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HomeMy WebLinkAbout09-04-1984 - Agenda• • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, SEPTEMBER 4, 1984 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of August 7, 1984 4. Adoption of Agenda II. ACTION ITEMS 5. Presentation of Commission "Community Service Awards" 6. Tree Removal Request (Letter and Report Attached) III. PUBLIC COMMENTS IV. DISCUSSION ITEMS 7. City Council Policies, Annual Review (Attached) V. CORRESPONDENCE RECEIVED 8. Letter from Dr. Clifford Jordan Re. Aquatic Center VI. INFORMATION REPORTS 9. Park and Street Tree Division (Report Attached) 10. Recreation Division (Report Attached) VII. SPECIAL, URGENT, OR LAST MINUTE ITEMS VIII. ADJOURNMENT Item No. 3 CITY OF NEWPORT BEACH Mo Sep ded Ayes Motion Seconded Ayes Motion Secondec Ayes • arks, Beaches & Recreation Commission August 7, 1984 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Jack Brooks, Park and Street Tree Supt. Tom Line,-Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 Roll Call Roll call was taken. Commissioners Capretz, Cohen, de Boom, Hopkins, King, Springer and Wolfe were present. x Item #3 Approval of x Minutes x x x x x Chair Cohen amended the minutes of the July 10, 1984 meeting to read that Cohen, not King, will serve on the Budget Committee, along with Commissioners de Boom and Wolfe. Motion was made by de Boom and seconded by Capretz to approve the amended minutes. Unanimous. x Item #4 Adoption of x Agenda x x x x x The agenda was adopted as presented. II. ACTION ITEMS x Item #5 - Review of Newport Aquatic Center Proposal for Review of North Star Beach x Newport x x x x x Aquatic Ron Whitley reviewed the background concerning the proposed Center Newport Aquatic Center which was conceived two years ago. Proposal Following numerous preliminary meetings, the proposal was brought to the Parks, Beaches and Recreation Commission for approval in February, 1982 and then to the City Council with the idea of having a non - profit organization build a facility on public land. Since North Star Beach is d'esig- - nated Tidelands and, as such, is under State jurisdiction, action was taken to place the issue on the ballot in November, 1982. It was passed by the electorate by a 2 -1 margin. A tentative ground lease was prepared and provided to the Commission for their review. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX The Newport Aquatics Center needs to obtain a Use Permit from the Planning Commission. The Planning Commission reviewed their request and sent it to the Parks, Beaches and Recreation Commission with the idea in mind that this Commission and'staff might have comments regarding the pro-, posed programs at the facility. The environmental issue is the Planning Commission's responsibility. The applicant and the Dover Shores Homeowners Association were present at this meeting to give their input on the issue. The President of the Mariners Homeowners Association called Mr. Whitley and'told'him they wished to give a nega- tive declaration since they would not be represented this evening. In addition, Pat Temple from the Planning Depart- ment was present to answer any questions. Pat Temple addressed the Commission and answered questions concerning building height, etc. Ron Whitley mentioned • that until the building is completed, staff will not know what the needs by the Parks, Beaches and Recreation Depart- ment will be. He added that it was never staff's intention to have activities there that are not aquatic related. Chair Cohen opened the meeting to public testimony. Fred Talarico, 359 San Miguel, who represents the'Newport Aquatics Center, addressed the Commission. He said they found North Star Beach to be the ideal site for human power craft and that the non - profit corporation was estab- lished to provide a facility on the subject site. Mr. Talarico reviewed some of the background and noted that in June of this year they applied for a Use Permit. The Planning Commission asked them to first meet with the Dover Shores and Mariners Homeowners Associations and the Parks, Beaches and Recreation Commission. They met with both Boards on August 6 and hope to present to the Planning Commission on August 23 a proposal comfortable for all groups. They hope to have the rest of the permits approved by November, 1984 so the facility can.open by July 4, 1985. i Mr. Talarico also said they hope to be at this site a long time and be a good neighbor. Since they are meeting re- sistance from the homeowner groups concerning traffic congestion, they are proposing to reduce the facility from . 65,000 s.f. to 20,000 s.f. which will accommodate 250 individuals on a peak day, rather than the original 850. Mr. Talarico passed out a Building Facility Summary for information purposes. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission .o 1 Page 3 y� City Council Chambers 7 o.m. INDEX Bil.l Whitford, 406 Snug Harbor, addressed the Commission. He reported the concept started by his paddling in the area and noting there was no place to store human power craft. They want the site and facility to be compatible to the area and also to help the youth and handicapped. Mr. Whitford also explained the hours of use for advanced and youth sports. The building will be built at no cost to the taxpayers, but will be open to the public for on -going program's. Mr. Fred Talarico, 359 San Miguel, addressed the Commission again and answered questions concerning the 25 year lease. They will raise the money to build the facility and will also serve as instructors. He emphasized again that they want to have a good facility with quality programs in addi- tion to being a good neighbor. Capretz pointed out that the concept itself has been endorse • by the people and the.Commission. What is required is some- thing compatible with the needs of the people and the Aquatics Center. Ron Whitley said he felt the reduced 20,000 s.f. is adequate in size to offer programs and store,boats. He pointed out that the facility can always be expanded should the need arise. He also mentioned that the major activities will be in the water, rather than in the facility itself. Mr. Cliff Jordan, 1212 Santiago, addressed the Commission. He said he felt North Star Beach is not an appropriate area due to the potential problems which will most likely be encountered. He felt that due to the steep hills in the residential area that traffic will present a hazard in addition to the loud radios early in the morning which will disturb their privacy. He also does not like the idea that public access will be through their private residential area. He stated he does not object to the concept itself, but feels the facility should be located'in a non- residentia area. Patricia Voss, 1219 Santiago, addressed the Commission and expressed her concern that the location would pose too many traffic hazards and burdens. • Peter Drummond, 1706 Antigua Way, who is President of the .�, Dover Shores Homeowners Association, addressed the L!} Commission. He said the original functions and size of the facility have changed and that he thought this was to be a rowing facility only. Due to the change in configuration, CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX - , he feels it should be located elsewhere to relieve the potential traffic burden. He said the scaling down to 20,000 s.f. is more favorable, however, he would like to get more community response which he feels is already 100% negative. Mr. Ed Benson, 1028 Westwind Way and a member of the Dover Shores Board, addressed the Commission. He gave a brief background of the area and the impaction the proposed facility would have on the site. He expressed his concern regarding traffic and noise problems and felt that the facility shoul'd'be located elsewhere. He also stated he wasn't aware of the size and number of functions programmed when he first voted. He said he thought it was going to be a rowing facility and not a physical fitness center. He said he is also concerned about the 65' boats getting into the area. He feels the whole • matter should again be reviewed. Upon the close of public testimony, there was discussion by the Commission. Hopkins suggested reinstating con- ceptual approval. Cohen suggested the applicant redesign both the latest presentation which limits the size of the facility and those areas which are involved with the human power boating, as well as eliminating those areas that are duplicated by the community, i.e., Nautilus, etc. The redesign should then be presented to the