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HomeMy WebLinkAbout12-06-1983 - AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION 7:00 P.M. AGENDA I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of November 1, 1983 4. Adoption of Agenda II. ACTION ITEMS 5. Review of Council Policy I -5 (Report Attached) 6. Proposed Parking Lot P.E. Right of Way (Report Attached) • 7. Volleyball Court Relocation Request (Letter Attached) 8. Access to San Miguel Park III. DISCUSSION ITEMS 9. 1984 -85 Capital Improvement Proposals (Report Attached) 10. Theatre Arts Center Refurbishment (Verbal Report) 11. West Newport Park Needs (Letter Attached) 12. Underground Restrooms (Letter Attached) IV.. INFORMATION.REPORTS 13. Park and Street Tree Division (Report Attached) 14. Recreation Division (Report Attached) V. SPECIAL, URGENT OR LAST MINUTE ITEMS VI. ADJOURNMENT REGULAR MEETING TO BE HELD TUESDAY, DECEMBER 6, 1983 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of November 1, 1983 4. Adoption of Agenda II. ACTION ITEMS 5. Review of Council Policy I -5 (Report Attached) 6. Proposed Parking Lot P.E. Right of Way (Report Attached) • 7. Volleyball Court Relocation Request (Letter Attached) 8. Access to San Miguel Park III. DISCUSSION ITEMS 9. 1984 -85 Capital Improvement Proposals (Report Attached) 10. Theatre Arts Center Refurbishment (Verbal Report) 11. West Newport Park Needs (Letter Attached) 12. Underground Restrooms (Letter Attached) IV.. INFORMATION.REPORTS 13. Park and Street Tree Division (Report Attached) 14. Recreation Division (Report Attached) V. SPECIAL, URGENT OR LAST MINUTE ITEMS VI. ADJOURNMENT ME SE A) Mc SE A} ME SE A3 CITY OF NEWPORT BEACH Item No. 3 arks, Beaches & Recreation Commission November 1, 1983 City Council Chambers 7 p.m. INDEX Ex- Officio member present: Ronald A. Whitley,'Director Staff present: Jack Brooks, Park & Street Tree Superintendent Tom Line, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 Roll Call Roll call was taken. 'Capretz, Cohen., de Boom, Hopkins, King and Springer were present. Stuart was absent (excused). • Item #3 Approval of ition x Minutes !conded x Motion was made by de Boom and seconded by Capretz to approv the minutes of the October 12, 1983 meeting. Unanimous. Fes x x x x ition x Item #4 Adoption of =nded x Agenda Fes x x x x The agenda was adopted as presented. II. ACTION ITEMS ition x Item #5 - Review of Council Policy I -5 Review of !conded x Council Ron Whitley explained' the essence of the I -5 Policy which Policy I -5 es x x x x gives the Commission direction on the use of City facilities. Since its inception in 1962, it has been the policy not to allow our facilities to be used for church services or religious purposes. It has now come to our attention that this might be in violation of the First Amendment. As such, the City Attorney's office is requesting the Commission recommend to the City Council that the paragraph pertaining to such restrictions be deleted. Ron Whitley suggested staff could canvass other cities to see how their policies read and what guidelines they follow. • Capretz pointed out that further clarification of the legal opinion is warranted. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX After extensive discussion, King - motioned that staff survey other cities, including their City Attorneys, to determine what legal positions they are taking and report back at the January meeting. Cohen seconded. Unanimous. It was suggested Bob Gabriele be invited to attend the January meeting. Item #6 - Marinapark Study Marinapark Study Ron Whitley brought the Commission up to date as to the present status of the Marinapark Study. It has been referre by the City Council to the Planning Commission and Planning Department to be incorporated into a recommendation done by the Planning Commission.i'n their analysis of the Rudat Report and the shuttle study, the latter of which has not been completed. The three reports will be looked at together and then reported'back to the City Council. Ron suggested four alternatives to the process: (1) Allow. • the Study to be included with the two other reports and let it take its course; (2) Request the City Council implement the original Study recommendation; (3) Ask the City Council for a partial development of the area; and (4) Leave it as i . Hopkins suggested reconstituting the Maritnapark Committee to work with Planning in order to explore other alternatives and also to keep the committee actively involved in the Stud . He added that we should keep our community service objective clear to them. Cohen emphas,i,zed that the Commission take a strong, aggressive stand towards getting the park developed and staying involved in the project. After a lengthly discussion, it was decided a subcommittee be formed with King as Chair. Cohen will work with him and they will contact Planning and ask them for a detailed report as to how all three studies will be handled and the time frame involved. They will stress the Commission's active interest and involvement in the Study and our desire to assist them. The subcommittee will report back with their findings at the next regularly scheduled Commission meeting on December 6, 1983. Motion x Item #7 - Council Policy I -21 Council Se ded Se S x Ron Whitley passed out and reviewed the amended I -21. Bike Policy I -21 x x x x and Foot Race Policy. He pointed out that the City Council questioned why races are not to be held during the summer months, and it is for this reason that I -21 is being brought back to the Commission. 