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HomeMy WebLinkAbout05/06/1986 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission May 6, 1986 City Council Chambers 7 p.m. INDEX all to rder oll Call pproval of inut @s doption of genda oys Basket all 'Basket Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Superintendent' Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 C C The meeting of the Parks, Beaches and Recreation Commission was called to order At 7:04 P.M. Item #2 F Roll call was taken. Commissioners Brenner, de Boom, Hopkins, Konwiser, Springer, Taft and Wolfe were present. 10 Item #3 h Commissioner Taft asked that his name be included as present in'Item #2, Roll Call. Commissioner Konwiser moved the minutes of the May 6, 1986 meeting be approved as corrected. Seconded by Springer. 'Unanimous. Item #4 The agenda was adopted as presented with the addition of Little Corona Study, Liability Insurance, Police Department Patrol on Peninsula, Theatre Arts Center, and Teen Council/ 'Teen Center. II. SPECIAL COMMISSION PRESENTATIONS Item #5 - Boys Basketball Program 'Chair Wolfe introduced Mark Deven,;Recreation Superintendent, who reported that Andersen's 3rd -4th grade and Harbor V'iew's 5th -6th grade teams from the City's youth basketball program won their respective leagues and the County Championships. Andersen went on to win the Southern California Regional Tournament, the first team in the City's history to do so. .Br..ett.Williamson, Harbor View's Coach, and.Scott_Williamson, Andersen's Coach, introduced each of their players who were then presented with the Commission's•Special Recognition Award. INDEX all to rder oll Call pproval of inut @s doption of genda oys Basket all 'Basket -CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Both coaches congratulated their teams and said they felt they were the best group they had ever coached. Mark Deven took group pictures of the players, their coach and Chair Wolfe. Chair Wolfe congratulated the players for their fine effort and said the City is proud of both the players and their parents. III. ACTION ITEMS Item #6 —Landscape Concept, PCH Cameo Shores and Cameo Landscape Concept Highlands lotion x Ron Whitley reported staff has met several times with member Seconded x of the Cameo Community.Association with regard to their dyes x x x x x x landscaping concept along Pacific Coast Highway. the pre- liminary map was introduced to the Commission at their April 1, 1986 meeting and is scheduled for action at this time. The Association has attempted'to include landscaping adjacent to all the Associations affected.on Pacific Coast Highway. The area'does need to be beautified as it has considerable impact on those coming into the City from the south and will also benefit the community and the residents who live there. There are three different owners in this area, namely, the State of California, the homeowners and the City. Mr. Whitley explained the impact of Council Policy I -4, Cost Sharing on,Undeveloped Land, to which they, are trying to apply the landscape policy. The Association will assume the entire maintenance and irrig - tion of the area by Agreement if the City will help them financially. The City would maintain the existing trees on the State right -of -way. The one -third partial funding (up to a maximum of $100,000) they are requesting will require City Council approval. ' Mr. Whitley answered questions regarding the preliminary plan and explained the few changes from the last plan presented. Mr. Courtney Moe, 4518'Roxbury Road, addressed the Commissio U and answered questions regarding the block wall, slopes and bushes. He explained they are in the process of obtaining easements from the homeowners, and Commissioner Konwiser recommended the - Association have•the consenting easements with them when they address Council. S CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m'. INDEX Commissioner Brenner voiced her concern and discussion followed regarding safety a's to a bicycle trail /lane. Chair Wolfe suggested staff contact John Wolter; liaison to the Bicycle Trails Committee, to bring this to their attention. Mr. Whitley answered questions regarding funding, liability, maintenance responsibility, etc., should the concept be approved. The Association-has not yet obtained funding nor the consenting easements. Commissioner Taft motioned the landscaping concept as.;pre- sented be approved subject to the'conditions that they secure proper financing, that the easement situation be resolved, and that the concept is cleared with the remaining homeowners. Seconded by de Boom. Unanimous. ommissioner Hopkins arrived at 8:37 P.M. •Item. #7 - Environmental Nature Center Request for Funding Environment Nature Cent hair Wolfe introduced Mr. Robert'House, Head of the Science epartment at Newport Harbor'High School and President of the nvironmental Nature Center. Mr' House addressed the Commis - ion and presented pictures of the Center. He explained the large variety of bird and plant species found there and ointed out that this 21 acre site is also a future source of ative plants. There is little•upkeep involved and the only