Planning Commission and, if approved, staff would recommend programs the City could introduce. King felt the facility should not be limited to rowing. Capretz felt Newport Beach Aquatics should give more though on how to decrease traffic and how to combat the negatives about which Dover Shores is concerned. He also suggested they include the homeowner associations and staff in any future planning. He suggested the Commission communicate back to the Planning Commission that since it is our under- standing the applicant is considering a decrease in the facility plan and that the decrease is to be reviewed by the homeowner associations, the Commission is not in a position to make a decision until after the applicant has submitted the new plans. When re- presented, the Parks, Beaches and Recreation Commission will review it. • King motioned the Commission be on record as favoring the concept, and that we will support the concept under the right conditions and building size and when the neighborhoo is satisfied with their concerns. Seconded by Capretz. Unanimous. Motion Seconded Ayes r1 �.i 106 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission -o Page '5 "2 City Council Chambers 7 n -m- imnFY - -- x Item #6 - Proposals for Special Recognition Program Proposals x for Special x x x x x Cohen recommended adding Joan Taylor, who is in charge of Recognition the junior lifeguard program, to those listed for Commission Program recognition awards. Ms. Taylor has done outstanding work in managing this new program. de Boom suggested Naugles be recognized for donating all the food at Mariners July 4th program. Ron Whitley mentioned this is the first time someone has bee recognized for the 4th of July program, and that due to all the hard work it entails, perhaps recognition should go to all past Chairs of the event. de Boom offered to get these names. Capretz motioned J. Michael Ray, Carol-Martin, Laverne Healy, Naugles and the past Chairs of the Mariners 4th of July celebration be honored at the September 4, 1984 meeting. Seconded by King. Unanimous. III. PUBLIC COMMENTS None. IV. DISCUSSION ITEMS Item #7 - 1984 -85 Budget Summary 1984 -85 Budget Ron Whitley explained that the Department estimates are Summary prepared by staff and reviewed by the Commission. The City Manager then reviews them and'historically makes cuts. A large discrepancy is usually a request for more personnel. He also explained that the approved budget is larger than what the City Manager recommends due to the salaries adopted by Council at the end of the fiscal year, at which time the are added. The budget as presented is for informational purposes and serves as a policy document. Capital improvements are not included, as we only have one major commitment which is the new Community Youth Center to be constructed this year. Tom Line summarized the 7600 account and specifically noted that the $10,000 irr capital outlay was not lost, but was funded out of Building Excise for playground equipment. Ron Whitley answered questions of the Commission on specifi items where the City Manager "s figures differed and which were relocated in the 'budget.. CITY OF NEWPORT BEACH Motion Seed Aye • arks, Beaches & 'Recreation Commission Page 6 City Council Chambers 7 n_m_ INDEX _ , Item #8 - City Beach Restrooms City Beach Restrooms Ron Whitley summarized the issue of the City beach restrooms and reported that the City Manager is asking the Commission to review and make recommendations to the Committee's report. Mr. Whitley feels the Commission should take a look at the situations on the ocean and at West Newport Park and formulate their own concepts. Mr. Whitley also stated that what is being proposed may not be possible. An example of the recommendation for instal- lation of restrooms at the Point. This has been proposed and funded, however, the homeowners had previously ex- pressed no desire to have one installed at this location. A tour of the restroom facilities will be held for those interested on September 29 at 10 A.M. x Item #9 - Environmental Controls of Buck Gully Environmental x Controls of x x x x x Commissioner Capretz, Chair of the Beach Study Committee, Buck Gully reported Mr. Whitley had contacted Pat Temple, Environmental Coordinator, and Public'Works to get their input on the situation at Buck Gully. Ms. Temple's report gives a good background as to the drainage in that area and what the safeguards are. Evaluation and analysis will be included in all future developments. Capretz passed out his proposed Resolution which has been corrected and is attached. Capretz moved the Resolution as corrected be incorporated into a motion. Seconded by de Boom. Unanimous. V. INFORMATION REPORTS Item #10 - Recreation Division Recreation Division Tom Line reported the Day Camp program finished August 3 and will probably be the last one offered due to financial reasons. He also said that an in depth analysis and evalua- tion of the spring session will be presented at the September 4 meeting. On August 8 at 11 A.M. the concrete slab for the new sign at the Theatre Arts Center will be poured. Item #11 - Park and Street Tree Division Park and Street Tree None. Division • M CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission o r 2 Page 7 City Council Chambers 7 n.m. INDEX VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Commissioner Springer, OASIS liaison, reported she met with Judy O'Shaughnessy and Ed Williams and also attended the Board meeting on August 3. She feels OASIS has an out- standing program offering a wide variety of programs along with good participation. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:30 P.M. Dottie flohr, Secretary 1] i 0 to Item No. 6 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: August 28, 1984 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Tree Removal Request, 1300 Estelle Lane The attached letter is a request to have a street tree removed. Staff has denied the request in accordance with Council Policy I -9. The policy provides an appeal process to the Commission with regard to staff decisions on these matters. I would urge you to inspect the tree prior to the meeting. If there are any questions, please call. 44 Ronald A. Whitley Robert and Ludmila Peterson 1300 Estelle Lane •' Newport Beach, Cal. 92660 8 =3:84 Pity Of Newport Beach Parks, Beaches and Recreation Dept. 3300 Newport Blvd. P,,O. Box 1768 Newport Beach, Cal. 92658-8915 Attention: Mr. Ron Whitley ,Rei_,1300 Est'e1'-l��Lane_ Tree Dear Mr. Whitleys We have tried on several occasions to get the tree department to remove a tree on our property, which is creating a health hazard and a potential pedestrian hazard. Also you might be interested in knowing that the tree roots are not just cracking the curb in numerous places but they will destroy all of the fresh new concrete your department has just recently laid. Upon speaking to Mr. Brooks on 6 -5 -84 by phone, Mr.,Brooks said he would have the tree taken out within about a months time. It has been two months now and the city has not sent anyone out yet. We called Mr. Brooks on 7 -27 -84 and he informed me that the city was not cutting any more trees. He recommend that I personally come down and file a complaint with the tree department. On 8 -2 -84 I decided to do just that and vent down to the Parks, Beachs, and Recreation Department. I'd like to add at this 'point that this past week your department has been pruning trees on my property and all around my area of the neighborhood. The house directly across from me: 1724 Highland has two ficus trees (the same as mine) which were not pruned because they plan to be cut down, The reasons why we febl immediate action should be taken to take this tree down is as follows. First of all the tree has lifted up the city concrete walk i-ray. The city came out and had to replace the walk way, which I'm sure will be destroyed again within two years costing the city money to do the work all over again,. The ttee roots are very thick at the ground level and rise up a good six inches above ground. Anyone can trip over these roots and break a limb. The curb is cracking as a result of the tree roots, in two places, These are very obvious to see. The curb is lifting and there is a depression being created in the street near the curb where water is pooling and becomes stagnant. This creates an ideal environment for mosquitos to breed, and as a result,a health hazard. About five months ago the tree department out some of the roots from this tree and we definitely feel this has caused the tree to lean to one side. All in all vie think it's obvious that this tree must come down as soon as possible and it should be put on the top of your priority list. Please contact once you.','ve examined' the situation. I� Dr. & Mrs, Robert J.Peterson LP%1p Item No. 7 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: August 28, 1984 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: City Council Policies In October of each year the City 'Council requests that the Parks, Beaches and Recreation Commission review and make recommendation on policies that affect the Department. To enable you to familiarize yourself with the policies and provide ample time to study them, they are enclosed as a part of this communication. We will discuss them at the September meeting and take action in October. 