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HomeMy WebLinkAbout12/03/1985 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission December 3, 1985 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Superintendent Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, de Boom, Hopkins OSpringer and Wolfe were present. Item #3 Approval of .Minutes lotion x Chair Wolfe recommended rewording the 'last sentence on Page 4 seconded x. under Item #10, Beach Bike Trail, of the November 5, 1985 yes x x x x x minutes as follows: The Board of Trustees are taking the funds that they have available to them to possibly purchase a computer system and', therefore, would not have the funds towards any remodeling or work on the proposed multi- purpose building next to the Library. Motion was made by'Springer to approve the minutes of the November 5, 1985 meeting as corrected. Seconded by Brenner. Unanimous. Item #4 Adoption o• Agenda The agenda was adopted as presented with the addition of the Joint Session with City Council, Christmas Dinner, Teen Center, and Commission Roster Update. Item #5 Seating of New Chair Wolfe welcomed and introduced John Konwiser. and A. Z. 'Commission Taft, newly appointed Commissioners. After they were officially seated, Konwiser and Taft each gave a brief background of themselves and said they looked forward to being on the Commission and serving the community. CITY OF NEWPORT BEACH o Parks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX II. ACTION ITEMS Item #6 - Presentation by Recreation Staff Presentatic by Recrea- Mark Deven announced that following a slide show for the tion Staff Commission, the four Recreation Supervisors were present to make individual presentations. He thanked Dan Iwata who was responsible for the film, which was then presented showing a visual summary of the recreation programs and events offered to the community. Judy O'Shaughnessy, Supervisor of Oasis and senior programs, addressed the Commission. She gave a brief background of herself and explained the activities and organi- zation at Oasis. She also commended Diana Springer,for the tremendous job she is doing as the Commission's liaison to Oasis. Bob Granger, Supervisor of Adult and Youth Sports, addressed the Commission. He passed out information and explained the current activities offered in his Section. Nancy Beard addressed the Commission and explained her responsibilities as Supervisor of the contract classes, brochure, special events and the Community Youth Center. Dan Iwata addressed the Commission and explained his duties as Supervisor of aquatics, facility maintenance and scheduling. Mr. Iwata is also the liaison with the School District and Sports Commission in addition to running the Annual Golf Tourney and Mammoth Ski Trips. Mark Deven pointed out that the duties of the Supervisors are varied and, due to working odd hours and holidays, they must be flexible and cooperative. He thanked them for doing ,a good job and noted that staff will communicate with the Commissioners as to upcoming events and what they can specifically provide. He also invited suggestions from the Commission to enhance our programs and events., 4otion x Item #7 - Review of Preliminary Plans for West Newport Park West Newpo ieconded x Park ayes x x x x x x Chair Wolfe gave a brief review of the status of West Newport Developmen iay x Park. This,Commission originally agreed with the Association that the site should be developed without parking. Council, (� however, has requested the two alternative preliminary plans, namely, with parking and without parking, be reviewed again 3 for approval. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Ron Whitley introduced Bob Cardoza of Cardoza, DiLallo and Harrington, consultants on the project, who presented the two plans. Mr. Cardoza explained the use of the flat, narrow area, the need for a passive, open space feeling and continued circulation pattern, in addition to the visual impact of the park as a theme introduction to the City. Mr. Cardoza provided overlays to show the park with angular parking. Three possible locations were proposed providing a total of 3,000 s.f., or 30 spaces. Chair Wolfe opened the meeting to public testimony and Mr. Todd Schooler, 7400 West Ocean Front, addressed the Commis- sion. Mr. Schooler', Director of the West Newport Association and Chair of the committee working on the park, supported the alternative plan of no. parking. He explained that (1) Adding the 30 spaces will not solve the real parking problem in the summer; (2) The narrowness of the site favors a green belt area rather than a park for which there is more . activity use; (3) By policy parking should be for park users, rather than beach users; and (4) The intent of the design is to create areas for passive play and thus the parking would be a waste of land. Mr. Richard Babineau, 6511 Seashore Drive, addressed the Commission. As a member of the committee .working on the park development, he-is opposed to the parking concept. He said Seashore is a narrow, one -way street with parking on the right and a bicycle path on the left. The traffic is extremely congested in the