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HomeMy WebLinkAbout10-02-1984 - AgendaGITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION • REGULAR MEETING TO BE HELD TUESDAY, OCTOBER 2, 1984 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA I. PROCEDURAL'MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of September 4, 1984 4. Adoption of Agenda II. ACTION ITEMS 5. City Council Policy Review (Bring Policies) 6. Park and Recreational Facilities Act of 1984 • (Report Attached) III. PUBLIC COMMENTS IV. DISCUSSION ITEMS 7. Beach Restrooms (Report to be provided) • I V. INFORMATION REPORTS 8. Recreation Division (Report Attached) 9. Park and Street Tree Division (Report Attached) VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT 0 Motion Seconded, Ayes �I Item No. 3 CITY OF NEWPORT BEACH ,, .Parks, Beaches & Recreation Commission AQ S eptember 4, 1984 0i< City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Tom Line, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 The meeting of the Parks, Beaches and Recreation Commission Call to was called to order at 7:05 P:M. Order Item #2 _ Roll Call Roll call was taken. Commissioners Capretz, Cohen, de Boom, Hopkins, Springer and Wolfe were present. Commissioner King was absent. Item #3 Approval of Minutes x Chair Cohen amended the minutes of the August 7, 1984 x meeting as follows: Item 5 on Page 2, paragraph 2, the x x x x second sentence should read "The President of Mariners Homeowners Association called Mr. Whitley and said they were against the program." On Page 5, Item 6, the name, Joan Taylor, should be corrected to read Reenie Taylor. Motion was made by de Boom and seconded by Wolfe to approve the amended minutes. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented. II. ACTION ITEMS Item #5 - Presentation of Commission "Community Service Presentation of Commission Awards "Community Chair Cohen reported that in 1980 the Parks, Beaches and Service Recreation Commission started presenting Community Service Awards" Awards to those individuals who had made an unusual and significant contribution to the community. At present this is done approximately every three months. Chair Cohen reviewed the background of the Annual 4th of July Program at Mariners Park and reported the Commission would recognize the past chairs of this event for their unique .contribution to the City. In addition, Michael Mooslib was present on behalf of Naugles which donated all the food for the July 4th program in 1984. LaVerne Healy Motion Seconded Ayes Nays • • CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission o 2 Page 2 City Council Chambers 7 o.m. INDEX was recognized for her outstanding service to the Theatre Arts Center as House Manager. J. Michael Ray and Carol Martin, who were unable to attend, were recognized for their significant contribution to the Beach Committee. As Chair Cohen gave a brief description of each individual's involvement, Commissioner Hopkins presented the respective plaques. Mr. Ken Jacobson, Chief of the Marine Safety Division, made the presentation to Reenie Taylor, who was responsible for making the first junior lifeguard program such a tremendous success. Item #6 - Tree Removal Request Tree Removal Request x Ron Whitley reviewed Council Policy I -9 which provides X direction for the City's Tree Retention Policy. Due to this policy, staff is limited as to what decisions they can x x x x make on specific requests. Mr. Whitley also pointed out that if removal is for the sole benefit of the owner, the owner can remove a tree at his /her own cost and replace it under our supervision. He explained that Dr. and Mrs. Peter on 1300 Estelle Lane, who have requested removal of a City tree, do not want to remove it at their expense. Following questions and discussion, Cohen moved the Commis- sion permit removal of the Petersons' tree by the City. Seconded by Hopkins. Motion fails. The tree removal reques is denied. Commissioner de Boom suggested that in staff's communication to Dr. and Mrs. Peterson they be advised they may remove the tree at their expense. III. PUBLIC COMMENTS None IV. DISCUSSION ITEMS Item #7 - City Council Policies, Annual Review City Council Policies, Ron Whitley reported that the I Series, which directs the Annual Review policies for the Parks, Beaches and Recreation Department, is provided to the Commission for their review. This will be an action item at the October 2 meeting, at which time staff and possibly other groups, i.e., Friends of OASIS