0 If there are any questions, please call. JAI Ronald'A. Whitley I -2 • COMMUNITY BEAUTIFICATION AND WATER CONSERVATION - PAge One The City Council believes that it would be in the best interest of the City and the developer to encourage utilizing the services of,a landscape architect simultaneously with the services of the engineers, rather than after cutting and grading are final. Strips of land dividing housing projects should be preserved as green- belts or open space wilderness areas. Ravines and barrancas should be preserved to provide natural areas of beautification. Where possible, some streets in residential developments should run toward the ocean or Upper Bay to provide a view of the water. The cost of transmitting water to Southern California will increase dramatically during the next decade due to the increased cost of oil in the conveyance process. Anticipating this cost increase, it shall be the policy of the City of Newport Beach to encourage conservation of water throughout the City and to develop methods whereby the City, its citizens, businessmen and homeowner associations can reduce their con- sumption of water. • Suggested methods include, but are not limited to, the following: (1) Select landscape materials from a list of drought resistant shrubs, trees and ground covers and use them as extensively as possible in parks, parkways, traffic medians and around public buildings. (2) Encourage the use of solid materials (concrete, brick, etc.) in traffic islands, parkways and other locations in order to reduce water - consuming areas. Care should be taken, however, to provide ample tree wells in parkways when solid materials are used. (3) Reduce to an acceptable minimum the amount of water that is applied to lawns, ground covers, paseos and greenbelts, but giving care to the deep water that is required by trees. (4) Give greater consideration to soil conditioning and be sure that soils are properly prepared prior to planting. Sandy soils should receive a generous amount of humus to retain' moisture. (5) �n design of parkway and median landscaping, grade the area concave rather than convex to eliminate run -off and spray drift. Bubbler heads should be used instead of spray heads. Drip irrigation systems should be installed whenever possible. 4� I -2 COMMUNITY BEAUTIFICATION AND WATER CONSERVATION - Page Two (6) Determine proper water timing of landscaping in various types of soil and publicize appropriate watering procedures for public information: i.e., deep watering for trees. (7) Investigate the possibility of using recycled water for parks, traffic medians and other public locations. 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U W .-I N M �7 N a � I -4 m 6 41 u N w a OHO N `C1 rl p W u N � A 8 m u �+ pub -i tri 41 a A p U M N O m FA 41 O i, a O E C W bo 3 •�I N bo Cd Cl) a o w O o 4t o -H M O N O N 4bO N H v^ L, N I t b1 � W N d 5 H u O J _ O U ti�y7 m O O N ptl 7 �t rl J l7 u u u m M w 0 N b row Zvi w ON N N b "I .G co 93W CL v , ° -H N rn u H u u u t i ,'uro LOi N NO V 41 .0 W 3 '° N N 10 A, N n O N V V v b Y •o Y N 0 ro 3 t rn x ro L Ol L Q 1 -4 T 3 t rn' x b, L N Q L N b G d IV N 49 7 � HC� m ro rn x b Y • L \' t b 3 L CJ cc a 4- c o N O L• C1 4- C Co H �Lro` m a a rn t b Y C pC L LL 0 ro 3 t rn x ro L Ol L Q 1 -4 T 3 t rn' x b, L N Q L N b G d IV N 49 7 � HC� m ro rn x b Y • L \' t b 3 L CJ cc a 4- c o N O L• C1 4- C Co H I -5 nUSE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT The City Council Chambers, in addition to those recreation buildings, park and playgiound areas under the jurisdiction of the Parks, Beaches and Recreation Department are public property, and as .such, are available for • the•use of any'person or group of persons•'in accordance with the following specifications: PURPOSE OV USE: The foregoing facilities and equipment therein shall be used,for meetings, and - activities which are recreational, social or civic in character, and 'offer services of'interest'or need to the community. PROCEDURE: Any person(s) desiring to use said facilities shall make application on forms provided'by the Parks, Beaches and Recreation Department and shall provide such additional information as may be required by the Department to assure compliance with these specifications. Appli- cants may be required to satisfy the Department that meetings or activities will be conducted in an orderly manner and that such persons(s) are financially able to respond in damages in the event of any personal i� injuries or property damage arising therefrom. Prior to the use of any facility, the application must.have been approved by the Parks, Beaches and Recreation Director or liis designated representative. RESTRICTIONS ON USE: Alcoholic beverages are prohibited and shall not be permitted•in or on any municipal facilities operated by the Parks, Beaches and Re- creation Department, except wine may be served for special occasions when requested and approved in writing by the Parks, Beaches and Recreation Director. Alcoholic beverages shall in no case be per-* mitted in the City Council Chambers. PRIORITY OF USE: 1. All official Parks, Beaches and Recreation/City-of Newport Beach •' initiated and /'or conducted activities. 2. All official Parks, Beaches, and Recreation co- sponsored groups and /or activities. The aforementioned are community groups and activities which are nonprofit, self- governing, privately organ- ized and of a'recreational nature which may be brought under the sponsorship-of the Parks, Beaches and Recreation Department. 3. Official School District sponsored programs and activities with which the Parks, Beaches and'Recreation Department has reciprocal i 1 facility -use agreements. u f .> n ar- I -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT., Page 2 4. Official public agency sponsored programs and activities not •-included -in the above categories. 5.° Recreational, social or civic'activities and /or- group's (resident) promoted.apd sponsored by local nonprofit organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents. • 6. Recreational, social or civic activities and /or groups (non- resideht)•promoted and•sponsored by nonprofit organizations which.are-open to the publid,'not•qualifying'under Priority #5. 7.' Commercial or profit making groups. NOTE: A. In the City Council Chambers, the following groups shall supersede all the above.regarding priority of use: 1. City Council "2. City Boards, Commissions and Committees • 3. City Staff ;. 4. Joint public agencies,(any organization involving the mutual participation of the City of Newport Beach and other governmental jurisdictions or agencies) B. Youth activities will take precedence over•adult activities at the Community Youth Center. C. Senior_ citizens' activities will take•precedence at the OASIS Senior Center. SPECIFICATIONS FOR CIVIC AND SOCIAL GROUPS: 1. • Fees, donations or admissions charged by the groups, must be limited to essential expenses of the.group. The -group treasurer will be required to submit a financial report following each activity, when auy,of the above•is collected. 2., -.,The group, must be.nonprofit. A copy of the constitution or bylaws or rules and regulations governing the group will be required. . 3. - Activities shall not Involve individual gain or be in the nature of a commercial enterprise. 4. Membership and meetings or activities must be open to the public. • USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 3 FEES AND DEPOSITS: • • 1 -5 1. The fees charged for use of recreational buildings and meeting rooms shall be established and periodically adjusted by a resolu- tion of the City Council. Said fees are to cover overhead, processing, key deposits, maintenance, and related costs. 