3 • CITY OF NEWPORT BEACH P Parks, Beaches & Recreation Commission 2 G Page 3 ����A City Council Chambers 7 p.m. INDEX Ron explained the various reasons why staff recommended that no races be held during the summer. For instance, there is heavy parking and traffic congestion during the summer; staf is in its peak season, thus placing more burdens on them; and the races don't produce enough profits considering the problems encountered. This input also came from the Police Department. Therefore, staff 'recommends not only that races not be'h'eld during these months, but that those which are held be processed as a Special' Event through the Finance Department.which has a staff trained to monitor such races, thus eliminating double scheduling and other problems. This has been discussed and agreed to by the Business License Supervisor. Discussion followed and Ron and Tom Line answered questions by the Commission. Cohen moved that Ron Whitley write a letter to the City Manager explaining the position of the Commission and staff as to why races are not held during the summer months, and that the City Council adopt the additional change to Policy I -21 which is to have the races held under the jurisdiction of the Special Event procedure. King seconded. Unanimous. III. DISCUSSION ITEMS Item #8 - 1984 -85 Capital Improvement Proposals 1984 -85 Capital Cohen discussed each of the'items listed and the reasons for Improvement their priority. Ron explained the process and. procedures Proposals that are necessary to accomplish our objectives. This list is to be reviewed-by each of the Commissioners and the items can be rearranged, added to or deleted and will be placed on the December 6 agenda to be finalized at the January meeting. Springer requested a tour of the facilities, a result of which the individual Commissioners should contact Ron to set up such a tour. Item #9 - Theatre Arts Center Refurbishment Theatre Arts Center Re- Ron Whitley stated he met with the contractor who had furbishment guaranteed the Theatre Arts Center would be completed in time for its dedication on November 10. However, since it will not be ready due to supply problems, the dedication is postponed until we get a Notice of Completion. Rae Cohen announced that the play, "Footlight Frenzy," will open as scheduled on November 11. She added that the Friend of the Theatre Arts Center have-been a very active support group in helping to finish the refurbishment project. 1 -` CITY OF NEWPORT BEACH rl P i1\.1a Parks, Beaches & .Recr.eation Commission o Page 4 City Council Chambers 7 p.m. INDEX Item #10 - Beach Subcommittee Beach Sub- committee Capretz reported there has been some difficulty getting the beach responsibilities established. The Departments in- volved include Public Works, Marine, General Services and the Parks, Beaches and Recreation Department. A subcommittee was established with Capretz as-Chair and Springer assisting him. They will also try to get various citizens involved, two of whom are Carol Martin and Mike Ray. They met with Dave Harshbarger, Director of the Marine Department, who was most cooperative and'informative. It was suggested that Little Corona be put in the budget wit a request for funds and a recommendation as to its restora- tion. They will meet with the Directors of Public Works and General Services concerning this matter. It was suggested that the Beach Subcommittee be a standing committee and that recommendations be made to the City Council as to the areas of beach responsibilities. It was also suggested that we invite public attention to the beaches to provide input to those areas of which we are unaware. Hopkins-recommended that a new policy be included in the I Series concerning beach use, etc. IV. INFORMATION REPORTS Item #11 - Park and Street Tree Division Park and Street Tree Jack Brooks corrected his report to read that Spyglass Hills Division and Harbor View Hills areas have been trimmed. They are presently trimming Cameo Shores and the Sandcastle Drive Eucalyptus Trees. He also reported that there are split opinions on the Sandcastle Drive tree problem which will be an action item.on,the December 6 agenda. Ron will write a history of this matter for the new Commissioners so they can be brought up to date. Item #12 - Recreation Division Recreation Division Tom Line reported that the Corona del Mar Five Miler went very smoothly on October 23 with approximately 750 runners, culminating in an awards ceremony and complimentary brunch at A.T. Leo's Restaurant. The revenue brought in by the race will be split between the City and the Corona del Mar Chamber of Commerce. Tom also reported that the City Golf Championship held on October 21 at Irvine Coast Country Club was a huge success with 144 parti,di:pants. Tom also thanked Chairman Hopkins Who distributed the awards after the tournament. CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission �� NG Page 5 City Council Chambers 7 p.m. INDEX V. SPECIAL, URGENT OR LAST MINUTE ITEMS King brought up his concern with the Pear Tree fireblight problem in Harbor View Hills Phase I. Ron and Jack Brooks explained the problem and that there is no funding to re- place these Pear'Trees. Ron will send a letter to the President of the Harbor View Hills Phase I Association in response to'his letter to the Mayor. King asked that it -be noted in the minutes that a representa- tive from the Marine Department was not present at the meeting. VI. