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Home My WebLink About01/07/1986 - PB&R CommissionMotion Seconded Ayes U Item No. 3 CITY OF. NEWPORT BEACH o Parks, Beaches & Recreation Commission January 7, 1986 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Supt. Mark Deven, Recreation Supt. Dottie "Flohr, Secretary I. PROCEDURAL MATTERS Item #1 . Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Chair Wolfe dedicated this meeting to the memory of Earle King, ex- Commissioner who passed away last week. He also gave respects to Mr. King's wife and relatives and noted the fine job Mr. King did while serving on this Commission. Item #2 Roll Call Roll call was taken. Commissioners Brenner, de Boom, Hopkins, Konwiser, Springer, Taft and Wolfe were present. Item #3 Approval o Minutes x Motion was made by de Boom and-seconded by Konwiser to x approve.the minutes of the December 3, 1985 meeting, x x x x x'x Unanimous. Item #4 Adoption o Agenda The agenda was adopted as presented with the addition of the West Newport Park Preliminary Plan.' II. SPECIAL COMMISSION PRESENTATIONS Mark Deven reported that a rarity in the City "s Youth Flag Football program occurred in .that two teams from the 3rd -4th grade ( "C" Division) competed in the Orange "County Champion- ships on.December 7 -8 in Buena Park. Newport Elementary defeated"Harbor View Elementary and went on to participate in the Southern California Championships in Arvin on December 14 -15 where, unfortunately, they were defeated by Southern San Joaquin Valley. The City is very proud of these two teams that represented the City in fine sportsman- ship and talent, for which they are being honored at this meeting. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Brett Williamson, Coach of Harbor View, and Sean Burke, Coach of Newport Elementary, each presented Special Recognition Awards to their players as Chair Wolfe gave his Congratulations and Mark Deven took pictures. III. FRIENDS OF OASIS AND PARKS, BEACHES AND RECREATION COMMISSION MEETING The Commission met with representatives of the Friends of Oasis which included Ed Williams, President, Boyd Still'ings, Second Vice President, Judy O'Shaughnes,sy, Recreation Supervisor, Matt Hall, Treasurer, and Barney Larks, First Vice President. Ed•Williams reported he wrote a letter to the Traffic Department and Councilman Agee regarding the number of. accidents at Pacific Coast Highway and Marguerite. In addition,,they are concerned about the close accidents at 5th and Marguerite. This is a large intersection and by light people cannot walk through it the time the changes. Mr. Williams pointed out The Irvine Company will be con- ducting a study to determine whether a traffic signal is advisable, however, completion is not for another yeah. Following suggestions and discussion, it was decided the Commission -will recommend a flashing red signal at 5th and 'Marguerite. Commissioner Konwiser reported that the signals on Coast Highway are controlled by Cal Trans and he will follow up on who to contact, etc., regarding the fast timing at Pacific Coast Highway and Marguerite. Chair Wolfe, Brenner, and Taft will meet and report back with recommendations at the Commi'ssion's next meeting on February 4, 1986. Ed Williams expressed the Friends' concern over the high cost of insurance on their excursions and suggested a Hold Harmless Agreement.be implemented so that both the City and Friends would be protected., Discussion, followed concerning liability limits, etc., and Mark Deven informed them he is revising the current Hold Harmless form which will be reviewed with the City Attorney. 'Mr. Williams reported they are not required to get Council''s approval for the carports; however, they need three sets of r` 1 plans - one each for the Fire Department, Planning Depart- ment and Parks, Beaches and Recreation Department. Should the amount exceed $12,000 the contract must go out to bid. 3 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Ed Williams reported the Planning Department has approved the concept of senior housing east of Oasis, however, they have met with opposition from the Corona del Mar Civic Association. The Commission will support the program approved by Planning and transmit their recommendation to Council. Ed Williams reported the Friends have needed an Endowment Fund fora long time. They have met with Per Trebler, attorney, who has formulated a plan which will need to be "approved. Ed Williams reported their Christmas Party Fund Drive held December 1'5 was very successful and provided outstanding entertainment. Ed Williams informed the Commission they have organized a Human Service's Committee. Judy O'Shaughnessy then ex= plained the Human Services and Outreach programs and noted C� the Policy Manual will be reviewed by this Committee. Chair Wolfe asked the Friends if there were any problem areas and Mr. Williams pointed out the leak in the roof of the multi - purpose building which needs to be properly repaired. He also added that they eventually would like to have a separate building for Health and Human Services. IV. ACTION ITEMS Item. #5 - Capital Improvement Proposals FY 1986 -87 Capital Approval and Prio'ritiiation Improvemen Proposals Motion x Each of the proposed'Capital Improvement items were dis- Seconded