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Home My WebLink About07/01/1986 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH Z arks, Beaches & Recreation Commission July 1, 1986 City Council Chambers 7 p^ INDEX Ex= Officio Member Present: Rbnald A. Whitley Staff Present:' Jack Brooks, Park and Street Tree Superintenden Mark Deven; Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:05 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, Konwiser, Springer, Taft and Wolfe were present. Commissioners de Boom and Hopkins were ,absent. Item #3 Approval of Minutes Commissioner Springer asked that,the minutes show she voted nay on Item #9,, Status of West Newport Park, and Chair Wolfe asked that the minutes show he voted nay on Item #16, Encroachment Request, 'under' Commissioner Hopkins' motion. Motion was 'then made by Commissioner Konwiser and seconded by Taft to approve the minutes of'the June 3, 1986 meeting as corrected. Unanimous. Item #4 Adoption o- Agenda The agenda was adopted as presented. Chair Wolfe requested an updated-report on the status of all capital projects in progress,at each meeting under Discussion Items. Such projects would include the Little Corona Study., Bonita Creek Park, Community Youth Center, Restrooms and the Bicycle Trail on the beach front and at Grand Howald Park. II. ACTION ITEMS Item #5 - 'Seating of New Commissioner - Virginia Herberts Seating of New Chair Wolfe announced that Commissioner Hopkins, who served Commission five years on this Commission and whose term expired, is being replaced by newly appointed Virginia Herberts. Chair Wolfe introduced,Commissioner Herberts who gave a brief background of herself and said she is pleased 'to be working, With the Commission. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX- Item #6 _ Election of Officers for 1986 -87 Election of Officers Motion x Chair Wolfe opened the meeting for nominations and Seconded x Commissioner Taft nominated Wolfe as Chair. Seconded•by Ayes x x x x x`x Konwiser. Commissioner Taft then motioned the nominations be closed. Seconded by Konwiser. Unanimous. Motion x Commissioner Taft nominated Commissioner Brenner for Vice Seconded x Chair. Seconded by Konwiser. Commissioner Taft moved Ayes x x x x x the nominations for Vice Chair be closed. Seconded by Konwiser. Unanimous. Ron Whitley noted this was the first time in the history of the Commission that a Chair has,had successive terms in that position. Mr.'Whitley then presented a plaque to Chair Wolfe on behalf of staff and the Commission for the fine job he did,this past year. Chair Wolfe thanked the Commissioners and said they were a great group to•rwork with Seating of the-Commissioners then took place. r ` Item g7,- Request to Proh•ibit Sponsorship.of Foot Races by Request to Prohibit Alcohol and /or Tobacco Companies Sponsorship Ron Whitley reported that, although there is no written of Foot Races by policy, the City has never had an event sponsored•by a Alcohol cigarette and /or alcohol company. 'The Special' Event proces and /or approving all permits is, through the Finance Department Tobacco rather than this Department. Companies Mr. Lars de Jounge, 208 'Marigold Avenue, Corona del Mar, addressed the Commission. Mr. de Jounge expressed concern over beer being served to minors at the Spring Tune Up Run, which was sponsored in part'by Miller Brewing Company. Mr. de Jounge ran the race and said he had a hard time finding anything else to drink. It is Mr. de Jounge's opinion that it is 'not good to drink beer immediately after a race; and that since beer•and tobacco are unhealthful, they should not be associated with•sports events. Following questions and discussion, Mr. Whitley referred to Policy I -21, Bike and Foot Race Policy. A condition could be added that prohibits such events from having' cigarette and alcohol sponsorships. Mr, Sam Johnson of Ford Aerospace Corporation, which sponsored the Spring Tune Up Run, addressed the Commission. He explained that the largest drinking area, which was for beer, was at the suggestion of the Newport Beach Police Department. There was a water station at the end of the finish line and soft beverages were also passed out. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 o.m. INDEX Mr. Johnson answered questions and noted that.out of the 1600 .runners,.only 50 were in the 16 -20 year age group. He explained how the beer•was dispensed and controlled -with the help of the Police Explorers and Police Department. Attendance was up by 250 this year and they have had no complaints in the past six years of running the race. He also mentioned that many runners like a cold beer when they have finished a race. Mr. Dick Power, Executive Director of the Harbor Area Boys Club which helped sponsor the race, addressed the Commission, He explained how 'beer was dispensed and, if there was any question as to age, the individual was turned down. He -said he felt the race was well run, precautions taken, and the roped area for beer properly guarded. Mr. Lou Yantorn, Resource Development Director of the Boys Club, addressed the 0ommissiom. He said he felt the Spring Tune Up Run is a first class race and not demeaning to the Cyouth of the community in any way. Mr. Yantorn reported he J has never seen any kind of,poor conduct in the past six years and feels the Ford people put on an event of which everyone can,be proud. 