HomeMy WebLinkAbout07-02-1985 - AgendaCITY OF NEWPORT BEACH
PARKS, BEACHES AND RECREATION COMMISSION
REGULAR MEETING TO BE HELD TUESDAY, JULY 2, 1985
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
I. PROCEDURAL MATTERS
1. Call to Order
2. Roll Call
3. Approval of Minutes - Meeting of June 4, 1985
4. Adoption of Agenda
5. Election of Officers for 1985 -86
II. ACTION ITEMS
6. Recommendations for Commission Special Recognition Awards
(Report attached)
• 7. Street Tree Retention (Report attached)
8. Lease Proposal for Lincoln School (Report attached)
9. Mariners Multi- Purpose Room - Library Concept
III. PUBLIC COMMENTS
IV. DISCUSSION ITEMS
10. Status of Bingo Request (Verbal report)
11. Corona del Mar Concession Agreement (Verbal report)
12. Objectives for FY 85 -86 (Verbal report)
13. Sidewalk and /or Bicycle Trail on Ocean Front (Memo attached)
14. Oasis Information (Report attached)
15. Recreation Division (Report attached)
16. Park and Street Tree Division (Report attached)
V. SPECIAL, URGENT OR LAST MINUTE ITEMS
• VI. ADJOURNMENT
•
Motion
Seconded
Ayes
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Item No. 3
CITY OF NEWPORT BEACH
.Parks, Beaches & Recreation Commission
o
r June 4, 1985
Z�r
010' City Council Chambers 7 p.m. INDEX
Call to
Order
Roll Cal'l
Approval of
Minutes
Adoption of
Agenda
Joint
Meeting with
Friends of
Oasis
Ex- Officio Member Present: Ronald A. Whitley, Director
Staff Present: Tom Line, Recreation Supt.
Dottie Flohr, Secretary
I. PROCEDURAL MATTERS
Item #1
The meeting of the Parks, Beaches and Recreation Commission
was called to order at 7:02 P.M.
Item #2
Roll call was taken. Commissioners Capretz, Cohen, de Boom,
Hopkins, Springer and Wolfe were present. Commissioner
King was absent.
Item #3
z
Commissioner Wolfe asked that Item #5, Public Beach Rest -
x
rooms, be amended to read that the Board of West Newport
x
x
x
x
x
x
voted unanimously for a new restroom at Orange Street and
a second restroom at the River Jetty subject to public
input.
Chair Cohen recommended that in the last paragraph under
Item #7, Request for Senior Citizens Council or Commission,"
the words, "or Commission," following... "Senior Citizens
Advisory Committee" be deleted. Motion was made by Hopkins
and seconded by Springer to approve the minutes of May 7,
1985 as corrected. Unanimous.
Item #4
The agenda was adopted as presented with Item III, Public
Comments, preceding Item II, Action Items.
II. ACTION ITEMS
Item #5 - Joint Meeting with Friends of Oasis
The Commission met informally in a joint meeting with the
Executive Committee of Friends of Oasis. Following a brief
review by Ron Whitley of the history, relationship and
function of the Friends of,Oasi$, the below listed items
were discussed.
Call to
Order
Roll Cal'l
Approval of
Minutes
Adoption of
Agenda
Joint
Meeting with
Friends of
Oasis
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
o
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Z�o�r City Council Chambers 7 p.m. INDEX
1. Revision of letter of intent for application for Senior
Centers Bond Act Monies.
2. 1985 -86 City Budget for Oasis, which includes the statu
of the full -time position for Human Services Coordinato
and the north wing restrooms renovation.
3. Status of the City Council Ad Hoc Committee concerning
the establishment of a Senior Citizens Commission.
4. Status of Bingo.
5. Updated status concerning the Cottage Homes and the
Friends of Oasis relations with the Bren and Irvine
Companies.
Following discussion, Matt Hall, Treasurer of the Friends
of Oasis, suggested quarterly reports be made available
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to the Commission for their information. In addition, it
was suggested the Friends appoint a member to attend a
Commission meeting every three months.
Motion
x
Upon adjournment of the informal meeting, Commissioner
Seconded
x
Capretz moved to support the joint application of the
Ayes
x
x
x
x
x
x
revised letter of intent requesting $40,000 from the Senior
Centers Bond Act monies for future expansion and con-
tingencies at Oasis. Seconded by Wolfe. Unanimous.
