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HomeMy WebLinkAbout03/04/1986 - PB&R CommissionCITY OF NEWPORT BEACH Motion Seconded Ayes U a Item No. 3 arks, Beaches & Recreation Commission March 4, 1986 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Supt. Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P:M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, de Boom, Hopkins, Konwiser, Springer and Wolfe were present. Commissioner Taft was absent (excused). Item #3 Approval of Minutes Motion was.made by Konw,iser and seconded by Springer to approve the minutes of the February 4, 1986 meeting. Unanimous. Item #4 Adoption of • genda The agenda was adopted as presented with the addition of Oasis, Publicity, Begonia Park, Little Corona Study, Street Tree Program, Mariners Multi- Purpose Building, Youth Council Teen Center, and Potential Park Site. II. ACTION ITEMS X Item #5 - Presentation of Preliminary Plan for Community Preliminary x Plan for Youth Center x x x x x x ofimunity Chair Wolfe introduced Mr. Bert Tarayao, project architect Youth C'ente for the Community Youth Center, who will be providing a detailed presentation of the Preliminary Plan. Mr. Deven pointed out that letters were mailed to Corona del Mar 'residents soliciting their input and notifying them of this ; .presentation. Mr. Tarayao then presented the model and drawings of the project. He stated that after reviewing the programs offered at the site, the Center was designed so that it would be compatible with both the neighborhood and existing CITY OF NEWPORT BEACH o Parks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX features and at the same time be within the allocated budget. Their approach was to change as little as possible and keep the model oriented towards the same design as the present youth center.- Mr. Tarayao explained the locations of the baseball field, picnic area, park, tot lot areas and-the parking lot, the latter of which will be located at the present Community Youth Center site. The beams around'the building-and the masonry walls are both cost saving features. The staff office will have both visua and physical contact with the rooms and tot lot areas. Ther will be a small ki"tcherr and the men's and women's restrooms will have both interior and exterior access. The 550 square foot structure will be low in scale with a 20' height which is in'keeping with most -of the units in old Corona del Mar. The picnic area.wilb be'retained and.the hard ball, court will be resurfaced with lighting. Mr. Tarayao explained the utilization of 'the - existing grades, water drainage, 'handicap.ramp, metal roof line, cooling elements, flooring, room partitioning, etc. After Mr. Tarayao• answered questions from the Commission, Mr. Whitley explained the fee schedule and reported there undoubtedly will always be a group using the multi - purpose room which will accommodate about 30 people. This is the focal point,of the'entire facility and, due to the community s interest in activities, other activities can be programmed at the same time. Mr. Whitley explained that this facility will be designed as a major recreation facility for the Corona del Mar area. Although emphasis will be on total recreation, it will have . other functions for teen and youth activities in addition, to serving the entire community. Discussion followed concerning adopting a policy to the -" effect that although this is a youth oriented facility, other activities are also encouraged. Mr. Whitley suggested staff research and report back recommending an operations policy. The Commission also discussed'names for the facility which will again be discussed at a later date. Springer motioned to approve the Preliminary Plan as presented. Seconded'by Brenner. Unanimous. r U III. PUBLIC COMMENTS 3 None. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page '3 City Council Chambers 7 p.m. INDEX IV. DISCUSSION ITEMS Item. #6 - Beach Refuse Bins. Beach Refuse Bins Commissioner Springer addressed the overflowing trash problems which exist along the beaches. One concern is that residents use the bins for their own use. Jack Brooks pointed out that although this is illegal, it is very difficult to enforce. Mr. Whitley noted that the report in the Commission's packet on this subject does not address the empty and over- flowing trash bins, the latter of which should receive more pick up. Springer then recommended a feasibility study be done since the problem still exists. Motion x Following a brief discussion, Commissioner Springer motioned Seconded x the Commission direct Maintenance to identify those location where trash bins are overflowing and then provide more bins and also increase pick up in these areas. Seconded by de Boom. Motion x Commissioner. Konwiser amended the motion to read that a Seconded x letter be written to the General Services Director Ayes x x x x x suggesting.,locations be identified which require more trash . Nay x bins and increased pick up, and that these be provided. Seconded by de Boom. Motion passes. Item #7 - 1986- 87�Preliminary Budget Review Preliminary Budget Chair Wolfe reported the budget meeting with the City Review Manager went very smoothly and thanked staff for the fine job they did. Mr. Whitley replied that this was the best budget meeting staff has encountered and that the Department is pleased with the results. He also thanked the Commission' for their input for the Department in this regard -,: Mr. Whitley answered questions concerning the Preliminary Budget Report and passed out the revised Capital Improvement 'Proposals list for FY 1986 -87 which was approved by the Capital Improvement Committee. He explained that Cliff Drive Park and the Needs Assessment Study of Seniors were delayed and that the Mariners'Park building was deleted. Bonita Creek Park will, be a phased project. Should the Friends of Oasis and /or Commission and Friends of Oasis want to pursue the Needs Assessment Study they can do so. This will be discussed with them at their joint meeting with the Commission on April 1, 1986. Mr. Deven will 'trans- mit to the Friends that this be included on their agenda and that more information be provided on each agenda item.' CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. 