HomeMy WebLinkAbout01-04-1983 - Agenda• CITY OF NEWPORT BEACH
PARKS, BEACHES & RECREATION COMMISSION
REGULAR'MEETING HELD TUESDAY, JANUARY 4, 1983
~ CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
I. PROCEDURAL MATTERS:
1. Call to Order
2. Roll Call
3. Approval of Minutes - Meeting of Tuesday, December 7, 1982
4. Adoption of Agenda
II. ACTION ITEMS:
5. Establishment of Priorities for 1983 -84 Proposed Capital
• Improvements
6. Sponsorship Proposed for Foot Racing Series
7. Community Youth Center Land Request
III. DISCUSSION ITEMS:
IV. INFORMATION REPORTS:
8. Recreation Division
9. Park and Street Tree Division
10. Communication Re. Buffalo Hills Park
V. SPECIAL, URGENT OR -LAST MINUTE ITEMS:
VI. ADJOURNMENT:
E
Z- CITY - ®F NEWPORT BEACH Item, 3
Motion
Seconded
Ayes
Motion '
Seconded
Ayes
Motion
Seconded
Ay� —)
arks, Beaches & Recreation Commission
December 7, 1982
City Council Chambers 7 p.m. INDEX
Call to ,Ord
Roll Call
Approval of
Minutes
Adoption of
Agenda
Special
Recognition
Awards
Approval, of
Preliminary
Plans for
Theater Art
Center
Ex- Officio member present: Ronald A. Whitley, Director
Staff present: Jeffrey C. Kolin, Rec. Supt.
Jack Brooks, Park Supt.
Dottie Flohr, Secretary
I. PROCEDURAL MATTERS
Item #1
The meeting of the Parks, Beaches & Recreation Commission
was called to order at 7:06 p.m.
Item #2
Roll call was taken. Ammerman, Cohen, Cole, Hopkins,
Morin and Stuart were present. Capretz was absent.
Item #3
x
Motion was made by Morin and seconddd by Ammerman to approve
x
the minutes of the November 2, 1982 meeting.
x
x
x
x
Item #4
x
The agenda was adopted as presented. '
x
x
X
X
X
II. ACTION ITEMS
Item #5 - Special Recognition Awards
Chairman Stuart gave the P1'edge of Allegiance preceding the
Special Recognition Awards for Youth Flag Football. At this
time he also explained-the qualities upon which this award.
is based. Hopkins then presented the awards as Jeff Kolin
took pictures of each boy which will subsequently be
.mailed to them.
Item #6 - ;Approval of Preliminary Plans for Theater Arts
Center
x
Ron Whitley reviewed the master plan concept for the Theater
x
Arts Center. Ron Yeo, consulting architect, brought a
x
x
x
x
model of the existing facility and, gave a detailed explana-
tion to the Commission of the'first phase of the preliminary
plans for refurbishment. These would primarily consist
of removing the present roof over the existing lobby area,
adding two restrooms and a storage area. The•Commission.
Call to ,Ord
Roll Call
Approval of
Minutes
Adoption of
Agenda
Special
Recognition
Awards
Approval, of
Preliminary
Plans for
Theater Art
Center
Notion
ieconded
dyes
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Page 2
y�1*7 -A City Council Chambers 7 n m mrnmv
questioned Mr.•Yed regarding view problems, funding, parking
etc., all-of which pose no problems. Motion was made by
Morin to approve the design as presented. Cohen seconded.
Motion 'unanimous.
Item #7 - Agenda for Joint Meeting with City Council
Agenda for
December 13, 1982 at 2:00 p.m.
Joint Meeti
x
Ron Whitley reported that the City Manager asked that the
with
Councilty
Commission meet with the City Council on Monday, December 13
x
x
x
x
1982•at 2 :00 p.m., rather then the originally scheduled
meeting on December 27, 1982. Discussion followed con-
cerning the fact it might be'better to-meet with the new
Council at a later date. It was decided to keep the date
of December 13 and at Morin''s suggestion to invite Bill
Agee to this meeting. Ron Whitley will ask the City
Manager for the proper manner with -which to issue this
invitation.