Motion
x
Commissioner Capretz motioned the Parks, Beaches and
Seconded
x
Recreation Commission go on record as favoring the estab-
Ayes
x
'x
x
x
x
lishment of a full -time position to act as Human Services
Coordinator for Oasis. Seconded by de Boom. Unanimous.
Chair Cohen directed staff to add a Senior Citizens
Division to the agenda and to provide a report on Oasis
as often as- possible.
Item #6 - Develop Agenda for Joint Meeting with City
Agenda for
Joint
Council on June 24, 1985
Meeting with
Following discussion the Commission determined the below
City Council
listed items be on the agenda for their joint meeting with
Council on June 24, 1985:
•
1. Background, recommendations and progress report on
Oasis.
2. Maintenance of the parks and results to the City,
i.e., Cliff Drive Park.
CITY OF NEWPORT BEACH
arks, Beaches & Recreation Commission
Page 3
City Council Chambers 7 p.m. INDEX
3. .Summary of accomplishments and proposals.
4. Council's list of suggested objectives and accomplish-
ments for the Commission next year.
III. PUBLIC COMMENTS
Mrs. Gail Demmer, 2812 Cliff Drive, addressed the Commission.
She urged the Commissioners to walk through Cliff Drive
Park to see how beautiful it is. She thanked staff,
particularly Ron Whitley, Jack Brooks and Dan Iwata, and
all the people who contributed to the restoration of the
park. Ron Whitley reported that more funds are proposed
in the budget for next fiscal year to further improve the
area.
Mr. Barney Larks, 1901 Beryl Lane, addressed the Commission
to clarify a few points at the last Commission meeting on
May 7, 1985. He thanked the Commission, as a private
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citizen,, for their action and recommendation to Council
concerning Item #7, Request for Senior Citizens Council
or Commission. He also asked that the record show that
the only two Commission meetings he has attended prior to
the present one were the meetings of May 7 and April 2, the
latter of which was to receive a Special Recognition Award.
Mr. Larks also reported that there was a rumor to the
effect he had asked for the Director's resignation which,
he said, was not true and which he has cleared with the
Director. In addition, he mentioned a letter was forwarded
wherein the writer apologized for Mr. Larks' offensive
remarks at the last meeting. He asked that the record
show he made no offensive remarks and that the Commission
recognize this unless they feel otherwise.
IV. DISCUSSION ITEMS
Item #7 - Status of Street Tree Committee
Status of
Street Tree
Commissioner Wolfe, Chair of the Street Tree Committee,
Committee
reported they have had two meetings. The first meeting
was attended by Hopkins, staff, Wade Beyeler, General
Services Director, and interested citizens at which time
the main problems were clarified.
•
The second meeting was attended by Hopkins, Wade Beyeler,
Lloyd Dalton from'Public Works, Bill Brown, Insurance
Administrator, staff and interested citizens. At this
meeting it was determined the residents want beauty and a
nice residential effect. The City's goals are no claims
or liability.
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CITY OF NEWPORT BEACH
.Parks,
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Beaches & Recreation Commission
Page 4
City Council Chambers 7 o.m
INDEX
Park and
Street Tree
Division
Recreation
Division
At their third meeting they will better define the tree
retention and removal policy. They are discussing the
possibility of consolidating the responsibilities for
trees into one Department which would require a policy
change. They are also reviewing the possibility of
requesting increased funds. They feel when trees are re-
placed, larger trees should be planted. In addition, a
Citizens.Review Tree Committee could be implemented to look
at trees before they are removed.
Item #8 - Park and Street Tree Division
None.
Item #9 - Recreation Division
Tom Line reported the summer brochure was mailed May 24 and
mail -in registration will begin June 7. He also reported
that the Corona del Mar Scenic 5K had few problems and was
a very successful event. Mr. Line passed out commemorative
pins of the Run to the Commission.
V. SPECIAL, URGENT OR LAST MINUTE ITEMS
Capretz reported the request for funds for the Beach Study
is in the City Manager's budget for next fiscal year.
Review of attendance policy for the Parks, Beaches and
Recreation Commission will be on the agenda at their next
meeting on July 2, 1985.