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:25 P.M. • Dottie F o rcretary 6 Item No.'5 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Department DATE: October 25, 1983 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Council Policy I -5 The attached memo from the City Attorney's office is self = explanatory. I have amended the subject policy to comply with their recommendation for Commission review. • n U 0 Item No. 5 MEMORANDUM OFFICE OF THE CITY ATTORNEY November 16, 1983 To: Parks, Beaches & Recreation Commission From: Robert D. Gabriele - Assistant City Attorney Re: Use of Public Facilities by Religious Groups As a follow -up to your last meeting, P.B.& R. staff surveyed 20 cities in Los Angeles and Orange County with respect • to policies regulating use of city facilities by various groups. As the attached memo discloses, all cities contacted, except Anaheim, permit religious groups access to City facilities for religious expression where those same facilities are also made accessible to non - religious group discussions. I learned from one of the Anaheim Deputy City Attorneys that their prohibition against religious expression, while permitting non- religious expression, in City facilities is currently being challenged in litigation initiated by a religious group which was denied access. Further review of the Widmar decision confirms the legal opinion of this office that once a public building or facility has become an "open forum" (place where persons are permitted to express ideas, thoughts, and views), religious expression must be given access equal to that given for non- religious expression. In Widmar, the United States Supreme Court did however suggest that if it was proven that the "primary effect" of permitting religious expression equal access resulted in the establishment of religion, then the Court would give reconsideration to its opinion. If there ar'e any further questions concerning this issue, please advise. RDG /dt • attachment MEB /Parks2 • • n U DATE: TO: FROM: SUBJECT: CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department November 4, 1983 Parks, Beaches and Recreation Director Recreation Superintendent Request for Facility Usage by Religious Groups Twenty cities have been contacted for the purpose of determining whether they permit facilities to be leased for religious expression. The survey results are quite alarming but, more importantly, the reasons that they use for approving or denying requests are not comparable within each city. Listed below is each city with an answer whether they lease or don't lease for religious expression and their explanation as to why or why not. Carson Yes, they do rent or lease facilities and parks to religious groups. They try to discourage use but do charge a substantial fee. At one time the city did deny access to religious groups but since then have had the policy reviewed by City Attorneys and the recommendation was to allow access. Court cases were cited. Torrance Yes, they do rent or lease facilities and parks to religious groups. Fee is very high. Parks and Recreation approves or denies all permits and, citing no particular case, has denied certain groups. Long Beach Yes, they do allow leasing of parks and facilities for religious purposes. Their Municipal Code explains the process. The Parks and Recreation Commission has set the policy for approval. They do try and discourage such leases and such leases can only take place when-normal programming is non - existent. Santa Monica Yes, they allow all religious and political leases and rentals of parks and facilities. They must pay a public facility rental fee which discourages most groups because of its cost. If a group does lease a facility, it must be made open-to the public. They do not deny anyone. Huntington Beach Yes, they do allow religious groups to lease facilities and could not cite any court cases or legalities. Oranqe Yes, they do allow leases for religious reasons and this is due to a change in policy of recent years from the recommendation of the City Attorney. Laguna is Yes, they do allow leases for religious reasons and this is due to a change in policy of recent years from the recommendation of the City Attorney. WPCtminCtPr Yes, they do allow leases for religious purposes and they, too, have had a change in policy on the recommendation of the City Attorney. Fullerton Yes, they lease facilities for religious expression and stated that it was.a long lived policy and cited no particular legalities or court cases. Irvine Yes, same as Fullerton. Santa Ana Yes, same as Fullerton Fountain Valley Yes, same as Fullerton is L.A. City Yes, they do allow facility rentals for religious purposes-at times when normal pro- gramming is not taking place. Cited Constitution and various other legalities for their reasons. Has been reviewed with City Attorneys. L.A. County Yes, they do lease for religious purposes-but they didn't always. Back in the days when they didn't, they were challenged and then County Council advised them to change policy. The facilities cannot be used for an unreasonable length of time. This is compatible with most cities. There can't be a continual use by religious groups. Cypress Yes, they do lease facilities for - .religious expression. It's non profit and a City Council Policy. 