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Home My WebLink About07/02/1985 - PB&R Commission40 t iecQed ayes f� 1 G CITY OF NEWPORT BEACH ,, Parks, Beaches & Recreation Commission -o 2� July 2, 1,985 � �mr City Council Chambers 7 p.m. IN Ex- Officio Member Present: Ronald A. Whitley, Director Staff Present: Jack Brooks, Park and Street Tree Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:02 P.M. Item #2 Roll Call Roll call was taken. Commissioners'Cohen, de Boom, Hopkins, King, Springer and Wolfe were present. Capretz was absent and deemed excused. x Item #3 Approval of X Minutes x x x x Motion was made by Wolfe and seconded by Springer to approve the minutes of the June 4, 1985 meeting. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented with Item #13, Sidewalk and /or Bicycle Trail on Ocean Front, following Item #7, Street Tree Retention. Item #5 Election of Officers fo Ron Whitley reported that the Commission has two options with 1985 -86 regards to their election of officers at this meeting for 1985 -86. They can (1) Elect their new leadership, or (2) Delay the election until their next regularly scheduled meeting on August 6, 1985. Commissioner King motioned to delay the election until the August 6, 1985 meeting. After an informal vote, it was determined that the majority of the Commission desired to proceed with the election. Commissioner Hopkins nominated Capretz as the Chair for 1985 -86. Seconded by Springer. King motioned the nomination be closed. Seconded by Hopkins Following discussion, King and Hopkins withdrew their motions to close the nominations for Chair. lotion Seconded Oyes Nay lotion Se C �{ed 4y __ Nay Motion Seconded Ayes Abstain J CITY OF NEWPORT BEACH „ Parks, .Beaches & Recreation Commission o Rip Page 2 t�< City Council Chambers 7 p.m. INDEX King 'nominated de Boom as Chair which was seconded by Springer. King motioned to close the nominations. Seconded by Springer. No candidate received a.majority of votes. Springer motioned to table Item #5 until the August 6, 1985 meeting. Motion fails. X x King motioned to move Item #5 to the end of the agenda. x x x x x Seconded by Cohen. Motion passes. x II. ACTION ITEMS Item #6 - Recommendations for Commission Special Recognition Recommenda- Awards tions for Commission x Ron Whitley briefly reviewed the process of honoring those Special x individuals who have contributed outstanding service to the Recognition x x x x x community and noted that staff is recommending the leaders Awards x involved in the youth baseball programs, i.e., Harbor Area Baseball and Newport Little League. de Boom recommended adding Carol Brown, who is this year's Chair of the July 4th Celebration at Mariners Park. Commissioner Wolfe motioned staff's recommendations and Carol Brown be honored with the Special Recognition Award. Seconded by de Boom. Motion passes. Item #7 - Street Tree Street Tree Retention x Ron Whitley thanked Commissioner Wolfe for his excellent x leadership as Chair of the Street Tree Committee. The x x x x x committee held a number of meetings which were attended by x members of the community, the Commission, and the General Services and Public Works Departments. Staff agrees with the recommendations as presented by the Street Tree Committee Commissioner Wolfe said he felt this was an excellent opportunity for the citizens and the Commissioners to work 'toge'ther and formulate concrete guidelines such as a standing Street Tree Committee. Commissioner Wolfe reviewed the committee's recommendations for a firm tree policy and said they would also be working towards improved communica- tions with General Services, Public Works, and the Parks, Beaches and Recreation Department. CITY OF NEWPORT BEACH arks, Beaches. & Recreation Commission Page 3 City Council Chambers 7 o.m. INDFX • X V _ . Chair Cohen opened the meeting to public testimony. Kay Mortenson, 1530 Miramar, addressed the Commission. She agreed with the recommendation concerning a standing Street Tree Committee and said she felt citizens should serve in an on -going capacity with the meetings called on a regular basis. She pointed out the Peninsula Point Association was not unanimous concerning the tree cutting project that was done in their area. She recommended removal and replacement over a five year period. Mike Killbride, 1536 Miramar, addressed the Commission and said he is in favor of saving the trees. Upon the close'of public testimony and following discussion, King motioned the recommendations as presented be adopted. Seconded by Wolfe. de Boom suggested the statement, "for a one year period to be evaluated," follow the words "Street Tree Committee" in Recommendation #1. It was also suggested that the words, "and /or neighborhood," be in- cluded in Recommendation #1(a) and #5 following the word, "community." King amended his motion to include these two recommendations Seconded by Wolfe. Motion passes. Notion x King motioned the Budget Amendment Request as written be Seconded x approved and sent to Council. Seconded by Wolfe. Motion Ayes x x x x x passes. Abstain x Item #8 - Lease,Proposal for Lincoln School Lease Proposal fo lotion x Ron Whitley reviewed staff's recommendation to lease Lincoln Seconded x Lincoln School's gymnasium and athletic field from