Ron Whitley reported that Bill Blurock, architect for the
proposed new facility at Mariners Park, has finished the
preliminary design which will be presented to the Library
Board on June 25 at 5:30 P.M. at the Newport Center Branch.
The Mariners Library Refurbishment Committee, consisting
of Cohen, de Boom and Wolfe, will attend this meeting.
VI. ADJOURNMENT
There being no further business, the Parks, Beaches and
Recreation Commission adjourned at 8:40 P.M.
/
Dottie Flohr, Secretary
INDEX
Park and
Street Tree
Division
Recreation
Division
Item No. 6
CITY OF NEWPORT BEACH
• Parks, Beaches and Recreation Department
DATE: July 2, 1985
TO: Parks, Beaches and Recreation Commission
FROM: Parks, Beaches and Recreation Director
SUBJECT: Special Recognition Awards
As you are aware the Commission has a prestigious recognition program
whereby members of the community who have contributed in 'a significant
way can be recognized.
With this in mind staff is proposing that our youth baseball leaders be
honored. They .are:
Newport National Little League
Randy Holiday
Bill Singer
• Paul Popovic
Harbor Area Baseball
Rod McMillan
Mike McMillan
•
The Commission has the opportunity to nominate other worthy individuals
at this time. If there are any questions, please call,
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Ronald A. Whitley
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Item No. 7
CITY OF NEWPORT BEACH
Parks, Beaches and Recreation Department
DATE: July 2, 1985
TO: Parks, Beaches and Recreation Commission
FROM: Parks, Beaches and Recreation Director
SUBJECT: RETENTION OF STREET TREES
Background
On April 9, 1985 the City Council directed the Parks, Beaches and Recreation
Commission to establish a committee to study and make recommendations regarding
the retention of street trees when curb and gutter or sidewalk replacement
projects are administered. The committee was comprised of two Parks, Beaches
and Recreation Commissioners, City staff representing several Departments, and
community members representing Corona del Mar and the Balboa Peninsula. The
committee met several times to identify the problems, formulate solutions and
make recommendations for City Council consideration. The Parks, Beaches and
Recreation Commission reviewed the recommendations as presented on
and voted to transmit to the Council'.
Recommendations
1. Direct the Parks, Beaches and Recreation Commission to establish a standing
Street Tree Committee to assist the 'Commission in developing a community
awareness program and provide input to the total street tree program.
Objectives of this Street Tree Committee will be:
a. To obtain representation for each situation as it arises in a
community.
b. To develop innovative techniques that will enable trees to be
saved when concrete is removed and replaced.
c. To provide recommendations to the Parks, Beaches and Recreation
Commission when tree removal requests are received.
d. To inform the public and further the philosophy of the value
of -trees in a community.
e. To pursue procedures whereby larger replacement trees can be
used when trees are removed.
f. To assure that no community has a mass removal effect as projects
occur.
g. Annually review landmark tree locations for inclusion in Council
Policy I -9.
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2. Before concrete work is performed to replace curbs, gutters or sidewalks
• by contract or City forces, any removal of street trees should have
thorough review and approval by a representative homeowners group and
the Street Tree Committee.
3. Approve the previous request of the General Services Department to add
an additional concrete crew to enable work to be performed to remove
liability areas.
4. Continue to allow staff to remove and replace trees that are obviously
causing problems to utilities or private property.
5. Notification process for sidewalk or street tree removal to include the
entire community as well as the adjacent property owner.
6. Reaffirm Council Policy I -9 as a viable policy for retention of street
trees.
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CITY OF NEWPORT BEACH
• Parks, Beaches and Recreation Department
July 8, 1985
CITY COUNCIL AGENDA
ITEM NO.
TO: Mayor and City Council
FROM: Parks, Beaches and Recreation Director
SUBJECT: BUDGET AMENDMENT REQUEST
.Recommendation:
Authorize a budget amendment of $15,000 to be used to increase
the size of replacement trees on the Balboa Peninsula and'Seaview.
Discussion:
The committee authorized to study and make recommendations has
completed their work and in a separate report are making recom-
mendations regarding policy and operation of our street tree program.
An immediate concern and need'was identified'by this committee to
allow a larger tree replacement task to be accomplished.
