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HomeMy WebLinkAbout11-06-1984 - AgendaF CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, NOVEMBER 6, 1984 CITY HALL COUNCIL CHAMBERS 7:00 P.M. REMEMBER TO VOTE EARLY I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. 4. • II. AC 5. 6. • I AGENDA Approval of Minutes - Meeting of October 2, 1984 Adoption of Agenda TION ITEMS Proposed Mariners Multi- Purpose Room (Report attached) Westbay Park Proposal - Natural History Foundation (Communication attached) 7. Joint Meeting with City Council Scheduled for Monday, December 10, 1984 - Determine Agenda III. PUBLIC COMMENTS IV. DISCUSSION ITEMS 8. Capital Improvement Proposals for FY 1985 -86 V. INFORMATION REPORTS 9. Park and Street Tree Division (Report attached) 10. Recreation Division (Report attached) VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT Item No. 3 CITY OF NEWPORT BEACH Motion Seconded Ayes Motion Seconded Ayes Motion Seconded Ayes • arks, Beaches & Recreation Commission October 2, 1984 City Council Chambers 7 e_m. INDEX Ex- Officio Member Present: Ronald A. Whitley, Director Staff 'Present: Tom Line, Recreation Supt. Jack Brooks, Park & Street Tree Supt. Dottie Flohr, Secretary I I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item, #2 Roll Call Roll call was taken. Commissioners Cohen, Hopkins, King, Springer and Wolfe were present. Commissioners Capretz and de Boom were absent. Item #3 Approval of x Minutes Motion was made by King and seconded by Hopkins to approve x x x the minutes of the September 4, 1984 meeting. Unanimous. Item. #4 Adoption of x Agenda x The agenda was adopted as presented with the addition of x x x Westbay Park, Joint Committee of the Library Board and the Parks, Beaches and Recreation Commission, and OASIS. II. ACTION ITEMS x Item #5 - City Council' Policy Review Ci.ty Council x Policy x x x Ron Whitley reported that in reviewing the I Series, which Review directs the policies for the Parks, Beaches and Recreation Department, staff recommends no proposed changes except for I -18, Community Theatre Policy. Chair Cohen suggested incorporating the following into I -18: 1. The programs at the Theatre Arts Center are cooperative efforts of the Parks, Beaches and Recreation Department and the Friends of the Theatre Arts Center; as Depart- ment programs - -and in consideration of the significant volunteer contribution by the Friends of the Theatre Arts Center -- facility use fees are not appropriate. I CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 n.m. I INDEX 2. Clerical assistance is provided by the City; all requests for this assistance will go through the Recreation Superintendent. 3. Equipment, services and financial contributions provided by the Friends of the Theatre Arts Center are welcome and are in keeping with the cooperative philosophy of the Parks, Beaches and Recreation Department. 4. The Recreation Superintendent will obtain input from the Friends of the Theatre Arts Center Board of Directors in preparing the annual budget. Springer moved the above be included in Policy I -18. Seconded by Hopkins.. Unanimous. Motion x Item #6 - Park and Recreational Facilities Act of 1984 Park and Seconded x Recreational Aye• x x x Ron Whitley reviewed the Park and Recreation Facilities Act Facilities and pointed out that when the State Bond issue was passed Act of 1984 in April $32,000 in funds became available this year. He explained that it takes a Resolution from the City Council to accompany the application for the funds. He also noted that the proposed new Community Youth Center building, which is in this year's budget, is one that will have a second phase. By adopting a Resolution for this purpose there - would be a guarantee that the funds applied for will be assigned, and a result of which funds will be available for other projects. Mr. Whitley explained that the first phase will consist of the Public Works Department hiring an architect to administer the construction of the 5,000 s.f. building, which will be on City property, to replace the existing building. The second phase will be the demolition of the existing facility ,plus relandscaping the, area, etc. In approximately two months community meetings will commence to obtain public input on this project. Following this, a master plan will be developed and presented to the Commission. Mr. Whitley will keep the Commission informed as to when the community meetings will take ,place in the event any of the Commissioners desire to attend. Cohen motioned the Commission recommend that the City • Council adopt a Resolution authorizing the application of funds available through the California Park and Recreation Facilities Act of 1984 to be utilized toward the second phase of development at the Community Youth Center. Seconde by Springer. Unanimous. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX _ , III. PUBLIC COMMENTS Chair Cohen reported she received many letters thanking the Commission for their recognition of those involved in the 40 of July programs at Mariners Park. IV. DISCUSSION ITEMS Motion x Item #7 - Beach Restrooms Beach Seconded x Restrooms Ayes x x x Ron Whitley distributed a report which was a result of the beach restroom tour conducted on September 29, 1984. He feels that not only should a new restroom be constructed at the Balboa Pier, but that a consultant is also needed to develop a master plan. He noted that $125,000 has been appropriated by the City Council which should be a sufficfen sum to replace the Balboa Pier restrooms and to hire an architect to provide a master plan. The architect recom- mended, Neil S. Fairbanks, would be less expensive since he will be able to utilize his schematics which were formulated for Huntington Beach State Park restrooms. Mr. Whitley also pointed out that once a master plan is adopted, a commitment is thereby made for appropriations over a 4 -5 year period to complete the entire project. Springer moved the Commission recommend to Council to adopt the recommendation as proposed. Seconded by Wolfe. Following discussion, Springer amended the motion to read that the following be recommended to Council: 1. A consultant agreement be awarded to architect Neil S. Fairbanks. 2. Provide a master plan of restroom replacement and new restroom construction to be implemented in annual phases 3. Provide plans and specifications for a replacement rest - room at Balboa Pier. 4. Construct a new restroom at Balboa Pier. Seconded by Wolfe. Unanimous. