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HomeMy WebLinkAbout08/05/1986 - PB&R CommissionCITY OF NEWPORT BEACH Item No. 3 Moir. Secc Ayes arks; Beaches & .Recreation Commission August 5, 1986 City Council ,Chambers 7 p.m.. INDEX <. _ ,_ Ex- Officio Member Present: Ronald A. Whitley Staff Present: Mark.Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 Call to Order The meeting of the Parks,'Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 Roll Call Roll call was taken. Commissioners Brenner, Herberts, Konwiser, Taft and Wolfe were present. Commissioners de Boom and Springer Were absent. Item #3 Approval of Minutes x Commissioner Herberts recommended rewording the-first nded x sentence of Item #9, Encroachment Permit Request for 2727 x x x x x Ocean Boulevard, to read...-"encroachment of the entry walk from the cuxb to the front,dodr without the fence being moved." Chair Wolfe recommended rewording of the second sentence in the last paragraph of Item #7, Request to Prohibit Sponsorship of Foot Races by Alcohol and/or Tobacco Companies,-as follows: "He explained that, as a condition for.serving•beer,'they'have a separate area apart from the soft beverages that could be monitored specifically for under, aged drinkers." Motion was then made by Konwiser and seconded by Taft to approve the minutes of the June 1, 1986 meeting as corrected. Unanimous. Item #4 Adoption of Agenda The agenda was adopted as presented with the addition of City Contract - Business Using City Seal and Commission Roster Update. II. JOINT MEETING WITH FRIENDS OF OASIS Joint Meeti With Frienc The Commissioners assembled with the Friends of Oasis of Oasis represented by Charles McCann, President; Boyd Stillings, First Vice President; and Howard Jadwin;'Recording Secretary Dr. McCann first addressed the high cost of insurance and explained that Oasis uses two vans, one for curb to curb service on a�daiiy basis and one for•day trip excursions used about twice a week. They have one driver who is,paid and the rest are volunteers over 70 years old who must pass Z a physical every two years and have a Class 2 drivers license. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 Citv Council Chambers 7 n_m_ INDFX They will be receiving two quotes on liability plans next _week and would like theCommisslon to request the City pass an Ordinance requiring $1,000,000 liability limits. He also stated it is essential the 50 -50 split of the premium continue as in the past. Discussion ensued concerning insurance alternatives and Chair Wolfe suggested either extra insurance be provided or that Oasis'ask for more money to hire a driver who is under 65 years with a Class 2'license. Dr. McCann stated that they will meet with the•Commissio'm when they receive the insurance figures, at which time their options can also 'be reviewed. Dr. McCann next addressed Capital Improvement Projects. He stated their top priority is the'constFuctiom and develop - meet of an arts and crafts workshop, due to overcrowded conditions. 'They received a preliminary cost estimate of $133,000' and plan to get another one. Mr. Whitley noted (� that this will have to go; through the public bid process. The 1500 square foot building would be located at the north wing' as.an extension towards the gardens. Dr. McCann feel -s they will need.a cost sharing or tradeoff formula for .ihe''buildinig. In 'ad'dition, there is $20,000 budgeted -in Fiscal Year 1987 -88 for a,Needs'Assessment for Seniors which they would like transferred to Capital Improvements for the arts and crafts workshop. s . Discussion followed concerning funding for the project. Possibilities are 50-50-with the 'Cilty or, having the City pay for it through the budget process. If the City funds it, Oasis would purchase'the specialized equipment. Mr. Whitley reviewed. the budget process with the Friends and explained the need for them to'inform the Commission by November of their Capital Improvement priorities. Dr. McCann next addressed the•Long Range Planning /Oasis Master Plan. Dr. McCann questioned the 1.06 acres of park land dedicated to the City,and Mr. Whitley clarified that this has been assigned to the Center for planning and development purposes. The sloped lot adjacent to the land is the property of the City, however, the homeowners may want to buy it and assume Viability and responsibility. Although erosion is a problem on this slope, the engineers have assured that there will be no problems with potential (� 1 J liability. Dr. McCann expressed his'appreciation for the excellent support 'staff has given and'also appreciation for the 3 Commission's interest in Oasis. CITY OF NEWPORT BEACH Notion Seconded Oyes �l ( J ark's, Beaches & Rec.reation Commission Page 3 City Council Chambers 7 o.m. INDEX III., ACTION ITEMS Item #5.