk C •UMM�ISSIONE —RS 1 �t�5 �D1Li y w 2 v; j ROIL CALL 111 111" Motion 4 • ,Special Adjourned Meetin August 16, 1979. of Newport Beach of Ford Aerospace and Communications Cor- poration in the rental of said units. That the project landscape plan shall in- ""wclude an irrigation plan which minimizes waer»ause and prevents overwatering. The plan shaN-1,.be approved by the Parks, Beaches and Recreatio�i- Dgpartment and the Department of Community Devel`Ypment. 48. That prior to the occupancy`tf'f�--any building, the applicant shall provide written %verifi - cation from-orange County Sanitation Did` trict No. 5 that adequate sewer capacity is available to serve the building_ Motion was made that the Planning Commission make the following findings: 1. That the map meets the requirements'of Title 19 of the Newport Beach Municipal Code, all ordinances of the City, all applicable gen- eral or specific plans, and the Planning Commission is satisfied with the plan of subdivision. 2. That the proposed subdivision presents no problems from a planning standpoint. 3. That the site is physically suitable for the type of development proposed. 4. That the site is physically suitable for the proposed density of development. 5. That an Environmental Impact Report has been prepared in compliance with the California Environmental Quality Act, and that its con- tents have been considered in the decisions on this project. 6. That based on the information contained on the Environmental Impact Report, the project incorporates mitigation measures to reduce potentially- significant environmental effect INDEX !0391 En L ROLL C • w ),�Lv1ISSIC)NERS �% MINUTES Special Adjourned Meeting August 16, 1979 City of Newport Beach and that the project will not result in sig- nificant environmental impacts. Further, that the economic and social benefits to the Community override any presently antici- pated negative environmental effects of-the project. 7. That the design of the subdivision or-the proposed improvement will not substantially and avoidably injure fish or wildlife or their habitat. 8. That the design of the subdivision or the proposed improvements are not likely to taus serious public health problems. 9. That the design of the subdivision or the proposed improvements will not conflict with any easements, acquired by the public at large, for access through or use of, propert; within the proposed subdivision. 60.' That the discharge of waste from the propose subdivision will not result in or add to any violation of existing requirements prescribe by a California Regional Water Quality Con- trol Board pursuant to Division 7 (commencin with Section 1300) of the Water Code. and approve the Tentative Map of Tract No. 10391,'' together with the Affordable Housing Agreement,. and recommend same to the City Council, subject to the following conditions: 1. That a tract map be filed., 2. That the boundary of the final tract map be checked by the County Surveyor before being submitted to the City for approval. 3. That all improvements be constructed as re- quired by ordinance and the Public Works I Department. -24- • 0. CO3N1MISSIONERS g o co W ? w 8 °- N 0 Special Adjourned Meeting August 16, 1979 'Ay of Newr)ort Beach 4. That Section 19.16.•030 c, F the Sub-division Ordinance be waived providing that drawings of the tract map at a scale of 1" = 100' are provided to the Public Works Department. 5. That Section 19.20.030 (F) of the Subdivi- sion Ordinance be waived and grades of more than 7% be permitted as approved by-the Pub- lic Works Department. 6. That a standard subdivision agreement and accompanying surety be provided.to guarantee the satisfactory completion of public im- provements if it is desired to obtain build- ing permits or record the tract map before the public improvements are completed. These agreements will provide for the completion of the improvements covered within 24 months after the agreements are executed unless other time 'restraints are spelled out in the condition covering the improvement. . 7. That the design of private streets conform with the City's private street policy, excep where otherwise approved by the Public Works Department. 8. That the structural section of the private streets and drives be designed in accordance with standard civil engineering practice. The design shall'be approved and th,e con- struction inspected by the Public Works De- partment. The standard plan check and,in- specti,on fee shall be paid. 9. That 'the private streets shall have a street light system approved by the Public Works Department. 