Cole recommended reaffirmation of our accelerated tree
trimming policy.as it relates to storm conditions be put
on the Council agenda. Ammerman recommended that the
Capital Improvement Proposals for FY 1983 -84 also be
placed on the agenda omitting the item numbers. Motion was
made by Cohen to include these two items on the agenda.
Seconded by Ammerman. Motion unanimous.
III. DISCUSSION ITEMS
Item #8 - Capital Improvement Proposals for FY 1983 -84
Ron Whitley explained that in the future we will need to do
a study on West Newport Park,'but that we can implement the
basketball courts without the study. Chairman Stuart
opened the meeting to public testimony. Taylor Grant,
1985 Holiday Circle, addressed the Commission and thanked
the staff and them for upgrading Buffalo Hills Park. Mr.
Grant asked that we continue with this policy of refurbish -.
ing existing facilities, more particularly repaving the
basketball courts and renovating the restrooms and sprinkler
.
Ron Whitley reviewed the original request to the City Counci
which was denied •but set as a high priority item for
1983 -84. It was decided to ask the Council for a request
to reconsider funds for approval. Discussion followed on
the improvements. Stuart then moved this be placed as an
action item for the January 4, 1983 meeting, and that the
items of priority be established.
I CITY OF NEWPORT BEACH
arks, Beaches & Recreation Commission
Page 3
City Council Chambers 7 n_m ' 1nmGV
Item #9 - 32nd Street Parcel
Ron Whitley briefly reviewed the history of the 32nd Street
Parcel and said that the City Council determined that staff
is to continue to monitor this situation.
IV. INFORMATION REPORTS'
Item #10 — Recreation Division Report
Jeff Kolin reported one correction in the Recreation Report
under "Senior Citizens OASIS." The last sentence referring
to Harbor View Elementary School should be changed to
Andersen School. Cohen asked that we encourage the use
of the Theater Arts Center for all related theater pro-
ductions, however, Jeff Kolin said that this would.cause
problems due to limited parking facilities.
Item #11 - Park Division Report
Jack Brooks stated we lost 42 ,parkway trees, which is a
very low amount, due to the recent heavy storm. Cole asked
that Jack prepare a report on the comparison of trees lost
and the approximate cost to clear and replant between the
Cities of Newport Beach, Irvine and Costa Mesa. He also
asked for a comparison of savings we incur which offsets
the increase in the budget for contracted tree trimming,.
V. SPECIAL, URGENT OR LAST MINUTE -ITEMS
None.
VI. ADJOURNMENT
There being no further business, the:Parks, Beaches and
Recreation Commission adjourned at 8:20 p.m.
Dottie Flohr, Secretary
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Item 5
S CITY OF NEWPORT BEACH
Parks,. Beaches & Recreation Department
DATE: January 4, 1983
TO: Parks, Beaches &Recreation Commission
FROM: Robert Hopkins and Ronald Whitley
SUBJECT: Proposed Capital Improvements - 1983 -84
Eastbluff Park - $100,000
Funds to refurbish and improve irrigation and drainage on a phased basis.
Irvine Terrace Park - $40,000
Funds to install tennis courts as well as to upgrade the park in the
vicinity of courts, including new playground equipment.
Buffalo Hills Park - $35,000
Repair restrooms and basketball court.
West Newport Park - $20,000
Build basketball courts and minimal landscaping.
Park Facility Refurbishment Fund - $25,000
Request that we include in our annual capital budget a contingent
fund from which special and non - recurring expenses can be met.
McFadden; Newport - Balboa Boulevard's' Interchange - $71,000
Funds to renovate and upgrade the traffic island with low maintenance
improvements at this intersection.