'Charge is $15.00. Tustin Yes, they do lease facilities for religious purposes. There is also a non - profit policy set forth by City Council and they charge.$15.00 for-residents and $30.00 for non - residents. Anaheim No, they do not lease facilities for religious expression. City Council decision. Costa Mesa Yes, they.do lease facilities for religious purposes but only as a one time shot. q You cannot have a continuous class week after week. Council policy. All of the cities but Anaheim call for facility rentals for religious expression. . Each city has its own fee schedule and many cities try to discourage such rentals as;much as possible. Most of the rentals are allowed only when normal programming is not taking place. cc: Recreation Supervisors 10 Tom Line County of Los Angeles Department of Parks and Recreation PD LI CY /PR D C ED U R E Date Rev4810/82 Subject: RELIGIOUS ACTIVITIES ON PARKS 1.0 INTRODUCTION /PURPOSE 1.1 To provide employees decisions on the use 1.2 Religious activities obedience and submis superior beings. 2.0 POLICY With the policy-and procedure for implementing of park facilities for religious activities. are events that relate to the reverence, worship, ;ion'to mandates and precepts of supernatural or 2.1 The Department will make available its indoor facilities and outside areas to applicants who desire to schedule use for conducting religious activities on the same terms and conditions afforded'to any other•.n6n- commercial . _ community group which engages in free spepch•activities or otherwise wishes =to use the - center as a public forum, provided that: 2.11 The facility is available and will not restrict the public use for an unreasonable period of time or'conflict with the Department's regularly scheduled program. 2.12 The sponsor complies with all rules and regulations governing the use of park facilities by private groups,- including the payment of applicable use fees. 2.13 Facilities will be made available on a "first come, first serve" non - discriminatory basis as detailed in P.M. #540. 3.0 PROCEDURE Refer to P.M. #540. for detailed procedures. • Approvedy/y ., / VeParirpent Director Authority Reference: In accordance with County Counsel opinion dated March 26, 1982, and Executive Staff approval of October S, 1482. OPINION FROM • OFFICE OF THE CITY ATTORNEY October 13, 1983 T0,: Ron Whitley, Director, P.B. & R. FROM: Robert D. Gabiiele, Assistant City Attorney ISSUE: Whether Council Policy I =5, which prohibits use of public facilities for religious purposes, violates the United States Constitution. CONCLUSION: A prohibition against religious expression in public facilites, while permitting nonJ- teligious expression, Constitutes a violation of the First Amendment of the United States Constitution as a denial of freedom of religion. • BACXGROUND: On October 6, 1983, you advised me that a person recently requested use of one of the public community buildings. The person indicated to you that the planned use involved Bible discussion without specific reference to a particular religion or theology. The past practice has been to prohibit use of public community buildings for "church services, Sunday School classes or formal religious meetings" during which "ecclesiastical doctrine" is discussed. All other topics and discussion formats, however, have been permitted regardless of whether or not the event was sponsored or participated in by religious groups. That practice complies with Council Policy I -5 which you indicated was adopted many years ago. DISCUSSION: Under the First Amendment to the United States Constitution, a governmental entity shall neither establish religion nor interfere with the free exercise of religion. In that regard, the United States Supreme Court in Widmar v. Vincent (1981) 102 S. Ct. 269, held that once a governmental entity allows its property or facilities to be used for the expression of ideas generally, it must not treat religious expression less favorably than non - religious expression. In other words, once a facility becomes an "open forum" rules and regulations governing • the use of such facility must be "content - neutral," which means that one expression of ideas cannot be more or less favorably treated than another. 