and Friends of the Theatre Arts Center, will recommend changes. Council will act on these in November or December. Ron Whitley very briefly reviewed each of the I Policies and answered questions of the Commission. C] CITY OF NEWPORT BEACH \Parks, �\? Beaches & Recreation Commission Page 3 City Council Chambers 7 r).m INDEX Letter from Dr. Clifford Jordan Re. Aquatic Center Park and Street Tree Division Recreation Division In regards to I -8, Chair Cohen suggested the Public Works Department notify the Commission before taking out a street of trees, and that any trees being removed which would have a significant impact on the community be brought to the attention of the Commission. Commissioner Capretz suggested the word, "beaches," be included in I -16 wherever there is reference to public parks. V. CORRESPONDENCE RECEIVED Item #8 - Letter from Dr. Clifford Jordan Re. Aquatic Center A letter from Dr. Clifford Jordan expressing his concerns over the proposed aquatic facility was provided to the Commission. Mr. Whitley reported that Newport Beach Aquatic has redesigned their original concept, resulting in a lower height of the building and reducing it to 18,000 s.f. As a result of this, they have gained the approval of the majority of the Dover Shores Homeowners Association. The Commission's input was provided to the Planning Commis- sion which will be considering their Use Permit on September 6, 1984. VI. INFORMATION REPORTS Item #9 - Park and Street Tree Division Commissioner Hopkins gave special appreciation to the spray crew who made an extra effort in his neighborhood to notify residents to close their doors and windows. Ron Whitley referred to Jack Brooks' report and noted that the fifty Eucalyptus Trees on Irvine Avenue which were removed were already dead trees. The University of Californ Agricultural Division will be looking at the trees con- cerning total removal. It was suggested the Commission recommend to Council that they communicate to the Costa Mesa City Council regarding the idea of sharing the cost of removing the trees on Irvine Avenue if they have to be removed in the future. Item #10 - Recreation Division Tom Line reported that fall mail -in registration is now in process. Analysis of the summer program is being done now. He also mentioned the Aqua Show on August 26 was a success and that the City's Annual Golf Tournament will be held October 19 at Irvine Coast Country Club. INDEX Letter from Dr. Clifford Jordan Re. Aquatic Center Park and Street Tree Division Recreation Division CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission o 2 Page 4 City Council Chambers 7 D.M. INDEX The concrete for the Theatre 'Arts Center sign was repoured for a better angle and the sign should be up next week. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS Ron Whitley passed out a memo from Council Member Jackie Heather to the Mayor and City Council concerning retaining Eastbluff School for community purposes. Ms. Heather asked that this be brought to the Commission's attention for information purposes. Mr. Whitley explained that she is requesting a 60 day extension so that the City and possible users of the facility can form a plan for reconsideration of the building which this Department does not plan to use. Ron Whitley reminded the Commission that a tour of the rest - room facilities has been scheduled on September 29 at 10:00 A.M. A few members of the Beautification Committee will also join the tour. • Chair Cohen reported she received calls concerning the poor condition of the baseball fields, more particularly at San Miguel and Mariners. Ron Whitley explained that staff continually tries to upgrade the fields, however, in the case of San Miguel, Little League used the turf prematurely knowing it was not in good condition., Commissioner Capretz reported he received a call regarding the openings in the Newport Pier railings which the caller considered a dangerous condition. Mr. Whitley will check to see whose responsibility this is. VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:60 P.M. Dottie F ohr, Secretary • S CITY OF NEWPORT BEACH 41 Parks, Beaches and Recreation Department OF 0 V Item No. 6 DATE: September 26, 1984 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: 1984 -85 California Park and Recreation Facilities Act Recommendation: Recommend that the City Council adopt a resolution authorizing the application of funds available through the California Park and Recreation Facilities Act of 1984 to be utilized toward