Newport Boulevard Median - $132,500
Funds to design and install landscaping for Newport,Boulevard between
Hospital Road and Industrial Way.
Community Youth Center
$250,000 - Funds for construction of a new building.
$ 80,000 - Funds for landscaping and improving area between Community
Youth Center and OASIS Center.
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Item 6
CITY OF NEWPORT BEACH
• Parks, Beaches & Recreation Department
DATE: January 4, 1953
TO: Parks, Beaches & Recreation Commission
FROM: Parks, Beaches & Recreation Director
SUBJECT: Sponsorship Proposal for Foot Racing Series
Recommendation:
Authorize staff to enter into an agreement with Asics Tiger Corporation
to co- sponsor our racing series with a $4,000 annual donation to be
used to further the program.
Discussion:
Staff has been recently approached by the Asics Tiger Corporation, the
makers of Tiger running shoes, to co- sponsor our City sponsored runs.
They are willing to donate to the City an amount of $4,000 to assist
• the programs offered by this Department. For this fiscal donation,
they would require that our four -run series named the "Tiger Triumph
Series" and their corporate logo be used in promotional material for
the runs.
After careful consideration by the staff and after discussion with
the City Manager's office regarding the appropriateness of this proposal,
the recommendation is being submitted for Commission approval.
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Item 7
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Department
DATE: January 4, 1983
TO: Parks, Beaches & Recreation Commission
FROM: Parks, Beaches & Recreation Director
SUBJECT: Community Youth Center Land
Recommendation:
Request the Mayor and City Council to have the Newport Mesa Unified
School, District Board of Trustees to declare the land now occupied
by recreational facilities and buildings known as the Community
Youth Center as surplus property and pursue acquisition of subject
property.
Discussion:
The attached report is being recycled to provide the background of
our current situation and attempts to refurbish the Community Youth
Center. Several meetings have been held with staff and school
• district representatives that indicate the proposed recommendation
would be the best way to solve the problem. If there are any
further questions or comments, we can discuss at our meeting on
January 4, 1983,
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CITY OF NEWPORT BEACH
• Parks, Beaches & Recreation Department
•
CITY COUNCIL AGENDA
Item No. P ?
DATE: November 22, 1982
TO: Mayor and City Council
FROM: Parks, Beaches and Recreation Director
SUBJECT: Community Youth Center Agreement
Newport -Mesa Unified School District
Recommendation
Pursue an agreement with the Board of Trustees of the Newport -Mesa Unified
School District that will .allow the demolition of the existing CYC building
and construction of a new community center building on school property with
a long term community use condition.
Discussion
Two years ago a capital improvement request was approved and funded in the
amount of $100,000 to refurbish the existing Community Youth Center building.
When reviewed by the architect selected to specify the improvement work, it
was determined that the condition of the building was such that the expenditure
as appropriated would not significantly improve the building and would be money
poorly spent towaed providing a usable facility.
It was agreed upon by the staff, Commission and the City Manager that the
solution to the problem was to take the budgeted funds and add them in
subsequent years to in• effect create an accumulated fund to provide sufficient
funds of approximately $250,000 for a new building to be constructed on the site.
In reviewing an adjacent project to rough grade the OASIS passive park that is
separated from the CYC property by Jasmine Creek, it was found that the building
ti in question was on Newport -Mesa Unified School District property and subject to
the conditions as described in the background section of this report.
As the fiscal amount is significant to build a new community center and the
existing agreement has a 90 day termination clause, staff is reluctant to
pursue active development plans without obtaining additional development rights
on the school 'property. Therefore, the listed recommendation is made to clarify
and facilitate the proposed project. The Parks, Beaches and Recreation Commission,
at their meeting of November 2, 1982•, unanimously approved the recommendation
as presented.
