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HomeMy WebLinkAbout02/04/1986 - PB&R Commissionr CITY OF NEWPORT BEACH Item No. 3 arks, Beaches & Recreation Commission February 4, 1986 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Superintendent Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P:M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, de Boom, Springer, Taft and Wolfe were present. Hopkins and Konwiser were absent. Item #3 Approval of Minutes Motion x Commissioner Brenner referred to the second paragraph under Seconded x. Item III, Friends of Oasis and Parks, Beaches and Recreation Ayes. x x x x x Commission Meeting, wherein it should state the City Traffic Department, not The Irvine Company, will be conducting a study; and that completion is indefinite, not "for another year." Springer motioned to approve the minutes of the January 7, 1986 meeting as corrected. Seconded by Brenner. Unanimous. Item #4 Adoption o1 Agenda The agenda was adopted'as presented with the addition of Committee Responsibilities, Teen .Center, Bicycle Trail and Beach Encroachment. II. ACTIONAITEMS Motion x Item #5­ Presentation of Preliminary Plan for Bonita Bonita Creek Park Seconded x Creek Park Ayes x x x x x Ron Whitley reported the Commission now has the opportunity to review the Preliminary Plan for Bonita Creek Park. This area is very important to the community in that it will provide facilities not offered at any other park site within the City. The land is provided through the Park Dedication Ordinance from The Irvine Company and the funds available for design and development are provided by in lieu fees from CITY OF NEWPORT BEACH arks, Beaches, & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX J. M. Peters Belcourt development which did not have a park site within the'community. Mr. Dave Fennell of Eichenberger, Fennell & Associates, landscape consultant selected for the development, was introduced to the Commission. He explained that the goal of the 14 acre parcel known as Bonita Creek Park is to serve as both an adult and youth facility. Mr. Fennell presented the Preliminary Plans and reviewed the design elements con- sisting of two softball diamonds, one soccer field, a multi - purpose building, children's playground, one -half basketball court, a bicycle trail and on -site parking for 109 vehicles. Mr. Fennell also explained the design /physical constraints and financial costs which are a result of the poor condition of the soil in the area. (� Mr. Bernard Eichenberger of the same firm addressed the Commission and explained.the tree plantings which are organized around the'soil. constraints. To obtain optimum growth, grass will be brought in and a subterranean drainage system will be used. Mr..Eichenberger explained vehicular access to the site, parking, lighting, the bicycle trail and ,promenade area which will be created. The land wil'1 be contoured around the athletic facilities which will alsa include spectator, seating areas along with dugouts. There will be a picnic area and the children's play area will be recessed so that it can be observed from any vantage point. After Mr. Eichenberger detailed the site plan and elevations, both he and Mr. Fennell answered questions from the Commission. Ms. Darlene Hendl•ey of McColl ough Associates addressed the Commission and presented the design and working drawings of the proposed multi - purpose building. She noted the building's central location and pointed out that the tot lot is close to the building. Ms. Hendl'dy outlined the floor plan and office space. There will be windows on three sides so that all fields can be viewed in addition to helping make the park more secure. The lobby will open up to a 30" x 30' meeting room which will accommodate about 70 people. The design of the kitchen area is flexible in that it can be closed off or opened as a concession to the park site. The bathrooms are designed 3 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 'City Council, Chambers 7 p.m. INDEX for both inside and outside access. Storage areas are provided for chairs, play equipment and office supplies. Lastly, Ms.. Hendley described the exterior of the building and answered questions from the Commission. Chair Wolfe recommended ,a few changes, such as providing water in the facility and pay telephones on site. He also asked that there be more lighting on the soccer field so that it would conform with regulation rather than practice play. Following further questions by Messrs. Fennell and Eichenberger and Ms.,Hendley,.Ron Whitley advised the Commission historically gives their approval to Preliminary Plans. Although there will be further review, there are no residences in the area.and, as such,.the park can be built as designed with night'lighting prior to the resi- dences being occupied. Staff feels the architects have done an outstanding job both as to design and reduction of costs. During discussion Commissioner Brenner expressed her concern that the parking is too far from the play area of the tot lot. She also recommended a phone be installed near the ball field and play area in case of an accident. Mr. Whitley stated staff will be reviewing phones at public parks in the near future. Commissioner Taft motioned the Commission approve the proposed Preliminary Plan for Bonita Creek Park. Seconded by Springer. Unanimous. III. PUBLIC COMMENTS None. IV. DISCUSSION ITEMS Item #6 - Park and - Street Tree Slide,Program Park and Street Tre Mr. Jack Brooks gave a brief background on the Park and Slide Street Tree Division and noted they will be working on a .Program more elaborate slide presentation which they would like to show at a later date. Mr. Brooks introduced key members of his staff, namely, Bob Bailey, Street Tree.Supervisor; Dick Pedrick, Park Supervisor; Gary Kraft, Street Tree y Leadman; and Randy Kearns, Park Leadman. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Mr. Brooks explained the organization of his Division and noted that since 1975 there has been only a slight increase in personnel during which time 25 acres of park site have been added and the level of service has greatly increased. Mr. Brooks reported his Park Crews have expanded their skill and responsibilities to include park construction, renova- tion, landscaping and irrigation systems, all of which have resulted in lower costs to the City. Mr. Brooks explained the goals and organization of the Street Tree Division. There are more trees being removed now due to overplanting in the,past. They are correcting these mistakes and adhering to tree standards as they plant lower maintenance trees which will not cause concrete damage. Tree trimming has been increased 50% over the past ten years and they havenow.undertaken large tree planting projects. 'informative Following questions, Mr.., Brooks gave an slide presentation which included.both before and after landscaped areas. He also showed before and.after tree trimming pictures along with tree trimming equipment in operation. Mr. Brooks stated he felt the City's Park and Street Tree Crews are one of the finest in the country. Mr. Whitley added that Mr. Brooks does an excellent job of prioritizing,; that the street tree program is,outstanding; and that the parks look the best they ever have. Chair Wolfe also thanked Mr. Brooks for his time and efforts. Item #7 - 1986 -87 Preliminary Budget Procedure Preliminar; Budget Mr. Whitley reported that the budgets have been transmitted Procedure to the Finance Department as the preliminary requirement which begins the normal budget procedure. The Commission's subcommittee is working with staff to review the budget, and thei,r.meeting with the 'City Manager is at 9:00 A.M. on February 19, 1986. It was then decided the Budget Committee consisting of Wolfe and de Boom, will meet with Messrs. Whitley, Brooks and Deven on February 11 at 7:30 A.M. prior to their meeting wi'th,the City Manager. •Item #8 - Street Tree Committee Report Street Tre �) Committee Commissioner Hopkins, Ron Whitley and Jack Brooks have met Report concerning the possible removal of the Monterey Pines on the CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX south side of Heliotrope in Corona del Mar. They are Moving slowly 'since this is such a sensitive issue and the trees are a valuable natural resource. The property owners will be notified'that we are considering future removal of the trees. Item #.9 - Recreation Division Recreation Division Mark Deven reported staff,is trying to move ahead with programs at the Community Youth Center and get the community involved -. We are programming Monday through Saturday and ' have• -di'stributed 'fliers to Andersen and Harbor View Schools. Chair Wolfe reported -he attended the CPRS Banquet and was very,impressed to learn that the District X Region is one , of the most active and progressive in the state. Item #10 - Park and.Street Tree Division Park and Street Tree None. Division Item #11 - Committee Responsibilities Committee Responsi- After Commissioner Springer recommended the subcommittees bilities be given more direction as to their responsibilities, etc., Chair Wolfe asked staff for more clarification. Mr. Whitley reported the Capital Improvement, Budget and'i'ree Committees' , responsibilities have been outlined; however, the Recreation Committee is relatively new. He mentioned that input concerning facilities, brochures and playground equipment would be helpful. After a brief discussion, it was decided Mark Deven will meet with Brenner, who is Chair of this committee, to'identify responsibilities,,procedures, etc. In,addition, Commissioner Taft volunteered to'be on this committee. Mr. Whitley stated that if objectives of a committee cannot be developed, then�the committee should be eliminated. Brenner, as Chair of the Recreation Committee, should recommend whether or not to keep the committee. -Springer is Chair of the Ocean 'Front and Beach Committee and Taft also volunteered to serve. The proposed bicycle U trail is on hold until statistics are received on the summer traffic flow. The beach encroachment issue will' be addressed in March. CITY OF NEWPORT BEACH (7) arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Springer expressed concern that there are inadequate trash receptacles on the beaches. She is interested in knowing the number and frequency of pick ups. Mr.'Whitley stated this will be put on the agenda at the Commission's March 4., 1986 meeting and he will also get a preliminary report from the General Services Director. Mr.•Whitley announced there is a study being done by a. marine engineering company on the water quality and sand loss at Little Coroha. Springer, as Oasis liaison, said she attends one meeting a month. Wolfe indicated-he will also go to one per month. Wolfe also suggested a list of their meetings be provided so that other Commissioners can attend. Brenner requested Oasis send the Commissioners their monthly newsletters. She also asked that Oasis notify the Commissio prior to their asking the Commission to take a position on their behalf. Mark Deven reported more background informa- tion will be included on future Oasis agenda items. Commissioner de Boom, liaison to the Friends of the Theatre Arts Center, reported they normally meet the first Wednesday of each month as a working group, and that they would be thrilled if other members of the Commission would attend. Item #12 - Teen Center Teen Center Chair Wolfe, who is on the Ad Hoc Committee for the Teen Center, brought the Commission up to date on its status and passed out a report on the proposed project Club Newport. He explained its formation and noted that Club Newport will be an adjunct to the Teen Council. Item #13 - Bicycle Trail and Beach Encroachment Bicycle Tr: and Beach Chair Wolfe stated the bicycle trail issue is "on hold" and Encroachmei the beach encroachment matter will be addressed again in March. V. SPECIAL, URGENT OR LAST MINUTE ITEMS None.' VI. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:20 P.M.