The aesthetic impact in these two areas, Seaview and the Balboa
Peninsula, was the reason for the issue being presented to the
City Council. Approving the additional expenditure will allow
larger trees to be purchased and planted in these two areas to
mitigate the sidewalk removal process as it relates to visual
impact in a neighborhood.
The Parks, Beaches and Recreation Commission approved this
recommendation on
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Item No. 8
CITY OF NEWPORT BEACH
• Parks, Beaches and Recreation Department
DATE: July 2, 1985
TO: Parks, Beaches and Recreation Commission
FROM: Parks,'Beaches and Recreation Director
SUBJECT: Lease Proposal for Lincoln School
Recommendation:
That the City Council transmit a Lease Proposal for Lincoln School to the
Newport -Mesa Unified School District; subject lease to be by agreement to
include fee of $12,000 annually and that-the lease have a minimum 10 year
length to facilitate improvements to the facility.
Discussion:
The City of Newport Beach's Parks, Beaches and Recreation Department would
like to propose the leasing of the Lincoln School gym and athletic fields for
the purpose of providing recreational opportunities to the general public for
a substantial amount of time throughout-.the year. The Parks, Beaches and
Recreation Department would assume the programming of the fields and gym as
a community service to the residents of Newport Beach.
Currently Lincoln School is being leased by Coastline Community College. This
lease is only for the use of the Lincoln School classrooms. Lincoln School
gymnasium and athletic fields are not part of this lease agreement and they
are both available for lease by the City of Newport Beach
The proposed lease would significantly enhance recreational programming in
Newport Beach. Gymnasium programs would include basketball leagues, volleyball
leagues and•classes, plus a wide range of activity classes such as aerobics,
dance, fitness, etc. The lease of Lincoln gymnasium would make us less
dependent on other school district sites where we are already paying facility
use fees to the Newport -Mesa Unified School District.
The three athletic fields at Lincoln School would facilitate the City's adult
softball and coed softball leagues. The athletic fields.would also be available
to youth groups such as Newport'Little League, Harbor Area Baseball, AYSO, etc.
Agreement to specify that the City would be responsible for maintenance of
gymnasium and athletic fields in consideration of the negotiated lease fee.
Having the lease agreement a minimum of ten years would qualify the City to
apply for State funds available for development of school owned lands that can
be used for community recreation. Proposed development and renovation would
• be to refurbish and expand the athletic fields, new gymnasium construction and
possibly indoor racquetball /handball courts.
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In conclusion, approval of the proposed concept would provide a community
• facility of benefit to the residents of Newport Beach with two public
agencies cooperating in providing the resource.
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Item No. 13
CITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
/ June 12, 1985
TO: RONALD WHITLEY, P, B & R DIRECTOR
JOHN WOLTER, STAFF LIAISON, BICYCLE TRAILS COMMITTEE
FROM: City Manager
SUBJECT: SIDEWALK AND /OR BICYCLE TRAIL ON OCEAN FRONT
During the Council meeting of June 10th, the City
Council considered subject and took two actions. --
1. The Council approved of an appropriation of
$200,000 and will combine the description for both the bicycle
trail and /or sidewalk repair.
2. The Council directed the Bicycle Trails Committee
• and the P, B & R Commission to contact all residents fronting
the ocean front within the perimeter of the proposed improve-
ment and to conduct the necessary public hearings to determine
whether the improvement should be constructed and, if so, sug-
gested configurations of the improvement.
The City Council was very specific that final action
would not be taken on this project until after the public hear-
ing process and the necessary input from the impacted residents.
It is, therefore., requested that the Bicycle Trails Committee
and the P, B & R Commission conduct the necessary hearing and /or
dialogue with the beach residents and report back to the City
Council.
cROBERT L. WYNN-.,,,,.
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CITY OF NEWPORT BEACH
• Parks, Beaches and Recreation Department
OASIS MULTI - PURPOSE SENIOR CITIZENS CENTER
Oasis is a Cooperative Endeavor Between the
City of Newport Beach and the Friends of Oasis.
JUNE. 1985 PROGRESS REPORT
Programs, Classes, Activities and Human Services
Item No. 14_
The Multi- purpose Committee of the Orange County Senior Citizens Advisory
Council meets at Oasis every month. Currently discussions are centered around
different ways of helping new senior centers to develop.