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 n_m_ INDEX V. INFORMATION REPORTS Item #8 - Recreation Division Recreation Division Tom 'Line reported that OASIS held their 7th Birthday Party on September 22 and that both Judy O'Shaughnessy and the Friends of OASIS did an excellent job. Noteworthy events coming up are the City's Golf Tournament on October 19 and the Corona del Mar Fall Five Miler on October 27. The Commissioners are invited to attend and /or participate in both events.. Mr. Line also pointed out that the Program Analysis for Summer, 1984 follows the Recreation Division report in the agenda packet. Item #9 - Park and Street Tree Division:- Park and Street Tree • Jack Brooks reported that Superior Avenue will be re- hydroseeded. Division VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Commissioner Springer reported she has been and will continUE OASIS to attend the OASIS Board meetings. She indicated OASIS wants more representation, perhaps in the form of a committee. They are also going to have fund raising activities. They will have 12 volunteers at Fairview Hospital participating in a program concerning why some senior citizens remain in good mental and physical health and some do not. In addition, OASIS feels Community Service Awards should be presented to Ed.Williams, President of the Friends of OASIS, Boyd Stillings, retired artist who does all the art work at OASIS on a volunteer basis, and Arlene Kirkpatrick, Chair of Food Services. Ron Whitley distributed a packet on the - Westbay Park site Westbay which the City Manager asked the Commission to review. Park Mr. Whitley reviewed the history of this site, specifically noting that in November, 1982, the City Council unanimously approved in concept the proposed use of the six acre park site by the Natural History Foundation as an interpretive center and natural history area. The Natural History Foundation has requested the use of the Tea House on this • site and, therefore, a lease agreement must be prepared in order for the building to be transported and occupied. Mr. Whitley stated staff has no problem with the park site itself since it i,s a non - residential area. He suggested the Commission consider the capital costs involved to relocate the Tea House and operate it. Hopkins felt the City should retain ownershi -p of the Tea House and lease it to the Foundation. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Chair Cohen suggested an Ad Hoc Committee be formed to re- view'the site and the proposed plans. Hopkins and Springer will serve on the committee and report back at the next regularly scheduled'meeting on November 6, 1984. Mr. Whitley will inform the City Council of this decision. Chair Cohen announced she was contacted by the Chair of the Jt. Committee Library Board regarding their adding a multi - purpose room of the to the Mariners Branch with existing funds. They have in- Library dicated they would like to work jointly with the Commission Board and on this.project. Discussion followed during which time the Parks, Mr. Whitley pointed out that Mariners Park is heavily used Beaches and and that to add to the existing building would either Recreation infringe on the ball field or the trees in the picnic area. Commissiom Chair Cohen appointed Commissioners de Boom and Wolfe to serve on an Ad Hoc Committee to work with the Library Board on this proposed project. Tom Line reported the concrete for the sign at the Theatre TAC Sign Arts Center has been poured and they are waiting for the sign to come in which will be installed by Randy Welsh. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:20 P.M. Dottie Flohr, Secretary • � aoRr u s CyCI FOM1N�P Item No. 5 NEWPORT BEACH PUBLIC LIBRARY Administrative Offices: 856 SAN CLEMENTE DRIVE • NEWPORT BEACH, CA 92660 • (714) 640 -2140 October 24, 1984 TO: Rae Cohen, Chairman, Parks, Beaches & Recreation Commission FROM: Mary L. Richmond, Chairman; Library 'Board of Trustees SUBJECT: Mariners Multi- Purpose Room PRESENT: Mary Richmond, Holley Wilkinson and Gordon Glass, Board of Library Trustees; Rae Cohen, Barbara deBoom, Sterling Wolfe, PB &R Commission; Frank Eastman, Mariners Branch Librarian DISCUSSION: A meeting was held at 4:00 PM, Monday, October 22, 1994, at Mariners Branch Library between members of the Library Board and PB &R Commission. The Library Board reviewed the past and present difficulty of controlling noise transfer from loud and active PB &R programs in Mariners multi - purpose room through • common wall, corridor, and entry court into Library reading room. The Board noted that Mariners Branch Library is in need of a multi - purpose room for library needs. The Library Board then introduced to the PB &R Commission the concept of PB &R building their own multi - purpose room adjacent to thelibrary building and designed for their specific needs (moveable partitions for creating smaller rooms, higher ceiling for certain indoor sports, special flooring, etc.) PB &R would then transfer present room to Library Department for library use, which is quiet and would not require expensive soundproofing. The City apparently has a budget procedure that would charge the Library and credit PB &R for the transfer, thus offsetting some of PB &R's construction costs. The group inspected the most promising potential location: between Library and Fire Station, with new entry court under existing pine trees. Nose -in parking similar to the other side of the Library can be constructed in front of the new room with a net gain in spaces over the present curb parking. The Library Board offered to underwrite the expense of having an architect prepare a schematic design for a new PB &R addition, which would then be used for cost estimating and further detailed study by, PB &R. BRANCH LIBRARIES BALBOA BRANCH CORONA DELMAR BRANCH 'MARINERSBRANCH NEINPORTCEIVIERBRANCH 100E. Balboa Blvd. 420 Marigold Ave, 2005 Dover Dr. 85Q Sari glemente Dr. Balboa, 92661 Corona Del Mar, 92625 Newport Beach, 92660 Nelvport Beach, 92660 640 -2241 640 -2191 640 -2141 640 -2246 Rae Cohen, Chairman, PB &R Commission October 24, 1984 Page Two ACTION: PB &R accepted the schematic design offer. PB &R and the Library will, exchange statistics on PB &R use of Mariners multi - purpose room, and Library's use of Newport Center's multi - purpose room. PB &R will provide physical requirements needed for their new multi - purpose room. PB &R will present subject to full PB &R Commission for discussion and such action as Commission desires. eary r. Richmond, Chairman Library Board of Trustees • MLR`:GG:LL cc: City Manager PB &R Director Attachment: Statistics C� NEWPORT BEACH PUBLIC LIBRARY Newport Center Community Room Activity FY 1983 -84 FY 1984 -85 7/1/84 to 10/31/84 Number of Meetings 125 55 Attendance 3,985 1,449 Revenue $ 2,442 $ 962 *The above represents a tally of noh- library profit /non - profit groups only. Library activities are not'included. Nan- Library /Profit Groups include: Investment Self - Improvement • Sales Technical Business Writing Many organizations reserve the room for single meetings. Increasing are groups re- questing the room on a weekly or monthly basis. Non - Library /Non- Profit Groups include: Volunteer groups: e.g., Junior League _. Museum Docents Colleges/Universities: .e.g., Coastline Community College UCLA Alumni USC Alumni Scripps Recreational: e.g., Sewing Guild Quilting Club Garden Club Educational /Informational: e.g., Toastmasters E.F. Hutton Dean Witter. • Self- Improvement Speakers Miscellaneous: e.g., Orange County Singles Children of Aging Parents ini�alRa * Library Activities: Average attendance is 10 -25, maximum 75. Library act•i•vities include: Friends,of the,Library meetings and events Library Board of Trustees Meetings Childrens' Films Childrens' Story Hour Special Holiday Children's Program Adult Films for Public Annual Staff Day Friends of the Library Book Sale Community Analysis Project Meetings Audio-:Uisual /SLS Meetings Submitted by: Robin Rankin Administrative Secretary 10/24/84 - 2 - 0 11 • 0 E • CITY OF NEWPORT BEACH MEMOBANDUM: From Public Works Director Library Director SUBJECT: Mariners Branch Library - Remodel DISCUSSION: .... O....ctober ........ .... 24 .................... 19.$4... ..... The Library Board of Trustees met with members of the Parks, Beaches & Recreation Commission on Monday, October 22, at the Mariners Branch Library to discuss the possible transfer of the multi - purpose room jurisdiction from PB &R to the Library and the building of a new facility in Mariners Park for PB &R. As a result of their discussion, the Library Board offered to underwrite the expense of having an architect prepare a schematic design for a PB &R building, which would be used for cost estima- ting and further detailed study by PB &R. PB &R accepted the schematic design offer. The PB &R Commissioners who were present at the meeting will present the subject to the full PB &R Commission for discussion and such action as their Commission desires. ACTION: Please issue a request for proposal to the Architect (Blurock Partnership) to prepare plans and specifications for the Mariners Branch Library remodel that would include the multi - purpose room in the scope of the project and also, to include a schematic design (small scale floor and plot plan only) of a future adjacent multi - purpose room for PB &R. Library Board and staff will act as liaison between PB &R and Architect. Architect will not have to deal directly with PB &R. Judith M. Clar Library Director JMC:LL cc: City Manager / PB &R Director ✓ Reply wanted ❑ Reply not necessary ❑ Ne -M • CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER October 10, 1984 TO: P, B & R DIRECTOR FROM: City Manager SUBJECT: WESTBAY PARK Item No. 6 It is my understanding that representatives of the Natural History Foundation will be invited to meet with members of the P, R & R Commission's sub- committee recently created to review the development of the Westbay Park site. Secondly, you are to de- termine if an EIR or a Negative Declaration is re- quired for the proposed development of the site. You • will report back to the City Council at the evening meeting of November 26th. 4W' ROBERT L. NN CITY OF'NEWPORT BEACH • PLANNING DEPARTMENT October 17, 1984 TO: Councilwoman Jackie Heather FROM: Patricia Temple, Environmental Coordinator SUBJECT: Environmental Information for Westbay Park Interpretive Facilities I' thought it might be helpful for you to review staff's position and actions in regard to the proposed Westbay Park Interpretive Center proposal of the Natural History Foundation. I first became aware of the,proposal shortly after my appointment as Environmental Coordinator in February of this year. At that time a project was proposed involving placement of `the Tea House, construction of a parking lot including bus parking, extension of Monte Vista Drive on -site, boardwalks along and extending into the wetland area and an outdoor amphitheatre for lectures and presentations. Proposed uses included Natural History Foundation interpretive facilities, Upper Newport Bay Ecological Reserve interpretive facilities, and staging for Ecological Reserve interpretive tours. At that time my initial determination for • CEQA satisfaction was for a focused EIR due to potential significant impacts in the following areas: 1) Archaeological - the development area contains a potentially significant archaeological site. 2) Environmentally Sensitive Habitat - construction in wetland areas and increased harassment of wildlife due to increased human intrusion. 3) Grading - for outdoor amphitheatre and road. 4) Water Quality - increased runoff due to increased impermeable surfaces (parking lot and building) and degradation of water quality due to urban pollutants from parking lot. 5) Growth Inducing Impacts - creation of enhanced access for potential future development of Westbay Site, perceived commitment of Westbay site to urban uses. The possibility of an expanded initial study and mitigated negative declaration was discussed with Tom Holm on April 12, 1984 subject to the provision of detailed archaeological information and a reduction in the scope of the project eliminating the amphitheatre, boardwalks in wetlands and down - sizing the parking lot. Tom Holm agreed to provide me with this additional information, but it has not been received. This past Monday at the�City Council Study Session was the first contact I have had with the Natural History Foundation since • spring. • It is understood that time is now getting short on use of the Tea House for the interpretive facility, and we will work with the Foundation to make a final determination of environmental documents necessary and get the work underway. It is, however, necessary that the Natural History Foundation more actively pursue the project approval, and provide staff with the required information in a timely fashion. Until then, the Planning Department cannot make a commitment as to whether an EIR will be necessary, or if a mitigated Negative Declaration with Initial Study will be adequate. Patricia Temple PT: pjd xc: Evelyn Hart, Mayor g�. Robert Wynn, city Manager • 0 13 PWYMt Natural History Foundation of Orange County 17752 Skypark Blvd., Suite 245 Irvine, CA 92714 (714) 250 -0412 September 14, 1984 Mr. Robert L. Wynn, City Manager City of Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 P.O. Box 7038 Newport Beach, CA 92660 Ctry'Ma °o iQ Peoh of Mv) Cary �I Subject: Proposed Use of City "Teahouse" Facility at Westbay Park Site Dear Mr. Wynn: / j rjI'��:� For the past eighteen month's, the Natural History Foundation of Orange County has worked closely with City staff, State Department of Fish and Game and community groups towards the realization of a natural history interpretive center or the City's Westbay Parksite. In recent months, the City's teahouse has emerged as a ideal facility for relocation and use on the site. It is our understanding that relocation of the facility is now scheduled to occur as early as October or November of this year. We would like to take this opportunity to