2. The Parks, Beaches and Recreation Department may require a cleaning fee from groups to permit a contract for a commercial maintenance service to clean the facility after a rental when necessary.' Adopted - January 22, 1962, Amended - March 9, 1970 Amended - ' May 28, 1974 Amended - February 13, 1978 Amended - February 12, 1979 Amended - May 14, 1979 Amended - November 26, 1979 Amended - February 9, 1981 Amended - November 23, 1981 Amended - October 12, 1982 Amended - March 12, 1984 Amended - April 23, 1984 MUM • r� J I -6 11/27/78 INSTRUCTIONAL RECREATION ACTIVITIES The instructional recreational programs for children and adults provided by the Parks, Beaches & Recreation Department will be conducted on the basis of being at least self - supporting. An amount equal to at least 25% of the costs incurred will be set aside for administrative overhead. Regis- * tration fees will be based on an amount sufficient to acquire independent. con- tractors, class materials and the administrative overhead. Occasionally, it may be necessary to conduct a specific class in which revenues are not sufficient to be self- supporting. However, each total recreation program, such as tennis, sailing, surfing, etc. will be at least self - supporting. A sum of money equivalent to 20% of the annual revenues derived from the instructional classes in surfing shall be set aside and used for the pur- pose of purchasing new or replacement surfboards. A sum of money equivalent to 30% of the registration fee from tennis instructional classes shall be set aside and used for the development of tennis courts. The Parks, Beaches & Recreation Director or his designee is authorized to * enter into agreements for securing independent contractors for approved instructional recreation activities. Adopted - October, 1963 Amended - August 30, 1966 Amended - November 25, 1968 Amended - March, 1970 Reaffirmed - February 8, 1971 Amended - April 12, 1971 Amended - August 9, 1971 Amended - February 14, 1972 Amended - March 13, 1972 Reaffirmed - December 10, 1973 Amended - November 11, 1974 Reaffirmed - November 11, 1974 Amended - March 24, 1975 Amended - December 8, 1975 * Amended - November 27, 1978 M • SCHOOL USE OF CITY PARKS Wherever possible, City neighborhood parks will be located adjacent to elementary schools in order that there can be maximum utilization of publicly owned facilities. City park sites do not take the place of school playground areas, but supplement them. Both City parks and school playgrounds can be better lanned as a joint project if they are located adjacent to each other. i It show d be understood that the City does not beliepe that park sites should be used exclusively for school playgrounds, but that,joint use of the facilities is in the beat interests of the community. Reaffirmed — December 10, 19M Adopted - February 24, 1964 REAFFIRMED - NOVEMBER 11, 1974 Reaffirmed - August 30, 1966 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 I -7 16") I -8 10/26/76 LANDSCAPING AND BEAUTIFICATION Public Works contracts should provide that where any beautified area becomes marred or damaged as a result of the construction work, the contractor shall restore both irrigation and landscaping to its former condition, and should attempt to avoid any unnecessary destruction to adjacent plant material., Adopted - April 11, 1966 Amended - October 26, 1976 I -9 r) RETENTION OR REMOVAL OF PARK AND PARKWAY TREES It shall be the responsibility of the Parks, Beaches and Recreation Commission to develop and maintain a rather restricted list of trees in the community which should be retained to the exclusion of all normal problems. This list will contain landmark trees, special trees of extreme beauty, stately trees which contribute to an entire neigh- borhood, dedicated trees, etc. These trees will be identified, mapped and recorded. Subsequent to this they will be given all types of special treatment to retain them, including the use of asphalt sidewalks,, realigned curbing, etc. Whenever it is necessary to prune tree roots in parkways or other public areas in order to correct or prevent damage being caused by the subject tree, every reasonable effort shall be made to save-the tree, including the use of high grade asphalt sidewalk sections. It will still be necessary to meet the City's standards relative to grades and alignments, with the exception of those special trees discussed in Paragraph 1 of this policy statement. If it is necessary for a tree other than that included in Paragraph 1 to be given special treatment, each tree shall be considered individ- ually on its own merits to determine whether the tree should be retained or replaced. All parkway trees included in this category must be sub- ( jected to and meet the following criteria: 1. Have sufficient root system to sustain life and' 1 remain in a safe condition after root pruning; 2. Have sufficient life expectancy to merit special consideration; 3.' Have adjacent property owners be desirous of retaining tree in light of "patchy sidewalk effect" that would be created next to their homes if asphalt sidewalk is to be used to save the tree; 4. Not be of an undesirable species that has been removed from the official street tree list by the Parks, Beaches & Recreation Commission; 5. Not have had a consistent history of damaging utilities such as sewers, water mains, etc.; 6. Not interfere with acceptable drainage if alternate methods of curb repair are utilized. 1. RETENTION'OR REMOVAL OF, PARK AND PARKWA •TREES -- Page 2" I 19 Application of the criteria on parkway trees Will be conducted by the Parks,,. Beaches &- Redreat ion, Department,e in. coordination with the Parks, "Beaches & Recreation Commission. In applying the criteria other'd'epartments of the Ci "ty•will';be consulted as necessary,.. .If, there is' any conflict .between'the•application of the criteria,and established,staridards of.the Cityrwhichcannot be,resolved.,at staff and .Commission level,, final resolution will.be'determin'ed by, the. ,, City Council. rr When a tree is removed from the parkway for the sole benefit of the adjacent property owner, the property owner will be responsible, for the cost of removal. Removal must still be done in accordance,with , City dpprovals. Adopted - May 9, 1966 Reaffirmed - August 30, 1966 Amended - August 14, 1967 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 Reaffirmed - December 10, 1973 �J Reaffirmed - November 11,.1974 Y A • • I -10 NEW RECREATION PROGRAMS The City Council shall be notified of all new recreation programs to be conducted by the Parks, Beaches and Recreation Department prior to public announcement. This will be an advisory procedure only in order that City Council may have time to speak on the matter if desired prior to the program being implemented., Adopted - August 30, 1966 Reaffirmed - November 12, 1968 Reaffirmed - March 9, 1970 Reaffirmed - February 14, 1972 Amended - November 14, 1983 0. 0 i -11 t TRAFFIC ISLAND BEAUTIFICATION IN ESTABLISHED COMMERCIAL AREAS Since traffic island beautification in commercial areas benefits the entire City both aesthetically and economically as well as benefiting the immediate commercial community, the City Council recognizes the equity of cost sharing formulas for these projects. Throughout the City, it is the policy of this Council that, when funds are available, the City will contribute to traffic island beautification projects as follows: 1. Traffic Island Installation -- The total construction cost of beautified traffic island installations, including labor and materials, will be shared on the basis of two- thirds by the City and one -third by the adjacent commercial property owners. Thereafter the'beautified traffic islands shall be maintained by the City; 2. Traffic island Lighting -- The total construction cost of installing lighting systems for landscaped traffic islands in retail commercial areas, including labor and material, will be borne by the adjacent retail commercial property • owners. Thereafter, the City will maintain the lighting systems, including the cost of electrical energy and bulb and fixture replacement. Adopted - T Reaffirmed Reaffirmed • Reaffirmed Reaffirmed X !ovember 13, 1967 - November 12, 1968 - March 9, 1970 - December 10, 1973 - November 11, 1974 n L_J I -13 MEDIAN LANDSCAPING DEVELOPMENTS ON PUBLIC CUL -DE -SACS It shall be the policy of the City Council to permit construction of median landscaping installations on public cul -de -sacs under the following set of conditions: 1. Detailed written plans must be prepared and submitted to the Parks, Beaches and Recreation Director by the person or organization desiring to install specific landscaping improvements. These plans shall: a. Indicate the exact location where the installation is to be constructed. b. Detail the specific design and materials to be used in the construction of the median island and provide for the relocation of any existing underground utilities which will interfere with the proposed work. c. Provide for a separate water meter as a part of the landscape median installation and indicate sprinkler system design. d. Itemize the landscaping materials to be planted in the median island. P e. Allow for sufficient emergency vehicular movements. f. Be reviewed and approved by both the Public Works and Parks, Beaches and Recreation Directors. • 2. Written support must be obtained from at least 75% of the homeowners of the affected cul -de -sac circle in favor of the landscape installation to be constructed which must accompany the proposed installation plans. This approval must also reflect a commitment to assume all installation costs and the maintenance of the landscape installation once installed, including necessary water service. 