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Home My WebLink About11/01/1983 - PB&R Commissionotion econded yes otion econded yes otion econded yes Item No. 3 CITY OF NEWPORT BEACH o Parks, Beaches & Recreation Commission 2 G November 1, 1983 City Council Chambers 7 p.m. INDEX ,all to )rder loll Call approval of iinutes adoption of agenda Review of .ounci1 )olicy I -5 Ex- Officio member present: Ronald-A. Whitley, Director Staff present: Jack Brooks, Park & Street Tree Superintendent Tom Line, Recreation Supt. Dottie'Flohr, Secretary I. PROCEDURAL MATTERS Item #1 The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 Roll call was taken. Capretz, Cohen, de Boom, Hopkins, King and Springer were present. Stuart was absent (excused). Item #3 x x Motion was made by de Boom and seconded by Capretz to approv' x x x x the minutes of the October 12, 1983 meeting. Unanimous. x Item #4 x x x x x The agenda was adopted as presented. II. ACTION ITEMS x I_tem #5 - Review of Council Policy T -5 x x x x x Ron Whitley explained the essence of the I -5 Policy which gives the Commission direction on the use of City facilities. Since its inception in 1962, it has been the policy not to allow our facilities to be used for church services or religious purposes. It has now come to our attention that this might be in violation of the First Amendment. As such, the City Attorney's office is requesting the Commission recommend to the City Council that the paragraph pertaining to such restrictions be deleted. Ron Whitley suggested staff could canvass other cities to see how their pol,icies'read and what guidelines they follow. Capretz pointed out that further clarification of the legal opinion is warranted. ,all to )rder loll Call approval of iinutes adoption of agenda Review of .ounci1 )olicy I -5 CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission -o �� NG Page 2 City Council Chambers 7 p.m. INDEX After extensive discussion, King motioned that staff survey other cities, including.their City Attorneys, to determine what legal positions they are taking and report back at the January meeting. Cohen seconded. Unanimous. It was suggested Bob Gabriele be invited to attend the January meeting. Item #6 - Marinapark Study Marinapark Study Ron Whitley brought the Commission up to date as to the present status of the Marinapark Study. It has been referre by the City Council' to the Planning Commission and Planning Department to be incorporated into a recommendation done by the Planning Commission in their analysis of the Rudat Report -and the shuttle study, the latter of which has not been completed. The three reports will be looked at togethe and then reported back to the City Council. Ron suggested four alternatives to the process: ('1) Allow the Study to be included with the two other reports and let it take its course; (2) Request the City Council implement the original Study recommendation; (3) Ask the City Council for a partial development of the area; and (4) Leave it as is. Hopkins suggested reconstituting the Marinapark Committee to work with Planning in order-to explore other alternatives - and also to keep the committee actively involved in the Stud 3. He added that we should keep our community service objective clear to them. Cohen emphasized that the Commission take a strong, aggressive stand towards getting the park developed and staying involved in the project. After a lengthly discussion, it was decided a subcommittee be formed with King as Chair. Cohen will work with him and they will contact Planning and ask them fora detailed report as to how all three studies will be handled and the time frame involved. They will stress the Commission's active interest and involvement in the Study and our desire to assist them. The subcommittee will report back with their findings at the next regularly scheduled Commission meeting on December 6, 1983. otion x Item #7 - Council Policy I -21 ouncil econded x Policy I -21 ) x x x x Ron Whitley passed out and reviewed the amended I -21 Bike Y( _ and Foot Race Policy. He pointed out that the City Council questioned why races are not to be held during the summer months, and it is for this reason that I -21 is being brought back to the Commission. 