- Little Corona Study Little Corona Stud x Chair Wdlfe reviewed the beach erosion at Little Corona x and referred to the subsequent study done by Moffat and x x x x x, Nichols Engineers' which was included in the agenda packet. Commissioner Taft said he felt this is an,accurate report and he agrees with the'Engineers' recommendations. He does not, however, feel the'cobbles constitute the problems they have in the-past. Drainage has created the major problems•due to the reeds and undergrowth which should be cut back. .Commissioner Taft referred to four specific paragraphs,of.•the Final Report and emphasized that the prime objective should be to enlarge the sandy area of the beach. Ron Whitley advised the Commission to,continue to review the Study and visit the site again. A Public Hearing could then be established "at which time the Public Works Depart- ment and the Cons6l'tant would be'represented. Should there be any ggesti,ons.; the Commissioners ,may call John Wolter at 644- 3311,•who is the'Public'Works staff member who worked with the consulting firm. Commissioner Brenner expressedr.her concern over the "nuisance water" which presents a potential health hazard. She recommended this area be better displayed in -order to caution the public. Commissioner'Taft.moved the Commission set a Public Hearing for.Little Corona Beach at their next Commission meeting on- September 2. Seconded•by'Brenner. Unanimous.. IV. COMMISSION COMMITTEES AND LIAISON RESPONSIBILITIES Prior to reviewing the Commission's subcommittees, Chair Wolfe stated the Commission's objectives are met through the committees-and he encouraged the respective Chairs to keep them active. Item #6 - Street-Tree Committee Street Tree Commi.t�ee 'Commissioner,Herberts was appointed Chair to be assisted by Wolfe and Konwiser. David Cooper, 4733 Cortland, addressed the Commission. He said•he wrote a letter and talked to Jack Brooks concerning the Pepper Tree in front of his house which is dirty and has broken the 'sidewalk. ,He•has rel•andscaped all but the CITY OF NEWPORT BEACH 0 U arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX parkway due to the tree and its root system. Mr. Cooper said he would like the Pepper Tree replaced, however, at this time either a Pepper Tree or Bottle Brush is assigned to.the area and before he relandscapes.he wants assurance 'Mr.- the problems will - .not reoccur. Cooper-.is also concerne about the'sidewalk which•the City replaced with tar and which now gets mushy and causes problems. Mr. Whitley reported that'the City's contact is with the homeowners association and he agreed that the trees originally planted by the developer were not a good choice. Mr. Whitley also reported-the Department is working with the homeowners associatioW s landscape committee•to resolve these problems. Chair Wolfe stated the Street Tree Committee will address Mr. Cooper's problem and'transmit a decision within two weeks. ''Item- #7 - Recreation P.rogram'Committee Recreation Program Commissioner Brenner will' serve, as Chair assisted by Committee de Boom and Taft. Item #8.- •Oceanfroht•and Beach Committee Oceanfront and Beach Commissioner Taft will serve as Chair assisted by Brenner Committee and Springer. Item #9 - .--Capital Improvements Committee Capital Improvement Chair- Wolfe,will serve as.Chair assisted by Brenner and Committee Konwiser. Item #10 —Budget Committee Budget Committee Commissioner Konwiser will serve as Chair - assisted by 'Brenner. and•,Wdlfe. Item #11 - Frien'ds''of Oasis Liaison. Friends of Oasis Commissioner Springer will-be the Oasis liaison and Liaison Commissioner Taft will serve as an alternate. Item #12 - Friend's of the Theatre Arts Center Liaison Friends of the Theatri Commissioner de Boom will be the Theatre Arts Center Arts Cente Tiaison and Commissioner Herberts will serve as.al'ternate. Liaison CITY OF NEWPORT BEACH (_J �J arks, Beaches. & Recreation Commission Page 5 City Council Chambers 7 n m. INDEX Following the committee appointments, Mark Deven passed out the Theatre Arts Center seasonal calendar. Chair Wolfe encouraged the 'Commissioners ' to attend all events to whtch•they are invited. V. 'PUBLIC'COMMENTS None: VI. DISCUSSION ITEMS Item, #13 - Commission Objectives Commission Objectives Chair Wolfe brought up several items for discussion, such as how to,make the community more aware of this Commission; how 'this Commission can'be more helpful to the community, etc. In order to implement such ideas, he suggested sending a letter'to all the community associations and organizations introducing the Commission's meeting -dates,' explaining the budget, committees and responsibilities, in addition -to'soliciting suggestions and'critici'sms. He asked that this letter'be Arafted within thirty days for -the Commission'.s •review.