0. That the California Vehicle Code be enforced* on the private streets. .1. That delineation acceptable to the Police Department and Public Works Department be provided along the sidelines of the private streets and drives. INDEX )�1�11SSICrit.kS special Adjourned Meeting`t MINUTES August 16, 1979 r i (:7 W 6 N 3 N y City of Newport Beach ROI I. CAI I INDEX 112. That the final design of on -site pedestrian circulation be reviewed -a-id approved by the Public Works Department and the Community Development Department. • U 13. That the intersection of the private streets and drives be designed •to provide sight dis tance for a speed of 25 MPH. Slopes, land- scaping, walls and other physical obstruction, shall be considered in the sight distance requirements. Landscaping with in the sight distance line shall not exceed twenty -four inches in height. The sight distance re- quirement may be appropriately modified at noncritical locations, subject to approval of the Traffic Engineer. 14. That a Traffic Control Plan shall be submit ted and approved by the City's Traffic En- gineer. 15. That the location, width, configuration, and concept of the private street and drive sys- tem -be subject to further review and approval by the City's Traffic Engineer. 16. That if it is desired to have a control gate on the entrance off Bison Avenue or Ford. Road, a turn - around shall be provided prior'. to the gate. The design of the controlled entrance shall be reviewed and approved by the Public Works Department. 17. That the geometrics and any'proposed guard house gates or other access controls from Jamboree Road be subject to review and ap- proval by the Public Works Department. Sigh distance shall be provided for a speed of 55 MPH. In addition, adequate sight distance shall be provided for bicycles on the bike trail on the easterly side of Jamboree Road. 18. That all vehicular access rights to Ford Road, except for one access to Street "A ", o access to Lot 254, one access'to Aeronutroni Division Facility and the two existing drive entrances to the lower Aeronutronic Facility • V CO iMISSIONERS dd Is Special Adjourned Meeting August 16, 1979 of . Newport Beach be released and relinquished to the City. 19. That all vehicular access rights to Jamboree Road, except for the existing plant entrance and one entrance at least 850 ft. northerly of Ford Road be released and relinquished to the City. 20. That traffic signals be installed by the 'de- veloper at Bison Avenue - Celtis Place /Lot F and at Ford Road- Aeronutronic Division Access Road. 21. That traffic signals be installed by the de- . veloper at the intersections of: a) Bison Avenue - Camelback /Lot B b) Ford Road - Street "A" (500' West of Mac- Arthur Boulevard) The implementation of this requirement shall be subject to verification by the City of traffic signal warrants. If the traffic signal warrants are not met within a five - year period after acceptance by the Council of the public improvements for the tract, the developer shall be relieved from this portion of the conditions of approval. Se- parate sureties and agreements may be pro - vided,for this work. The developer's obli gation for these signals may be reduced to 501 if partial funding from the adjacent developments is obtained. The subdivision agreement will provide for reimbursement to the developer if funding from other sources is received within five years of the completion and acceptance of the signal. 22. That sight distance for the bike trail along Bison, Jamboree, Ford and MacArthur be pro- vided at all entrances and drives. 23. That the noise impact from Bison Avenue, Jamboree Road, Ford Road and MacArthur Boulevard be considered; that the dwelling units be designed to provide for sound at- f q (- (-),�ONA1SSIONERS • ( `N ROI I. CA[ LFT F7=1 • I Special Adjourned Meeting August 16, 1979 Aty of Newport Beach MINUTES tenuation in accordance with the requirement of law and the recommendations of a qualifie acoustical engineer based on the ultimate traffic projection for the roadways; and that noise attenuation walls and /or berms be constructed to reduce noise levels in outside living areas to 65 d6 CNEL. 24. That storage capacity in San Joaquin Reser- voir equal to one maximum day's demand be dedicated to the City of Newport Beach. 25.' That a hydrology,and hydraulic study for the site be reviewed and approved by the Public Works Department prior to recorda- tion of the tract map. Any modifications to the existing storm drain system or ex- tensions shown to be required by the study " shall be the responsibility of the develop- er. 26. That easements for public facilities be shown on the tract map. 27. That easements for ingress, egress and pub- lic utility purposes on all private streets be dedicated to the City. 28. That the location of fire hydrants be review ed and approved by the Fire Department and the Public Works Department. 29. That all weather vehicular access be provid- ed to each of the storm drain and sewer in- lets and manholes that are,not immediately adjacent to a paved roadway. 30. That a master plan of water, sewer and storm drain facilities be ,prepared and approved prior to recording any final map (s . 31. That a location, width, and configuration of the public utility easements be subject to further review and approval by the Pub- lic Works Department prior to recording any final map (s). ,/"0 C. MISSIONERS (, 1 N Special Adjourned Meeting August 16, 1979 City or Newport Beach ROLL CALL 32. That each dwelling unit be served.with,an i; dividual water service and sewer lateral connection to the public water and sewer systems unless otherwise approved by the Public Works Department. 