formally request your consider- ation of reservation and City participation in the relocation of this facility for the Westbay site for use by the foundation. A summary of our progress to date is attached for your information. Ron Whitley has participated in previous Westbay CommjLteg meetings and can provide you with additional background. Most recently, we have met with City staff to initiate an initial study for CEQA compliance. We would appreciate an opportunity to meet with you to review our implemen- tation program. It is our intent to aggressively pursue necessary permits and approvals provided that options 'remain available for use of the teahouse. Sincerely, Thomas F. Holm Chairman, Westbay ommittee Natural History Foundation of Orange County TFH /dg cc: Westbay Committee • WESTBAY INTERPRETIVE CENTER Progress to Date In July of 1982 the Parks Beaches and Recreation Commission unanimously approved the concept for use of the Westbay park site as an interpretive center and natural history area. In August of 1982 the California State Lands Commission replied to the City of Newport Beach Parks Beaches and Recreation Department that: ...our staff believes that a museum, interpretive center, and overlook for the Upper Bay Ecological Reserve, which would incorporate archaeological exhibits along with interpretive exhibits relating to the environmental aspects of the Ecological Reserve, would be an appropriate trust use and enhancement of the Reserve by furthering education and a scientific study of trust lands and their attendant importance to our society (Statutes 1978, Chapter 74, Section 2(b) and (c)." In September 1982 the California State Department of Fish and Game stated: "...we support'the proposed concept of the Westbay Interpretive Center. It is our feeling that the center could become the focal • point of interpretive and educational programs at Upper Newport Bay. If the Westbay proposal were to be implemented, it would be our intention to coordinate the development of interpretive facilities on the resources of the Upper Bay with the historical objectives." 'On November 22, 1982 the City Council unanimously approved in concept the proposed use of the six -acre Westbay park site by..,the Natural History Foundation of Orange County as a working archaeological museum and directed staff to prepare a draft lease agreement to further implement the proposal. In April 'of 1983 the Natural History Foundation Board of Directors approved formation of the Westbay Advisory Committee which established subcommittees dealing with 1) archaeological program, 2) design and processing, and 3) fund raising and public awareness issues. In June of 1983 the Irvine Company underwrote the costs of preparation of a Research Design by Larry Seeman Associates. Funding received to date includes a $5,000 grant from the Braun Foundation and a $10.000 donation from the Koll. ComDanv. • • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department October 9, 19M STUDY SESSION . ITEM NO. � TO: Mayor and City Council FROM: Parks, Beaches and Recreation Director SUBJECT: HISTORY OF WESTBAY PARK SITE Background: The City acquired a 6 acre parcel of land adjacent to Irvine Avenue between Monte Vista and Santa I-'s'affglla as land regJired when the McLain Sea Island development was approved. The site has not been proposed for development, to this date due to the parcels environmentally sensitive characteristics and because the land is not im a residential area that has expressed a need for park development. . On August 3, 1982 the Parks', Beaches and Recreation'Commission approved in concept the use of the six acre Westbay park site as an interpretive center and natural history area in cooperation with the Natural History Foundation of Orange County. Their decision to approve the concept was based on the fact that as this type of park land use, although not typical', 'is a development resource that would significantly benefit the community. Its proximity to the Backbay and other governmenta-1 agency developments will result in an,environ- mental setting that will establish a long term, positive use. The City Council, on November 27, 1982, approved in concept a proposal by the Natural History Foundation to use Westbay Park as a working archaeological museum. A copy of their proposal and comments from other public agencies is attached for information purposes. The Natural History Foundation of Orange County, through its Westbay Advisory Committee, has met a number of times with City staff to determine the environ- mental and permit procedures to implement the conceptually approved use of Westbay Park. The recent request by the Foundation for the use of the "Tea House" which will be vacated by City staff by the end of this year has resulted in the need to formalize a lease agreement for Westbay Park. Recommendation: Direct the City Westbay Park by pretive center. Attorney's office to prepare a lease agreement for the use of the Natural History Foundation for an archaeological and inter- V Natural History Foundation of Orange County, • 17752 Skypark Blvd., Suite 245 P.O: Box 7038 Irvine, CA 92714 Newport Beach, CA 92660 in (714) 545.8967 INTERPRETIVE CENTER AND ARCHEOLOGICAL EXCAVATION UPPER NEWPORT BAY An archeological site located on the 6 acre park site in Upper Newport Bay offers- a unique opportunity to have an interpretive center with an open, working archeological site, with continuing excavation as a part of the inter- pretive center. Although paleontological sites, such as La Brea -Page Museum have similar centers, the only "living" archeological sites are historical sites such as Williams- burg and Fort Snelling, which are part of larger compleses, with actors simulating the activities that were part of the former occupation. Ventura has an "open" archeological site with an interpretat w— center, but.xexcavations were com- pleted before. the interpretative center was opened the public. Background: Archeological sites located in the West Bay area, including ORA -169 (44), 166, and 168 (45) were identified by the PCAS in 1966 -, and published in the PCAS Quarterly, Vol.2, • No.2. Two squares of site ORA -166 were excavated to a depth of 36 inches by PCAS at this time., Additional investiga- tions were done in 1978 by Marie Cottrell for Larry Seeman Associates, when the sites were mapppped and test squares were excavated at ORA -166 and ORA =44. Fifty -three artifacts including manos, metates, hammers, a morter /bowl rim frag- ment, a projectile point, scrapers, knives, as well as cores, debitage, fire - cracked rock, numerous shell fish and bone fragments were found in a 'single 1.5 x 1.5 meter unit at OR-A-166 dug to 90 cm. (sterile). As a result of test excav- ations, ORA -166 was identified as a major late prehistoric or Shoshonean tradition village site occupied year -round circa A.D. 500 - 1,500, while excavations 6RA -44 suggested the site was occupied sporadically over a 2,000 year period from 500 B.C.