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• Background
The City of Newport Beach originally leased a parcel of land from The Irvine
Company to use for park and playground purposes in Corona del Mar. This parcel
of land would eventually be purchased and become Grant Howald Park. In 1960
an agreement was made and entered into by the City and the Community Youth
Center of Newport Harbor, a non - profit corporation. The agreement gave the
City control of the Youth Center Building, Concession Building and Baseball
Diamond built by the Community Youth Center Corporation on land leased by the
City and licensed from the school district. The C.Y.C. had developed the Youth
Center Building under a license agreement with the Newport Beach School District
for use of Harbor View School. The agreement allowed the development with the
understanding.that upon 90 days notice any structures may be required to be
removed. The 1960 agreement between the City and the C.Y.C. did not change this
agreement. It gave the City the right to schedule and control the use of the
facilities in return for maintaining them and paying utilities.
do 1966, with the development of the Pacific Coast Freeway anticipated, the
Youth Center turned over the improvements it had made to the City completely.
The thought at the time was that the State would purchase both property and
improvements from the school district,which could reimburse the City for the
improvements. The City would then turn the money over to the C.Y.C. The
County Counsel had taken the position that the school district did not have the
authority to reimburse a private corporation directly. A two -year term was
assigned to the agreement, after which if the property had not been purchased,
the rights would revert back to the C.Y.C.
• In 1972 the Community Youth Center Corporation, wishing to dissolve, entered
into an agreement with the City to permanently transfer title to all buildings,
facilities and improvements located on the City owned property and on the Harbor
View School property to the City.. Conditions attached to the agreement were
that the Park remain as Grant Howald Park, that storage for the Lions Club be
retained and that Boy Scout Troop 17 and Troop 308 have first priority for use
of the two Scout house facilities. No change was made in the license agreement
with the School District and the C.Y.C.
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Senior Citizens
RECREATION DIVISION
DECEMBER, 1982 PROGRESS REPORT
Item 8
Work on a walkway access and driveway resurfacing were completed at OASIS
this month. The Parks•Division will be doing some landscaping and drainage
work in the coming months which will complete the projects at OASIS this
year. The annual glaucoma screening program took place at OASIS on
December 8 with local doctors volunteering their time to give free tests.
Each year two or three cases are diagnosed and able to receive treatment
for the disease.
Special Classes
Registration for winter classes began on December 10 with mail -in registration
and in- person registration on December 20, 1982. The holiday season has
slowed registration down with people busy getting ready for Christmas and
Hanukah. By the time classes start on January 3, things should be back to
normal.
Rent -a -Santa has been booked very heavily this year. He even was flown in
by helicopter to one party. A second Santa suit and maybe even a rabbit suit may
be added to our collection.
• Adult and Youth Sports
Twenty -two teams registered for winter basketball leagues. Practice games start
the week of January 3 with league play beginning January 10. Most fall season
softball leagues will be completed this month'as weather permits.
Three teams from Newport Beach competed in the Orange County Championship in
Buena Park on December 3 and 4. The 7th and 8th grade division team came in
second place and 3rd and 4th, 5th and 6th grade teams lost in the second
round. The Youth Cross Country Meet was held December 18 at Eastbluff Park.
The top four finishers in each division go on to the Orange County championships.
Newport Theatre Arts Center
"Potter's Place," a children's musical production, Played' to SRO houses in
December at the Theatre Arts Center. This program was co- sponsored by the
Friends of the Newport Theatre, Inc.. and the Arts Commission. Tickets were
$1 for adults and children. The Friends of the Newport Theatre Arts Center, Inc.
received four selections out of six productions in the list of the top twenty
community theatre productions in Orange County for 1982. Three out of four
were in the top ten. Congratulations!
Upcoming Events
January 3 - Winter classes begin.
