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HomeMy WebLinkAbout03/05/1985 - PB&R Commission4otinn iec� )ed kyes U Item No. 3 CITY OF NEWPORT BEACH n Parks, Beaches & Recreation Commission 0 ZMarch 5, 1985 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Tom Line, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Ord The meeting of the Parks, Beaches and-Recreation Commission was called to order at 7:06 P.M. Item #2 Roll Call Roll call was taken. 'Commissioners Cohen, de Boom, Hopkins, Springer and Wolfe were present.. Commissioners Capretz and King were absent. x Item #3 Approval of x Minutes x x x Motion was made by Springer and seconded by Wolfe to approve the minutes of the February 5, 1985 meeting. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented with the addition of the abutement situation on City property in the beach areas and the request from the Mariners Library for a proposed multi- purpose room. II. COMMISSION COMMUNITY SERVICE AWARD PRESENTATIONS Ron Whitley reported the Commission presents the Community Service Awards to those individuals who have contributed their efforts to the community in an outstanding and benefi- cial manner. The first group of recipients were from the Oasis Senior Center. The second group honored were the Presidents of the Friends of the Theatre Arts Center, followed by Fran Wynn of Corona del Mar High School and Woody Smith of Irvine Coast Country Club. Mr. Whitley gave a brief presentation while Chair Cohen presented the awards. Commissioner de Boom also pointed-out Mr. Smith's valuable service to Hoag Hospital on behalf of the Irvine Coast Country Club. CITY OF NEWPORT BEACH 'Parks, Beaches. & Recreation Commission o y� Page 2 GO) City Council Chambers 7 p.m. INDEX III. ACTION ITEMS Item #5 - Newport Beach Nautical Museum Request to Relocate Newport Temporary Building on 15th Street Property Beach Nautical 4otion x Mr. Whitley gave a brief review of'the Newport.Beach Nauti- ,Museum seconded x cal Museum's request to locate temporary quarters,on 15th Request ayes x x Street. He added that both the American Legion,and the Jay x Central Newport Beach Association have been notified con- cerning the Museum's proposed plans. Staff has no objection to the 15th Street location since the area gets a small amount of use and there would be no impact on the Department s activities. The only element of concern might be in the areas of parking and traffic congestion. This matter is brought before the Commission for conceptual approval. Should it pass, the City Attorney would then proceed with an Agreement which would come back to the Commission and, upon their approval, be transmitted to Council as a recommendation. Following discussion concerning the sound structure of the temporary building and how this move might affect the Marinapark situation, Chair Cohen opened the meeting to public testimony. Mr. Terry Welsh, 1301 Oxford Lane, addressed the Commission on behalf of the Museum. He stated that if the City's temporary building could not be used, they would make other arrangements. They are interested 'in the site location to be used for an interim period until such time Marinapark is developed on an overall basis. Mr. Welsh answered questions and explained'their publicity plans and exactly what would be contained in the Museum, i.e., nautical art, models, movies, etc. He added that they would be responsible for moving costs, upkeep, utilities, etc. Commissioner de'Boom moved the Commission approve the concep for the Newport Beach Nautical Museum locating at 15th Street for a period.of three years. Seconded by Wolfe. Motion passes. Mr. Whitley will contact the Central Newport Beach Associa- tion and the American Legion concerning the Commission's decision. CITY OF NEWPORT BEACH o Parks, Beaches. & Recreation Commission 2 Page 3 Z Z�< City Council Chambers 7 p.m. INDEX Item #6 - Request from Friends of Oasis to Meet with the Request Commission From Friends of Ron Whitley reported a letter from Dick Sweet of the Friends Oasis of Oasis was included in the-agenda packet concerning their desire for closer contact with the Commission. Mr. Whitley suggested the following be considered: (1) They meet before the entire Commission; (2) They meet w1th.a Commission sub- committee; or (3) They meet as a part of the agenda on the Study Session. Mr. Whitley also pointed out that the Friends of Oasis are represented at their Board meetings by a staff person, namely, Judy O'Shaughnessy, and that the Commission ' designates a Commission member, Diana Springer, as a liaison to the Board and other meetings. In addition, there is always an open item on the agenda for the Friends. Chair Cohen opened the meeting to public testimony and Dick I ) Sweet, 1st Vice President of the Friends of Oasis, addressed the Commission. Mr. Sweet said the Friends want more communication accomplished in the easiest and most mutually agreeable manner. They haven't presented their plans and proposals in'the past and would like to do so in the future. Following questions and discussion, it was determined the Friends would attend the Study Sessions twice a year. Commissioner de Boom also suggested the Friends appoint a liaison person to attend the Commission meetings. Item #7 - Request to Install Public Lockers at Newport Pier Request to Install Motion x Ron Whitley reported that the request to install public Public Seconded x lockers at Newport Pier was deferred to this meeting from Lockers Ayes x x the February 5 meeting. The applicant, Q.T. Industries, Nay x and the manufacturer were present to answer any questions. A draft of the License Agreement was included in the Commission's packet for their review. Commissioner Hopkins recommended that on Page 1, Item 1 under Exclusive Grant, should include "at the premises" on line 10 following.... storage