Oasis has formed a ping pong club. It is amazing how many interested and
enthusiastic players there are who belong to the Oasis Senior Citizens Center.
Summer Coastline College classes at Oasis started the week of June 17. Seniors
may enroll in a wide range of educational and technical classes to enhance their
summer activities. Classes consist of physical training, calligraphy, needle-
point, etc.
• Oasis has several new Human Services programs. The daily bread program, the
monthly cheese program and the daily lunch programs are all progressing nicely.
The volunteers who work these programs are outstanding and very needed.
A very popular and new class has just started June 12 at Oasis. The class is
"Quilli'ng" and it is taught by a volunteer, Beverly Robinson. Beautiful cards,
doilies, frames, etc., are made wi.th paper and toothpicks.
Other Human Services events during the month of June included insurance informa-
tion assistance and health lectures on "stress and headaches." Other health
lectures are scheduled throughout July.
Facilities
The band instrument cabinet has been completed by the City carpentry shop.
The installation of the cabinet will take place after the Oasis Center rummage
sale.
Friends of Oasis
The Ad Hoc Committee on Land Issues continues to meet. The last meeting confirmed
the Friends' support of the Bren Plan for senior housing east of Oasis. The
committee is also working on a list of regulations that they would like to see
incorporated for senior housing.
• A letter of intent regarding the Senior Center Bond Act has been amended to
request $40,000 for construction or acquisition of classrooms.
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The Friends have purchased a
• the van's driver, has passed
Class 2 license. A trip is
San Diego Wild Animal Park.
which will house the two van
Staff
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new 15 passenger Dodge Ram Van. Howard Jadwin,
the physical, written and driving tests for a
currently scheduled using the new van to the
Plans are underway for the building of a carport
s the Friends own.
City Council has approved the full -time position of Human Services Coordinator.
The position should greatly enhance programming at the Oasis Center. The Oasis
staff is one of the smallest staff for senior citizens centers, yet Oasis is the
largest center in Orange County. This full -time position will add greatly to
the continuity of the Human Services programs at Oasis and, more importantly,
it will enable members needing help to get it quicker.
Upcoming Events
July
2 and
16
Blood Pressure
July
3 and
17
Fund Raising Committee
July
3 and
17
Executive Board Meeting
July
8
Medical Library Committee
July
9
Hearing Test
July
10
Ping Pong Committee
July
10 and
24
Long Range Planning
July
12
General Membership
July
15
Multi- Purpose Committee of
July
23
Insurance Policy Assistance
•
second
Orange County Senior Citizens
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BRIEF HISTORY OF OASIS MULTIPURPOSE SENIOR CITIZENS CENTER
• AND
'FRIENDS OF OASIS
BACKGROUND
I. The City Council of Newport Beach appointed a Community Development
Citizens Advi -sory Committee in 1975. ( CDCAC)
A. They studied the needs of Newport Beach
1. Divided into smaller sub - committees
a. Senior Citizens
b. Teens
c. Arts
Etc.
B'. Sub-.committee on senior citizens made many studies and reports
from 1975 -77. Connie Mumford was Chairman.
1. Recommended to full CDCAC committee
a. That the City apply for Federal funds.
b. That the funds be used for a senior center.
c. That it be called OASIS - Older Adults Social Information
and Services.
d. That the Parks, Beaches, & Recreation Department administer
• the center.
e. That a senior citizens commission be formed by the City
Council.
C. Full committee recommended these above 5 points to the City Council.
II, City Council accepted the first 4 proposals, but rejected the fifth as
bthere is a Parks, Beaches, & Recreation Commission.
A. City Council did apply for a HUD Block Grant, and received monies
in 1975- 76 -77. They purchased the land and the three school_
buildings OASIS sits on now, and the land across the street. Also
used this money to build the MP Building. Total was almost $1 million.
III. In 1976 Cal Stewart and Ron Whitley appointed Judy O'Shaughnessy
Supervisor of Senior Citizens affairs and OASIS. Ron and she attended
the CDCAC meetings. Judy had worked for Parks, Beaches, & Recreation
1969 on and had established the senior center in Fullerton in 1960.
IV. In 1977, the City Manager, Robert Wynn, appointed a blue ribbon committee
to work with Ron and Judy to set up programs for OASIS.