3. If the landscape median is not maintained to the satisfaction of the Parks, Beaches and Recreation Director, the persons or organization responsible for installing the landscaped island will be so notified. If the Parks, Beaches and Recreation Director determines that there has not been an improvement in the maintenance within thirty days of such notification, the City will have the median island removed and restored to its former status as a full service street or remove the landscaping and pave the curbed circle with asphalt. Adopted - December 8, 1969 Amended - March 9., 1970 Reaffirmed - December 10, 1973 • Reaffirmed - November 11, 1974 • 9 I -14 POLICY STATEMENT FOR PARK LAND ACQUISITION The City Council- adopted Recreation & Open Space Element for the provision of neighborhood park sites throughout the community is identified in the Park Dedication Ordinance. To meet the needs of the present and projected populations of the City of Newport Beach, it will be the policy of the City Council to acquire park lands whenever practicable. In addition, it will be the policy of the City Council to preserve and acquire view sites, and to implement the adopted Master Plan of Bicycle Trails.. It will also be the policy of the City Council to accept dedication of open space lands subject to individual merit review of the following criteria: 1. Other open space in the immediate area; 2. Aesthetic factor - does the property afford a unique view or access; 3. Quality and quantity of public input; 4. Potential public injury from alternative usage; 5. Population segment to be nerved by the space; 6. Willingness and ability of local property owners to accept care and maintenance; 7. Unique environmental or ecological factors. This policy is adopted in an effort to meet the recreational needs of the citizens of Newport Beach and to provide open space for the environ- mental improvements of the City of Newport Beach. Adopted - Amended - Amended - Amended - Amended - August 21, 1972 November 11, 1974 February 14, 1977 November 27, 1978 November 14, 1983 co, ri (0.: I -16 COMMERCIAL USES IN PUBLIC PARKS Commercial uses of public park lands may be desirable in certain circum- stances to provide revenues to offset maintenance costs of the balance or a park. If practical and feasible, consideration could be given to use of segments of various public parks for commercial development on a revenue - producing basis. Commercial developments, as approved by City Council, may include, but not be limited to, restaurants, equipment rentals, food concessions, tennis center, pro shops, etc. Each proposed commercial use would be carefully studied and judged on the merits of the individual case, as recommended by the Parks, Beaches and Recreation Commission, and approved by the City Council. Adopted - May 12, 1975 M I -17 1/21/80 OASIS SENIOR CENTER OPERATION'AND RELATIONSHIPS In today's era of limited resources, support groups have formed to render essential assistance, both in time and money, to worthwhile public programs and facilities. In the context of a philosophy-which encourages people to help themselves in their leisure pursuits,•the Parks, Beaches and Recrea- tion Department is committed to a cooperative effort to provide senior programs and services at the Oasis Center. The Department welcomes volun- teer support and intends by this policy to identify the relationship, roles and control between the City of Newport Beach and Friends of Oasis. Facility Use and Scheduling 1. The City, through the Parks, Beaches and Recreation Department, is responsible for determining priorities of use and overall scheduling of the Oasis Center. 2. Senior - citizen activities shall have priority of use, in accordance with Council Policy I -5, Use, Priorities and Fees for Facilities. 3. The senior - citizen programs at Oasis Center are cooperative efforts of the Parks, Beaches and Recreation Department and the Friends of'Oasis; as Department programs - -and in consideration of the significant volunteer icontribution by the Friends of Oasis -- facility -use fees are not approp- priate. 4. Scheduling of senior activities at the Oasis Center will be done by the Recreation Supervisor, in cooperation with the Friends of Oasis President. 5. The Department maintains a master calendar for the Oasis Center; use by other Department programs and outside groups will be handled by Department staff as specified by Council Policy I- 5,Use, Priorities and Fees for Facilities. Programming and Administration 1. The Recreation Supervisor is responsible for day -to -day operation of the Oasis-Center. 2. Within the context of cooperation, programming decisions will be made jointly by the Recreation Supervisor and the Friends of Oasis President. 3. The Recreation Supervisor and Friends of Oasis President shall be ex- officio members of each Friends of Oasis Committee. 4. The Recreation Supervisor will be an ex- officio member of the Friends of Oasis Executive Committee and the Board of Directors. 3 I =17 1/21AO OASIS, SENIOR, CENTER OPERATIOWAND RELAT,IONSHI•PS ` Page 2 ' 3. "Clerical assistance is provided by the:'City; all request "s'£or this assistance will-go,throug4 the Recreation Supervisor., 6. Any'YmproVement or physical change of the,,0asis Center must -hade� advance approval'by the Parks, Beaches and Recreation Department: Financial 1. The City is responsible for'financing the Oasis Center operation only to the extent of the annual City Council approved budget. 2. Equipment, services and financial contributions provided by the Friends .of Oasis are welcome and are in keeping with the cooperative philosophy. 3. The Recreation Supervisor will obtain input from the Friends of Oasis Executive Committee in preparing the annual budget. 4. Friends of Oasis shall maintain accurate records of all finances. A copy of all Friends of'Oasis financial reports will be forwarded to the Parks, Beaches and Recreation Department. 5. Fund raising or activities that provide private monetary gain must comply with Council Policy I -16, Commercial Uses In Public Parks. Insurance Friends of Oasis shall provide evidence of adequate insurance coverage as determined by the City's Insurance Administrator. Adopted.- January 21, 1980 ,31L;\ A A .a S . U I -18 COMMUNITY THEATRE POLICY The arts and culture are becoming an increasingly important part of community life in the City of Newport Beach. Recognizing this, the City Council hereby establishes the following policy relating to the operation; scheduling, and financing of the Newport Theatre Arts Center, the City's community theatre facility. In the context of a philosophy which encourages people to help themselves in their leisure and cultural pursuits, the Parks, Beaches and Recreation Department is committed to a cooperative effort to provide community theatre and arts related leisure activities at the Newport 'Theatre Arts Center, The Department welcomes volunteer support and in- volvement and this policy will serve to identify and clarify the relation- ships, roles, and control between the City of Newport Beach and the Friends of the Newport Theatre Arts Center. Definition of a Community Theatre Community Theatre is a volunteer effort, using non - equity, community based performers in its productions. A self- supporting effort funded by memberships, ticket sales and donations from the local private sector is necessary to provide the operational funds to offer the function. Com- munity theatre offers all levels of, performers an opportunity to participate and develop their skills while involved in a learning environment. Community theatre is,a supplement to other programs available on a regional and /or professional level. They should complement each other to provide a well rounded base for cultural growth in a'community. Financial The City is responsible for financing the Newport Theatre�Arta Center's maintenance and operation only to the extent of the annual City Council approved budget. In accordance with Council Policy F -20, Reserve Fund for Culture and Arts, the City will match any funds .raised privately by the Friends of the Newport Theatre Arts Center for improvements to the building which receive City Council approval. The City encourages the Friends of the Newport Theatre Arts Center to continue their efforts as a self- supporting community theatre and to expand their support of the Arts and culture in Newport Beach. The Friends of the Newport Theatre Arts Center shall provide the Parks, Beaches and Recreation Department with a copy of all financial reports on a regular basis. 