lockers. On Page 3, Item 11, the last sentence should read the' "Operator" rather than the "Proprietor." Commissioner Springer recommended the responsibilities of the locker company be spelled out when the new restrooms are installed. Springer also recommended a security deposit or bond be.posted. Mr. Whitley will bring both matters to the attention of the City Attorney. CITY OF NEWPORT BEACH ,, Parks, Beaches & Recreation Commission , 2� Page 4 2��m< City Council Chambers 7 n_m- iNnFx In addition, Commissioner Springer recommended that on Page 3, Item 11, it should be mentioned that the Operator make.period'ic checks of the lockers and state what procedure should be followed concerning lost keys, etc. She emphasizeil the Agreement should make clear the obligation of the Operator within a reasonable period.of time. Following discussion regarding number of lockers and cost to the public, Chair Cohen opened the meeting to public testimony. Mr. Don Vinding from Q.T. Industries addressed the Commission. He said lockers were installed by him at the Balboa'Pier in July, 1984 and have presented•no problems Should the proposed lockers at the Newport Pier become a problem, he would pull them out. A representative from American Locker Company, the manufacturer, addressed the Commission and presented the locker unit to the Commission. He covered details such as height, depth, composition,.etc., and gave a brief back- ground of his company. Following discussion, Ron Whitley suggested the Commission could (1) Approve-the draft with minor.revisions and transmit to Council; or (2) Transmit to the Specific Area Committee that the City Council will be considering this Agreement and any comments should be directed to Council; or (3)'Notify the Specific Area Committee as to the concept and that any future development in the area should take this into consideration. Commissioner de Boom motioned 25 lockers be installed from March 15 to October 31, 1985 with the provision the matter be reviewed thereafter. Motion fails. Following further discussion; Commissioner Hopkins moved the Commission recommend to Council the proposed draft agreement be approved subject to the comments received from staff and finalized by the City Attorney and the agent of the Applicant. Commissioner Wolfe amended the motion to state that the Operator reapply when the new building is constructed. Seconded by Springer. Motion passes IV. PUBLIC COMMENTS None. 4otion Seconded ayes CITY OF NEWPORT BEACH „ Parks, Beaches & Recreation Commission o 2� Page 5 �Gc�r City Council Chambers 7 p.m. INDEX V. DISCUSSION ITEMS Item #8 - Request From Harbor View Community Association Request Froi to Utilize a Portion of Buffalo Hills Park Harbor View Community x Ron Whitley reported a letter from Robert Scott of Harbor Association x View Community Association was received and,incl'uded in the x x x agenda packet. The public property in question can be declared surplus and sold to the homeowners association or the homeowners association can apply for an encroachment permit. Following questions and a brief discussion, Springer moved their request be denied. Seconded by Hopkins. Unanimous. Mr. Whitley will transmit the Commission's decision to the Association. Item #9 - .1985 -86 Budget Progress Report 1985 -86 'Budget Ron Whitley thanked the Commissioners for meeting with the City Manager on the 1985 -86 budget. 'He passed out the proposed capital improvement list that is being presented to Council. Item #10 - Use of School Facilities Use of School Ron Whitley.reviewed the history of the use of school Facilities facilities, the joint powers agreement, and the school district's policies and procedures.. He noted that Tom Line prepared a comprehensive background along with recommenda- tions for the Commission to review. Mr. Whitley explained that originally the City maintained the school grounds in exchange for the use of their facilities; however, since this did not prove effective, fees are now charged for school facility usage. One problem is that the school district gives youth oriented groups top priority so that our adult programs are given last consideration. In summary, money and accessibility are the two foremost problems. Mr. Whitley pointed out that North Ford Park will give us an adult facility when it is completed in a couple years. In the meantime, he suggested a concerted effort be made to the school district to acquire the gym and athletic fields at Lincoln School in order to guarantee programming at this location. Following discussion, it was decided that staff will continu to study the matter and bring back several obtainable recommendations to solve the main problems. CITY OF NEWPORT .BEACH Parks, Beaches & Recreation Commission o 2� •Page 6 'City Council Chambers 7 p.m. INDEX Item #11 - Recreation Division Recreation Division Tom Line reported the spring brochure.is out and mail -in! registration starts March 8. Item #12 - Park and Street Tree Division Park and Street Tree None. Division Item #13 - OASIS OASIS None. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Commissioner Springer said she felt the Commission should voice their support on the encroachment issue concerning beach property owners. Mr. Whitley said the Public Works Department is doing a survey on this matter and he will keep the Commission informed on their progress. Ron Whitley reported that the Mariners Library had'requested to fund another building so they can use the existing multi- purpose room. Judy Clark is asking her Board to designate two Board members to work with two Parks, Beaches and Recreation Commissioners to re- initiate this project. It was decided the two members from this Commission would be Cohen and Wolfe. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:55 P.M. ' �LY�CLC�LLX ,7�L,v' Dottie Hohr, Secretary