mall problem is the litter from the residents across the street. The park is open all the time and is used by both he school district for field trips and the public. t present the park is.funded and maintained by the school istrict that provides a custodian, along with the help of olunteers and donations. Mr.'House is• requesting approval f $26,000 to support a permanent'naturalist and two trainees. •hey would also hope to advise and help develop the Harbor iew Nature Park, the Big Canyon area and other City parks. r. Whitley answered questions regarding use of the park shout he City provide'funds. He noted that the park is a great sset and provides a huge community service. The major roblem is the amount of limited funds available. lotion < hair Wolfe motioned the Commission transmit a letter approvin 5ec/'ed x n concept what is being done at the Environmental Nature enter and recommending the concept of funds be'appropriated pon Council's approval. Seconded by Taft. Mr. Whitley will rite the communication. CITY OF NEWPORT BEACH irks., Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Mr. Whitley clarified the budget process for funding and pointed'out that the request for funds should be directed to the Gity Council from the "Environmental'Nature Center along with a letter of recommendation from the Commission. Discussion followed concerning the proper time frame for the Environmental Nature Center, to submit their request. Commissioner Konwiser voiced his concern over fund -ing,a project not owned by,the City, however, Mr. House pointed out that although the school district owns the land, it is a community project. Mr. Whitley replied that in,the past funds have been spent on land not owned by the City. Mr. House answered further questions regarding financing, organization., etc., and Mr. Whitley pointed out that the funds, if approved, would come out of the M &0 budget. Chair Wolfe withdrew his motion. Commissioner Brenner suggested Council .could increase the M &0 portion of the budget-in order -to obtain a.naturalist for the facility who would also serve. as a resident person in the development of the two new nature parks. Motion x Commissioner de Boom motioned the Commission transmit to Seconded. x' Mr. House'a letter of recommendation approving his request Ayes x'x x x x x for funds to continue and improve the Environmental Nature Abstain x Center. Seconded by Taft. Motion passes. Ptem #8 - 'Recreation Facility Directory Recreation ' Facility Motion x Mark Deven.reported the draft of the Recreation Facility Directory• Seconded x' Directory and Resource Guide included in the agenda packet Ayes x x k x -x' x x is for the Commission's approval. The Commission may want to provide Council with the'Directory at their next Study Session meeting. After Mr. Deven answered questi.ons•concerning. cost, distribu- tion, quantity; etc., Springer motioned to approve the Directory as presented, Seconded by Konwiser.. Unanimous. Item #9 - Bicycle Trail Harbor View School: /Community Youth Bicycle Trail' Center Ron Whitley reviewed the Commission's concerns 'regarding the 'Bicycle Trail which ends at 5th and Iris. Children do not U have an off street route going to Harbor View School from this point. After a brief discussion, the Commission decided to alert th Bicycle Trails Committee that-this is a• perceived problem an to also inform the consultant to give this consideration as he Dlans the entire site master plan. CITY OF NEWPORT BEACH O U arks, Beaches & Recreatio.n Commission Page 5 City Council Chambers 7 p.m. INDEX IV. PUBLIC COMMENTS None. V. DISCUSSION ITEMS Item #10 - Park Signs Park Signs Ron•Whitley reported staff i,nventoried and reviewed sighage at the City's park facilities. Since many are not signed, he suggested a subcommittee be established to work with staff to develop a comprehensive signing.program. The signs should be attractive, consistent and•easy to maintain. Due to funding, the program could be phased over a period of time. Commissioner Konwiser wit -1 serve as Chair of the subcommitt e and Springer and.Taft will assist him. They will work with staff -to prioritize the parks, 'determine design, costs and production. These items will be addressed for the Commission's approval at their August 5, 1986 meeting. Item #11 - Parklife Cooperative Program Parklife ' Cooperativ Mark-Deven reviewed the YMCA's request to use the Mariners Program Park facility for a summer vacation program site. Since the YMCA is, self- supporting, they did not have enough funds to ofer this service free of charge. Follow up meetings resulted in ,a plan whereby the 8 week program will be co- sponsored and offered at'no cost to daily participants. The YMCA will provide a Recreation Director and the City will pay occupancy and supply costs in addi- tion to funding a,Recreati,on Aide position. Item #12 - Recreation'DiV.isi6n Recreatior Division Mark Deven reported 1,900 registrants during the spring quarter with revenue totalling $119,500. The winter quarter showed an increase of 10% in participants and net revenue for special, interest activities. The Department will be offering new classes to further increase enrollment. Two well qualified staff members, Jackie Judy, and Brett Williamson, have been,hired for the Community Youth Center. Two hundred teams have registered for the summer softball league and adult basketball has been expanded by adding a "6' and Under" league at Lincoln School. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX The new sailing program at Oasis and the addition of special interest classes and social programs are meeting many different needs of'the seniors. The May schedule for Oasis is provided in the agenda packet for the Commission's review and information. Mr. Deven also invited the Commissioners to attend a new event, "Hawaiian Fiesta'Day," at Oasis on May 15 from 9:00 a.m. to 1:30 p.m. This is in celebration of Senior Citizens Week and'will feature a craft show, bake sale, music and entertainment. Item #13 - Park and Street Tree Division - Park and Street Tre Commissioner Brenner reported the area adjacent to Harbor Division .View looks very nice after being cleaned.up. Mark Deven thanked Jack Brooks and his staff for their help �J in providing information for the Recreation Facility Directory, Commissioner de,Boom commented the new Palm Trees at the Newport Pier look very good. Item #14 -Facility Review Facility Review Commissioner Konwiser handed out a report he had written addressing problem areas from'his walks in the City's parks. He said he enjoyed doing this and intends to complete his review in the near future.. Mr. Whitley thanked Commissioner Konwiser and said staff appreciates his help and input. Jack Brooks reported painting of benches is done periodically. They are in the process of replacing the trash cans. Item #15 - Little Corona Study Little Corona Commissioner Taft reported om the status of the-Little Study Corona Study. At their last meeting, attended by repre- sentatives from the Shorecliff Homeowners Association and Ron Whitley, John Wolters from the'Public Works Department showed pictures of the site after major rain storms. In the past there was a great deal more beach, however, the Uarea. - marshes and-reeds in Buck',Gully: have diminished the beach One major problem is the gully of water which runs down. - Public Works, recognizes the problems that exist and is working on them. CITY OF NEWPORT BEACH IN arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m'. INDEX Ron Whitley reported that the meeting was designed as a work shop and that information-is still being gathered. When completed, a report will be transmitted to Council with.a recommendation that a review be made by this Commission. Item #16 - Liability Insurance Liability Insurance Commissioner Brenner asked about liability insurance for th Commissioners. Ron Whitley will get the City Attorney's clarification on this matter and that of a personal umbrella policy. He did point out, however, that since thi Commission is an ,advisory body, rather than a legislative body, they would most likely not be held liable. Item #17 - Police Patrol on Peninsula Police Patrol on Commissioner de Boom recommended the Commission transmit Peninsula to the Police Department that they patrol 32nd to 34th Streets more often on the'Peninsula due to the problems she'has observed at this location.•''Ron Whitley advised either the Commission, Council or de,Boom, as an individual can transmit the matter to the Police Department. Commi'ssi'oner de,Boom decided she would contact the Police Department directly, but wanted to inform the Commission. This will be placed on the agenda for the Commission''s meeting on June 3. Item #18 - Theatre Arts Center Theatre Arts Cente Commissioner de Boom reported that the Theatre Arts Center Board meetings will be held,the second Wednesday of each month, rather than the first Wednesday. She also reviewed the problems which occurred between the Director and Choreographer of the play, "Side by Side." Item. #19 -- Teen Council /Teen Center Teen Council/ 'Chair Wolfe reported high school students are being Teen selected to serve on the Teen Council. The Irvine Company Center has tentatively approved land to be donated for 'the Center along with a building to be leased to the non - profit corporation. There should be something firm within 60 -90 days. In addition, The Irvine.Company has.agreed to fund one -half of the economic study. The'Bylaws expect to be ' approved May 7. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission City Council Chambers 7 p.m. INDEX VI. SPECLAL, URGENT OR LAST MINUTE ITEMS There has been no response from the City Attorney yet re- garding the area behind•Cappy's Restaurant. Application has been transmitted for a Coastal Permit for West Newport Park. Commissioner Brenner expressed her concern over the City's lack of insurance and how this affects their trips. Mark Deven reported he is-securing Insurance Certificates of Hold'Harmless Agreements. There is•also a possibility of contracting•out to a- firm•that. has proper insurance and a good safety record. In addition, the matter is.being reviewed by the City Attorney. VII. ADJOURNMENT There being no further business, the.Parks, Beaches and Recreation Commission.adjourned at 9:40 P.M. Dottie F1ohr, Secretary U