• Chair Wolfe also suggested'•developing a public relations awareness program introducing the Chairs of the committees. He• recommended the committee chairs actively solicit opinions and,make the community aware of the Commission and its responsibilities through the community's many organizations and associations. Commissioner Brenner recommended Public Relations be combined with another committee or create an Ad Hoc Committee. Chair Wolfe commended Commissioner Konwiser on the excellent fob he has done evaluating the parks. Commissioner Konwiser replied he will "continue to,do this and also pursu the median strips. It was then-decided a Park Committee be established and.Commi,ssioner,'Konwiser will serve as Chair assiste,d:by,•:Commissi'oner Taft. Item #14 - Review of Current Capital.-Projects Review of Current Current capital projects will be,,on each month's agenda Capital for discussion and review. Following a brief summary of Projects the current projects, Ron Whitley'reported on the develop- ment of the 4•acre parcel•.in West Newport Park. The Coastal Commission has placed a co6dition'of'360 parking spaces in the area, contrary to the Commission's and homeowners association's recommendation of no parking. Mr. Whitley I CITY OF NEWPORT BEACH arks,, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX 0; reported the matter has been continued and he explained he has been in contact with the County to pursue County owned land, however, details have not yet been worked out. In - - - - - - - -add-i -t-i on -,- the- Coa-stal- Commis -si on- sta- f- f- ar-e -wi 11 i n g- to -co- operate on a design which would 'include 60 -70 parking spaces. (The Homeowners Association previously approved 60 spaces.) A ,preliminary plan is being prepared to resubmit to the Coastal'Commission. For safety purposes, the parking -spaces•will be located in the section that is one -way traffic to Orange Street. The sidewalk will be eliminated and will become a meandering walkway through the park. Concerning 38th Street Park, Mr. Whitley indicated that this will go to bid within the year. The sign program is moving along smoothly and the intent is to install one sign per month until completion. Commissioner Brenner suggested•the new signs receive some publicity. Item # #15 - Vehicular Access Restriction for Bayside Drive Vehicular Access Ron Whitley reviewed the Bayside Drive Park issue and ex- Restrictior plained that the Re'sol'ution was pulled from Council's for Bayside agenda since the'area was not originally dedicated for park Drive purposes. It was agreed to leave as is since it has been this way for ten years. Item #16 - Park and Street Tree Division Park and Street TreE Ron Whitley encouraged the Commissioners to look at the Division landscaping at both the Balboa Pier and Nautical Museum. Item #17 - Recreation Division, Recreation Division Mark Deven reported the Recreation•Programs Subcommittee met and a summary of their meeting was included in the agenda packet. Mr. Deven answered questions and noted that a new program, "Yellow Brick Road,Show," will be for children and their families with adults as performers. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS •Item #18 - City Contract Business Using City Seal City Contr+ Business Ron Whitley reported the Special Interest classes are Using City provided via an Agreement with independent contractors. Seal The recent publicity concerned'Rick O'Fallon, who ad- vertised,his investment class using the City Seal. His use of the City Seal is prohibited by the Department and was not authorized. Since his class has not been well attended, it will not be offered in the fall. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 7 -'. City Cduncil Chambers 7 p.m. INDEX Mr. Whitley also reported that this matter brings up a philosophical issue.as to whether or not the Department should offer classes that give advice. A study will be - for_thcom-i ng to implement- a- pgli.cy -on thi- s-- ma- tter- .—Mar -k Deven reported the Personal Services Agreement for each instructor will be revised to specifically include what a contract instructor can and cannot do. Item #19 - Commission Roster Update Ron Whitley passed out the new Commission roster and asked for any corrections. VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:45 P.M. zattc,e- Dottie Flohr, Secretary Commission Roster Update