- 1,500 A.D. Interpretative Center Concept: The interpretative center could include continuous excavation and a visible laboratory. Suggested components of the interpretative center include: 1) Exhibit area with displays of previously excavated mat- erial; 2) Laboratory; 3) Multi -media bay, with self opera- ted slide shows and video - tapes; 4) bookstore and shop; 5) Office; 6) Excavation area, with paths or catwalks for guided tours; 7) Lecture and refreshment area for monthly or weekly lectures; 8) Parking area sufficient for apporximate- ly 20 cars. Staffing Requirements: The center would require 1) a senior archeologist minimum qualifications, M.A. in Southern Calif- ornia Archeology); 2) laboratory technician (minimum re- quirements, B.A. and graduate work in Southern California Archeology; 3) part -time secretary. Excavations and analyses could be conducted by students in cooperation with local colleges and univeristies, and volunteers from PCAS. There would need to be a fairly active docent program to conduct guided tours and take care of the center shop. .r T- t. • • /N rr- r�r'�aTisriv� 454:4 vPr�IaAy NWAVk Aft A 00 wocr • RON YEO FAIA ARCHITECTS INC. 500 JASMINE AVENUE CORONA DELMAR, CALIFORNIA 92625 TELEPHONE :(714)644 -8111 //Y5Trf� ClTiGiT/�s IM4124v� ROKON uft:;r .a � 4 s t45 \ ri lrtd��TR�v15�. c ;sPu� O � k o y W 5rkTE'Of CALIFORNIA - EDMUND O. DROWN JR., Go,rrnor STATE LANDS COMMISSION EXECUTIVE OFFICE 1807. 13th Street MKECUR .Lie Lieutenant v Socramento,CeUfomis 85814 KE CURB, Lieutenant Governor RY ANN GRAVES, Director of Finance CLAIRE T. DEDRICK Executive Officer File Ref: SD 82 -08 -30 Mr. Ronald,A. Whitley City of Newport Beach Parks, Beaches and Recreation Department 3300 Newport Boulevard Newport Beach, California 92663 Dear Mr. Whitley: In July, 1982, you requested input from the State Lands Commission, regarding the development of a natural history museum and interpretive center for the Upper Nedrp$rt Beach Ecological Reserve on a six -acre parcel known as Westbay Park in the City of Newport Beach. This written state- ment is a summary of a number of conversations with the staff up to this point. Pursuant to Statutes of 1978, Chapter 74, the City of Newport Beach • impressed this parcel with the sovereign trust in exchange for the relin- quishment of the Common Law Public Trust over certain filled tidelands at Beacon Bay. n U Section 1 (a) of the above Statute provides that the trust lands be used for various public purposes, including, "....the preservation, main- tenance, and enhancement of the lands in their natural state and the re- establishment of the natural state of the lands so that they may serve as ecological units for scientific study, as open space, and as environ- ments which provide food and habitat' for birds and marine life, and which favorably affect the scenery and climate of the area." From a review of your proposed plan, as submitted, our staff believes that a museum, interpretive center, and overlook for the Upper Bay Ecologi- cal Reserve, which would incorporate archaeological exhibits along with interpretive exhibits relating to the environmental aspects of the Ecologi- cal Reserve, would be an appropriate trust use and enhancement of the Re- serve by furthering education and scientific study of trust lands and their attendant importance to our society (Statutes 1978, Chapter 74, Section 2 (b) and (c). It is our conclusion that the provisions of the grant statute would require, that the proposed development of the parcel, should emphasize the ecological reserve with the archaeological museum as a secondary use. 3 -2- SD 82 -08 -30 We would also like to request that the City send us a copy of the Initial Study of the proposed development when it becomes available. Should you have any questions, please contact Judy Ludlow at (916) 445 -7134, or in writing at the above address. LHG:ld cc: Judy Ludlow'.. 0 • Sincerely, LESLIE H. GRIMES, Deputy Chief Division of Land Management and Conservation . SVATE OF CALIFORNIA— RESOURCES AGENCY EDMUND G. BROWN JR., Governor DEPARTMENT OF FISH AND GAME - 50 Golden Shore Ong Beach, CA 90802 (213) 590 -5113 September 16, 1982 Ronald A. Whitley, Director Parks, Beaches and Recreation City of Newport Beach P.O. Box 1768 Newport Beach, CA 92663 -3884 Dear Mr. Whitley: As we stated in our April response to the Natural History Foundation, we support the proposedoconcept of the Westbay- Interpretive Center. It is our feeling that the center could become the focal point of interpretive and educational programs at Upper Newport Bay. If the Westbay proposal were to be implemented, it would be our intention to coordinate the development of interpretive facilities on the resources of the Upper Bay with the historical objectives. • While we support the concept of the interpretive facility adjacent to the reserve, we would be concerned about possible site erosion and uncontrolled access to the bluffs. The development plans should include measures to minimize the disturbance of-the vegetative communities on the site. The bluffs, which support good stands of coastal sage scrub and the rare plant,, Dudleya stolonifera (Laguna -live- forever), are particulary sensitive to disturbances. If the Department can be of assistance on this subject in the future, please contact Carl Wilcox (714) 673 -4034. Sincerely, Fred A. Worthley Jr. Regional Manager Region 5 cc: Ron Hein Carl Wilcox 9 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER September 25, 1984 TO: RON WHITLEY, P, B & R DIRECTOR FROM: City Manager SUBJECT: REPORT ON HISTORY OF WESTBAY Please prepare a report on the history /status .of the Westbay Park site for placement on the study session of October 9th. Atta hed,youu will find a copy of my letter to the Natural History Foundation of Orange County and other attachments which gives a good history of this City's activities with the Foundation. This report has to do with the ultimate use of the Westbay site. The Council also thought it would be a good idea for you to discuss this proposed project with the P, B & R Commission. ROBERT L. 'WYNN �EWPp4,^ •. CITY OF NEWPORT BEACH '. cy<IFORN� t (714) 640 -2151 September 18, 1984 Mr. Thomas F. Holmt Chairman Westbay Committee Natural History Foundation of Orange County P:0. Box 7038 Newport Beach, Calif. 