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HomeMy WebLinkAbout11/04/1986 - PB&R CommissionCIT-Y OF NEWPORT BEACH Motion Secondec Ayes Abstain Item No. 3 arks, Beaches & Recreation Commission November 4, 1986 City Council Chambers 7 D.M. INDEX �-A , ,Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Street Tree Superintendent Mark Deven, Recreation Supt. Dottie Flohr, Secretary I. PROCEDURAL•MATTERS Item #1 Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.*. Item #2 Roll Call t Roll call was taken. Commissioners Brenner, Herberts, Konwiser, Springer, Taft and Wolfe were present. Commissioner de Boom-was absent. Item #3 . Approval o• Minutes x Chair Wolfe •recommended the following changes in the minutes x of the October 7, 1986 meeting: x x x x x Item #7, Special Interest Seminars and Professional Services — - - °secon- d- iaragiagh -that *the -word;' "now;" be "inserted as— follows: "a draft must now be approved..." and "all new classes will now be reviewed..." . IV. Public Comments. -The 'last sentence be changed to read... "and noted funds approved by City Council-through the budget process would be available by next July." Item #14, Commission Subcommittees and Liaison Reports, that the second sentence be changed to read... "The 2,981 paid members will have someone handle the office duties. The Board is looking for other ways to handle the office since the volunteers are not working out." Commissioner Herberts recommended that Item #10, Request for City Removal of Parkway Trees, the first sentence be changed to... "is only for the benefit of the property owner." Commissioner Kdnwiser•moved the minutes of the October 7, 1986 meeting °be' approved as 'corrected. 'Seconded by Herberts. Motion passes. CITY OF NEWPORT BEACH 3 arks, Beaches. & Recreation Commission Page 2 City Council Chambers 7 D.m. INDEX `item #4 - - - Adoption o• The agenda-was adopted as presented with the addition of Art Agenda in Public Places. II. COMMISSION COMMUNITY SERVICE AWARD - Irwin Gellman Ron Whitley announced this item will.be continued to the December2, 1,986 meeting. I.II. ACTION ITEMS Item #5 -,Capital Improvement Procedures 198.7 -88 Capital Improvemen Ron Whitley reviewed the procedures and guidelines with Procedures regard' to developing the capital improvement projects for 1987 -88 the next fiscal year. During the next month the Commission should think about worthy projects which need work and make these known' to the subcommittee. 'The Commission will review these in December and they will be prioritized in January. Mr: Whitley advised the .Commi'ss'ion that a concerted .effort should,be made overthe next ;few years to-refurbish and imp -rove existing facilities, i.e., Newport Island Park, Channel Place•Park,- ,,Ocean Bivd. Bluffs, etc. This would not only improve the community aesthetically, but would also allow for better maintenance: '.In order to accomplish this, Mr. Whitley 'suggested the Commission assess the areas and solicit comments,from: residents. Mr. Whitley will prepare a preliminary list for the Commission's December 2, 1986 meeting. Mr.'Whitley added that should a proposed project be supported by the residents and %or homeowners association and .is not included.in the preliminary budget, they can appeal or make a direct request to Council. Mr.. Whitley informed the Commission'he has maps on the Ocean, Blvd. Blufftop area which outline what needs to be done and what will• take capital improvements to perform the tasks. There is, however, one addition which is to continue the sidewalk from the entrance to the main beach to Lookout Point. Mr. Whitley presented the new-dog signs to hopefully control litter. The Department will, also increase maintenance and litter pick up. Chair Wolfe-opened the meeting to Public Testimony and Mr. Tom Peckenpaugh, 3620 Ocean Blvd., addressed the Commission. He said.he was delighted the Commissioners came to look at the Blufftops and•that the Department wants to improve the area. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX Mr. Peckenpaugh"presented photographs of the areas he feels -- - - - - - -- - need improvement and referred'to a petition for suggestions which was'di•scussed with the neighbors. 'He added that they are looking forward`to working with the Commission and staff to solve "the problems and would also like to be involved with the sign program. Mr. Peckenpaugh emphasized'the importance of an inspection program by the City on a continuing 'basis to prevent misuse of City-property and obstruction of views. Chair Wolfe brought up the idea .of,working with a group of the residents and Mr. Peckenpaugh indicated he would serve as the spokesperson for his neighbors should they so desire. Ms. Al.i.ce Ingledue, 3600 Ocean Blvd., addressed the Commission and voiced her concern'over the safety of those riding their bicycles in this area, due to view obstruction. She said she would like to have Tom Peckenpaugh represent t ) her. Mr.,Jack Barry, 3712 Ocean Blvd., addressed the Commission. He said 'he was pleased Mr. Peckenpaugh had taken the initiativ,e•to• speak 'for them and that their main concern has •been for the "safety"of those'Who walk or-run in the street. He would like to'see'a nice walkway with the bushes trimmed so the area would be less•hazardous as far as safety,and crime. .,Mr.