12- 1 In Widmar, the court was confronted with a situation similar to • ours, in that a State University had made campus facilities open and available for meetings of registered student groups. The problem arose when, as a result of a State adopted regulation prohibiting the use of campus facilities for religious worship or religious teaching, a group of students who wanted to meet for a Bible studies type discussion were denied use of the facilities. The court concluded that since the facilities became an 'open forum" by the university allowing access to all forms of expression other than religion, to deny those students to have a {Bible studies meeting, interfered with their right under the Pirst Amendment to the free exercise of religion. The university had argued that the reason for the adoption of its policy to prohibit religious meetings was because of the constitutional requirement that there be a "seperation of church and State" so that no governmental entity shall adopt policies which would "establish religion." The court in Widmar, rejected that position stating that the safest position on such issue was to adopt and maintain a "content- neutral" policy whereby religion would neither be favored nor disfavored. However, the court further indicated that if there is empirical evidence which mould prove that the use of facilities would result in domination by religious groups to the point where the "primary effect" results in the actual advancement of religion, then the court might determine that some form of restriction could successfully stand • a constitutional challenge. Therefore, it is the recommendation of this office that you advise the P.B.& R. Commission concerning this matter, in light of the points raised in this opinion, for the purpose of making a recommendation to the City Council to revise the policy. In that regards if you would like me to attend the meeting when the topic is raised and /or to prepare draft language for a possible revision to Council Policy I -5, and /or if you wish to discuss the Matter further, please advise. Thanks. n U MEB /Whitley 13 1 -5 • US,E,,PRIORITIFR AND FEES VOR FACILITIES AND; EQUIPMENT The City Council Chambers, in addition to those recreation buildings, park and playground areas under the jurisdiction of the Patks, Beaches and Recreation Department are public property, and as such, are available for the use of any person or group of persons in accordance with the following specifications: PURPOSE OF USE: The foregoing facilities and equipment therein shall be used for meetings and "activities which are recreational, social or civic in character, and offer services of interest or need to the community. PROCEDURE: Any person(s) desiring to use said facilities shall make application on forms provided by the Parks, Beaches and Recreation Department and shall provide such additional information as may be required by the Department to assure compliance with these specifications. Applicants may be required to satisfy the Department that meetings or activities will be conducted in an orderly manner and that such person(s) are financially able to respond in damages in the event of any personal injuries or property damage arising therefrom. Prior to the use of any facility, the application must have been approved by•the Parks, Beaches and Recreation Director or his desig- • nated representative. RESTRICTIONS ON USE: Permission to use the facilities will not be granted to an individual or a group•representing a single political party. In the interest of civic enlightenment and public education, a reservation may be granted for a political meeting provided two or more opposing factions are invited and /or represented at the given meeting. Perm#sa #en -will -not -be - granted- fer- ehareh- serviees,- Sunday- 8eheei- e- lssses er- forma}- re # #g #eus- meet# nge:-- Reaervatione- mny -be- granted- te- reiigiona groetpe-er-ergan#zat#ona-pherein- the - natnre- of-the- meeting- wiii-be-retrea- t #ena� -er- see #a�- natnre - and -w #��- net-# nve3ee- eee3eaiastieai- doetrfne. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Parks, Beaches and Recreation DepArt- ment, except wine may be served for special occasions when requested and approved in writing by the Parks, Beaches and Recreation Director. Alcoholic beverages shall in no case be permitted in the City Council Chambers, PRIORITY OF• USE: 1. All official Parks, Beaches and Recreation /City of Newport Beach initiated and /or conducted activities.' • 2. All official Parks, Beaches, and Recreation co- sponsored groups and /or activities. The aforementioned are community groups and activities ' which are nonprofit, self - governing, privately organized and of a recreational ,nature which may be brought under the sponsorship of the Parks, Beaches and Recreation Department. I -5 is U,SE, PRIORITIES, AND FEES FOR FACILITIES AND EQUIPMENT - Page 2 3. recreational, social or civic activities and/or groups (resident) promoted and sponsored by local nonprofit organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. 4. Official School District sponsored programs and activities with which the Parks, Beaches and Recreation Department has reciprocal facility -use agreements. 5. Individual Newport Beach residents. 6. Official 'public agency sponsored programs and activities not included in the above categories. 7. Recreational, social or civic activities and /or groups (nonresident) promoted and 'sponsored by nonprofit'organizations which are open to the public, not qualifying under Priority #3. N_ OTE: A. In the City Council Chambers, the following groups shall supersede • all the above regarding priority of use: 1. City Council 2. City Boards, Commissions and Committees 3. City Staff 4. Joint public agencies (any organization involving the mutual participation of the City of Newport Beach and other govern- mental jurisdictions or agencies) B. Youth activities will take precedence over adult activities at the Community Youth Center. C. Senior citizens' activities will take precedence at the OASIS Center. SPECIFICATIONS FOR CIVIC AND,SOCIAL,GROUPS: 1. Fees, donations or admissions charged by the groups, must be limited to essential expenses of the group. The group treasurer will he required to submit a financial report following each activity when any of the above is collected. 