350*4" ..COMMUNITY THEATRB;;PCLICY = Page- Two Facility Use and Scheduling The City, through the Parks, Beaches and-Recreation Department, is responsible for determining priorities of use,-rental-Ides; and over all,scheduling of the Newport Theatre Arts Center. Community theatre activities shall have priority of use in accordance with Council Policy I -5; Use,Ariorities and;Fees for Facilities.; A policy of multiple cultural and artistic uses will bei maintained at -the center. The Department maintains a master calendar for the Newport Theatre Arts Center; all users must apply to'the Parks, Beaches and Recreation Department. The Friends of the Newport Theatre Arts Center will be accorded ,first priority for use in accordance with'Council Policy I =5. Scheduling of community theatre activities at the,Newport Theatre Arts Center will be done by the Recreation Superintendent in cooperation with the Friends of the Newport Theatre Arts Center'president. Programming.and Administration' The Friends of the Newport Theatre Arts Center will be responsible for the day -to -day operation of the community theatre program. Within the context of cooperative programming, decisions will-be made jointly by the Parks, Beaches and Recreation Department and the Board of the Friends of the Newport Theatre Arts Center. The•Rdcreation Superintendent shall be an ex- officio member of 'the Board of the Friends of the Newport Theatre , 'Arts Center. Any improvement or physical change must have advance approval by 'the Parks, Beaches and Recreation Department. .Adopted - July .27-, 1981 I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES The City Council is vitally interested in beautification of City parkways. Public cooperation in helping to develop and maintain healthy and attractive trees is encouraged. MAINTENANCE OF PARKWAY TREES The Parks, Beaches and Recreation Department will trim the parkway trees on a rotation schedule. An effort will be made to trim most of the parkway trees on a two-year cycle. If the rotation trimming is completed in less than two years, more frequent trimming , will be done on certain trees and in view areas. Public safety such as low branches and heavy foliage will be given priority over view trimming. An effort will be made to trim parkway trees on the Peninsula and parts of Corona del Mar during the fall and winter due to heavy traffic during the summer. Trimming schedule will be altered to avoid trimming streets with flowering street trees during their blooming time. This will apply to streets having a large number of flowering trees, not to one or two trees on a street. TREE LIST The Parks, Beaches and Recreation Commission has adopted an official tree list which will be used by the Parks, Beaches and Recreation Department to determine species for planning purposes in all new subdivisions and replacement in,established parkways. Botanical Name Common Name Erythrina caffra Coral Tree Eucalyptus citriodora Lemon- scented,Gum Eucalyptus ficifolia Scarlet Eucalyptus Jacaranda acutifolia Jacaranda Liquidambar styraciflua American Sweet Gum Magnolia grandiflora Southern Magnolia Pinus canariensis Canary Pine Tristania conferta Brisbane Box Callistemon citrinus Lemon Bottlebriish Cupaniopsis anacardioides Cupania Eucalyptus sideroxylon"'Rosea' Red Ironbark Melaleuca leucadendra quinquenervia Cajeput Tree Pinus torreyana Torrey Pine Platanus acerifolia London Plane Tree Washingtonia robusta Mexican Fan Palm Phoenix canariensis Date Palm Schinus molle . California Pepper . Eriobotrya deflexa Bronze Loquat Metrosideros Tomentosa New Zealand Xmas Tree Geijera Parvifolia Australian Willow 3_1 MAINTENANCE AND.PLANTING:OF PARKWAY_TREES - Page Two STANDARDS . &'SPECIFICATIONn Sis !F .' O-R ' PLA•N' TING:PARKAY TR E� E S General Requirements A. 72 -hour notification shall be given the'Parks,,Beaches &'Recreation Department prior to the initial installation of parkway trees for approval of species, material quality and planting supervision. 24 -hour notice shall be given prior to all subsequent inspections as .required.- B. Relative position of•parkway.trees'is subject to approval by the City„ and any tree not properly placed will be relocated at no cost to the City. In the interest of public safety,-trees shall be kept,not less than: (a) 25 feet back of beginning of curb returns at intersections. (b) 10 feet from lamp standards. .(c) 10 feet from fire hydrants. (d) 10 feet from service walks or driveways. (e) 10 feet from meters and sewers. (f) 25 feet from stop signs. C. Trees shall be a minimum container size of fifteen gallons. 1. Condition: Plants shall be 'symmetrical, typical for variety and species, healthy, vigorous, free from plant disease, insect pests and shall have healthy, normal root 'system free from being root'bound. Trees shall not be pruned or topped prior to delivery. 2. Inspection: All plant material shall'be subject to inspection and'approval by the.City prior 'to planting. 'The City has the right •to reject any item offered. D: Soil Analysis Requirement for Land Developers Developer may be required to'have a composite soil anaj'T.sis made by a bona fide soil testing laboratory of soil to receive••parkway trees at no cost to the City. The location and number -of, soil sample& shall be determined by the City. Analysis shall include fertility level and organic content of the samples:taken. A copy of the test results shall be forwarded directly to the Parks, Beaches•& Recreation Department a minimum of 60 days prior,•to scheduled planti.ng'of parkway trees. D� NJ Q I -19 MAINTENANCE AND PLANTING OF PARKWAY TREES - Page Three PARKWAY TREE PLANTING A. All pits shall be dug with bottoms level, the width equal to two times the diameter of the ball, and the bottom two times the depth of the container from which the tree is planted. B. Pits shall be backfilled with a thoroughly mixed "prepared soil" to the bottom of the tree ball. When planting tablets are required, they shall be.placed after placing the tree ball in the pit. Five (21 gram) plant- ing tablets shall be evenly spaced around perimeter of pit on top of prepared soil. Note: Where land developers are required to provide soil analysis, the prepared soil backfill shall be based on test results. C. When soil analysis is not a requirement, "prepared soil" mix for backfill of the pits for 15- gallon trees shall consist of the following: rig . (a) 60% Fine Sand (1128 conrock or equal) (b) 40% Nitrolized Fir Sawdust (c) 1011 Agricultural Gypsum/ cu. yrd. of mix (d) 211 Iron Sulphate/ cu. yrd. of mix (e) 5 (21 gram)planting tablets per plant pit Note: (1) Nitrolized Fir Sawdust shall have a minimum , nitiogen,content of .7%. (2) Planting tablets shall be a commercial fertilizer in tablet form yielding 20% 'nitrogen, 10% phosphorus and 5% potash. The tablet shall be compressed and yield a slow release of nutrient over a 12 -month period. D. Set plants in center of pit, in vertical position, so that crown of ball will be level with .finish grade after allowing for watering and settling and shall bear the same relationship to finish grade that it did to soil surface in original place of growth. E. Prepare a depressed water basin capable of holding 10 gallons of water. Water shall be applied in that quantity at time of planting. F. If houses are not occupied, trees shall be watered one week later. Thereafter, watering shall be done at one week intervals by the developer for a period of one year or until homes are occupied. M M I =19 MAINTENANCE AND •PLANTING OF PARKWAY, TREES' Page Fdttr PARKWAY TREE'PLANTING (continued) G. Bach• tree must be properly supported by two Lodgepole pine stakes or other material approved by the,City. Stakes shall be a minimum of eight feet in length. Stake all trees at time of planting by placing stake in prepared hole and driving stake a minimum of 30 inches into soil. H. '.All trees shall be secured to stakes with a steel twist brace. 