x cussed. Wolfe recommended changing the amount for Mariners Ayes x x x x x x Park from $400;000 to $200,000 since the Library would be Nay x funding half the amount. He also suggested that concerning Bonita Creek Park, a statement should be included that the money has already been set aside. de Boom recommended adding Theatre Arts Center to the list, however, Mr. Whitley responded by saying six years ago Council approved 'improvements to the Theatre and future projects should be clearly identified before proposal.. r r l • CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Following.questions and discussion, the proposed Capital Improvements list was prioritized as follows: 1. West Newport Park, Phase II 2. CYC, Site Development 3. Bonita Creek Park (with the notation that the money has been set aside) 4. Park Facility Improvement Fund 5. Cliff :Drive Park. 6. Needs Assessment Study of 'Seniors in Newport Beach (one -half donated by Friends of Oasis) .7. Playground Equipment 8. Oasis,Mu.lti- Purpose Room 9. Mariners Park Motion was made by Taft to approve the proposed Capital Improvement list as prioritized. Seconded by Hopkins. - Motion passes.- 0 Item ' #6 - Request to Remove-Street Trees at Balboa Inn Request to 105 Main Street Remove Street Tre Aotion x Ron Whitley reported this item was on the December 3., 1985 at Balboa Seconded x agenda, however, due to the time frame and additional data Inn ayes x x ,x x x x x required, it was asked to be continued. Mr. Whitley re- viewed the Balboa Inn's request to remove four street trees and said staff met with some of the merchants who have no objection to this removal. Following discussion, Mr. Jerry King, representative of the Balboa Inn, addressed the Commission. He explained that in bringing the building up to Code, the owner saw the problems caused by the Ficus roots. He pointed out that the owner is not opposed'to changing the street scope, but he does want assurance that the new trees will not be unsightly nor cause problems. Mr. King said he would like to personally meet with the owners and merchants on,Ma.in Street to reach a compromise on a tree which meets'all their interests,and also get financial support for the tree removals and replacements. Following discussion, Taft moved to refer the matter to the Street Tree Committee and that action be deferred until they have thoroughly reviewed'the issue and have made a recommendation. Seconded by Konwiser: Unanimous. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Item #7 Naming of Mini' Park, 4th Avenue and Carnation Naming of Mini Park 4otion x After Ron Whitley gave a brief review of the park located ieconded x at 4th and Carnation, Springer motioned the park be named kyes x x x x x x x Old School Park. Seconded by Hopkins. Unanimous. Item #8 -Request to Acquire Property Adjacent to Begonia Request to Acquire Park Property 4otion x Ron Whitley gave a brief review of the property at the 3econided x corner of Begonia and Pacific which the residents want to kyes x x,x x x x x remain vacant as any structure on the land would affect the view at Begohi'a' Park. Following a brief discussion, Taft moved the Commission recommend Council pursue the possible acquisition of that portion of private property which would become a part of Begonia Park. Seconded by Konwiser. Unanimous. V. PUBLIC COMMENTS None. VI. DISCUSSION ITEMS Item #9 - Review of 38th Street Park Review of 38th Stree Ron Whitley reported the 38th Street Park plan was reviewed Park by this Commission eighteen months ago and the Preliminary Plan included in the agenda packet is for information only. Konwiser suggested a straight fence be built which is not too close to the basketball courts. Mr. Whitley will transmit this recommendation to the Public Works Department. Item #10 - Park and Street Tree Division Park and Street Tre Chair Wolfe asked Jack Brooks to make a slide presentation Division on his Division for the Commission. Mr. Brooks reported that he will try to do this for their next regularly scheduled meeting on February 4, 1986. Brenner mentioned that many of the complaints concerning the City's parks actually should be directed to the School District. Mr. Whitley noted the closed schools have caused a number of maintenance problems and we will be working with the School District on these. I CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX ,• Item #11 - Recreation Division Recreation Division Mark Deven reported that the Rent -A -Santa program was very -- popular with forty parties scheduled, and that the winter classes commence this week. Mr. Deven will bring an activity calendar format for the Community Youth-Center to the Commission which will be marketed to schools and various organizations. Chair Wolfe told Mr. Deven that the'West Newport Homeowners Association would like to receive a fetter from him on this subject. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS Item #12 - West Newport Park Preliminary Plan West Newpo Park Ron Whitley reported'the preliminary plan for West Newport Park is scheduled for the Study Session on-January 13,.1986. The Commission recommended the park be developed without parking and'Council has received this report. VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:40 P.M. Dottie Flohr, Secretary