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Home My WebLink About09/06/1983 - PB&R Commissionr� tion conded es tion conded es Item No. 3 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission September 6, 1983 2� City Council Chambers 7 p.m. INDEX Ex- Officio member present: Ronald A. Whitley, Director Staff present: Jack Brooks, Park & Street Tree Superintendent Tom Line, Recreation Superintende t Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting,of the Parks, Beaches and Recreation Commission was called to order at 7:07 P.M. Item #2 Roll Call Roll call was taken. Capretz, Cohen, de Boom, Hopkins, King and Springer were present. Stuart was absent (excused). Item #3 Approval of x ,Minutes x Motion was made by King and seconded by Capretz to approve X x x x the minutes of the August 2, 1.983 meeting. Unanimous. x Item #4 Adoption of x Agenda xxx x The agenda was adopted as presented. II. DISCUSSION ITEMS Item #5 - Balboa Boulevard Improvement Balboa Blvc Improvement Ron Whitley gave a brief review of the history and status of the proposed widening of Balboa Boulevard between 33rd and 44th Streets, which will result in a square footage reduction of the 38th Street Park. He also explained the present usage and condition of the existing facilities consisting of two full basketball courts, playground and public restrooms. Don Webb,..City Engineer from the Public Works Department, addressed the Commission. He explained the concept behind the widening of Balboa Boulevard and the fact that the City has purchased 13 parcels and has. 5 parcels left plus a portio of parcel 6 to acquire before construction can begin. The park would be reduced from 105' to 80''. They are currently preparing an environmental document which they.hope to complete in November in order to present it to the City Council at their meeting in December. CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Les.Card from Van Dell Consultants addressed the Commission and presented a 1968 aerial photo of the area and an exhibit of one of the three proposed layouts. This layout showed the relocation of the existing facilities in the subsequently reduced park area. Their intent is to use the same component while improving the facilities using less space. There would be four half basketball courts, a picnic area, a small child play area along with the restrooms being refurbished' and relocated. It will be approximately'two•years to com- plete the right of way acquisition and one year to complete construction. The majority of the cost will be borne from gas tax revenue. Don Webb presented guidelines concerning a visual separation of'the area-and the functions the park should have in its redesi'gn. He also stated that notices•were sent to everyone who lived within 300' of the Balboa widening to get their input. He explained the technical aspects of the proposed parking and landscape medians which would result from the widening and the improved safety factors resulting therefrom. Following questions by the Commission, Hopkins suggested a committee be.appointed to review the park design and report back at•their next meeting, after which time a report of their findings would be transmitted to the Public Works Department. 'Commissioners de Boom and-Springer will serve on this committee. Ron Whitley also suggested the committee visit the area and get comments from those using,the park and the homeowners. It was also recommended that Jan De Bay, President of the West Newport Beach Association, join the committee meetings. III. ACTION.ITEMS Item• #6 - Racquetball Tournament Request Racquetbal' Tournament Ron Whitley"summari'zed the history and problems connected Request with the past two racquetball tournaments conducted by Mr. Joe Padilla in 1981 and 1982 at West Newport Park. He reported it•was staff's decision.last year that the annual tournament be handled as a Special Event and processed throug the License Division. Mr. Padilla filed a petition to the City Council which has now been referred to the Commission for their recommendation. Ron explained that staff is not I opposed to -the racquetball tournament as such, but in an effort tb'eliminate past problems, he said that summer is an inappropriate time to hold the event due to the heavy traffic congestion. He added that there was also a strong negative response to the bathing suit competition which was connected with the event. CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission N : 2 G Page 3 City Council Chambers 7 p.m. INDEX Questions of staff followed and Chairman Hopkins opened the meeting to public-testimony. Mr. Joe Padilla, Director of the tournament, addressed the Commission. He reported that in 1981 the-City sponsored-the first tournament and in 1982 he rented the courts. He explained that going through the License Department was too•costly, thereby virtually pro- hibiting him,from conducting the•tournament. Mr. Padilla asked that the.Commission re= evaluate the rental fees and that he be able to conduct the tournament during August, 1984 when the majority of the players who are students could compete. Questions by the Commission followed. Mr. Padilla noted that he would look into the possibility of changing the tournament to a charity event in 1984. Ron Whitley suggested that certain conditions be placed upon the event, and that either the department co- sponsor it•or that it be held as a Special Event. King-recommended the tournament not be coupled with another event. Hopkins then suggested Mr. Padilla meet with staff, after which alternatives would be brought back to the Commission in November or December for a final determina- tion. Item #7 - Review and Action of Council Policy Changes Review and Action of lotion x Ron Whitley passed out the proposed I- Series policy changes Council seconded x and reviewed and clarified each item. He