V. Also in 1977 when we were ready to open OASIS, some of the City Council
wished to continue to lease the site to a private school.
An advocacy group was needed, and that's how Friends of OASIS got
• started about April of 1977. They appeared before the City Council and
held many strategy meetings.
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Page '2 '(History of OASIS continued)
VI. OASIS opened in the North Wing in August 1977. The private school
continued to lease the other two wings.
VII. OASIS moved into all three wings in July 1978.
VIII. The MP Building was completed and dedicated August 1979.
IX. The City of Newport Beach has funded OASIS on a yearly basis from 1977 on.
X. The Friends of OASIS fund projects not in the City budget and pay for
most of their own expenses.
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CURRENT (June 1985)
CITY OF NEWPORT BEACH
STAFF AT OASIS
Supervisor Judy O'Shaughnessy Full =Time
Outreach Coordinator Pam McGovern 20 hrs. week
Human Services
Coordinator Roseann Mason 20 hrs. week
Typist Clerk Lisa Poe Full -Time
Maintenance Joe Blanchette Sun, 8:30 -11:30 AM
3:30- 5:30 PM
Mon. - Thurs. -
7:00 AM - 4:00 PM
Eddie Flores Tues. - Fri. -
4:00 - 7:00 PM
12:00 -12:45 AM
Sat. 4:00 - 7:00 PM
12:00-- 1 2:45 AM
IF RENTAL
10:00 - 1:00 PM
IF NO RENTAL
Bob Payton Fri. 7:00 AM - 4:00 PM
Sat. 7:.00 AM - 2:00 PM
(We also have a.Senior Aide, Frank Rudolph, who is aid -with federal funds.
He works in our Employment Program - 20!rhours week.
PAGE 3 J OASIS HISTORY Continued)
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CURRENT (June 1985)
FRIENDS OF OASIS
BOARD OF DIRECTORS
President
1st Vice President
2nd Vice President
Recording Secretary
Corresponding Secretary
Treasurer
Assistant Treasurer
Garnet Barrick
Martha Blanchette
Jim DeLamater, MD
0. K. Englund
Grant Howald
Merle Hummel
Lillian Lippitt
Ed Williams
Barney Larks
Boyd Stillings
Dr. Charles McCann
Fern Torrance
Matt Hall
Edith Nelson
Ross Miller
Anthony Monte
Brenda Ross
Evelyn Sherwood
Dick Sweet
Annabeth Webb
Joe Mariscal
Ex- Officio - Judy O'Shaughnessy
Every March, the terms of seven Board Members expire. There is an
election in March and,an installation in April.
CURRENT (June 1985)
FRIENDS OF OASIS STAFF
Secretary and Site Manager
for Lunches . . . . . . . . . . . . . . . .
Van Driver . . . . . . . . . . . . . . . .
CURRENT (June 1985)
ADVISORY'BOARD TO THE
Bill Agee
Pete Barrett
Senator Marian Bergeson
Dick Bertea
William Blurock
Dr. R. J. (Sal) Curreri
Dr. George Du Pont
Walter Gerken
Evelyn Hart
Jackie Heather
FRIENDS OF OASIS
Chris Hopper
A. Grant Howald
Vincent Jorgensen
Lucille Kuehn
John Macnab
Michael Manahan
Mayor Phil Maurer
Robert McCurdy
Connie Mumford
C. Bradley Olson
The Advisory Board is honorary.
t They meet once or twice a year.
. Louise Stephens
. Martha Blanchette
Mayor Pro Tem Ruthelyn Plummer
Supervisor Thomas F. Riley
James Roosevelt
Judge Calvin P. Schmidt
Florence Schumacher
Richard Smith
J. Leslie Steffensen
Dr. Jerome Tobis
Charles Wheeler
Ron Whitley
Robert Wynn
PAGE.4•(,Hlstory of 'OASIS - continued)
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FRIENDS OF OASIS
REGULAR SCHEDULE OF MEETINGS
* Board of Directors
* Executive Committee
* General Membership
Long Range Pianni.ng
Fund- Rai si ng
3rd Monday 7:00 PM IA
March meeting -
Elect Executive
Committee
1st & 3rd Wednesdays
9:30 AM' Lounge
1st Friday 10 - 12 N MP
March Annual Meeting -
Elect 7 Board Members
April - Installation
of all Board Members
2nd & 4th Wednesdays
8:30 AM Lounge
1st & 3rd Wednesdays
8:30 AM MP
There are other committees that meet from time to time.