33. That all applicable conditions of Resubdi- vision No. 629 be fulfilled; and that Re- subdivision No. 629 be recorded prior to the recording of Tract No. 10391 or any othe subdivision of land shown on Tentative Tract No. 10391. 34. That tennis court lighting facilities be de- signed and installed so as not to impair nighttime visibility on adjacent arterial roadways (MacArthur Boulevard, Bison Avenue, Ford Road, Jamboree Road). The City's traf- fic Engineer shall approve installations. . 35. That bus turnouts shall be provided at loca- tions to be determined by the Public Works Department along Ford Road /,Bison Avenue, Jamboree Road and MacArthur Boulevard. 36. That a detailed geotechnical report be pre- pared prior to approval of the final tract map and before finalization of a grading Works Department approval rtment and theCommunity hDevelop-' ment Department. 37. That prior to the recordation of the Final Map, the applicant shall deposit with the City an in -lieu Park Fee in accordance with Section 19.50.070 of the Newport Beach Mu- nicipal Code. 38. That the noise impact on the active recrea- tion portion of the proposed public park from Bison Avenue and MacArthur Boulevard be mitigated, based on the recommendations of a qualified acoustical engineer to a level not to exceed 65 dBA CNEL. The aforemention ed is to be based on future traffic condi- vaords established vbyu the nCity cTraffic BEngin- • eer. COMMISSIONERS 11 KOI I CAI I • • n d m ZL CO � x Special Adjourned Meeting MINUTES August 16, 1979 of Newport Beach, 39. That irrigation waters, - ither by run -off or by percolation, shall be excluded from the natural area of the Public Park site in accordance with a drainage plan to be re- viewed by the Public Works Department and approved by the Community Development De- partment. 40. The applicant shall provide car wash fa•cil1- ti'es within each residential area so that run -off can be directed to sewer facilities and not Upper Newport Bay. 41. The following disclosure statement of the City of Newport Beach's policy regarding 'highway associated noise shall be included in any covenants, conditions and restriction which may be recorded against the property, or-shall be included in any deed or other conveyance document conveying any portion of the property not subject to Covenants, Cond- itions and Restrictions, and shall be in- cluded in all leases or subleases for space in the project. Disclosure Statement The property owner and /or lessee herein, their heirs, successors and assigns acknow 1•edge that: a) The property may be subject to exces- sively high noise levels from MacArthur Boulevard, Jamboree Road, Ford Road and. Bison.Avenue. b) The City of Newport Beach has required the installation of certain measures to reduce highway associated noise in con- junction with the approval of the de- velopment of this property. c) Any additional measures which may be needed to reduce highway associated noise are the sole responsibility of the property owner and /or lessee. INDEX /A2 • ROLL U X C 6 D Nw (pp x CD N 7 is Special Adjourr August 16„ 1979 Of Beach d) The property owner, lessee, their heir successors and assigns shall hold the City of Newport Beach harmless from any claim, suit, demand, request or damages resulting from or caused by highway as sociated noise impacting upon or af- fecting the property or any portion of the property. 42. The grading plan shall'demonstrate that the single - family lots are sufficient to provide 2:1 slopes to the satisfaction of the City's Engineering Geologist. 43. The park site "natural area" {portions of Lot 255 shall be stabilized in such a manner so as to protect the biological resources bedreviewed byothenPublicsWo.rkstDepartment and approved by the Community Development Department. I44. Prior to the recordation of the Final Tract Map, the City's Engineering Geologist shall review and approve geologic studies for the site that shall include determination of the Terrace Deposits- Bedrock and groundwater conduction through the site. 45. The proposed park site shall be rough - graded prior to dedication to the City in•accordanc( with a plan to be approved by the Parks, Beaches and Recreation Department and the De- pa rtment of Community Development. 46. The maintenance for the proposed park site shall be provided for by applicant until such time as home -owner associations are formed which will be responsible for the ul timate site maintenance. 47. Prior to the City's approval of the studies for the site, that shall include de- termination of the.terrace deposits - bedroc and groundwater conduction through the site,' interested adjacent homeowner associations shall be given a reasonable opportunity to review said studies. ROLL r;� � :<).