the second phase of development at the Community Youth Center, 5th and Iris, Corona del Mar. Discussion: 'Proposition 18 on the State ballot in April was enacted by the electorate. This funding source provides $32,483 to Newport Beach on a 75 -25% match basis. Staff has analyzed potential uses of these funds and feels that the necessary second phase at the CYC is the best project to apply the funds. Ronald A. Whitley Item No. 7 CITY OF'NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: October 2, 1984 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Beach Restrooms This communication will document the tour of beach restrooms that was conducted with the Newport Beautification Committee on Saturday, September 29, 1984. I feel that those who attended were unaware of the poor condition of public beach restrooms in Newport Beach. The heavy use of public restrooms in highly trafficked areas such as that found at both piers makes maintenance and cleanliness almost impossible. As a result of our tour and discussions held, in the meantime the following is being recommended: 1. A consultant agreement be awarded to architect Neil S. Fairbanks, the firm • that provided design services on the Huntington Beach State restroom project to: a. Provide plans and specifications for a replacement restroom at Balboa Pier. b. Provide a master plan of restroom replacement and new restroom construction to be implemented in annual phases. ILOA76-44 Ronald A. Whitley '0' Item No. 8 RECREATION DIVISION SEPTEMBER, 1984 PROGRESS REPORT Special Activity Classes Fall classes have begun and registration in several classes is up significantly. The beginning gymnastics class and the new bike maintenance class are both registered to a maximum. The Olympics have prompted interest in volleyball and self- defense classes, which are also having a good registration. Another session of bridge has also been offered and over 40.people are signed up for the class. Classes scheduled for Room 2 of the Theatre Arts Center have all made a gradual change to the Scout House. Instructors and participants are pleased with its appearance, and mirrors and fans have been added to make the Scout House more appealing. Fall Five Miler Planning for the Fall Five Miler on-October 27 is continuing. Flyers are out and registration for the race has begun. Again, as in past races, the City of Newport Beach and the Corona del Mar Chamber of Commerce are involved in a cooperative venture that sees the City utilize a large number of Chamber volunteers in the race organization. The Irvine Company is again sponsoring the race. • Senior Citizens The 7th Birthday Party for the OASIS Center was held Saturday, September 22, 1984. The party included a hobby show, music, classes and a dedication. The nutrition program has begun after the OASIS Center received a clean bill of health from the Board of Health. Meals are now scheduled Monday through Friday at a donation price of $1.50. Group W Cable T.V. will be filming at the OASIS Center starting September 27 and will continue for several weeks. This filming will, hopefully, produce 30 minutes of programming on the OASIS Center and its senior citizens. Programs filmed will include dance, fitness, music, gardening and a wide range of special activities. Special activities that were concluded in September were: Day Square Dance Class French Lessons Newport Peers (Men's softball team) Fall Pancake Breakfast Chamber of Commerce Mixer Coming Events 1. Health Lecture on October 12'. . 2. Flu Clinic on October 13. 3. Weekly softball games for the Newport Peers. 4. Special activity classes Monday through Friday. &A! Youth and Adult Sports • League registration for adult softball and basketball for fall leagues began September 3. League play is due to begin soon and currently there are 38 softball and 34 basketball teams ready for league play. Youth Flag Football registration has also been completed. Although registration is down again, we hope there will be enough teams to form one league. Scheduling is due to begin October 6, 1984. One upcoming event in the Sports Section is the First Annual Sportathon on November 3 and 4. Teams will participate in a round robin tournament that includes three different sports. Each team registered will participate in basketball, softball, and volleyball games, trying to become the Sportathon Tournament Champion. Aquatics and Sailing The sailing program has dropped off considerably since summer. Classes are now limited to just four days a week