1. 8 penny duplex nails shall be used to secure the brace to the stakes - two per side. I. Root barrier may be installed if the Gity'feels it is needed. GUARANTEES A. 15- gallon tree,shall-be guaranteed as to growth and health for a period „ of ninety �(90) days after final. a rcA ce•' ptance by the City. B. Trees that fail to;'grow or aYe';nJured,or damaged during planting opera- tions shall pe replaced within 15 days after•notification. Replacement material shall be "guaranteed ae'sppcified-asyoriginal guaranteed material. ESTABLISHED PARKWAYS APPLICANT MUST: ,r 1. Apply either in person or by telephone for City approval of parkway tree planting plan. Contact the;Parks, Beaches and Recreation office, 640 -2271, 3300 Newport Boulevard, Newport Beach. 2. Deposit with the Park Division in advance the required fee for each tree to be installed. The minimum fee for 1579allon residential or commercial tree is $37.50 installed. An addi- tional charge of $25.00 will be applied to any installation requiring concrete cutting. The difference between the fee and the actual,cost of installation is borne by the City.of Newport Beach in the interest of civic beautification. 3. Accept responsibility for watering.and fertilizing new trees. CITY OF NEWPORT BEACH WILL: 1. Approve type, location and spacing of tree planting proposed. 2. Furnish, install, stake and initially fertilize new tree. „j,V 3. Prune and spray tree as required. Adopted - November 22, 1982 Amended - November 14, 1983 n I -21 BIKE & FOOT RACE POLICY It is the policy of the City Council that all races using. City streets, beaches or parks shall be administered through the Special Event procedure established by the City Manager. Organizers of a race must prove the ability to pay for required City safety and maintenance services. Races shall be restricted to courses approved by the City Manager. Races shall not be held during summer months (June 15 through September 15) and shall not exceed 12 per year. The City shall also receive registration fees or a cash deposit as proof of ability to pay for City services provided. It shall additionally be required that organizers of races provide a certificate of insurance co- insuring the City or purchase a City approved Special Event Policy providing a minimum of $1,000,000 coverage. " It is the intent of this policy to minimize inconvenience to City residents and maximize safety precautions for races. Adopted - February 14, 1983 Amended - November 14, 1983 L� Clifford Q. eJordan, M.D, Inc. TIM, � rJ Y PB.�`0g, M 60� 1161 Gb�uuniss��� -S= Item No. 8 CM�ri�Y &s Arm) 4 � � To MAP -PW &,A CAAYI 7* 04Y q� P&000 Per go`"'`X . • • T Is J� -Roo A IMP4 To It o A /0d �T ✓/ � /cam /%i %�C�� • u 0 4q Item No. 9 PARK AND STREET TREE DIVISION AUGUST, 1984 PROGRESS REPORT Our Park Crews performed the following tasks during the month of August: Installed flags on Newport Center Drive traffic islands for the Olympics. Repaired ceiling and wall in dressing room at the Theatre Arts Center. Installed basketball post and flag pole at Riverside Scout House. Trimmed plant material on Back Bay Drive. Planted new plants at City Hall, Mariners Library, Balboa Library, San Clemente Library, San Miguel Traffic Island and slopes on new park area by CYC. Our Street Tree Division performed the following: Trimmed 698 trees. Removed 68 trees. Root pruned 14 trees. Completed 13 work requests. Areas being trimmed are Westcliff and,Newport Heights. Fifty Eucalyptus Trees were removed from Irvine Avenue Traffic Median. is .• RECREATION DIVISION AUGUST, 1984 PROGRESS REPORT Senior Citizens Item No. 10 The nutrition program for Newport Beach seniors is due to begin September 10, 1984. Suggested cost is a $1.50 donation each day a person eats at the OASIS Center. Before the program commences, the Board of Health will inspect the kitchen and pantry area of OASIS for the purpose of issuing a Certificate of Inspection. Reservations will be accepted for the nutrition program. Coastline College fall classes, in conjunction with OASIS classes, begin early this year. Most classes started August 20 and are scheduled daily Monday through Friday. Classes scheduled are Calligraphy, Lip Reading, Physical Training, Explore the World, Psychology of Adjustment, Landscape Painting, Creative Writing and Sing with Sarah. The Human Services Section is very busy. The section is working hard on finding seniors part -time employment and, at present, 35 jobs have been secured for able seniors. Uocomina Events September 1 - Garden Group September 3 - OASIS closed September 4 - Blood Pressure Tests September 5 - Executive Committee September 6 - Long Range Planning September 7 - General Membership September 8 - Pancake Breakfast September TO - Foot Screening Youth and Adult Sports The summer adult softball and basketball leagues are just completed, while planning is underway for the fall leagues. Both leagues ran very smoothly. Grass was mowed sufficiently for the softball leagues and the gym scheduling was excellent. If there were any problems at all, officiating problems stand out. The Annual King of Newport Beach Softball Tournament was held at Mariners Park from August 13 to August 25. The finals of the 17 team tournament were held at San Miguel Park and the winner was the Blue Beet Cafe. The Annual Beach Volleyball Tournament was held at Corona del Mar State Beach and there were 85 teams registered. Classifications were Novice, "A" and 18 and Under for boys and girls. Everything ran very smoothly. Newport Beach girls competed in the Orange County Softball Championships. Games were held at the Community Youth Center, and the City of Santa Ana won both divisions. vs -2- Aquatics • Sailing and swimming have both been fairly successful this summer. Although there have been some class drop offs, the new Lido '14 class has been very successful. The contract sailing program has also been rejuvenated with the rebirth of the very popular Sailing Club. The Sailing Club alone this summer has brought in over $4,000 in revenue.- Some of the other classes did not receive good support this summer. Boat conditions and the quality of instruction from Fletcher Olson's program certainly leaves something�to be desired. The Gourmet Canoeing program, which has been so successful in the past, was less than successful this summer. The program will not be continued. The swimming program for summer of 1984 showed a marked improvement over last year. Revenue is up and instructors and lifeguards did an excellent job all summer long. All of the staff members were on hand for the just completed Belly Flop Contest and Aqua Show on August 26. The show was enjoyed by all with over 250 spectators and participants in attendance. Tennis The tennis program is currently doing very well. Class participation is excellent and most classes are filling up beyond the minimums. Revenue is on target compared to estimates for this time of year, and everyone is gearing up for this fall when Newport Beach will present its First Annual Tennis Tournament. Maintenance • The Department's maintenance men have been very busy in past weeks. An exerted effort has taken place to revamp, clean, refurbish and all around maintain the Theatre Arts Center at a high level. The Theatre started a new performance on August 24 and for this the whole downstairs dressing room was refurbished by the Parks Maintenance Department. In past weeks some of the maintaining problems at the Theatre Arts Center have included major plumbing problems, ceiling leaks, new lighting and fixtures, all of which are being handled expeditiously, allowing "Barnum" to go off without a hitch. Upcoming _ Events The upcoming Newport Beach Golf Championship is scheduled for October 19, 1984. Entries will be accepted in September, and to improve this year's tournament, only 128 golfers will be allowed to participate. Special Activities and Classes Summer classes are just finishing, although some exercise classes have a couple more weeks. Fall programming will'be