�i;� 1ISSIONERS �' MINUTES = i Special Adjourned Meeting d August 16, 1979 City of Newport Beach INDEX 148. That a Public Easement be provided across Lot "B" for Public Access to the Public Park. 49. That the existing 16 -inch water main in Bison Avenue be extended easterly from Camel back Street to MacArthur Boulevard. 50. A program for control of groundwater shall b provided to the satisfaction of the Depart- ment of Community Development. 51. Discharge of surface drainage from the pro- ject shall be performed in a manner to mini - mize erosion downstream. Design of the sys- tem shall include mitigation of downstream erosion. 52. Control.of infiltration to the groundwater • system from the,project shall be provided as part of the project design. 53. The velocity of concentrated run -off from Lot "A" shall be evaluated and erosive velo- cities controlled as part of the project design. Motion x Amendment to the Motion was 'made that Ayes- x approval of the grading rior to Noes x'x x x x cant s screening permit that the technical empl mentation relatedptoc the ragreement befnali�zed between the City of Newport Beach and the Appli- cant. Noes Motion Ayes Noes • Ix XJxp1XI (Original Motion was then voted on, which MOTION ++ x CARRIED. Motion was made that the 'Planni.ng Commission ma -ke the following findings: 1. T'h-at a draft Environmental Impact Report on the pr'o•ject has been prepared in compliance with the CMAllf'ornia Environmental Quality Act, and that i't•sr, contents have been consid- ered in the decisions_ on the project. o1) is • 0 • City Council Meeting June 22, 1981 Agenda Item No. D -3 CITY OF NEWPORT BEACH TO: City Council FROM: Planning Department SUBJECT: Tentative Map of Tract No. 10391 Request to consider amending a condition of approval of the Tentative Map of Tract 'No. 10391 as incorpo- rated into the conditions of approval for the Tenta- tive Map of Tract No, 11377 and the Final Map of Tract No. 110430 related to the maintenance of the proposed public park 'located at the southwesterly corner of MacArthur Boulevard, and Bison Avenue in the Aeronutronic Ford Planned Community. LOCATION: The Aeronutronic Ford Planned Community, located on property bounded by Bison Avenue on the north, MacArthur Boulevard on the east, Ford Road on the south, and Jamboree Road on the west. ZONE: P -C APPLICANT: J. M. Peters Company, Inc., Newport Beach OWNER: Same as Applicant ENGINEER: Robert'Bein, William Frost and Associates, Newport Beach Application This application is a request from J. M. Peters Company, Inc. to con- sider an amendment to a condition of approval for the Tentative Map of Tract No. 11377 (previously approved as the Tentative Map of Tract No. 1.0391 and Final Map of Tract No. 11043) requiring J. M. Peters, and eventually the Homeowners' Association, to maintain the public park within said subdivision. Suggested Action Hold hearing; close hearing; if desired, approve the amendment of a Condition of Approval of the Tentative Map of Tract No. 1-0391 as in- corporated into the Conditions of Approval for the Tentative Map of Tract No. 11377 and the Final Map of Tract No. 11043, relating to the maintenance of the proposed public park located at the south- westerly corner of MacArthur Boulevard and Bison Avenue in the Aero- nutronic Ford Planned Community. t 19 T0: City Council - 2. • Planning Commission Recommendation At its meeting of May 21, 1981, the Planning Commission voted unani- mously to recommend to the City Council the amendment of Condition No. 46 as follows: 46. That the Applicant and the City shall be subject to the following responsibilities relative to the design, improve- ment, and maintenance of the public park located at the south, - wes.terly corner of Bison Avenue and MacArthur Boulevard: A. The .J. M. Peters Company, Inc., shall install and maintain all landscaping. on the perimeter and buffer slopes of the park (except for the Turkish Rugging areas discussed below), until such time as the Homeowners' Associations are formed, who will then be responsible for the maintenance of said slope areas. The perimeter and buffer slopes are approximately five acres (see attached Exhibit "A" of Park Proposal). B. That J. M. Peters Company, Inc., shall retain a landscape architectural firm to prepare prelimin- ary and working drawings for the park. Said plans shall be developed under the direction of the Director of Parks, Beaches and Recreation, and • shall be subject to his approval. C. The City shall assume all maintenance responsi- bility for the flat portion of the park and Turkish Rugging areas. The flat park and Turkish Rugging areas are approximately five acres. In addition, the Applicant, the Parks, Beaches and Recreation Commis- sion, and the staff had recommended a fourth. provision as follows: D. The City shall analyze the Turkish Rugging area to determine if this natural area needs to be preserved or if it can be incorporated into the landscaped park area. Background The initial approval of the Tentative Map of Tract No. 10391 in 1979 (Ford Aeron.utronic /Daon) and all subsequent approvals, requires that the maintenance of the proposed ten acre public park be borne by the applicant until such time as there are homeowner associations formed which would then take over and be responsible for the maintenance of the public park. To date the park has been offered to the City for dedication but has not been accepted, pending approval of a grading plan and the actual grading of the park site. • The J. M. Peters Company, Inc., successors to• Daon, have now raised several 'legal questions regarding the concept of private homeowner Zb TO: City Council - 3. •associations maintaining public park facilities which could be utilized by a great many people outside the immediate community. In addition, there may be a concern on the part of the developer that the park site could sit in a graded but unimproved condition for several years while funds are budgeted by the City to improve the site. J. M. Peters, therefore, has prepared an amendment to Condition No. 46 which would be of benefit to both the developer and the City in that the improvement and maintenance of the site would be shared. A copy of the applicant's proposal, Planning Commission Staff Report, and minutes of the Parks, Beaches and Recreation and Planning Commis- sions are attached. Respectfully submitted, PLANNING DEPARTMENT tg Director • JDH /kk Attachments for City Council Only: Vicinity Map Planning Commission Staff Report Excerpt from Draft Planning Commission minutes Park, Beaches and Recreation Commission minutes Letter from J. M. Peters Company, Inc. • zi U • •. ,D'3 CITY OF'NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT June 8, 1981 TO: ROBERT L. WYNN, CITY MANAGER FROM: Parks, Beaches and Recreation Director SUBJECT: J. M. PETERS COMPANY - FORD AERONUTRONIC DEVELOPMENT RECOMMENDATION: Authorize the addition of two (2) Groundsman Gardener I positions'for fiscal year 1982 -83. DISCUSSION: As you know, the Parks,. Beaches and Recreation Commission and the Planning Commission are recommending a change in Condition No. 46 of the subject development that will require the City to maintain the future five acre public park site. I agree with the recommendation in that it is consistent with operational procedures throughout the City and will insure that the park is public. However, this additional maintenance responsibility combined with the anticipated devel'opment of San'Miguel Park cannot be assumed at the current staffing level. The Ford project and San Miguel Park will add 11 acres of public park.to our total system. Assuming a $3;500 per acre annual cost for maintenance results in an estimated $38,500 expenditure necessary to provide landscape maintenance. Two.groundsman gardeners, with benefits, ($32,000); materials, supplies, and equipment ($6,500) are necessary to maintain our existing level of service. During the last six years we have added approximately 50 acres to our system with no additional permanent positions. This increased workload has been accommodated by implementing a number of efficiency and operational changes that have improved our ability to perform. However, we have reached a point where the crew'concept, part -time personnel, and other techniques cannot be increased or improved to provide the needed manpower for additional acreage. The impact of maintenance requirements for future park development is significant. The adding of personnel should be almost automatic as acres are added., For every five acres an additional staff person should be added to the work force. As capital improvements are budgetarily proposed, the long term maintenance obligation must be pointed out to insure and protect the original investment. Z 2- ROBERT L. WYNN, CITY MANAGER Page 2 June 8, 1981 Your serious consideration of the recommendation is appreciated, and if further information is needed, please advise. 'Ronald A. Whitley RAW:ma 4 I 0 CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION July 2, 1,981 TO: PARKS, BEACHES AND RECREATION COMMISSION FROM: Park Superintendent SUBJECT: PARK DIVISION ACTIVITY REPORT FOR JUNE, 1981 The majority of work performed in June was routine maintenance. Those that were not:are as follows: 1. Removed ground cover from traffic island 2, adjacent to The Newporter, on Jamboree Road'. 2. Fertilized turf areas in various locations. 3. Repaired a section of Cliff Drive Park that had eroded from a broken storm drain. • 4. Removed soil and irrigation on the ends of the traffic islands on Ford Road so that stamped concrete could be installed. 5. Removed benches from Bayside Park so that they would not be damaged during construction of the storm drain. Our tree crews performed the following work during the month of June: 1. trimmed 547 trees 2. planted 22 new trees 3. removed 17 trees 4. completed 12 work requests 0 The crews are working in the following areas: 1. Shorecliff 2. Harbor View Homes Phase II 3. Santiago and Galaxy View 4. 4th Avenue north of PCH G: &6 Jack Brooks JB :ma