summer and adding cars to the area would simply enhance the problems of safety, noise, litter, etc. He feels the area should provide a green belt and recreation facilities for the homeowners in West Newport since the site is not conducive to a public park. Mr. Tom Christensen, 6507 Seashore Drive, addressed the Commission. Mr. Christensen serves as a Director in the West Newport Association and is also a member of the committee working on the park. He said he had interviewed the residents of the area and they -all felt additional parkin would be detrimental due to the safety hazards which would be encountered. He added that he felt this was a good project and that the goal of an aesthetic entrance to Newport Beach is greatly needed. Upon the close of public testimony, Ron Whitley further discussed the advantages of no parking to the area, acces- sibility to the residents and that Coastal permission will'be I required. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Chair Wolfe moved the Commission accept the plan without parking. Hopkins amended the motion to include the Commission reaffirms its previous recommendation that supports the Ix concept of no parking. Seconded by Taft. Motion passes. Motion x Item #8 - Aquatic Management Plan - 16 -19th St. on the Bay Aquatic Seconded Management Ayes x x x x, x x is Ron Whitley reported staff met several times with the local Plan sailboard dealers, a result of which were the proposed rules and regulations included in the report in the agenda packet. de Boom motioned to approve the report as written and trans- mit to Council. Seconded by Konwiser. Unanimous. Item #9 - Request for Tree Removal and Replacement at Request Balboa Inn for Tree Removal an Chair Wolfe announced he received a request from Griswold's Replacemerr to remove two Ficus Netida Trees located in front of the Balboa Inn. Ron Whitley passed out a schematic of the overall plan of the area. The Merchants Association is pleased with the trees that are there, however, they have been problem trees in that they need trimming more often and their root structure causes concrete upheaval. Chair Wolfe opened the meeting to public testimony and Mr. Jerry King, #1 Civic Plaza and representative of the Balboa Inn, addressed the Commission. Mr. King said he had spoken to the Association and property owners and all'have en- dorsed their project. He reviewed the existing problems such as the extended root system, maintenance, vandalism., view problems, etc., and showed a picture of the site after restoration with Palm Trees. Mr. King reported they would pay for tree removal and replacement at the Balboa Inn and recommended that all the street trees on the block be re- placed with Palms since the area theme is towards this kind of tree. Discussion followed concerning replacement of all the trees on Main Street. Wolfe suggested either a plan for both sides of the block be prepared or a plan for each area be prepared along with a fiscal commitment. Konwiser recommended removal /replacement all at once or not at all. Mr. Whitley responded by saying although staff would support this request, it would be difficult due to residents' reaction to mass tree removal and, in addition, there is no such / . allocation in the'budget at this time. Mr. Whitley suggested the Commission could direct staff to prepare a cost estimate and coordinate an initial communication with CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX .all the businesses on Main Street to assess an opinion on whether or not the trees should be removed and replaced with Palms. Mr. Ray Sanford, 703 Narcissus and President of Griswold's, addressed the Commission. He said their main concerns are liability and the destructive nature of the trees on their investment for which they would like non - destructive trees as a replacement. After further discussion, this matter was referred to staff and the Commission's-Street Tree Committee for review. Motion x Item #10 - Lease A reement for Lincoln School Gymnasium Lease Agree Seconded x ment for an At letic Fiel s Ayes x x x x x x x Lincoln Following a brief discussion, de Boom motioned to approve School the lease agreement as' written and send to Council. Seconded by Hopkins. Unanimous. III. PUBLIC COMMENTS None. IV. DISCUSSION ITEMS Item #11 - Recreation Division Assessment Recreation Division Chair Wolfe had directed Mark Deven to assess the goals and Assessment objectives of the Recreation Department and his report was included in the agenda packet. Mr. Deven gave a brief summary of his, report giving special attention to marketing and promotion as areas that need to be developed so as to better utilize our facilities and programs. One idea would be to provide programs, speakers, etc. to the Homeowner Associations, PTA's, Scouts, etc. In.addition, Mr. Deven is working on enhancing our video presentation with an accompanying narrative. He also reported that the Community Youth Center is under utilized and he will be working towards making the community more aware of what is•offered there. Item #12 - Status of Ruby's Restaurant Request to Retain Status of Ruby's Balboa Pier Restroom Restaurant �..J