92660 Dear Mr. Holm: Thank yod for -voitr letter of s6ptember 14, 1984, concerning the availability of the "Teahouse." This facility will be vacated by City staff during the month of November., which would cake it available for reuse by December. It would be my proposal for your consideration that the City • donate the building to the Foundation, providing the Founda- tion pays for the expense of relocating said building. Ac- cordina to the Building Department, the Building Code does permit relocation of structures from one area to another area within the City-provided the applicable sections of the Build- ing Code are met. E You may wish to discuss this proposaq!'with your Foundation. I have no idea of the cost to relocate. It may be that a member of your Foundation has some experience in moving buildings and could present you with a cost estimate. Also, you should realize that this is a proposal from the City Manager's office and does not at this stage have the endorse- ment of the City Council. If the proposal appears acceptable to you, then the subject matter will be placed on a-City Council agenda for Council review and action. In my opinion, if the Teahouse is relocated and used by the Natural History Foundation on the City's Westbay Park site, a lease agreement should be consummated before the relocation of the building. It would be my suggestion that you convene the Westbay Committee as soon as convenient in 'order to .address the subject of leasing said property. Normally, lease proposals take several months to process. The lease proposal City Hall • 3300 Newport Boulevard, Newport Beach, California 92663 • Page -2- would be reviewed by the Parks, Beaches and Recreation Com- mission; possibly, the State Lands Division, the Homeowners Association in the vicinity of Westbay Park and, of course, the City Council. Review by these bodies naturally takes time, and thus the need for early action by the Westbay Committee. You will note that Mr. Whitley is receiving a carbon copy of this letter and has been designated as the staff representative to develop the necessary details along with 'the Westbay Committee. In summary, therefore, please consider my proposal above and advise me as soon as .convenient so that it can be presented to the City Council. Additionally, work should begin im- mediately on the lease provisions providing for the use by the Natural History Foundation of the Westbay Park site. Sincerely, ROBERT L. WY14N • City Manager CC: Mayor Evelyn Hart . Council Member Jackie Heather Ronald Whitley, Director P, B, & R Department ,a • • Natural History Foundation of Orange County 17752 Skypark B Irvine, CA 92714 (714) 250 -0412 September 14, 1984 Mr. Robert L. Wynn, City Manager City of 'Newport Beach P.O. Box 1768 Newport Beach, CA 92658 -8915 P.O. Box 7038 Newport Beach; CA 92660 wito ~C ManoRer ace ��` ay CdY��ct.. gv Subject: Proposed Use of City "Teahouse" Facility at Westbay Park Site Dear Mr. Wynn: For the past eighteen months, the Natural History Foundation of Orange County has worked closely with City staff, State Department of Fish and Game and community groups towards the realization of a natural history interpretive center or the City's Westbay Parksite. In recent months, the City's teahouse has emerged as a ideal facility for relocation and use on the site. It is our understanding that relocation of the facility is now scheduled to occur as early as October or November of this year. We would like to take this opportunity to formally request your consider- ation of reservation and City participation in the relocation of this facility for the Westbay site for use by the foundation. A summary of our progress to date is attached for your information. Ron Whitley has participated in previous Westbay Commi_tLtee meetings and can provide you with additional background. Most recently, we have met with City staff to initiate an initial study for CEQA compliance. We would appreciate an opportunity to meet with you to review our implemen- tation program. It is our intent to aggressively pursue necessary permits and approvals provided that options remain available for use of the teahouse. Sincerely, Thomas F. Holm Chairman, Westbay ommittee Natural History Foundation of Orange County TFHydg cc: Westbay Committee ,v . WESTBAY INTERPRETIVE CENTER Progress to Date In July of 1982 the Parks Beaches and Recreation Commission unanimously approved the concept for use of the Westbay park site as an interpretive center and natural history area. In August of 1982 the California State Lands Commission replied to the City of Newport Beach Parks Beaches and Recreation Department that: "...our staff believes that a museum, interpretive center, and overlook for the Upper Bay Ecological Reserve, which would incorporate archaeological exhibits along with interpretive exhibits relating to 'the environmental aspects of the Ecological Reserve, -would be an appropriate trust use and enhancement of the,Reserve by furthering education and a scientific study of trust lands and their attendant importance to our society '(Statutes 1978, Chapter 74, Section 2{b) and W. In September 1982 the California State Department of Fish and Game stated: "...we support the proposed concept of the Westbay Interpretive Center. It is our feeling that the center could become the focal • point of interpretive and educational programs at Upper Newport Bay.. If the'Westbay proposal were to be implemented, it would be our intention to coordinate the development of interpretive facilities on the resources of the Upper Bay with the historical objectives." On November 22, 1982 the City Council unanimously approved in concept the proposed use of the six -acre Westbay park site by, ,the Natural History Foundation of Orange County as a working archaeological museum and directed staff to prepare a draft lease agreement to further implement the proposal. In April of 1983 the Natural History Foundation Board of Directors approved formation of the Westbay Advisory Committee which established subcommittees dealing with 1) archaeological program,, 2) design and processing, and 3) fund raising and public awareness issues. In June of 1983 the Irvine Company underwrote the costs of preparation of a Research Design by Larry Seeman Associates. Funding received to date includes a $5,000 grant from the Braun Foundation and a $10,000 donation from the Koll Company. U • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department October 9, 1984 STUDY SESSION ITEM NO. I / TO: Mayor and City Council FROM: Parks, Beaches and Recreation Director SUBJECT: HISTORY OF WESTBAY PARK SITE Background: The City acquired ,a 6 acre parcel of land adjacent to Irvine Avenue between Monte Vista and•,Santa Is'afflla as land required when the McLain, Sea Island development was approved. The site has not been proposed for development to thi's date due to the parcels environmentally sensitive characteristics and because the land is not in a residential area that has expressed a need for park development. • On August 3, 1982 the Parks, Beaches and Recreation Commission approved in concept the use of the six acre Westbay park site as an interpretive center and natural history area in cooperation with the Natural History Foundation of Orange County. Their decision to approve the concept was based on the