and most of the staff will be involved in boat repair. Repairs needed to be done include fiberglassing and hardware repair. Swim Classes The Parks, Beaches and Recreation Department is again conducting swim classes on Saturdays during the fall. Lessons are for a two hour period, and immediately following the lessons the Department has introduced a public swim and lap swim. Newport Beach Aquatics • The swim team, after having a good summer, is having an excellent registration for the fall. Since homeowner associations have closed their pools, many swimmers are coming to Newport Beach Aquatics for competitive swimming programs. Workouts are daily, Monday through Friday, with swim meets scheduled almost every other weekend. The new swim coach, Gregg Tye, is doing an excellent job. • Tom Line PROGRAM ANALYSIS FOR SUMMER, 1984 • Special Interest Classes Revenue is down slightly in the special interest classes from last summer. Total revenue for the summer that included the Corona del Mar Spring Run was $62,713. This is compared to 83 -84 when revenue for classes and the spring Run exceeded $71,000. The most notable difference in the loss-is in the exercise classes. The classes that have been our biggest money maker in past years showed a marked decrease in attendance. For example, Dance Fitness, which in 1983 brought in $8,371, only showed $6,516 in revenue. Music and Movement produced $1,400 in revenue for 1983, but only $540 in 1984. The Modeling class had $1,000 in revenue in 1983, but in 1984 did not reach the minimum number to register for the class. The Chinese Cooking class in 1983 was very successful with over $1,900 in revenue, but in 1984 only $770. The Day Camp program was down $4,000 in revenue and will not be initiated'next year. I might add that the Day Camp program was still self - supporting in 1984. Several other dance and exercise classes were down significantly from 1983. In 1984 (summer), there was a significant number of new classes for the year. Those classes that brought in new revenue to the City included Arts and Crafts, Beginning Bridge, Childrens Theatre, Couples Only Exercise, Gymnastics, Improvisational Acting, Fitness for Seniors, Flashdance, etc. Expenditures were down significantly also in 1984. In 1984 $45,259 was spent to produce revenue as compared to $56,000 in 1983. The Corona del Mar Scenic 5K • showed a marked decrease in expenditures of almost $3,000. This is compared to revenue of the exact same amount for 1984. This produced'$3,000 more in profit than the 1983 Scenic 5K. Recommendations for upcoming quarters in order to raise our revenue production include: 1. Increase class registration fees. 2. Include an administrative fee up and beyond the 70/30 split. 3. Initiate an aggressive advertising campaign. 4. Initiate new and innovative programs that have a high profit yield. 5. Lower the percentage split between instructor and the City. Adult Sports The adult softball revenue was up significantly in summer, 1984. In 1983 there were 193 teams participating in summer sports that included softball and several tourna- ments. These 193 teams brought in $44,220 in revenue while expenditures were $27,594. Teams in 1984 numbered 273 for similar activities. Revenue for 1984 was $68,257 which -is up $24,000 from last year. Expenditures for 1984 were $38,179. The profit margin for 1984 was up 79% over the summer before. Expenditures that • made up the $38,179 included trophies and tote bags, markers, home plates, bases and balls. The largest portion of expenditures was $23,894 for officiating and field preparation. The equipment expenditures are down significantly from last year helping make the summer sports program even more revenue making. -2- It Basketball . Revenue for 1984 was $8,049. This is compared to a year ago when revenue was $7,659. Teams for 1983 totaled 23 while in 1984 there were 27 teams. Expenditures are up significantly for this past year. The reason for this is that tote bags were purchased for awards instead of plaques, and we now have enough tote bags to be used through a portion of next summer. The total cost of the tote bags is listed in the Summer '84 Program Analysis, meaning that future expenditures for the basketball program will be greatly reduced and there will be a marked increase in profit. The next several program analyses will show a significant decrease in expenditures because of equipment already purchased for this year. Recommendations for Adult Sports (Basketball and Softball) include: 1. Increase of 10 -20% for softball registration. 