hair Wolfe reviewed the status of Ruby's request and noted that a schematic drawing has-been supplied in the Commission' packet showing their proposed plans. Council has requested CITY OF NEWPORT BEACH 1 Parks, Beaches & Recreation Commission . a Page 6 City Council Chambers 7 p.m. INDEX a full report plus the Commission's decision to'be placed on their agenda for the Study Session on December 9, 1.985. Following a brief discussion, Springer motioned the Commis- sion not accept Ruby's drawing as satisfying the requirements of the original approval. Seconded by Wolfe. Hopkins motioned this is out of order since this item is on the agenda as a Discussion Item and Ruby's representatives are not present to respond. Upon Mr. Whitley's recommendation, it was decided that the matter be clarified with Council at the Commission's joint session with them on December 9: Item #13 - Capital Improvement Proposals - 1986 -87 Capital Improvemeni Ron Whitley reported the Capital Improvement Proposal list as Proposals written is tentative and not in priority order, but is the beginning process done annually whereby staff and the Commission begin to determine Capital Improvements for Fiscal Year 1986 -87. Mr. Whitley suggested adding $100,000 for the second phase site development at the Community Youth Center to complement the new building. The Environmental Nature Center in the amount.of $30,000 will ,not be included since this site is not on City property. Mr. Whitley further explained the budget process, M &0 funds, capital improvements, and how the amounts can be affected by outside sources of funds. Chair Wolfe opened the meeting to public testimony and Jean Hil.chey, 4612 Roxbury Road and past member of the Library's Board of Trustees, addressed the Commission. There was a miscommunication on funding the Mariners Multi- Purpose Building in that it was the Library's understanding that Recreation wanted a new building and would pay for it and Recreation thought the opposite. Following a brief discussion concerning the Library's automation plans and funding, it was decided the Commission's Capital Improvement Committee would meet with the Library Board to clarify and examine the matter of a new building at Mariners Park. UU1 After discussion and questions on each of the capital improve ment projects, a tentative list was formulated•which will be approved on a priority basis at the next Commission meeting on January 7, 1986. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Item #14 - Recreation Division Recreation Division Mark Deven reported the November 9 Back Bay 10K Run resulted in $10,000 revenue with a net of $1800 to the City. The Recreation Department is also actively looking for a swim coach for the Newport Beach Aquatic Swim Team who will be paid on a contract basis. Item #15 - Park and Street Tree Division Park and Street Tree After Jack Brooks answered the Commission's questions, Division Hopkins, Chair of the Street Tree Committee, reported on the new policy adopted in which residents are notified of proposed mass tree removal. Since a proposal has been made that 75% of the Monterey Pines on Heliotrope will be re- moved, the residents will be notified in mid - December and will meet in January to discuss the concept and program. ^ -) V.- COMMUNICATIONS RECEIVED 1 " Item #16 - Request to Acquire Property Adjacent to Begonia Request to Acquire Park Property .Ron Whitley reviewed the subject letter from James Neff concerning his request that the lot at the edge of Carnation and Begonia Parks be donated to the City by the owner.' Mr. Whitley suggested the Commissioners take a look at the site which would be a difficult lot to develop. The residents in the area are concerned a house may be built there which would block their view and the open feeling which presently exists. Mr. Whitley explained that the two methods by which the City could acquire this site would be either by donation or,purchase, and that he will give a detailed staff report on the matter at the Commission's next meeting on January 7, 1986. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Item #17 - Joint Session With City Council Joint Session Wi Ron Whitley reminded the Commission that they meet with City Counc Council at their Study Session on December 9, 1985 at 1:30 P. 1. Item #18 - Christmas Dinner Christmas (� Dinner Ron Whitley reported the Commission's Annual Christmas Dinner will be held on December 18 at the Villa Nova Restaurant. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 8 City Council Chambers 7 p.m. INDEX Item #19 - Teen Center Teen Center Chair Wolfe reported on the status of the proposed Teen Center. There is a possibility The Irvine Company will donate a site in Fashion Island for such a Center and, if approved by Council, this will be under the auspices of the Parks, Beaches and Recreation Department and Commission. Item #20 - Commission Roster Update Commission Roster Ron Whitley passed out an updated Commission Roster and asked Update for any changes or corrections. VII. ADJOURNMENT 'There being no further business, the Parks, Beaches and Recreation Commission adjourned at 10:30 P.M. Dottie Floh , Secretary