'Mr. Carol Kamper, 1329 Santa Ana Drive and a member of the Board, of Directors of the,Orange County Board of Cancer, addressed the Commission. Speaking on behalf of the Orange County,American Cancer Society, Ms. Kamper recom- mended'races not be sponsored by tobacco companies, however, she said that they would not be opposed to beer being provided if it is only served to adults. Upon the close of Public Testimony, discussion followed concerning such ideas as prohibiting dispensing but not sponsorship; not'hay.ing sponsorship if minors are participa- ting; the philosophy of free enterprise, etc. Motion x Commissioner Springer motioned the City prohibit sponsor- ship of events by alochol and cigarette manufacturers. Motion fails for lack of a second. Motion x Commissioner Brenner motioned the City impose a ban on Seconded x dispensing alochol and cigarettes at events which include persons under 21 years old. Seconded by Herberts. �V) Chair Wolfe then asked for comments from staff. Mark Deven reported the City conducts two runs per year which have never been sponsored by. alcohol or cigarette companies. Mr. Whitley reported that the City's park policy is open to any kind of sponsorship, however, alcohol cannot be served in City parks. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX :. 4M. Motion ' x Commissioner Brenner moved •to•add an addendum to Policy I -21, Seconded x Bike and Foot Race Policy, that events which include Ayes x x x entrants under 21 years old ban, dispensing alcohol and Nays x K 4 cigarettes at or after the event. Seconded by Herberts. 'Motion fails. Motion x Chair Wolfe motioned the Commission recommend City Policy Seconded x I -21 prohibit any alcohol or tobacco.companies from Ayes x x x x sponsoring bike and foot races. Seconded by Springer. Nay K Motion passes. Abstain x Item #8'- .Request to Remove Parkway Tree at 220 Heliotrope Request to Remove Parl Motion x Ron Whitley reviewed H.K. Chaney's request for tree removal way Tree Seconded x and reported the Street Tree Subcommittee met and decided Ayes x y x x x x to retain the tree because of its value. Mr. Dick Burns, 236 Heliotrope, addressed the Commission. He feels that the tree should be saved since it is so large and beautiful. In addition, it is his understanding all local residents are to be informed When a tree might be removed. Mr. Whitley clarified tree policy stating the local home- owner associations are-notified when a tree removal is to take place. However, since Corona del Mar has no official homeowner association, Mr. and Mrs. Jim McDonald represent Corona del Mar on the Street Tree Subcommittee. Mr. Whitley also noted that the .tree was recently root pruned on the sidewalk side (property owner's inland side) to appease them and still allow the tree to be retained. Commissioner Herberts added that she talked to residents in the•area and "they love the tree and want it saved. Commissioner Konwiser suggested the tree be pruned since it is worth a lot to the residents and they want to keep the 'tree. Jack Brooks replied that since they are mature trees, they will be trimmed lightly. Commissioner Brenner moved the parkway tree at 220 Helio- trope be retained but thinned out, Seconded.by Konwiser. Unanimous. Item #9 Encroachment Permit Request for 2727 Ocean Blvd. Encroachme Permit Mo %�h x Following a brief review of the request for an encroachment Request Seconded x permit from Gary Hamilton, 2727 Ocean Blvd., Chair Wolfe Ayes x x x x x x motioned.the Commission approve the encroachment of the 5 sidewalk from the curb to the front door without the fence. Seconded by,Brenner. Chair Wolfe amended his motion to include the 4'sidewalk., Seconded by Brenner. Unanimous. CITY OF NEWPORT BEACH arks., Beaches & Recreation Commission Page 5 Citv Council Chamhers 7 n m ImnFX ;Item #10 , Designation of Bayside Drive Park Designatior " of Bayside Motion K Following a brief background review by Ron Whitley, Mr. Ed Drive Park Seconded x Giffin, 307 Larkspur Avenue, addressed the Commission and Ayes x x x x K x read a letter..from Ron Covington,; President of the Corona del Mar Community Association. They are upset that Council approved a, parcel of land at Jasmine Avenue and Bayside Drive to be used as a parking lot rather than a•park. They are now concerned and would like'to assure that Bayside Drive Park developed on road right -of -way be guaranteed to remain as a park. Following questions and discussion, Commissioner Taft motioned the Commission request the City Council to adopt a Resolution prohibiting vehicular access, except for emergency and public utility vehicles, on the Bayside Drive ,right -of -way between Carnation Avenue and Jasmine Avenue. Seconded'by. Konwiser. Unanimous. n Item #ll - Ad -Hoc Sign.Committee Ad Hoc / Sign Motion x Commissioner Konwiser, Chair.,of the Ad.Hoc Sign Committee, Committee Seconded x reported Commissioners Springer and Taft and Director Ayes x x x x x x Whitley.met'both at 'the staff office and the sign department. Commissioner Konwiser presented pictures of the proposed signs and explained costs, design, colors, size, etc. The time schedule for placement is two years. Following questions, Commissioner Herberts motioned to accept the proposal of the-Ad Hoc Sign Committee as presented. 