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HomeMy WebLinkAbout10/02/1984 - PB&R Commission{ lotion econded eyes lotion seconded yes lotion ,econded yes U Item No. 3 CITY OF NEWPORT BEACH „ :Parks, Beaches. & R'ecre'ation Commission o ?% October 2, 1984 2 City Council Chambers 7 D.M. INDFX Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Tom Line, Recreation Supt. Jack Brooks, Park & Street Tree Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 Roll Call Roll call was taken. ,Commissioners Cohen, Hopkins, King,, Springer and Wolfe were present. Commissioners Capretz and de Boom were absent. Item #3 Approval of X Minutes Motion was made by King and seconded by Hopkins to approve x x x the minutes of the September 4, 1984 meeting. Unanimous. Item #4 Adoption of X Agenda x The agenda was adopted as presented with the addition of X x x Westbay Park, Joint Committee of the Library Board and the Parks, Beaches and Recreation Commission, and OASIS. II. ACTION ITEMS x Item #5 - City Council Policy Review City Counc` x Policy X x x Ron Whitley reported that in reviewing the I Series, which Review directs the policies for the Parks, Beaches and Recreation Department, staff recommends no proposed changes except for I -18, Community Theatre Policy. Chair Cohen suggested incorporating the following into I -18: 1. The programs at the Theatre Arts Center are cooperative efforts of the Parks, Beaches and Recreation Department and the Friends of the Theatre Arts Center; as Depart- ment programs - -and in consideration of the significant volunteer contribution by the Friends of the Theatre Arts Center - =facility use fees are not appropriate. CITY OF NEWPORT BEACH arks, Beaches. & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX 2. Clerical assistance is provided by the City; all request for this assistance will go through the Recreation Superintendent. 3. Equipment, services and financial contributions provided by the Friends of the Theatre Arts Center are welcome and are in keeping with the cooperative philosophy of the Parks, Beaches and Recreation Department. 4. The Recreation Superintendent will obtain input from the Friends of the Theatre Arts Center Board of Directors in preparing the annual budget. Springer moved the above be included in Policy I -18. Seconded by Hopkins. Unanimous. lotion x Item #6 - Park and Recreational.Faciliti,es Act of 1984 Park and seconded x Recreation< �ye�- x x x Ron Whitley reviewed the Park and Recreation Facilities Act Facilities and pointed out that when the State Bond issue was passed Act of 198' in April' $32,000 in funds became available this year. He explained that it takes a Resolution from the City Council to accompany the application for the funds. He also noted that the proposed new Community Youth Center building, which is in this year's budget, is one that will have a second phase. By adopting a Resolution for this purpose there would be a guarantee that the funds applied for will be assigned, and a result of which funds will be available for other projects. Mr. Whitley explained that the first phase will consist of the Public Works Department hiring an architect to administer the construction of the 5,000 s.f. building, which will be on City property, to replace the existing building. The second phase will be the demolition of the existing facility plus relandscaping the area,,etc. In approximately two months community meetings will commence to obtain public input on this project. Following this, a master plan will be developed and presented to the Commission. Mr. Whitley will keep the Commission informed as to when the community meetings will take place.in the event any of the Commissioners desire to attend. Cohen motioned the Commission recommend that the City U Council adopt a Resolution authorizing the application of funds available through the California Park and Recreation Facilities Act of 1984 to be utilized toward the second phase of development at the Community Youth Center. Seconde by Springer. Unanimous. CITY OF NEWPORT BEACH o Parks, Beaches & Recreation Commission 2� Page 3 City Council Chambers 7 p.m. INDEX III.. PUBLIC COMMENTS Chair Cohen reported she received many,letters thanking the Commission for their recognition of those involved in the 4t of July programs at Mariners Park. IV. DISCUSSION ITEMS lotion x Item #7 - Beach Restrooms Beach ; econded x Restrooms eyes x x x Ron Whitley distributed a report which was a result of the beach restroom tour conducted on September 29, 1984. He feels that not only should a new restroom be constructed at the Balboa Pier, but that a consultant is also needed to develop a master plan. He noted that $125,000 has ,been appropriated by the City