starting soon and brochures were mailed out August 20. Mail -in registration for fall classes begins August 31, and because of the numerous phone calls, fall registration could be very successful. Registration increases could take place in exercise, Karate, and tumbling due to the Olympics exposure and some popular movies that exhibited such skills. The bridge class was also on the increase. This summer our orie bridge class was so successful that we will include two more classes for fall. • The Corona del Mar Fall Five Miler is upcoming October 27, 1984. Plans are now being formulated for its running. Part of this year's Run will be an informative Vendors Fair for runners. Joggers can learn about shoes, health, etc. Trl. Tom Line SPRING PROGRAM ANALYSIS Adult Sports (Basketball) • The spring adult basketball program ran very smoothly for 1984. The league was competitive and well balanced. Thirty teams produced a revenue of $10,015. Expenditures for the spring league included trophies, officials, scorekeepers and S.C.M.A.F. registration. Total expenditures were $6,753. Profit for the spring basketball league was $3,260.' Next spring'we hope to accommodate more teams and league fees will be increased. Youth Sports (Track and Field) Attendance for the youth track and field program was down slightly from last year. There were 199 participants and the charge for each was $4.00. Total revenue for the program was $1,796, which included a $1,000 donation from the Rotary Club. Expenditures for the program included medals, office supplies, part -time salaries and facility rentals. Total expenditures for the program were approximately $4,790. The track and field program was obviously in the red for the spring of 1984. In order to make this youth program solvent, several things must be done next year.- 'More participants must be sought. An increase in the registration fees must be considered and elmininating the $1,000 or more rental fee for Davidson Stadium must take place. Use of one of the local high schools is an obvious option. The cost of this program per child must be reduced in order for the City to continue its youth track and field program•i'n the future. Tennis • Spring tennis revenue was up significantly from last year. Revenue for this year (spring) reached $10,254. This included tennis instruction, doubles clinic, junior team tennis and round robin. Expenditures totaled $7,563 for the spring tennis program. Expenditures included tennis balls, instructors' salaries, and the amortization fund. Profit last year was approximately $700. This year's profit was slightly over $2,700. The revenue increase was due to the addition of several new classes and clinics that were very successful. The new programs will be on- going. • Aquatics (Swimming Lessons and Swim Club) The Newport Aquatics Club is a new program which started last spring. Membership fees are $30 -$70 a month, and the Ci -ty hopes to have between 50 -100 members in the club. The City is on contract with the Swim Coach for a 70% -30% split of membership fees. This program should always produce a profit because there are very little expenditures. Swimming lessons in the spring experienced a moderate degree of success and revenue. There were 45 participants in this.new program and the charge was $17.50 each. Next year we will attempt to increase attendance by 100 %. With good spring weather and excellent publicity, spring swimming lessons should become very popular and become an excellent revenue maker. Revenue for swimming lessons was $850, while expenditures were $575 for spring, 1984. HI Surfing Spring surfing had a drop off of still very successful and weather this past spring was $495, while class is $27.50 a person and the A fee increase for next spring is Sailing -2- 7- students from last year. The program is seems to dictate attendance. Revenue for expenditures were $282. The cost of the class instructor receives 55% of the fees. -expected for surfing. Spring sailing classes really jumped ahead of spring, 1983. Revenue was up significantly from $3,630 to $6,065. This was partly due to the addition of the Lido '14 program and extra Sabot classes. Expenditures for 1984 were $2,660 which left a hefty profit for the Department. Part -time instructors and rental fees represent the main portion of expenditures. Next spring, sailing classes should be even better revenue producing. The contract sailing classes were also very successful. Revenue was $2,142, while expenditures were $1,656. In the contract classes instructors make 75% of the registration fees, while the City gets 25 %. The classes consist of sailboarding, Catamarans and the Gourmet Canoeing program. Ski Excursion The City programmed one ski excursion for the spring of 1984. Twenty six participants paid $80 -$88 for two days and two nights of skiing. Revenue was $2,432, while expenditures totaled $2,352. Profit was very minimal but could be increased if the bus was filled to capacity. An assertive effort will take place in future excursions for the purpose of filling all buses, but especially for ski excursions. The ski excursions are usually very successful and they need to be programmed at a time that is conducive to registration and snow fall' Little administrative time is required to plan the ski trips and the City will continue to plan two trips a year. Special Interest Classes Spring attendance for contract classes was off slightly from 1983. In 1983 there were 1540 participants and in 1984 there were 1396. The drop off is explained at this time only as a leveling off and the cancellation of various classes. New classes will be filled in for next spring that, hopefully, will increase attendance and fill class minimums easily. Revenue for 1984 was down slightly from 1983 (spr.i,ng)'but, correspondingly, so were expenditures also down. Revenue for spring, 1984 was $38,423, while expenditures were $27,436. Total profit for the spring was $11,527. This was down $200 from the profit of 1983. Next spring new classes will be included in the brochure in an effort to raise attendance and revenue for 1'985. If a leveling off of class attend- ance is taking place, it should be reflected in our records and will show up in subsequent reports.. Classes that don't go for a.second time will not be tried again, and a concerned effort will go out to find classes and instructors that match our spring scheduling. Regardless, expenditures will also reflect the slight attendance drop off. Other than payment to instructors, there is very little expense for conducting a class • at a City facility. M RESOLUTION OF THE PARKS, BEACHES AND RECREATION COMMISSION WHEREAS, that beach known as "Little Corona" within the City of Newport Beach is an irreplaceable asset and one of the most popular and used recreational resources in our City; AND WHEREAS, Little Corona Beach has been substantially eroded and changed its configuration over the last several years due to, among other things, the erosion caused by in- creased drainage from Buck Gully, which added drainage is primarily caused by increased residential buildouts which drain into the Gully; AND WHEREAS, the requirements of the California Environmental Quality Act (CEQA) and of Environmental Impact Reports (EIRS) should serve to insure that there is sufficient information to analyze the impact of such drainage not only on Buck Gully, but on the Little Corona Beach area; AND WHEREAS, future development projects could create substan- tial drainage additions to Buck Gully and thus, under current conditions potentially adversely impact Little Corona Beach; AND • WHEREAS, any delays or failures to carefully monitor and control the impact of any development that might drain into Buck Gully could result in irremedial harm or damage to tittle Corona Beach; • NOW, THEREFORE, be it resolved that the City Council insure that all proposed future developments including improvement of existing development draining into Buck Gully comply with the requirements.of CEQA and that all EIRS fairly and completely report the impact of such development on Buck Gully and Little Corona Beach and that the Council take all appropriate steps to insure the preservation of that asset for the current and future citizens of Newport Beach. BE IT FURTHER RESOLVED, that the City Council take note :of the need for a full and complete analysis of the damage being sustained by Little Corona Beach and consider the need for a professional study of overall conditions and the various short and long term factors negatively impacting such asset.