noted that the one Policy eyes x' x x x exception is I -19 (g) in.which the wording, 90 feet from Changes sewer laterals," will not have to be added. After a brief discussion, King motioned the Commission adopt the changes as written, with the exception noted above regarding I -19, the removal of I -20, and that the sentence, "No races shall be held during summer months (June 15 through September.15) and shall not exceed 12 per year" be included in I -21 following the sentence, "Races shall be restricted to courses approved,by the City Manager." Cohen seconded. Unanimous. Item #8 - Commission Recognition Proposals Commission Potion Ron Whitley gave a brief review of the Commission Recognition Recognitio Proposals seconded x Program and stated that staff is recommending four people ryes x x x x be recognized for donating their time and effort towards an outstanding refurbishment job on the Riverside Drive Scout House. They are Brion and Bonnie Jeannette, Gale Demmer and Howard Holden. In addition, Ron'suggested recognizing Marilyn Cy.prien, who has worked in the office this past summer helping with registration, phones, etc., with no fisca remuneration•. CITY OF NEWPORT BEACH Parks, Amy ��yc Beaches & Recreation Commission Page 4 City Council- Chambers 7 p.m. INDEX Marinapark Planning Study Update RUDAT Report Park and Street Trec Division Recreation Division Capretz motioned the Commission recognize these individuals at their October meeting for their outstanding contribution to the Parks,,Beaches and Recreation Department. Cohen seconded. Unanimous. Standardized plaques will be pre- sented at this time. Cohen and de Boom will form a citizen recognition committee and will meet with Ron Whitley to discuss time of presenta- tion, etc. IV. INFORMATION REPORTS Item #9 - Marinapark'Planning Stuff Update Ron Whitley distributed a report on the Marinapark Study - Additional Information Request. He reported that an alterna- tive proposal be prepared showing a lessor degree of park development. Concern was expressed that the Marinapark Study was the only idea and Council wanted several options. The Marinapark Study Committee, however, felt that it should give .one recommendation to Council. Ron Whitley showed a photograph of the area taken in 1981 and the plan as proposed. This plan would eliminate five'trailer spaces through attrition, remove the playground equipment and boat launching, and replace the Girl Scout.House with a multi - purpose building. - Item #10 - RUDAT Report Ron Whitley reported that the RUDAT Report is being trans- mitted to the Commissioners for their review and information only. Hopkins recommended this report be scheduled as a discussion item on the agenda at a later date. Item #11 - Park and-Street Tree Division No discussion. Item #12 - Recreation Division Chairman Hopkins congratulated Tom Line in his new position as Recreation Superintendent. de Boom questioned why we didn't use the Shields sailing boats'this past summer, and Tom will report back on this matter at the October meeting. Marinapark Planning Study Update RUDAT Report Park and Street Trec Division Recreation Division iti-� !cl ed fes CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission N Page 5 2 City Council Chambers 7 p.m. INDEX .apital Improvemen- Tree Removal Request Roberti - V berg Ur- )an Open Space and Recreation Program _ittle ;orona 3each )asis _iaison Item #13 - Capital Improvements 1984 -85 Ron Whitley suggested the Commission form a subcommittee to "fine tune" the proposed capital improvement recommendations for 1984 -85. The final recommendations should be determined in January, 1984.. Cohen will Chair the committee and King will-work with her. Item #14 - Tree Removal Request Ron Whitley reported'.that the-tree at 2126 Aralia has been removed; hence, this is an information item only. V. SPECIAL, URGENT OR LAST MINUTE ITEMS Item #15 - Roberti-Z'berg Urban Open Space and Recreation — Program x Ron Whitley passed out information concerning•the.Roberti- x Z'berg Urban Open Space and Recreation Program. He reported x x x x that this is a State.program in which we have participated in past years. Ron noted that the figure indicated of $3,674 is much lower than in the past due to the State's revised budget. funds must be applied for in October and, therefore, a Resolution must be adopted by the City Council at their next meeting. Capretz• motioned that the Commission request the City Council to adopt a• resolution, identifying the project.of Irvine Terrace Park, utilizing the subject grant program allocating $3,674 to.be applied for and combined with the current capital improvement., Cohen seconded. Unanimous. Item-#16 - Little Corona Beach Capretz pointed out that capital improvements will: be needed for Little Corona Beach. Ron Whitley reported that we will formally request assistance from the'Public Works Department and other departments to identify problem areas and their respective solutions. Capretz will Chair the Oceanfront and Beach Committee and.Springer will assist him. They plan to talk with the Marine Director, the General Services Director and the Public Works Director concerning beach conditions and will report their findings back to the Commission. Item #17 - .OASIS Liaison Hopkins will be the OASIS liaison for the forthcoming year. .apital Improvemen- Tree Removal Request Roberti - V berg Ur- )an Open Space and Recreation Program _ittle ;orona 3each )asis _iaison CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Item #18 - October Commission Meeting October >ved x King moved the next Commission meeting be held on October 11, Commission Meeting =nded x rather than October 4, since the Chair, Vice Chair and tes x x K Director will be out of town. Cohen seconded. Unanimous VI. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:45 P.M. } Dottie Flohr, Secretary