Council which should be a sufficien sum to replace the Balboa Pier restrooms and to hire an architect to provide a master plan. The architect recom- mended, Neil S. Fairbanks, would be less expensive since he will be able to utilize his schematics which were formulated for Huntington Beach State Park restrooms. Mr. Whitley also pointed out that once a master plan is adopted, a commitment is thereby made for appropriations over a 4 -5 year period to complete the entire project. Springer moved the Commission recommend to Council to adopt the recommendation as proposed. Seconded by Wolfe. Following discussion, Springer amended the motion to read that the following be recommended to Council: 1. A consultant agreement be awarded to architect Neil S. Fairbanks. 2. Provide a master plan of restroom replacement and new restroom construction to be implemented in annual phases 3. Provide plans and specifications for a replacement rest- room at Balboa Pier. 4. Construct a new restroom at Balboa Pier. Seconded by Wolfe. Unanimous. N CITY OF NEWPORT BEACH .Parks, Beaches. & Recreation Commission Page 4 00, City Council Chambers 7 r)_m_ iNn�x V. INFORMATION REPORTS Item #8 - Recreation Division Recreation Division Tom Line reported that OASIS held their 7th Birthday Party on September 22 and that both Judy O'Shaughnessy and the Friends of OASIS did an excellent job. Noteworthy events coming up are the City's Golf Tournament on October 19 and the Corona del Mar Fall Five Miler on October 27. The Commissioners are invited to attend and /or participate in both events. Mr. Line also pointed out that the Program Analysis for Summer, 1984 follows the Recreation Division report in the agenda packet. Item #9 - Park and Street Tree Division- Park and Street Tree .Jack Brooks reported that Superior Avenue will be re- Division hydroseeded. VI.. SPECIAL, URGENT OR LAST MINUTE ITEMS Commissioner Springer reported she has been and will continUE OASIS to attend the OASIS Board meetings. She indicated OASIS wants more representation, perhaps in the form of a committe . They are also going to have fund raising activities. They will have 12 volunteers at Fairview Hospital participating in a program concerning why some senior'citizens remain in good mental and physical health and some do not. In addition, OASIS feels Community Service Awards should be presented to Ed Williams, President of the Friends of OASIS, Boyd Stillings, retired artist who does all the art work at OASIS on a volunteer basis, and Arlene Kirkpatrick, Chair of Food Services. Ron Whitley distributed a packet on the Westbay Park site Westbay which the City Manager asked the Commission to review. Park Mr. Whitley reviewed the history of this site, specifically noting that in November, 1982, the City Council unanimously approved in concept the proposed use of the six acre park site by the Natural History Foundation as an interpretive center and natural history area. The Natural History Foundation has requested the use of the Tea House on this site and, therefore, a lease agreement must be prepared in order for the building to be transported and occupied. Mr. Whitley stated staff has no problem with the park site itself-since it is a non - residential area. He suggested the Commission consider the capital costs involved to relocate the Tea House and operate it. Hopkins felt the City should retain ownership of the Tea House and lease it to the CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Chair Cohen suggested an Ad Hoc Committee be formed to re- view the site and the proposed plans. Hopkins and Springer will serve on the committee and report back at the next regularly scheduled meeting on November 6,1984. Mr. Whitley will inform the City Council of this decision. Chair Cohen announced she was contacted by the Chair of the Jt. Commiti Library Board regarding their adding a multi - purpose room of the to the Mariners Branch with existing funds. They have in- Library dicated they would like to work jointly with the.Commission Board and on this project. Discussion followed during which time the Parks, Mr. Whitley pointed out that Mariners Park is heavily used Beaches anc and that to add to the existing building would either Recreation infringe on the ball field or the trees in the picnic area. Commission Chair Cohen appointed Commissioners de Boom and Wolfe to serve on an Ad Hoc Committee to work with the Library Board on this proposed project. [ ) Tom Line reported the concrete for the sign at the Theatre TAC Sign Arts Center has been poured -and they are waiting for the sign to come in which will be installed by Randy Welsh. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:20 P.M. Dottie Flohr, Secretary l ) 1�'