'INDEX' Mr. Brooks explained that his staff will be doing additional work at Cliff Drive Park with -Park Facility Improvement Funds, leaving the hardscape for next fiscal year. Item #8 - 1986 Youth Track and Field Youth Track and Field Mr. Mark•Deven reported the Youth Track and field Meet is an annual event in which over 200 youth,are expected to participate on April 12. This event, which A s held in cooperation, with the'Newport- Balboa Rotary Club and vol- unteers, has always'been very successful. Staff is capitalizing on this to improve it even ;more by having a competitive Meet coincide with Newport Beach's sister city, Okazaki, Japan. The athletes' times will be compared in meters and the winning team will take possession of a perpetual trophy until next year's competition. Mr. Deven passed out fliers for the.Meet and invited the Commissioners to attend and participate in the awards v ceremony. Detailed information will be forthcoming. Item #9 - Commission Recreation Committee Objectives Recreation Committee Mr..Deven•announced the Recreation Division staff met with Commissioner Brenner's Recreation Subcommittee. He reviewed their report included in the agenda packet and their propose Goals and Objectives. The.Commission's input, comments and questions are solicited as to the brochure, programs, special events, etc. 'Chair Wolfe thanked Mr. Deven for the excellent report he submitted. Item #10 - Recreation Division Recreation Division Mr. Deven reviewed the Recreation Division report and ex- plained the 70% -30% fee structure for classes. He pointed out that registration /revenue is,the best way to assess .the classes. In addition the contract system provides the best way to keep good classes as well as implement improvements. Mr. Deven handed out the new spring brochure and answered the Commission's questions. The Department is in the process'of recruiting a Community Youth Center Coordinator who.will work approximately 20 -25 hours per week. In addi- tion, there are vacancies for Recreation instructors and (� Recreation Leaders for the upcoming summer. CITY OF NEWPORT BEACH U arks, Beaches & Recreation Commission Page 5 City Council- Chambers 7 p.m. INDEX Item #11 - Park and Street Tree Division Park and Street Tree Mr. Jack Brooks reported the drain lines to the tot lot Division area at Irvine Terrace Park were broken when play equipment was installed; therefore,.they have removed and reinstalled the drain lines and sand. Mr. Brooks also reported-the Street Tree Crews have been salvaging the Palms located on the Costa Mesa Golf Course. They are now in the City Yard and will be planted along the beach near the Newport Pier. Mr. Whitley added that the Palms were purchased from the City of Costa Mesa at a very "reduced rate and that the crews did an excellent job. Item #12 - Oasis Oasis Commissioner Springer announced she has the Oasis Balance Sheet should anyone be interested. She mentioned Com- missioner Taft attended the Long Range Planning meeting and she attended both the General and Board meetings. Commissioner Springer recommended each of the Commissioners ''periodically attend all the•Oasis meetings so they can each get a "flavor" for what is happening. Chair Wolfe asked staff to prepare a list of the dates and times of these meetings. Mr. Deven Will provide this'information. Commissioner Hopkins suggested-a review be held on the items Oasis wants to discuss with the Commission,,and that detailed reports be provided by the Friends on these items. Item #13 - Publicity Publicity Springer brought to the Commission "s attention that a summary of the Library'Board's meeting was included in the water bills and suggested this Commission's input also be provided in this manner. Commissioner Brenner suggested the Commission's meeting dates be included in the brochure along with an invitation encouraging residents to attend the monthly meetings. Item #14 - Begonia Park Begonia Pa Mr. Whitley reported the City, Council authorized the Depart - ment to write a letter to Mr. Donald Griswold communicating to him the desire to acquire the lot at the corner of Begonia and Pacific in Corona del Mar. The letter has been transmitted and we are waiting for a reply. Mr. Whitley will keep the Commission informed on this matter. CITY OF NEWPORT BEACH �J U arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Item• #15 - Li.ttle•Corona Study ;Little Corona Stuc Mr. Whitley reported the consultant has completed the pre- liminary work on Little Corona. However, since additional items. have been added to the Study, there is a change of scope delaying the project. Public Works Department will pay for the change of scope and review will occur at a future Commission meeting. Mr. Whitley will keep the Commission informed. Item #16 - Street Tree Program Street Tre( Program Chair Wolfe reported the .City Manager recommended•the Street Tree Committee be involved concerning the concrete repair an'd' tree removal program at, Peninsula Point. Commissioner Hopkins recommended increased.input from the residents be solicited to include those who are satisfied with the program. He indicated there is a sizable response at the Point in favor of the tree program. Item #17 - Mariners Multi- Purpose Room Mariners Multi -Purpi Chair Wolfe reviewed the proposed Mariners Park Multi- Room Purpose Building to be funded equally by the Library Board and-the Parks, Beaches and Recreation Department. Since the new building has been postponed, the Library has approached City Council asking that aerobic,dancing be eliminated.,on Tuesdays at this location for their own use. Commissioner Wolfe received a call from Councilmember Evelyn Hart asking for more clearificatioh on this matter. After Mr. Whitley explained the building is for recreational purposes, Chair Wolfe directed staff to write a letter to Councilmember Hart and also direct a request to the Library Board that they attend a Commission meeting to discuss the issue. Chair Wolfe will review the letter before it is transmitted. Item #18 - Youth Council /Teen Center Youth Coun Teen Cente Chair Wolfe announced his committee has met and they are in the process of forming anon- profit corporation. He ex- plained the election process which will commence in May and that they will be meeting,w.ith Council in an advisory role. They also plan to implement a Student Government Day. Chair Wolfe reported there will be a meeting with The Irvine Company.on March 18 requesting land and a building for the proposed Teen Center. Chair Wolfe asked Mr. Deyen to,prepar an information packet on the Youth Council and Teen Center for the Commission's next regularly scheduled meeting April 1. CITY OF NEWPORT BEACH O arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX Item #19 - Potential�Park Site- Potential Park Site Chair Wolfe reported residents of West Newport have requeste the Commission investigate acquisition of the land behind Cappy's Restaurant to be used as park land. Mr. Whitley will confer with the City Attorney regarding ownership of 'the .land, etc., and report his findings to the Commission. V. SPECIAL, URGENT OR LAST MINUTE ITEMS None. VI. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation'Commission adjourned at 9:10 P.M. Dottie Flohr, Secretary