2. Increase of'10% for basketball registration. 3. Reduce facility costs. 4. Utilize weekend leagues so we can play softball on our own fields. 5. Buy supplies in large quantities so the cost is reduced. Aquatics The Aquatics Section includes a program analysis of surfing, sailing, swimming, • sport camps and contract sailing. Surfing The 1984 summer surfing program produced 123 participants and revenue of $3,371. This is compared to 1983 when there were 147 participants and $4,042 in revenue. Revenue was unusually high in 1983, and 1984 revenue was higher than 1981 and 1982. Instruction was excellent and it should be noted that expenditures were also down this year. Expenditures for 1983 were $2,237 while 1984 expenditures were $1,866. This program should remain constant, but registration increases are recommended for 1985. Sailing Comparisons of our Lido and Sabot programs for 1983 and 1984 (summer) are very close. Most significant is the fact that although our revenue was down $800, our expenditures decreased almost $1,500. A review is as follows: 1983 1984 Participants 590 560 Revenue $15,635 $14,810 Expenditures $13,973 $12,520 The profit margin is more than last year even though revenue is down slightly. This • program should also remain constant with no large improvements. Registration fee increases are also scheduled for spring, 1985. The Department will continually evaluate the sailing program for new and innovative classes. -3- Swimming • The swimming program showed•a marked increase in attendance and revenue for 1984. In 1983 there were 677 participants as compared to 826 in 1984. Revenue is up from $17,811 in 1983 to $22,576 in 1984. This is our largest attendance in swimming classes ever. Expenditures for 1984 are almost exactly what they were in 1983. 1983 1984 Expenditures $17,609 $17,165 • • Not only were expenditures down, in 1984, but the profit margin was increased by $5,000. Most of this increase is due to the hiring of fewer instructors and probably working the summer short handed. 'Normally with wages, supplies and facility costs, swimming comes out about even each year. There is very little profit but the program is self - supporting. This year, however, there was a profit of $5,000. Recommendations for 1985 are to increase class fees and to conduct classes with the same number of instructors as last year. Sport Camps The Sport Camps revenue and expenditures are close to a wash each year. Both Corona del Mar High School and Newport Harbor High School conducted camps under a new agreement that saw both coaches and the City make less money. The beneficiaries of this agreement were the participants. Comparisons of 1983 and 1984 are as follows: Participants Revenue Expenditures CCdM _High School 98 T 984 146 225 $14,600 $12,732 $12,543 $11,464 NHHS 1983 1984 143 182 $10,010 $11,797 $ 8,513 $10,622 The fee structure will probably remain the same for a few years allowing the City a small profit for administering the program. Contract Sailing The contract sailing program is almost exactly what it was in 1983 in regards to revenue and expenditures. 1983 1984 Participants 345 492 Revenue $13,464 $13,354 Expenditures $10,103 $10,020 Although our attendance figures are way up for 1984, they are mainly due to the new Sailing Club which has lower fees. If we did not initiate a Sailing Club this year we would have been down significantly from 1983 participant and revenue figures. Catamarans and Holder '12 registrations are way down, but the Sailing Club allowed us to meet revenue projections for 1984. Recommendations for 1985 will be to improve instructors, raise fees and produce new programs. Item No. 9 • PARK AND STREET TREE DIVISION SEPTEMBER, 1984 PROGRESS REPORT Our Park Crews performed the following tasks during the month of September: Graded for restroom foundation and delivered restroom parts for San Miguel Park. Removed backstops and goal posts and located drain,lines for construction of new athletic field for Andersen School. Moved demolition debris from playing field at Lincoln School. Set form for base and installed Japanese lantern at Irvine Terrace Park. Picked up tables and chairs from OASIS and returned them. Picked up raised platform from Marriott Hotel and returned it. • Our Street Tree Division performed the following: Trimmed 440 trees. • Planted 7 trees. Removed 5 trees. Root pruned 26 trees. Completed 8 Work Requests. Areas being trimmed are Westcliff and Balboa Peninsula. _ ae