--Barry also•feels the City should have a land- scaping Code for property that is,public right of way. Mr. Stuart,Towne,,3528 Ocean Blvd,,,addressed the Commission He reported he agreed with'Mr. Barry but also suggested parking be limited. Mrs. Jack Barry, 3712 Ocean Blvd.;'addressed the Commission and asked the Commission to -refer to her letter of Novemberl, 1986. The property owner across the street from them had full grown trees planted with'the City's permission and stipulation that 'they be kept at the roof line. Since this has not been done, they have'lost their view and ask for enforcement of the-.roof line limit:; Mrs. Barry also said they would like Mr. Peckenpaugh to represent them. Mr. Lloyd Dumas, 3216 Ocean Blvd., addressed the Commission. He said the area beyond Promontory Point.is too dense and needs trimming. Jack Brooks then answered questions with V� regard to height limitation Which must conform to the grade. Chair Wolfe"reported the Commission and staff will research the problem areas and provide a proposal for the "residents. CITY OF NEWPORT BEACH U arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 -n -m INDEX Determine Agenda for Joint Meeting wit City Counci Beach Rest - room Replac ment Progra Commission Action Repo 's Ron Whitley advised that since there are no- CC &R's in this development, the City has no control over height on private property. The Department can, however, enforce the roof height limit on City property. Mr. Whitley also reported that staff will conduct a complete review of all approved ' encroachments and bring this matter to the Commission at their December 2 meeting. Commissioner Brenner congratulated Mr. Peckenpaugh for his persistence in pursuing the problems which will hopefully be resolved. A concentrated effort will be made to enforce the height standards upon those who do not conform. Chair Wolfe thanked the residents for attending this meeting and emphasized that this Commission is interested and concerned. Item #6 - DetermineAA enda fo.r Joint Meeting with City Council Ron Whitley .announced the .Commissioners are encouraged to attend the November 24 joint meeting with City Council at 2:00 P.M. Suggested items for discussion are Ocean Front Bike .Trail, List of Capital,Improvements, Street Tree Code Enforcement, Street Tree Program, Oasis and the Recreation Program. Chair Wolfe and Mr.-Whitley will meet next week to develop an agenda. IV. PUBLIC COMMENTS None. V. DhSCUSSION ITEMS Item #7 -,Beach Restroom Replacement Program Ron Whitley reported Public'Works met with City Council and their recommendations were approved. Traditional restrooms will be constructed since the unisex restrooms are too costly to maintain and the users do not like them. A design services agreement has been approved with Boyle Engineering Corporation who is also doing the whole specific area ,plan. Item #8 — Commission Action Repo,rt'• Ron Whitley reported the City Council approved the Commission recommendation for the Hamilton encroachment permit w -ith regard to the fence. However, there will be an electronic gate across the 'driveway to keep people from going down the INDEX Determine Agenda for Joint Meeting wit City Counci Beach Rest - room Replac ment Progra Commission Action Repo 's CITY OF NEWPORT BEACH arks, Beaches & 'Recreation Commission Page 5 City, Council Chambers 7•D.m. INDEX - -- — - - -° -J ',steep •driveway. -3'n additi'on,-the--sidewal'k -will be 'con =..- -- -` �tinuous and adjacent to the curb up to the Valentine residence. Following a discussion on the street tree enforcement proces , Mr. Wh'itl,ey advised he will contact the Director of Public Works and the City Attorney regarding how to solve this problem. A.copy will be transmitted to the City Manager. It was also decided that a clarification-of the Commission's restrictions and enforcement powers be put on the December 2 agenda. Mr. Whitley reported that favorable communications have been received as-'a result, of Council adopting the new Bike and Foot Race Policy prohibiting sponsorship by alcohol and cigarette companies. Item #9­ Status,of Capital Projects' Status of Capital Ron,Whitley reported the bid package for-Bonita Creek Park Projects will be ,out the end of this year. Mark Deven reported that the,Community Youth Center has been delayed. The'land was 'tested for the new building site and it will have to be.excavated and new fill brought in. In'additioh; there are energy concerhs which need to be addressed. As