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HomeMy WebLinkAbout02-04-1986 - AgendaCITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, FEBRUARY 4, 1986 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of January 7, 1986 4. Adoption of Agenda II. ACTION ITEMS 5. Presentation of Preliminary Plan for Bonita Creek Park (Report Attached) III. PUBLIC COMMENTS IV. DISCUSSION ITEMS 6. Park and Street Tree.Slide Program 7. 1986 -87 Preliminary Budget Procedure 8. Street Tree Committee Report 9. Recreation Division (Report Attached) 10. Park and Street Tree Division (Report Attached) V. SPECIAL, URGENT OR LAST MINUTE ITEMS VI. ADJOURNMENT 0 CITY OF NEWPORT BEACH Item No. 3 arks, Beaches & Recreation Commission January 7, 1986 City Council Chambers 7 p.m. INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Supt. Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Chair Wolfe dedicated this meeting to the memory of Earle King, ex- Commissioner who passed away last week. He also gave respects to Mr. King's wife and relatives and noted the fine job Mr. King did while serving on this Commission. • Item #2 Roll call was taken. Commissioners Brenner, de Boom, Hopkins, Konwiser, Springer, Taft and Wolfe were present. Item #3 Motion x Motion was made by de Boom and seconded by Konwiser to Seconded x approve the minutes of the December 3, 1985 meeting. Ayes x x x x x x x Unanimous. Item #4 The agenda was adopted as presented with the addition of the West Newport Park Preliminary Plan. II. SPECIAL COMMISSION PRESENTATIONS Mark Deven reported that a rarity in the City's Youth Flag Football program occurred in that two teams from the 3rd -4th grade ( "C" Division) competed in the Orange County Champion- ships on December 7 -8 in Buena Park. Newport Elementary defeated Harbor View Elementary and went on to participate in the Southern California Championships in Arvin on December 14 -15 where, unfortunately, they were defeated • by Southern San Joaquin Valley. The City is very proud of these two teams that represented the City in fine sportsman- ship and talent, for which they are being honored at this meeting. 2- Call to Order Roll Call Approval of Minutes Adoption of Agenda CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Brett Williamson, Coach of Harbor View, and Sean Burke, Coach of Newport Elementary, each presented Special Recognition Awards to their players as Chair Wolfe gave his Congratulations and Mark Deven took pictures. III. FRIENDS OF OASIS AND PARKS, BEACHES AND RECREATION COMMISSION MEETING The Commission met with representatives of the Friends of Oasis which included Ed Williams, President, Boyd Stillings,. Second Vice President, Judy O'Shaughnessy, Recreation Supervisor, Matt Hall, Treasurer, and Barney Larks, First Vice President. Ed Williams reported he wrote a letter to the Traffic Department and Councilman Agee regarding the number of accidents at Pacific Coast Highway and Marguerite. In addition, they are concerned about the close accidents • at 5th and Marguerite. This is a large intersection and people cannot walk through it by the time the light changes. Mr. Williams pointed out The Irvine Company will be con- ducting a study to determine whether a traffic signal is advisable, however, completion is not for another year. Following suggestions and discussion, it was decided the Commission will recommend a flashing red signal at 5th and Marguerite. Commissioner Konwiser reported that the signals on Coast Highway are controlled by Cal Trans and he will follow up on who to contact, etc., regarding the fast timing at Pacific Coast Highway and Marguerite. Chair Wolfe, Brenner, and Taft will meet and report back with recommendations at the Commission's next meeting on February 4, 1986. Ed Williams expressed the Friends' concern over the high cost of insurance on their excursions and suggested a Hold Harmless Agreement be implemented so that both the City and Friends would be protected. Discussion followed concerning liability limits, etc., and Mark Deven informed them he is revising the current Hold Harmless form which will be reviewed with the City Attorney. Mr. Williams reported they are not required to get Council's approval for the carports; however, they need three sets of • plans - one each for the Fire Department, Planning Depart- ment and Parks, Beaches and Recreation Department. Should the amount exceed $12,000 the contract must go out to bid. 3 CITY OF NEWPORT BEACH o Parks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Ed Williams reported the Planning Department has approved the concept of senior housing east of Oasis, however, they have met with opposition from the Corona del Mar Civic Association. The Commission will support the program approved by Planning and transmit their recommendation to Council. Ed Williams reported the Friends have needed an Endowment Fund for a long time. They have met with Per Trebler, attorney, who has formulated a plan which will need to be approved. Ed Williams reported their Christmas Party Fund Drive held December 15 was very successful