* The President of Friends of OASIS presides, On all other committees
he is Ex- Officio member. The City's Supervisor is Ex- Officio on
all committees.
RELATIONS'•CITY AND FRIENDS OF OASIS
City Council Policy I 17 spells out the relationship and duties of the
city's Parks, Beaches, & Recreation Department and the Friends of OASIS.
The President of Friends of OASIS and the Supervisor of OASIS have a
regularly scheduled weekly meeting, but also meet daily (.or hourly).as
needed. The meetings with the current President, Ed Williams, and the
City Supervisor have been most productive and are positive and constructive.
The Parks, Beaches, & Recreation Commission's liaison to the OASIS Center
and Friends of OASIS has been a positive factor with Diana Springer.
The twice yearly meetings of the Parks., Beaches, & Recreation Commission/
Friends of OASIS /Staff will add to communication benefits.
Starting in July 1985, the President of Friends will have an authorized
representative of Friends of OASIS attend each Parks, Beaches, & Recreation
Commission meeting. He will notify Ron Whitley who that person will be.
,PAGE' (History of OASIS - Continued)
• Ron Whitley and Tom Line attend Board Meetings, Executive Committee
Meetings, and OASIS functions periodically.
Judy O'Shaughnessy
JO'S /lep
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OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS
In today's era of limited resources, support. groups have formed to render
essential assistance, both in time and money, to worthwhile public programs
and facilities. In the context of a philosophy which encourages people to
help themselves in their leisure pursuits, the Parks, Beaches and Recrea-
tion Department is committed to a cooperative effort to provide senior
programs and services at the Oasis-Center. The Department welcomes volun-
teer support and intends by this policy to identify the relationship, roles
and control between the City of Newport Beach and Friends of Oasis.
Facility Use and Scheduling
1. The City, through the Parks, Beaches and Recreation Department, is
responsible for determining priorities of use and overall scheduling
of the Oasis Center.
2. Senior - citizen activities shall have priority of use, in accordance
with Council Policy I -5, Use -, Priorities and Fees for Facilities.
3. The senior - citizen programs at Oasis Center are cooperative efforts of
the Parks, Beaches and Recreation Department andthe Friends of Oasis;
as Department programs= -and in consideration of the significant volunteer
• contribution by the Friends of Oasis -- facility -use fees are not approp-
priate.
4. Scheduling of senior activities at the Oasis Center will be done by the
Recreation Supervisor, in cooperation with the Friends of Oasis President.
5. The Department maintains a master calendar for the Oasis Center; use by
other Department programs and outside groups will be handled by Department
staff as specified by Council Policy I- S,Use, Priorities and Fees for
Facilities.
Programming and Administration
1. The Recreation Supervisor is responsible for day -to -day operation of the
Oasis Center.
2. Within the context of cooperation, programming decisions will be made
Jointly by the Recreation Supervisor and the Friends of Oasis President.
3. The Recreation Supervisor and Friends of Oasis President shall be ex- officio
members of each Friends of Oasis Committee.
4. The Recreation Supervisor will be an ex- officio member of the Friends of
Oasis Executive Committee and the Board of Directors.
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OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS - Page 2
5. Clerical assistance is. provided by the City; all requests for this
assistance will go through the Recreation Supervisor.
6. Any improvement or physical change of the Oasis Center must have advance
approval by the Parks, Beaches and Recreation Department.
Financial
1. The City is responsible for financing the Oasis ,Center operation only
to the extent of the annual City Council approved budget.
2. Equipment, services and financial contributions provided by the Friends
'of Oasis are welcome and are in keeping with the cooperative philosophy.
3. The Recreation Supervisor will obtain input from the Friends of Oasis
Executive Committee in preparing the annual budget.
4. Friends of Oasis shall maintain accurate records of all finances. A
copy of all Friends of Oasis financial reports will be forwarded to the
• Parks, Beaches and Recreation Department.
5. Fund raising or activities that provide private monetary gain must comply
with Council Policy I -16, Commercial Uses In Public Parks.