3 i CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission �� NG Page 3 City Council Chambers 7 p.m. INDEX Ron explained the various reasons why staff recommended that no races be held during the summer. For instance,, there is heavy parking and traffic congestion during the summer; staf is in'its peak season, thus placing more burdens on them; and the races don't produce enough profits considering the problems encountered. This input also came from the Police Department. Therefore, staff recommends not only that races not be held during these months, but that those which are held be processed as a Special Event through the Finance Department which has a staff trained to monitor such races, thus eliminating double scheduling and other problems. This has been discussed and agreed to by the Business License Supervisor. Discussion followed.and Ron and Tom Line answered questions by the Commission. Cohen moved that Ron Whitley write a letter to. the City Manager explaining the position of the Commission and staff as to why races are not held during the summer months, and that the City Council adopt the additional change to Policy I -21 which is to have the races held under the jurisdiction of the Special Event procedure. King seconded. Unanimous. III. DISCUSSION ITEMS Item #8'- 1984 -85 Capital Improvement Proposals 1984 -85 Capital Cohen discussed each of the items listed .and th6 reasons for Improvement their priority. 'Ron explained the process and.procedures Proposals that are necessary to accomplish our objectives. This list is to be reviewed.-by each of the Commiss,loners• and the items can be rearranged, added to or deleted and will be placed on the December 6 agenda to be finalized at the January meeting. Springer requested a tour of the facilities, a result of which the individual Commissioners should contact Ron to set up such a tour. Item #9 - Theatre Arts Center Refurbishment Theatre Art Center Re- Ron Whitley stated he met with the contractor who had furbishment guaranteed the Theatre Arts Center would be completed in time for its dedication-on November 10. However, since it will not be ready due to supply problems, the dedication is l postponed until we get a Notice of Completion. Rae Cohen announced that the play, ".Footlight Frenzy," will open as scheduled'on November 11. She added that the Friend of the Theatre Arts Center have,-beep a very active support group in helping to finish the refurbishment project. I CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. 'INDEX Item #10 - Beach Subcommittee Beach Sub- ' committee Capretz reported there has been some difficulty getting the beach responsibilities established. The Departments in- volved include Public Works, Marine, General Services and the Parks, Beaches and Recreation Department. A subcommittee was established with Capretz as-Chair and Springer assisting him. They will also try to get various citizens involved, two of whom are Carol Martin and Mike Ray They-met with Dave Harshbarger, Director of the Marine Department, who was most cooperative and informative. It was suggested that Little Corona be put in the budget wit[ a request for funds and a recommendation as-to its restora- tion. They will meet with the Directors of Public Works and General Services concerning this matter. It was suggested that the Beach Subcommittee be a standing committee and that recommendations be made to the City Council as to the areas of beach responsibilities. It was also suggested that we invite public attention to the beaches to provide input to those areas of which we are unaware. Hopkins•r.ecommended that anew policy be included in the I Series concerning beach use, etc. IV. INFORMATION REPORTS Item #11 - Park and Street Tree Division Park and Street Tree Jack Brooks corrected his report to read that Spyglass Hills Division and Harbor View Hills areas have been trimmed. They are presently 'trimming Cameo Shores and the Sandcastle'Drive Eucalyptus'Trees. He also reported that there are split opinions.on the Sandcastle Drive tree problem which will be an action item on,the December 6 agenda. Ron will write a history of this matter for the new Commissioners so they can be brought up to date. Item, #12 - Recreation Division Recreation Division Tom Line reported that the Corona del Mar Five Miler went very smoothly on October 23 with approximately 750 runners, culminating in an awards ceremony and complimentary brunch at A.T. Leo's Restaurant. The revenue brought in by the _ -I race will be split between the City and the Corona del Mar Chamber of Commerce. Tom also.reported that the City Golf Championship held on October 21 at Irvine Coast Country Club was a huge success 57 with 144 part! - dipants. Tom also thanked Chairman Hopkins who distributed the awards after the tournament. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX V. SPECIAL, URGENT OR LAST MINUTE ITEMS, King brought up his concern with the Pear Tree fireblight problem in Harbor View Hills Phase I. Ron and Jack Brooks expl-ained the problem and that there is no funding to re- place these Pear Trees. Ron will send a letter to the President of the-Harbor View Hills Phase I Association in response to his letter to the Mayor. King asked that it be noted in the minutes that a representa- tive from the Marine Department was not present at the meeting. VI. ADJOURNMENT There being no further business, the Parks, Beaches and 1 1 Recreation Commission adjourned at 9:25 P.M. Dottie Fl,ohr, Seery l i