• January 28 - Mammoth 'Ski Trip
February 25 - Mammoth Ski Trip
March 13 - 8K Run Back Bay C611it
RECREATION PROGRAM
ANALYSIS
•
FALL, 1982
1. Sailing Programs
1982
(1981 )
Revenue
$10,508
($10,554)
Expenditures
7,874
( 6,922)
Participants
290
( 338)
2. Tennis Instruction
Revenue
$ 6,765
($ 7,437)
Expenditures
6,480
( 7,099)
Participants
246
( 318)
3. Special Instruction Classes
Revenue
$42,096
($36,770)
Expenditures
30,435
( 26,237)
Participants
1,492
( 1,305)
4. Boys Flag Football
Revenue
$ 1,887
($ 1,661)
Expenditures
6,431
( 7,429)
Participants
154
( 162)
5. Surfing Instruction
Revenue
$ 225
($ 450)
Expenditures
169
( - 337)
Participants
9
( 18)
6. Fall Round Robin
Revenue
$ 584
($ 336)
Expenditures
375
( 332)
Participants
73
( 42)
7. Fall Five Miler
Revenue
$ 8,400
-0-
Expenditures
6,328
-0-
Participants
510
-0-
8. Golf Tournament
Revenue
$ 4,100
($ 4,210)
Expenditures
3,316
( 4,180.)
Participants
120
( 105)
.
Total
Revenue
$74,565
($61A -18)
Expenditures
61,408
($52,536)
Participants
2,894
( 2,288)
The Parks Division spent a lot of time during December cleaning
up debris from the storms. I seemed to be part of their routine
work for the month. They also performed the following tasks:
1. Trimmed and transplanted palm trees at our tree farm in
Big Canyon reservoir: The reason for this work was to
create a location to store wood chips from our tree
trimming. The wood chips are aged and then used in our
landscape plantings to keep weeds down.
2. Renovated and over - seeded City Hall turf.
3. Enlarged the handball courts concrete area•at West Newport
Park and Mariners Park.
The tree crews,�in addition to removing storm damage, performed
the following tasks:
1. Trimmed 480 trees.
is 2. Planted one tree.
3. Removed 10 trees.
4. Completed 31 work requests.
They are continuing the trimming in the Westcliff area.
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Item 9
PARK AND
STREET TREE DIVISION
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DECEMBER,
1982 PROGRESS REPORT
The Parks Division spent a lot of time during December cleaning
up debris from the storms. I seemed to be part of their routine
work for the month. They also performed the following tasks:
1. Trimmed and transplanted palm trees at our tree farm in
Big Canyon reservoir: The reason for this work was to
create a location to store wood chips from our tree
trimming. The wood chips are aged and then used in our
landscape plantings to keep weeds down.
2. Renovated and over - seeded City Hall turf.
3. Enlarged the handball courts concrete area•at West Newport
Park and Mariners Park.
The tree crews,�in addition to removing storm damage, performed
the following tasks:
1. Trimmed 480 trees.
is 2. Planted one tree.
3. Removed 10 trees.
4. Completed 31 work requests.
They are continuing the trimming in the Westcliff area.
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Item 9
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VILLAGEWAY
MANAGEMENT
INC.
Item 10
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■ P.O. BOX 4708 ■ IRVINE, CALIFORNIA 92716 ■ (714) 556 -1876
December 10, 1982
PARRS, BEACHES & RECREATION COMMISSION
CITY OF NEWPORT BEACH
3300 Newport Boulevard
Newport Beach, California 92663
RE: NEWPORT HILLS COMMUNITY ASSOCIATION
Buffalo Hills,Park
Gentlemen:
We would like to take this opportunity to contact you
regarding the above referenced topic.
• The Board of Directors of the Newport Hills Community
Association as well as the Harbor View Community Asso-
ciation thank you for your continued support and,
concern for the condition of the Buffalo Hills Park
and soccer field.
The allocation of City funds to revamp the existing
park is sincerely appreciated and we look forward to
receiving the.same assistance and cooperation in our
requests to renovate the basketball court and rest -
rooms in the park area.
Very truly yours,
VILLAGEWAY MANAGEMENT, INC.
F On X. Romagnano II
Senior Property Manager
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