Insurance
Friends of Oasis shall provide evidence of adequate insurance coverage as
determined by the City's Insurance Administrator.
Adopted - January 21, 1980
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RECREATION DIVISION
JUNE, 1985 PROGRESS REPORT
Activities and Classes
Item No. 15
Summer registration is currently starting slowly which is comparable with
past summers. Other contract supervisors agree that all sections are
experiencing the same slow registration, but believe that things will pick
up when school is out. Anticipation of a large second session registra-
tion is the mutual feeling.
Scenic 5K
The Corona del Mar Scenic 5K was very successful. The largest number of
pre -race registrations took place with over 1,000 runners pre- registering
before June 1. This left only 320 runners to register the day of the event.
The course ran very smoothly and there were many compliments concerning the
total operation. The Parks, Beaches and Recreation Department's next race
will be held November 9 at the Back Bay site. Hopefully this race will be
co- sponsored by the Newport Harbor Chamber of Commerce. The Chamber will
take over most of the responsibilities that the Corona del Mar Chamber of
Commerce handles for the June Run.
Girls Softball
Girls softball began the week of June 17. Girls will play on Tuesday and
Thursday mornings at both Mariners and CYC. Currently there are enough
girls in all divisions to field four teams in each division. This program
is currently being supervised by Nancy Beard, who is initiating some new
and fresh ideas. This program has great potential for future expansion.
Fourth of Ju
All plans have gone well for the July 4th celebration. As usual it will be
a very worthwhile event held at Mariners Park beginning at 9:00 A.M. on July 4.
The day's activities include a bicycle parade, band, picnic and program with
City dignitaries.
Youth and Adult Sports
The summer adult softball program is in its fourth week and progessing smoothly.
This summer's league includes 222 teams, making it difficult to schedule enough
officials for all of the games each week. Facilities for the adult softball
leagues have been scheduled for the whole summer and they are being prepared
and maintained up to standards. This should be a very successful adult
softball league.
The summer basketball leagues began June 10'with 24 teams. School graduations
have knocked the City out of various gymnasiums, but alternative sites have
. been found so that games don't have to be cancelled. Ensign gym and Newport
Harbor High School, are the two locations most used this summer by our adult
basketball leagues.
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Aquatics
• Hiring for summer aquatics jobs was completed in June. Positions available
included lifeguards, swim instructors, and qualified sailing instructors.
Most lifeguards were returning from last year's staff, making the prospects
for an outstanding swimming program very realistic. Unfortunately sailing
instructors were not nearly as easy to find. There were more openings for
sailing instructors than there were qualified instructors. Hbpefully,'by
the beginning of summer classes, all instructors will be found and scheduled.
In- service training for the aquatics staff also took place in June. June 22
and 23 were dates scheduled for lifeguards and instructors to be certified
in CPR and First Aid. City policies and procedures were also reviewed at
this time. In- service training was to prepare the aquatics staff for the
first day of classes on June 24, 1985.
Sport Camps
Sport camp registration is going well. Camps will' again be held at Corona del
Mar High School and Newport Harbor High School. The City will also administer
the high school basketball league. Teams will' be registered through S.C.M.A.F.
in order that they may qualify for the Players Medical Benefit Fund.
Newport Aquatics
The City's swim team will be participating in a large swim meet July 6 and 7.
This two day event will include "A" and "B" swimmers from all over Orange
• County. Although the Newport Aquatics Team will be sponsoring the two day
meet for all teams, the total functioning of the meet will be staffed by the
City's parent support group. Expected attendance for spectators and partici-
pants should reach 1500.
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Tom Line
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Item No. 16
PARK AND STREET TREE DIVISION
JUNE, 1985 PROGRESS REPORT
Our Park Crews performed the following tasks in addition to
normal maintenance during the month of April::
Planted trees in green belt at Buffalo Hill.s.
Fertilized ball field at Andersen School.
Planted trees on Jamboree Road.
Applied wood chips at Groves and Reservoir.
Most of the time was spent doing routi,ne.maintenance due to
the heavy growth of the plant material.
Our Street Tree Division performed the following:
Trimmed 1018 trees.
Planted 25 trees.
• Removed 17 trees.
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Root pruned 25 trees.
Completed 5 Work Requests.
Buffalo Hills Phase III is being trimmed this month.
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