a• result, plans :will be submitted for plan check the week of November 17. If this goes smoothly, a developer should be "selected by January. Mr. Devem will provide an update at the December 2 meeting. Ron.Whitley•reported West Newport Park is on the Coastal Commission's consent calendar in December. Fifty eight new parking spaces have been added for a total of 118: Regarding 38th Street.Park, bids - -received on the roadway project are over $1,000,000, resulting in a re- appraisal of the project. Cliff Drive Park -will soon be ready to go to bid., Item' #10• - Commission Subcommittees and Liaison Reports Commission Subcommitt Commissioner Herberts reported the Street Tree Committee and Li'aiso (� will meet next week to review nine tree requests. Reports V CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX —" _ - - - Commissioner konwlser reported the Park Maintenance " 'Committee meeting was postponed and that•Jack Brooks has been working hard at Inspiration point, Irvine Terrace and-0asis,•the latter two having been recently hydroseeded. Jack Brooks reported the sign at Corona del Mar Beach has 'been, ins•talied-and, the Old School'Park sign will be installed next week. General Services'is preparing to construct the Irvine'Terrace'Park sign. Commissioner'Taft, Chair of the Oceanfront and Beach -Committee, reported he has a copy of the Bicycle Trails report.. They recommend separate bicycle and pedestrian paths from 36th Street to "E" Street.' Commissioner Taft asked that'the'Commissione'rs study the "Bicycle Trails report in- preparation'for a Public Hearing at their December=2 meeting. Ron Whitley will' contact the Balboa Peninsula.Point Association, Central'Newport Association, West Newpok' Association and Bal.boa-Improvement•Association , �j advising them of the�public'h'earing. Commissioner•Taft added that the subcommittee -is in agreemen' with'the,Bicycle Trails Committee's recommendations except that :they'feel separate'�b,icycl,e and,pedestrian paths should .�be throughout and not confined to one area. -Commissioner Brenner reported• the-Reereation Program Sub - committee-:net and reviewed 'the winter brochure. The subcommit'tee's •report was distributed to the Commission for their °Information. Commissioner Brenner reviewed the subcommittee's recommendations on new classes and those which wiTl be eliminated. Those', classes being dropped are ei�ther'too- controversial 'and /or low in attendance, 'however, they may be proposed and'reviewed in the future. °In addition, some of these classes are mare appropriately offered through Orange Coast College or Coastline. Motion x Since there were no objections to the subcommittee's Seconde k —recommendations, Commissioner Herberts moved -to accept the Ayes x x x x x x -subcommittee's recommendation's. Seconded by Konwiser. 'Unanimou's. Commissioner Wolfe reported The'Irv:ine Company donated $20,000 in matching funds for the'enclosure of the arts'and crafts room at Oasis. Commissioner Herberts said she was (J impressed -by the enthusiasm at Oasis and mentioned they are honored'tfiat °the Commissioners'are attending their meetings. CITY 'OF NEWPORT BEACH 0 arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX ,Mary Deven reported the NRPA On Site Institute was conducted October 16: Delegates across the nation were very impressed with the tour of local parks and community centers. They - were particularly'impressed -With the spirit of cooperation at Oasis and the tour Which was conducted by Friends of Oasis volunteers.' Chair Wolfe reported the Capital Improvements Subcommittee will meet this month and the•Budget Subcommittee will meet An January. Item ##11 - Park and Street Tree Division Park and Street. Commissioner Konwiser reported how Well Irvine Terrace Tree Park .looks: Division Item #.12 -,Recreation Division Recreation Division Mark Deven explained the concept of Extra Time Classes which, are-offered at Newport Heights Elementary School. There are over 60 students enrolled and it is anticipated'the enrich- , ment classes will spread to�•the other schools. Chair Wolfe complimented the Department on this fine program. Mr. Deven will provide an update'on the grant proposal for Lincoln School at the December 2'meeting. VI. SPECIAL, URGENT,OR LAST,MINUTE ITEMS Item #13 - Art'in Public Places' Art in. Public Ron Whitley reported a committee•has•been formed towards Places developing a program whereby ar`t'•works will be displayed in "Public Places." 'The committee is 'asking for a representa= tive from this Commission to serve on this advisory committe . The first meeting will be held 'November 18 at 8:00 A.M. It was decid'edthat Ron Whitley w.ill'represent staff and Commissioner Herberts will represent the Commission on this advisory- committee. 'VII. -ADJOURNMENT There being no further business,. the Parks, Beaches and Recre•atfon Commission adj'oUrned'at H:30 P.M. bottle ohr, Secret y