the School Ayes x x x x x School District. He explained how utilization of these Abstain x facilities would improve our services to the community, lessen those situations which cause problems and improve our relationship with the School District. Mr. Whitley also reported the concept has been reviewed and given tentative approval by the School District. King motioned the Commission approve the leasing of Lincoln School as recommended by staff and transmit to Council. l`J Seconded by Wolfe. King amended his motion to include the words,, "gymnasium and athletic field," after the words, "Lincoln School," in staff's recommendation. Seconded by Wolfe. Motion passes. Motion Seconded Ayes Abstain i CITY OF NEWPORT BEACH N Parks, Beaches & Recreation Commission o ' Page 4 y�tT City Council Chambers 7 p.m. INDEX r Item #9 - Mariners Multi- Purpose Room - Library Concept Mariners Multi- x Ron Whitley reviewed the status of the proposed new multi- Purpose Rooi x purpose building at Mariners Park. He'presented the pre - x x x x 'x liminary plans to the Commission and pointed out that this x will give the library a chance to expand and will provide a more functional building for the Parks, Beaches and Recreation Department. The library will discuss funding with the City Manager. Wolfe moved the Commission approve the concept as presented by the Library Board. Seconded by de Boom. Motion passes. II'I. PUBLIC COMMENTS None. IV. DISCUSSION ITEMS Item #10 - Status of Bingo Request Status of Bingo Ron Whitley reported Oasis will be allowed to have Bingo Request through an administered permit by the Police Department. Item #11 - Corona del Mar Concession Agreement Corona del Mar Con - Ron Whitley reported the lease for the concession at Corona cession del Mar State Beach will terminate December 31, 1985. The Agreement lease will be revised and need State approval before the bid process occurs. Ptem #12 - Objectives for FY 85 -86 'Objectives for Ron Whitley reported that.historically the Commission FY 85 -86 discusses their objectives for the next fiscal year at their first meeting in July. Council has suggested that a five year plan be considered by the Commission-for implementation of capital improvements. Item #13 - Sidewalk and /or Bicycle Trail on Ocean Front Sidewalk and /or, John Wolter from the Public Works Department addressed the Bicycle Commission and reviewed the sidewalk /bicycle trail situation Trail on between 32nd to "D" Streets. He reported Council would take Ocean Front no action until•the preliminary plans are drawn showing the different alternatives along Ocean Front and these plans are presented for public input. Motion Seconde Ayes Nays I CITY OF NEWPORT BEACH Parks, Beaches. & Recreation Commission o 2 Page 5 2{ ,�;_ City Council Chambers 7 n_m_ lmnl=y Public Works expects to have a. proposal from an engineering firm this week. In August the Bicycle Trails Committee will have their first meeting with the engineer and the public. Following this meeting, contact will be made with all affected residents and public testimony will be heard before this Commission. After Mr. Wolter reviewed the alternative concepts, Wolfe requested the Commission be kept informed of the status of the situation. Chair Cohen then appointed Springer to be the liaison member to the Bicycle Trails Committee. Item #14 --Oasis Information Oasis In- Springer reported she attended the Oasis Board meeting on formation July 1 and the main item of discussion was the status of Bingo. She also reported they are very satisfied with the new relationship with the Commission. Chair Cohen directed the Oasis report included in the agenda packet be transmi.tte to the new Commission member. Item #15 - Recreation ,Division Recreation Ron Whitley invited the Commissioners to the July 4th Division celebration at Mariners Park. He also announced that Tom Line has resigned as Recreation Superintendent effective July 26, 1985. Springer recommended a letter of apprecia- tion be sent to Mr. Line for his ability to work with the Commission and direct the recreation programs. Item #16 - Park and Street Tree Division Park and None. Street Tree Division Item #5 - Election of Officers for 1985 -86 Election of Commissioner Hopkins moved to table the election of Officers fo 1985 -86 officers for 1985 -86. Seconded by Springer. Following discussion, King asked that he go on record that this is x out of order. Hopkins withdrew his motion and moved to .x adjourn. Seconded by Springer. Motion fails. x x X X, X X CITY OF NEWPORT BEACH arks, Beaches. & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX 4otion Seconded x x Commissioner de Boom nominated Wolfe as Chair. Seconded by Cohen. Unanimous. ayes x x x x •xx Wblfe then presented Cohen with a plaque for her outstanding leadership as Chair of the Commission. Wolfe assumed the Chair and thanked the Commissioners for their support. He said he hopes to accomplish the Commission's objectives as they work together as a team for the City.* 4otion x Seconded x Wolfe then opened the nominations for Vice Chair. Springer Ayes x x x x x x nominated de Boom. Seconded by Cohen. Unanimous. V. SPECIAL, URGENT OR LAST MINUTE ITEMS There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:10 P.M. Dottie Flohr, Secretary t