fact that as this type of park land use, although not typical, is a development resource that would significantly benefit the community. Its proximity to the Backbay and other governmental agency developments will result in an environ- mental setting that will establish a long term, positive use., The City Council,, on November 27, 1982, approved in concept a proposal by the Natural History Foundation to use Westbay Park as a working archaeological .museum. A copy of their,proposal and comments from other public agencies is attached for information purposes. • The Natural History Foundation of Orange County, through its Westbay Advisory Committee, has met a number of times with City staff to determine the environ- mental and permit procedures to implement the conceptually approved use of Westbay Park. The recent request by the Foundation for the use of the "Tea House" which will be vacated by City staff by the end, of this year has, resulted in the need to formalize a lease agreement for Westbay Park. Recommendation: Direct the City Westbay Park by pretive center. Attorney's office to prepare a lease agreement for the use of the Natural History Foundation for an archaeological and inter- Natural History Foundation of Orange County 17752 Skypark Blvd., Suite 245 P.O. Box 7038 • Irvine, CA 92714 Newport Beach, CA 92660 (714) 545.8967 INTERPRETIVE CENTER AND ARCHEOLOGICAL EXCAVATION UPPER NEWPORT BAY -An archeological site located on the 6 acre park site in Upper Newport -Bay offers- a unique opportunity to have an interpretive center with an open, working archeological site, with continuing excavation as a part of the inter- pretive center. Although paleontological sites, such as La Brea -Page Museum have similar centers, the only "living" archeological sites are historical sites such as Williams- burg and Fort Snelling, which are part of larger compleses, with actors simulating the activities that were part of the former occupation. Ventura has an "open" archeological site with an interpretatit r• center, but excavations were com- pleted before. the interpretative. center was opened the public. Background: Archeological sites located in the West Bay area, including ORA -169 (44), 166, and 168 (45) were identified by the PCAS in 1966, and published in the PCAS Quarterly, Vol.2, • No.2. Two squares of site ORA -166 were excavated to a depth of 36 inches by PCAS at this time. Additional investiga- tions were done in 1978 by Marie Cottrell for Larry Seeman Associates, when the sites were mapped and test squares were excavated at ORA -166 and ORA =44. Fifty-three artifacts including manos, metates, hammers, a morter /bowl rim frag- ment, a projectile point, scrapers, knives, as well as cores, debitage, fire- cracked rock, numerous shell fish and bone fragments were found in a single 1.5 x 1.5 meter unit at ORA -166 dug to 90 cm. (sterile) . As a result of test excav- ations, ORA -166 was identified as a major late prehistoric. or Shoshonean tradition village site occupied year -round circa A.D. 500- 1,.500, while excavations ORA -44 suggested the site was occupied sporadically over a 2,000 year period from 500 B.C.- 1,500 A.D. Interpretative Center Conce-ot; The interpretative center could include continuous excavation and a visible laboratory. Suggested components of the interpretative center include: 1) Exhibit area with displays of previously excavated mat- erial; 2) Laboratory; 3) Multi -media bay, with self ,opera- ted slide shows and video - tapes; 4) bookstore and shop; 5) Office; 6) Excavation area, with paths or catwalks for guided tours; 7) Lecture and refreshment area for monthly or weekly lectures; 8) Parking area sufficient for apporximate- ly 20 cars. r1 U 7.� Staffing Re uirements: The center would require 1) a senior • archeologist minimum qualifications, M.A. in Southern Calif- ornia Archeology); 2) laboratory technician (minimum re- quirements, B.A. and graduate work in Southern California Archeology; 3) part -time secretary. Excavations and analyses could be conducted by students in cooperation with local colleges and univeristies, and volunteers from PCAS. There would need to be a fairly active docent program to conduct guided tours -and take care of the center shop. • 0 ti MAAArtz- ///STAY //Y rC-Y �07A IYC Gam, V4- !/PIfE/�J/�3A%' • RON YEO FAIA ARCHITECT, INC. 500 JASMINE AVENUE CORONA DEL MAR, CALIFORNIA 92625ELLER-ION 111 /m/721499 Aal oO , / . &/� 40 o-4 NM + AfXA, 1- it/,r --� /Vj/ ♦I r • 4FF /G� 01 0 .o o k . o � O o+ o • V# �y •N � STNS Of CALIFORNIA •- - EDMUND O. /TOWN JB., Gommor STATE LANDS COMMISSION EXECUTIVE OFFICE 1807 -13th Street KENNETH CORY, Controller Gov Saamnanto,Callfomia 95814 IKE CURB, Lieutenant Governor RY ANN GRAVES, DJrecter of Finance ,CLAIRE T. DEORICK Executive OHicar • File Ref: SD *82 -08 -30 Mr. Ronald A. Whitley City of'Newport Beach Parks, Beaches and Recreation Department 3300 Newport Boulevard - Newport Beach, California 92663 Dear Mr. Whitley: .In July, 1982, you requested input from the State Lands Commission, regarding the development of.a natural history museum and interpretive center for the 'Upper Ne*purt Beach Ecologi'ddl Re''serve on a six -acre parcel known as Westbay Bark in the City of Newport Beach. This written state- went is a summary of a number of conversations with the staff up to this -point. Pursuant to Statutes of 1978, Chapter 74, the City of 'Newport Beach impressed this parcel with the sovereign trust in exchange for the relin- quishment of the Common Law Public Trust over certain filled tidelands at Beacon Bay. Section 1 (a) of the above Statute provides that the trust lands be used for various, -public purposes, including, "....the preservation, main- tenance, and enhancement of the lands in their natural state and the re- establishment of the natural state of the lands so that they may serve as ecological units for scientific study, as open space, and as environ- ments which provide food and habitat for birds and marine life, and which favorably affect the scenery and climate of the area.." From a review of your proposed plan, as submitted, our staff believes that a museum, interpretive center, and overlook for the Upper Bay Ecologi- cal Reserve, which would incorporate archaeological exhibits along with interpretive exhibits relating to the environmental aspects of the Ecologi- cal Reserve, would be an appropriate trust use and enhancement of the Re- serve by furthering education and scientific study of trust lands and their attendant importance to our society (Statutes 1978, Chapter 74•, Section 2 (b) and (c). It is our conclusion that the provisions of the grant statute would require, that the proposed development of the parcel, should emphasize ' the ecological reserve with the archaeological museum as a secondary use. 11 • -2- SD 82 -08 -30 We would also like to request that the City send us a