2. The group must be nonprofit. A copy of the constitution or bylaws or • rules and regulations governing the ,group will be required. 15- A 16 r USE,, PRIORITIES, AND, FEES, FOR FACILITIES AND EQUIPMENT,- Page 3 3. Activities shall not involve individual gain or be-in the nature of a commercial enterprise. 4. Membership and meetings or Activities must be open to the public. FEES AND DEP,OS,ITS,: 1. The fees charged for use of redreational buildings and meeting rooms shall be established and periodically adjusted by resolution of the City Council. Said fees are to cover overhead, processing, key deposits, maintenance, and related costs. 2. The Parks, Beaches and Recreation Department may require a cleaning fee from groups to permit a cbntract for a commercial maintenance service to clean the facility after a rental when necessary. Adopted - January 22, 1962 Amended - March 9, 1970 Amended - May 28, 1974 Amended - February 13, 1978 Amended - February 12, 1979 Amended May 14, 1979 Amended - November 26, 1979 Amended - February 9, 1981 Amended - November 23, 1981 Amended - October 12, 1982 • 40 • 17 Item No. 6 J l CITY OF NEWPORT BEACH Park's, Beaches and Recreation Department DATE: November 29, 1983 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: PROPOSED PARKING LOT P.E. RIGHT OF WAY, WEST NEWPORT PARK The subject will be reviewed with several alternatives for Commission consideration. In addition the West Newport Beach Association has been advised that the Commission will be making a recommendation on the proposal. Although the parking lot is a Public Works and Traffic Division function, the concept of placing in an area designated as a park is of importance to the Commission. If there are any questions, please feel free to call. I ! I- I I _I , I I- �,I �I I I II I 1 , 1 I � I I I I � I I I ' I • o i , I I I I I �a, 2 1 I I I , i n ; Item 'o.�7 } ( I ! 1 I I , ' Item No. 8 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768, NEWPORT BEACH, CA 92663.3884 (714) 640.2271 November 29, 1983 Mr. and Mrs. Ronald Park 221.5 Port Harwick Place Newport Beach, CA. 92660 Dear Mr. and Mrs. Park: Mayor Hart has asked me to acknowledge receipt of your fetter regarding safe access to the new San Miguel Park. This Department has the responsibility pf maintaining the park site and scheduling the activities that will occur at the park -. The points that you have brought out in yotir letter are beyond the planning capabilities of my Department's staff. I, therefore, am transmitting a•copy of your letter to the Public Works Department for study and response. Additionally, I have placed your letter on the agenda of the Parks, Beaches and Recreation Commission meeting scheduled for Tuesday, December 6,. 1983, to be held in the City Council Chambers, 3300 Newport Boulevard, • beginning at 7:00 P.M. They will review and possibly make a recommendation on this matter. You are certainly welcome to attend this public meeting. Thank you for your interest and concern for this new development and the willingness to bring it to our attention. If there are any questions, please feel free to call. • Cordially, 44e4 Ronald A. Whitley Director cc,: Mayor Evelyn Hart Ben Nolan, Public Works Director 3300 Newport Boulevard, Newport Beach 51 tA a�OGo a.T cSilt /�que/ .7PP;71' prl N NOV 16 '1�83V' gayor City of N6wport 10. /2A- ?�'•E� ` //.tt���I �y /r /./q C� yl,��;,W,�,,.� -�rarf..f� ,��H,.- u,G�,XNG�,' j�,�,,. .wEn..�..wJ .� .. . "Y' —•E:. .+.♦ � -.V.. •• '.M u.. ... • .a .i .1 .! v• .l..e .Mrw ha ro.rFaw : -r4 1;1;1;v etot�� ae 2c)&a a - ^may -,iy� ,�f�r+: ; a"v_ . �,;:r�GG.� /may, 4��•�, .:. ///- GJ�!^�"/ _-�Ii.• .� W .,4,:r .. '. .. %?tcoa�" -cam ��9�w ,(/kriLrae�✓ Twc- C�lfQ�cw ��PGt -��3 0�... n 11 0 19 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission `4 CAPITAL IMPROVEMENT PROPOSALS 1984 -85 1. Park Facility Improvement Fund Cost: $30,000 2. Community Youth Center " 5th and Iris, Corona del Mar Project to include demolition of existing building and construction of view 4,000 s.f. building on City property, new tot lot, I'andscaping'and site development. Costs: 4,000 s.f, @ $75.00 = $300.4000 Playground equipment = 20,000 Landscaping = 50,000 Site development = 30,000 TOTAL: $400,000 3, OASIS Senior Facility - 5th and Marguerite, Corona del Mar Refurbishment of 4 existing restrooms Cost: $24,000 4. Mariners Park - Irvine and Dover Night lighting of multi- purpose ball diamond Cost: $70,000 5. West Newport Parr Continuing landscape development Cost: $200,000 9 Item No. ;r 6. Ocean Front Volleyball Posts Replacement of wooden volleyball posts with 4" steel standards at 60 locations Cost: $35,000 7. Eastbluff Park Second phase of irrigation refurbishment Cost: $75,000 8. Eastbluff Park Restroom replacement Cost: $50,000 �S J -% • n • =20 -2- ;i 1 9. Cliff Drive Park Refurbishment of upper part of park site. Cost: $60,000 10. Irvine Terrace Park Second phase of redevelopment Cost: $50,000 11. Irvine.Blvd. Traffic Median Cost: $50,000 w /Costa Mesa ? 