and provided outstanding entertainment. Ed Williams informed the Commission they have organized a Human Services Committee. Judy O'Shaughnessy then ex- plained the Human Services and Outreach programs and noted • the Policy Manual will be reviewed by this Committee. Chair Wolfe asked the Friends if there were any problem areas and Mr. Williams pointed out the leak in the roof of the multi - purpose'building which needs to be properly repaired. He also added that they eventually would like to have a separate building for Health and Human Services. IV. ACTIOR ITEMS Item. #5 - Capital Improvement Proposals FY 1986 -87 Capital Improvement Approval and Prioritization Proposals Motion x Each of the proposed Capital Improvement items were dis- Seconded x cussed. Wolfe recommended changing the amount for Mariners Ayes x x x x x x, Park from $400,000 to $200,000 since the Library would be Nay x funding half the amount. He also suggested that concerning Bonita Creek Park, a statement should be included that the money has already been set aside. de Boom recommended adding Theatre Arts Center to the list, however, Mr. Whitley responded by saying six years ago Council approved improvements to the Theatre and future projects should be clearly identified before proposal. • CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 ,p.m. INDEX Following questions and discussion, the proposed Capital Improvements list was prioritized as follows: 1. West Newport Park, Phase II 2. CYC, Site Development 3. Bonita Creek Park (with the notation that the money has been set aside) 4. Park Facility Improvement Fund 5. Cliff Drive Park. 6. Needs Assessment Study of Seniors in Newport Beach (one -half donated by Friends of Oasis) 7. Playground Equipment 8. Oasis Multi- Purpose Room 9. Mariners Park Motion was made by Taft to approve the proposed Capital Improvement list as prioritized. Seconded by Hopkins. Motion passes. • Item #6 - Request to Remove Street Trees at Balboa Inn Request to 105 Main Street Remove Street Tree! Motion x Ron Whitley reported this item was on the December 3, 1985 at Balboa Seconded x agenda, however, due to the time frame and additional data Inn Ayes x x ,x x x x x required, it was asked to be continued. Mr. Whitley re- viewed the Balboa Inn's request to remove four street trees and said staff met with some of the merchants who have no objection to this removal. Following discussion, Mr. Jerry King, representative of the Balboa Inn, addressed the Commission. He explained that in bringing the building up to Code, the owner saw the problems caused by the Ficus roots. He pointed out that the owner is not opposed to changing the street scope, but he does want assurance that the new trees will not be unsightly nor cause problems. Mr. King said he would like to personally meet with the owners and merchants on Nain Street to reach a compromise on a tree which meets all their interests and also get financial support for the tree removals and replacements. Following discussion, Taft moved to refer the matter to the Street Tree Committee and that action be deferred until • they have thoroughly reviewed the issue and have made a recommendation. Seconded by Konwiser. Unanimous. CITY OF NEWPORT BEACH Motion Seconded Ayes Motion Seconded Ayes • • V arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX Naming of Mini Park Request to Acquire Property Review of 38th Street Park Park and Street Tree Division x Item #7 = Naming of Mini Park, 4th Avenue and Carnation After Ron Whitley gave a brief review of the park located x at 4th and Carnation, Springer motioned the park.be named x x x x x x x Old School Park. Seconded by Hopkins. Unanimous. Item #8 - Request to Acquire Property Adjacent to Begonia Park x Ron Whitley gave a brief review of the property at the x corner of Begonia and Pacific which the residents want to x x x x x x x remain vacant as any structure on the land would affect the view at Begonia Park. Following a brief discussion, Taft moved the Commission recommend Council pursue the possible acquisition of that portion of private property which would become a part of Begonia Park. Seconded by Konwiser. Unanimous. V. PUBLIC COMMENTS None. VI. DISCUSSION ITEMS Item #9 - Review of 38th Street Park Ron Whitley reported the 38th Street Park plan was reviewed by this Commission eighteen months ago and the Preliminary Plan included in the agenda packet is for information only. Konwiser suggested a straight fence be built which is not too close to the basketball courts. Mr. Whitley will transmit this recommendation to the Public Works Department. Item #10 - Park and Street Tree Division Chair Wolfe asked Jack Brooks to make a slide presentation on his Division for the Commission. Mr. Brooks reported that he will try to do this for their next regularly scheduled meeting on February 4, 1986. Brenner mentioned that many of the complaints concerning the City's parks actually should be directed to the School District. Mr. Whitley noted the closed schools have caused a number of maintenance problems and we will be working with the School District on these. Naming of Mini Park Request to Acquire Property Review of 38th Street Park Park and Street Tree Division CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Item #11 - Recreation Division Recreation Division Mark Deven reported that the Rent -A -Santa program was very popular with forty parties scheduled, and that the winter classes commence this week. Mr. Deven will bring an activity calendar format for the Community Youth-Center to the Commission which will be marketed to schools and various organizations. Chair Wolfe told Mr. Deven that the West Newport Homeowners Association would like to receive a letter from him on this subject. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS I_tem #12 - West Newport Park Preliminary Plan West Newport Park Ron Whitley reported the preliminary plan for West Newport Park is scheduled for the Study Session on January 13, 1986. The Commission recommended the park be developed without • parking and Council has received this report. VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:40 P.M. Dottie Flohrr� • Item No. 5 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: January 30, 1986 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: Preliminary Plan for Bonita Creek Park The landscape consultant selected for the development of Bonita Creek Park, Eichenberger and Fennell, will be making a detailed presentation to the Commission of the Preliminary Plan. Considerable planning work with regard to the Back Bay dredging project and engineering for this park site have presented unique problems for development. The consultant and staff look forward to reviewing this important park development-with-the Commission. Ronald A. Whitley Item No. 9 RECREATION DIVISION • JANUARY, 1986 PROGRESS REPORT Special Interest Classes As of January 29, the winter recreation program has recorded 1900 participants in over 250 individual classes, seminars and workshops. Two new classes, West Coast Swing and Ballroom Dance, have recorded a high level of registration, as have youth gymnastics and adult fitness. Although the winteN program has just begun, staff is putting the finishing touches on the spring brochure scheduled for mailing approximately March 7. Community Youth Center The February calendar of activities for the Community Youth Center is attached. Over 2,500 calendars have been distributed to Harbor View and Andersen Ele- mentary Schools and at other City facilities. The Community Youth Center is also in the process of developing a Parent's Newsletter and Theme Clubs. The Community Youth Center has scheduled daily activities Monday through Saturday in an effort to build enthusiasm and generate additional attendance. An increased level of supervision is projected through a combination of extra staffing and use of volunteers. The effect of additional staffing has already enhanced the Community Youth Center this past month. January highlights • included a basketball clinic, "dodge ball" and "jello painting." Aquatics Parks, Beaches and Recreation Commission Chairman Sterling Wolfe escorted Joe Jorgenson, President of the Newport Beach Aquatic Swim Team Parent Support Group, as the support group was recognized for its outstanding vol.unteer efforts. The recognition was part of the annual Volunteer Awards and Installation Banquet hosted by the California Park and'Recreation Society, District Ten, on January 25. All other aquatic programs are progressing smoothly. Sports The basketball program began its season on January 18 at Newport Harbor High School. Nine teams are competing every Saturday at Ensign School Gymnasium. Twenty four 1st and 2nd graders are enjoying the Instructional League every Saturday which is also at Ensign School. Tim Parsel, Newport Harbor High School Varsity Basketball Coach and Recreation Leader for the City, conducted a basketball clinic for our Recreation Leaders and Officials. Mr. Parsel did an effective job in the areas of rules inter- pretation and coaching fundamentals. The Adult Basketball Winter League is underway with 30 teams and will continue through March. Planning for summer leagues is already underway with registration is beginning March 31. n de Senior Programs • Monthly physical fitness classes, including a new program for arthritic participants called "Joint Efforts," recorded high levels of participation in January. Other program highlights included organ lessons, bridge lessons, and Saturday evening socials. The Friends of Oasis are continuing to make progress in various projects including the carport construction, endowment fund and human services committee. The Friends were very appreciative of the opportunity to meet with the Commission last month. • • O ma g/A ✓1/ II Item No. 10 PARK AND STREET TREE DIVISION • JANUARY, 1986 PROGRESS REPORT Our Park Crews performed the following tasks in addition to normal maintenance during the month of January: Constructed concrete walk, graded and seeded turf areas at Irvine Terrace Park. Renovated turf and automated irrigation at "L" Street Park. Renovated turf at