'Seconded by Brenner. Unanimous. Item #12 - Review of General Plan Amendment for Newport Center Review of General Motion K Ron'Whitley passed'out a report from the Planning Department Plan Seconded x on General Plan Amendment 85 -1(B). Amendment Ayes x x x x K x Pat Temple, Environmental Coordinator of the City's Planning Department, addressed the Commission and handed out Exhibit 1 -4, Newport Center and Peripheral Sites EIR. Ms. Temple explained that the General Plan Amendment has been in the Planning Department'system for the past year and requests changes.or increases in the original development. Specifically,, Ms. Temple reviewed the Planning Commission's �) actions and staff recommendations regarding three park issues, namely, Bayview Landing, Newport North and Westbay, 6 all of wh'ieh.require this Commission's consideration. Ms. Temple also explained the park process wherein whenever a tract map is filed, it is brought to the Parks, Beaches and Recreation Director to bring to the Commission's attention. 'CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Following questions and discussion, Commissioner Taft 'motioned the Commission support the recommendations of the Planning Commission, on General;'Plan Amendment 85 -1(B) as they relate to parks and open space of Bayview Landing, Newport North and Westbay. Seconded by Springer. Unanimous. III. 'PUBL'IC COMMENTS None. IV. DISCUSSION ITEMS Item #13 - Recreation Division Recreation Division Mark Deven reported June has been a busy month for the Department since the summer program started the week of June 23. The Corona del Mar Scenic 5K held June 6 was a- huge success as far as the large number of participants is concerned. Last year there were 1350 and this year there were over-1900. Staff, however, needs to work harder on solving the logistical woblems; control over the runners, and the-dispensing of Water. Mr. Deven also thanked the Corona del Mar Chamber of Commerce whose volunteers helped and worked so diligently on the race. Mr. Deven reported the Swim Team is increasingly popular and successful thanks to the parent support group and the swim coach•. ' Mr. Deven announced the July 4th celebration at Mariners Park and invited the,Commissioners to attend. The cooperative "Parklife" program with the YMCA starts this 'week and Mr. Deven will provide an update at the next Commission meeting on August 5. Concerning Oasis, the seniors took a trip to Expo '86 and grading has begun on senior housing. Mr. Deven will re- confirm that the joint meeting with Oasis will be at the Commissions August 5 meeting. Commissioner Springer said, the'Oasis people really appreciate that more Commissioners are attending their meetings. Students comprising the Youth Council have been appointed, however., there is one vacancy left, i.e,., the freshman from (J Newport.Harbor-High. Officers will be elected at their 'next meeting. Chair Wolfe asked for a monthly report on the Youth Council and thanked Mr. Deven for the excellent job he has done on coordinating it. CITY OF NEWPORT BEACH �j • arks, Beaches & Recreation Commission Page 7 City Council••Chambers 7 p:m. INDEX Item. #14 -.Park and Street Tree Division Park and Street Tree Jack Brooks announced a new roof was installed at the Division Mariners Park.Mu'lti- Purpose Building and, as a result, the Park forces installed new drain fines. The Park crews also removed the black ,top and installed concrete in the -driveway at the Mariners Park Library. They will also.be relandscaping at this site. V. SPECIAL, URGENT OR LAST•MINUTE ITEMS Mr. Deven explained the Recreation Facility Directory usage and Curt Herberts, 2290 Channel Road, suggested a container for the Directories be installed at the end of Channel Road for those who need the maps. Mr. Whitley reported John Wolter from the Public Works Department•will have a report on'Bicycle,Trails at the next Commission meeting. Mr. Whitley also reported $1.5 million is avai -lable .for Bonita Creek Park at this time,., Regarding the'Cbminunity'Youth Center, the working drawings are ,progressing,, smoothly. Mr;. Dev.en will provide a time line at the,next Commission meeting. Mr. Whitley reported he will provide a report on all capital, improvement projects at the next Commission meeting which will be updated monthly., He also announced the Balboa Pier restrooms,are in operation but still need some more work. They will be closed from midnight to 6:00 A.M. Chair Wolfe asked that the subcommittee chairs keep their committees - active and that updates be provided at the next Commission meeting. Commissioner Brenner recommended sending a congratulatory letter to Harbor View School since they were recently given national recognition as an exemplary elementary school. She also suggested including the cooperative effort of faculty, parents, etc., which encourage a child's develop- ment. Mr. Whitley will draft-the letter. VI. ADJOURNMENT there being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:50,P.M. Dottie H011r, Secretary