12. OASIS Senior.Facility - 5th and Marguerite, Corona del Mar Shade cover for new shuffleboard courts Cost: $8,000 134 Ad'o-len ��savo 0 Ifl ON ne November 4, 1983 BOARD OF DIRECTORS PRESIDENT .....................Jan Debay 6107 Seashore Drive ............... 645.0919 1ST VICE PRESIDENT .... Sterling Wolfe Jr. TREASURER 6204 West Ocean Front ............. 642.1441 2ND VICE PRESIDENT......... Ron Stevens 5104 River Avenue ................. 645.7250 SECRETARY ................... Dick Clucas 4403 Seashore Drive ............... 6503762 Item No. kfr // Don Borthwick .................. 646 -9714 205 Canal Street Max Morgan .................... 673.6681 3004 W Ocean Front Tom Orlando ................... 660 -1174 15 Balboa Coves John Shea ..................... 675 -6917 2214 West Ocean Front Margot Skilling ................. 642.3214 .6610 West Ocean Front WEST NEWPORT BEACH ASSOCIATION NEWPORT BEACH, CALIFORNIA Honorable Mayor Hart and Members of the City Council 3300 W. Newport Blvd., Newport Beach, Ca. 92663 -3884 SUBJECT: Dear Mayor and Members of the City Council: "West Newport Beach Park Needs "! Having attended several meetings and had discussion with staff and City's Recreation and Open Space Element Revision Consultants, I feel a need to express my concerns for the recreational deficiences of the West Newport Beach area. These deficiencies need to be met •and with the highest priority. I am sure this will be easily identi- fiable through your element revision study. The proposed park sites on the Banning Ranch and Caltrans property will be great assets to the West Newport area, but it appears that their implementation will be many years into the futures The West Newport Beach area needs parks in the immediate term to serve its residents. 'I realize that the park in the North Ford area is needed and will serve the entire community. The next major acquisition of the land and provision of parks should be in the West Newport Beach area. Presently many opportunities exist, among them, the P -E Right - of -Way, the Semeniuk Slough area and the sites previously mentioned. Many areas of the Community will be competing for limited resources when the public hearings commence on the remaining recreational and open space opportunities within our community. It is my hope that you will give your highest priority to meeting the demands for parks in West Newport. Sincerely, anice Debay, Presi ent West Newport Beach Association • cc:/Ron Whitley, Director PB &R Al Bell, Consultant Recreation and Open Space Element Update Council Members a i to • u ri U a ;4. Item No. AW12/ GARY B. LOVELL 1201 DOVE STREET, SUITE 600 NEWPORT BEACH, CALIFORNIA 92660 (714) 752 -8516 • FROM L.A. (213) 936 -2208 November 7, 1983' Park, Beach &•Recreation Commission City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663 Dear Commissioners & Staff; The attached plans and specifications for underground restroom facilities have rested in my files since I served on the Commission a number of years ago. Their relevance lies in the fact that our city is required by law, and is periodically pressured by.the county, to construct additional public restroom facilities based upon a formula involving the estimated maximum number of persons who come to our beaches during the busy period of summer. Several areas where such facilities are lacking can be ascertained quite easily from information in PB &R files. One -of these areas is the Wedge adjoining the Balboa jetty. Because homeowners in this area have been particularly vociferous in opposing the placement of any structure between their residences and the ocean, it was felt by a number of prior Commission members that under- ground facilities might provide the answer if, indeed, restrooms must be built in this area. These plans, obtained by Bill Frederickson during his tenure as Parks Director in Los Angeles, were geared to an ocean -front facility. The construction, likely to be quite expensive due to the necessity of fortress -like walls and the need for numerous pumps to raise the water, might none- theless solve the dilemma of meeting State Health & Safety Code requirements without overly antagonizing the local residents. When and if the issue again arises, I would be pleased to provide whatever additional information might be contained in my files on this subject. Si ely, By G YyB7ovell GBL /cjd Enclosure Xa Item No.X 13 PARK AND STREET TREE DIVISION • �� NOVEMBER, 1983 PROGRESS REPORT Our Park Crews performed the following tasks during the month of November: Removed concrete steps and slabs at Riverside Scout House. Relandscaped restroom area at McFadden Pier. Moved concrete trash cans (planters) from Newport Center to Yard. Moved John Wayne Statue from City Hall to the Theatre Arts Center. Provided supplies and clean up for Cops and Kids Picnic at Eastbluff Park and Mariners Park. Installed new asphalt path and header boards at Mariner.s.Park. . Installed steps and terracing for railroad tie project at Corona del Mar Bluffs. Modified playground equipment at Newport Island Park. Our Street Tree Division performed