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Home My WebLink About11/06/1984 - PB&R CommissionMot" .� Seconded Ayes Motion Seconded Ayes U Item No. 3 CITY OF NEWPORT BEACH n Parks, Beaches & Recreation Commission o 2 November 6, 1984 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Tom Line', Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 Roll Call Roll call was taken. Commissioners Cohen, de Boom, Hopkins, King, Springer and Wolfe were present. Commissioner Capretz was absent. x Item #3 Approval of x Minutes x x x Motion was made by King and seconded by Wolfe to approve x the minutes of the October 2, 1984.meeting. Unanimous. x Item #4 Adoption of x Agenda The agenda was adopted as presented with the addition of x x x x the Recreation and Open Space Element and Marinapark. II. ACTION ITEMS Item #5 - Proposed Mariners Multi- Purpose Room Proposed Mariners Chair Cohen announced the Commission's Ad Hoc Committee Multi - met with certain members of the Library Board of Trustees Purpose and Frank Eastman, Mariners Branch Librarian, on October 22 Room to discuss the concept of adding a multi- purpose building at Mariners Park. The Library would'like to take over the use of the existing multi- purpose room adjacent to the Library. They propose to transfer funds to the Parks, Beaches and Recreation Department to be used to build another building which is not attached to the Library. They have also proposed using their funds to have an architect draw up preliminary plans which would be sub- mitted to the Parks, Beaches and Recreation Commission for their consideration and approval. CITY OF NEWPORT BEACH irks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Ron.Whitley pointed out that the original concept was to expand the existing facility, however, since this would encroach into the trees /picnic area or the ball field,- staff is opposed to the idea. Should the proposed building be suitably located'and financing equitable, staff feels that a new building would be a good idea s.i'nce the recrea- tion programs do, in fact, infringe on,the Library. He suggested it be a larger room than the present,building and built to the Department's needs and specifications. The Library has offered to fund the feasibility study which would then be transmitted to the Commission. The consultant would be hired by the Public Works Department in accord with Council Policy. Commissioner King asked that the memorandum written by Mary Richmond, dated October 24, 1984, to Rae Cohen be rewritten to more accurately reflect the items discussed and to re- move existing irregularities. 11 Mo{ _n x Commissioner de Boom motioned the Ad Hoc Committee send a Seconded x letter by November 12 to the Library Board of Trustees Ayes x x x asking them to clarify their letter of October 24 and to Nay x clarify the purpose of the meeting. Seconded by King. Motion passes. Commissioner King requested that this letter be sent to each Commissioner. The Ad Hoc Committee, consisting of Cohen, de Boom and Wolfe, discussed the proposed new building and agreed that they were in favor of it provided it is in a suitable location and the majority of the funds are provided by the Library. Motion x Following discussion concerning the design of the new Seconded x building and its financing, King motioned the Library Ayes x x x x Board of Trustees underwrite the expense of having an architect prepare a schematic design for a new addition which would then be used for cost estimating and further detailed "study by the Parks,, Beaches and-Recreation Commission. Seconded by Wolfe. Unanimous. Ron Whitley will transmit this motion to the Public Works Director. I_tem #6 - Westbay Park Proposal - Natural History Westbay Foundation- Park Proposal Mot x Ron Whitley reported the Westbay Ad Hoc Committee's SeLf ed x meeting was cancelled by the Natural History Foundation Ayes x x x x due to the fact the Foundation 'does not have the funds to proceed', nor are they environmentally ready to- proceed. Mr. Whitley will meet with their Board next week to help them formulate a letter to be transmitted to Council concerning their plans. CITY OF NEWPORT BEACH n Park's, Beaches & Recreation Commission o 2� Page 3 City Council Chambers 7 p.m. INDEX Commissioner de Boom motioned the Commission acknowledge receipt of the Natural History Foundation's communication and thank them for their interest in the project. Seconded by Hopkins. Unanimous. Item #7 —Joint Meeting with City Council Scheduled for Joint Meeti with City December 10, 1984 Council Ron Whitley announced the joint meeting with the City Council is December 10, 1.984 at 2:00 P.M. and that the agenda should be determined at this time. Following discussion, the items listed below were agreed upon: 1. King will discuss the safety problem at San Miguel.Park. 2. de Boom and Springer will discuss the beach restrooms. In addition, de Boom will prepare a photo presentation. 3. Hopkins and Wolfe will discuss the conditions of the beach and West Newport areas. 4. Cohen will recap the Commission's accomplishments during this past year. III. PUBLIC COMMENTS Commissioner Hopkins reported there are some residents upset concerning surfers who stay too long and ignore enforcements Ron Whitley will ask the Marine Department for a report on surfing policy. Commissioner King noted the excellent job that staff has done with the restrooms and the children's area at San Miguel Park. IV. DISCUSSION ITEMS Item #8 - Capital Improvement Proposals for FY 1985 -86 Capital Improvemen' Ron Whitley and Chair Cohen reviewed the process for Proposals implementing capital improvements. Mr. Whitley reminded the Commissioners that if they have any projects they wish to have considered, nowA s the time to let staff know so that background information can be gathered. Chair Cohen appointed Hopkins to chair.the-Capital Improve- ments Subcommittee and King and Wolfe volunteered to serve on the committee. The committee will meet with staff to formalize a tentative list to be presented at the December meeting. At the January 8, 1985 meeting the Commission will / adopt a priority list which will be submitted to the City Manager. CITY OF NEWPORT BEACH Parks, Beaches. & Recreation Commission o 2� Page 4 City Council Chambers 7 p.m. INDEX V. •INFORMATION REPORTS Item #9 - Park and Street Tree Division Park and Street Tree Commissioner Hopkins noted that the landscaping around the Division new City Hall building is exceptional. This was done under Jack Brooks' direction and he is to be highly commended for this outstanding project. Item #10 - Recreation Division Recreation Division Tom Line reported the Corona del Mar Fall Five Miler was very successful. There were close to 600 runners compared to 700 last year. The Newport Beach Golf Tournament held at Irvine Coast Country Club was a big success with 131 golfers par.ticipatin . Mr. Line suggested Woody Smith be honored with a Special Recognition Award for his extra efforts over the past few years on the annual tournament. VI. SPECIAL,•URGENT OR LAST MINUTE ITEMS Ron Whitley reported the Recreation and Open Space Element report has been finalized and is in draft form. The report has beem mailed to each of the Commissioners from the Planning Department. A joint meeting with the Planning Commission will be held in the Council Chambers on November 15 at 7:00 P.M. At this meeting the consultant will present necessary information to the Commissions and the public. Ron Whitley reported that the Marinapark issue has been finalized. The City Council Ad Hoc Committee will make a report to Council on November 26 and the Commissioners are welcome to attend. VII. ADJOURNMENT There being no further business, the-Parks, Beaches and Recreation Commission adjourned at 8 :30 P.M. Dottie Rohr, Secretary