McFadden medians. Our Street Tree Division performed the following: Trimmed 846 trees. Planted 9 trees. Removed 9 trees. Root pruned 60 trees. • Completed 18,Work Requests. r i U 12, Areas being trimmed are Irvine Terrace, 4th Avenue and the Palms at Newport Pier area. Trimming at Cameo Highlands has been completed. PROJECT CLUB NEWPORT is There is a need in Newport Beach for an entertainment /activity center catering to young adults. A club type facility featuring food and dancing is believed to be one way to fill this need successfully. The concept described below is suggested for further study and refinement. As you will note, other uses for the facility are incorporated in the plan to fully utilize the property and to make the operation financially self supporting. "Club Newport" Multi- Purpose Center: Mission: To create and operate a "Club" with dining, dance and banquet facilities capable of a sustained self - paying operation, while meeting the various goals listed below. Goals: Primary: Operate a Club with food, dancing and activities for young adults providing a positive social experience. Secondary: Train employees for the restaurant/ hospitality industry with professional guidance and "hands on" experience. This will benefit the large and still • growing restaurant /hotel industry in Newport Beach. Other Goals: Provide a facility for banquet and meetings for community organizations that entertain without alcoholic beverages. Facility: A multi - purpose restaurant with a fully equipped kitchen, dining area, dance floor with tables for a la carte food and beverage service, service bar (non - alcoholic) and entertainment stage for live and recorded (DJ) music and small theatrical.or chamber music presentations. The facility should be designed and constructed in the best contemporary restaurant style to provide an authentic atmosphere for the customers and a complete workshop for training employees in all of the restaurant skills. Operation: Open daily to meet the following proposed uses for the facility: A. A Night Club for Newport's young adults through age 20, which will provide good food, good entertainment, dancing and good times in an alcohol, drug and tobacco free environment. During the school year the night club • would operate Friday and Saturday nights while in the summer months it could operate every night. -v' - -2- B. An after school activities center that could provide a place for study, entertainment and . socializing. Food and beverage service would also be provided at this time. C. A meeting center for community groups with excellent facilities for holding fund raising dinners and banquets. D. A training center for youth interested in the food service industry and part -time employment. E. A "town hall" meeting center, a place to gather and discuss issues of importance. F. Cultural events could be sponsored by the Club providing enriching entertainment for our community. G. A restaurant that could serve lunch to the surrounding community as a means of providing revenues to continue the center's various programs. H. A theatre, recital hall and multi - purpose facility that could serve our entire community and one that could generate sufficient revenues to sustain itself. • Financial Some general estimates of start up costs and operating Scope: financials are listed below to outline the scope of the project. A detailed study and proforma statement will be developed as the project becomes better defined. Capital Costs (Free Standing Building) A. Land and building shell: $1,000,000.00 B. Fixtures and equipment: $1,000,000.00 Land and building may be leased and some of the equipment may be purchased on contract or lease to reduce the cash requirements. Sources for capital requirements could include the following: City of Newport Beach Newport Beach Restaurant Association Major corporations Foundations Individuals (parents) Bond sales • y -3- Operating Income and Costs: • Revenues from food and beverage sales $1,000,000.00 Cost of sales: $500,000.00 Operating cost: 350,000.00 Occupancy cost: 100,000.00 Total Cost: 950,000.00 Surplus: $ 50,000.00 Organization: Establish a non - profit organization under the direction of a Board of Directors with representatives from the Newport Beach Restaurant Association, parent groups, City Council advisors and other groups and.interested individuals to establish community wide support. Hire a full -time executive director with a paid staff to operate the facility and meet all goals and financial objectives. Funding: Secure start up capital from the Newport Beach Restaurant Association, foundations, businesses, community organizations, individuals and state and local governments. Achieve sustaining levels of earnings from operations as soon as possible. Conclusion: The time for such a project has never been more favorable . than the present. The opportunity to achieve something good for our youth and the chance to focus on other community needs is available to us now. Let us proceed. Very truly yours, Wm. R. Hamilton City Council Youth Ad Hoc Committee •