the following: Root pruned 8 trees. Trimmed 1,203 trees. Removed 12 - trees. Completed 8 work requests. Cameo Shores and Cameo Highlands areas have been trimmed. Poppy Street and Irvine Terrace are presently being trimmed. E �: — We, wa, 1, r � U/ E Item No. 1'3'l� RECREATION DIVISION • NOVEMBER, 1983 PROGRESS REPORT Senior Citizens November was a busy month for the OASIS Center and its senior citizens. Among the normal day to day activities and classes, there were various special programs of interest. Newport seniors were invited to the November 6 showing of "Hold Me" at the Newport Theatre Arts Center. Seniors also participated in a weekly film series that have had approximately 20 in attendance each Saturday evening. There was also a Thanksgiving Dinner held on Sunday, November 20. The dinner held at the OASIS Center was catered by the Newport -Mesa School District Food Services Director. The Newport Beach Police�Department put together an excellent Neighborhood Watch Program on November 5. This was held at the OASIS Center and was well attended. Staff from the OASIS were guest speakers at the Interfaith Council luncheon on November 22. The Newport Harbor Lawn Bowling Club held their dedication dinner at OASIS on November 15. It, too, was very successful. Upcoming events include: 1. Toys for Tots on December 2. • 2. Operatic concert on Sunday, December 4, from 2 - 4 P.M. 3. Discussion seminar on December 5, 12 and 19. 4. Harbor View Elementary School Chorus will sing on December 8. 5. Pancake Breakfast on December 10. 6. Tea Dance on December. 11. 7. Mixer on December 16. 8. Christmas Party on December 17. 9. New Year's Eve Party on Saturday, December 31. Youth Sports Youth Flag Football will complete their City Championships this month. The City Champion will compete in the Orange County Championship in Fountain Valley on December 4. The winner from Orange County will then represent Orange County in the Southeast California Championship in Fontana on December 17, 1983. Publicity for Boys and Girls Cross Country and Basketball Leagues will go out on . November 28. Basketball practices are scheduled for December 5. The Annual Cross Country Meet is scheduled for Saturday, December 17. Kids between the ages of 8 - 15 will race in various divisions. c)-Lf -2- Adult Sports • Softball and basketball season will continue until the -end of December. Weather is playing an important part in the completion of the softball leagues. Information and fliers for the winter and spring leagues will be mailed out to Managers on November 28. Winter leagues begin January 3 while spring leagues start in March. Hopefully, this spring will find the department programming a three man basketball tournament. Aquatics and Facilities November was a good planning month for upcoming activities. Two ski excursions to Mammoth are planned along with Lido 14' sailing classes. Mini brochures that discuss our recreation section and give needed information about sailing classes and facility rentals will be distributed. Ski trips are being finalized to the point that accommodations and transportation have been scheduled. The trips have been scheduled a little later this year to take advantage of warmer weather. Lido 14' classes will be, starting soon due to the fact that the Scout Base will be leasing their boats to us. The Scout Base group seems eager to help out the City. • A mini - winter brochure is being developed to distribute to children at all of the local elementary schools prior to Christmas. It should be quite informative and explain the various classes in which they can participate. Facility use is still on the upswing. The City is still the group Uiaison to many groups such as Newport Little League, Harbor Area Baseball, Boys Clubs, and Volleyball Clubs. Hopefully, we have put in enough time with all of these groups for the purpose of working out a compatible schedule in order to accommodate the City and all of the groups. A few minor repairs were needed at facilities in November. TAC had rain damage; Las Arenas needed new windows and'a new water heater. Special Activity Classes The.inewest of the City's brochures should be mailed out to residents November 28. The winter brochure will also be distributed to local markets, sporting goods stores and class locations. The brochure is much improved as to consistency and content. The Recreation brochure should be improved upon each quarter. The Rent -a -Santa program will be starting soon. Letters have gone out to businesses and community groups informing them of the program. Staff will soon be lined up to play Santa at the various parties. An excellently planned excursion to the Los Angeles Garment District was held on • November 5. There were 32 sign -ups and many wish that similar excursions could be done in the future. The Recreation Division will try and accommodate them. C;-)5- -3- Lastly, and most significantly, is that the Department is sponsoring a Preview • Day of Fitness Programs entitled "Find Your Fitness Niche" scheduled for December 3. This Preview Day, which is schedul.ed before registration begins, will hopefully booster registration and give people a chance to see the different classes offered in the City. Brochures will also be handed out at the Preview Day. Tom L 40 • WO