copy of the Initial Study of the proposed development when it becomes available. Should you have any questions, please contact Judy Ludlow at (916) 445 -7134, or in writing at the above address. Sincerely, LESLIE H. GRIMES, Deputy Chief Division of Land Management and Conservation LHG:ld cc: Judy Ludlow A +PI ??p i ZATE OF CALIFORNIA — RESOURCES AGENCY EDMUND G. BROWN JR., Governor DEPARTMENT OF FISH AND GAME •350 Golden Shore Long Beach, CA 90802 - (213) 590 -51'13 September 16, 1982 'Ronald A. Whitley, Director Parks, Beaches and Recreation. City of Newport Beach - P.O. Box 1768 Newport Beach, CA 92663 -3884 Dear I4r. Whitley: As we stated in our April response to the Natural History Foundation, we support the proposedeconcept of the Westbay -Interpretive Center. It is our feeling that the center could become the focal point of interpretive and educational programs at Upper Newport Bay. If the Westbay proposal were to be implemented, it would be our ,intention to coordinate the development of interpretive facilities on the resources of the Upper Bay with the historical objectives. • While we support the concept of the interpretive facility adjacent to the reserve, we would be concerned about possible site erosion and uncontrolled access to the bluffs. The development plans should include measures to minimize the disturbance of* the vegetative communities on the site. The bluffs, which support good stands of coastal sage scrub and the rare plant, Dudleya stolonifera (Laguna -live- forever), are particulary sensitive to disturbances. If the Department can be of assistance on this subject in the future, please contact Carl Wilcox (714,)-673-4034. Sincerely, Fred A. Worthley Jr. Regional Manager Region 5 cc: Ron Hein Carl Wilcox Item No. 9 PARK AND STREET TREE DIVISION . OCTOBER, 1984 PROGRESS REPORT Our Park Crews performed the following tasks in addition to normal maintenance during the month of October: Removed old play equipment at "A" Street and Channel Park. Repaired turf at Irvine Terrace Park where new sidewalk was installed. Installed landscaping at new City Hall building. Built retaining wall around restroom at San Miguel Park. Our Street Tree Division performed the following: Trimmed 371 trees. Planted 16 trees. Removed 18 trees. . Root pruned 13 trees. Completed 27 work requests. Areas being trimmed are Clay and Westcliff Eucalpytus. ✓L�- Jack Brooks 0 H is RECREATION DIVISION OCTOBER, 1984 PROGRESS REPORT Senior Citizens Item No. 10 Group W Cable T.V. has continued to film classes in October. The final product will include approximately 48 classes and activities that will be brought together in twelve 30 minute shows. Dedication of a new donated piano took place October 5, 1984. The Baby Grand piano will make its new home at the OASIS Center and is most appreciated. The new south wing restroom renovation is continuing. The renovation, which includes partitions and new fixtures, should be completed by the first week of November. The project will be completed with new wallpaper for the restrooms. Fall classes are going very well. The volunteer taught classes are exceptional with an excellent enrollment. The Parks, Beaches and Recreation physical' fitness classes also had a good enrollment and this enthusiasm should carry over to the winter session. Special events that were held in October included: 1. Health Fair on October 13. . 2. Senior Citizens Advisory Council on October 15. 3. Board meeting on October 15. 4. Fund Raising Committee on October 17. 5. Jamboree Party on October 21. 6. Long Range Planning on October 24. 7. Filming by Group W Cable on October 25. Youth and Adult Sports Fall basketball and softball leagues are on their way. Basketball leagues are being held at Corona del Mar High School and Ensign School, and they will continue until December 13, 1984. Softball leagues are being conducted at Lincoln School and will conclude on December 23. Currently there are 36 basketball teams and 34 softball teams participating in City leagues. The Boys Flag Football program is running very smoothly. Games are being conducted under the lights at CYC and kids are having a great time. New football jerseys are adding to the excitement. Special Activities and Classes The Corona del Mar Fall Five Miler was run October 27. The Five Miler was well /5'organized and almost all of the participants enjoyed the event. For $11.00 runners received attractive T- shirts, ice cream gift certificates and a chance to win one of the very nice age group winners plaques. The Fall Five Miler is becoming a special event that is looked forward to year after year. -2- Fall classes are going very well. The change over from Room 2 of the Theatre Arts Center to the Scout House is very successful. The potential of the Scout House is finally being realized while the parking issue has been solved and should benefit Scout House programming significantly. Several new classes are scheduled for the winter brochure. There will be at least 8 new classes which will include gardening, child rearing, financial planning, and a clown college. The Garment District excursion is almost filled and the Rent -A -Santa program planning has begun. Aquatics The swimming lesson program is going very well. Except for a few scheduling problems with the School District and water polo tournaments, the Aquatics program is quite successful. Sailing The sailing program is flourishing because of the beautiful weather. Registration is good but more work needs to take place on securing the very best instructors possible. The contract sailing classes also need improvement as to instructor problems. Hiring more experienced sailing instructors should solve the problems. Citv Golf Tournament • The golf tournament year after year seems to be one of the better special events the City puts on. Everyone has a great time and it is handled very expertly by the City and Irvine Coast Country Club. This year there were 131 participants and the course was in excellent shape. Cutting down the number of participants helped make the round go much faster than last year. The low score for the day was 71, but regardless of how people played, everyone'had a great time and we all look forward to this event next year. Tennis Program Because of the nice weather the tennis program is also experiencing great success. Although several instructors are out with injuries, everyone is pitching in to help. Courts are getting a lot of use and participants are receiving good instruction. Maintenance The Recreation Division,'s maintenance men are doing an excellent job cleaning and maintaining the City's recreational facilities. The Theatre Arts Center at the moment is a priority of the maintenance men and they are handling problems as soon as they happen. The facilities are looking much nicer and Mr. Payton has joined the team very successfully. a %70,1 • Tom Line