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HomeMy WebLinkAbout08/07/1990 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH Motion Ayes Motion Ayes t � 3 arks, Beaches .& Recreation Commission August 7, 1990 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Nancy Beard, Recreation Super- intendent Jack Brooks, Park and Tree Mainten- ance Superin- tendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item 41 - Call to Order Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call Roll Call Roll call was taken. Commissioners Compton, Demmer, Grant, Herberts and Konwiser were present. Commissioners Taft and Vandervort were absent. Item #3 - Approval of Minutes - Meeting of Approval of July 10, 1990 Minutes x Commissioner Compton moved the minutes of the x x x x x July 10, 1990 meeting be approved. Unanimous. Item #4 - Adoption of Agenda Adoption of Agenda x Commissioner Herberts moved the agenda be x x x x x adopted as presented. Unanimous. II. ACTION ITEMS Item #5 - Park In -Lieu Fees Park In -Lies Fees Chair Grant turned the meeting over to Director Whitley who reviewed the history of park in -lieu fees. He stated the four zones CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Ir were adopted eight years ago and funds had to be used in the zone in which they were collected. Prior to this, there were no zones and the fees could be used for any purpose. Director Whitley reported staff strongly recommends one zone for the purpose of acquiring surplus property. He explained that in the past action could not be taken since it was not known where the funds would come from. The present Ordinance specifically states funds must be used in the vicinity where they are generated and expended within five years of collection. However, implementing one zone would provide funds which could be used any time in any area. Since Newport Beach is not very large, any park would still be available to the entire community. Director Whitley briefly reviewed the figures presented in the report, specifically noting that although Zone 1 shows more money, the bulk came from a private development and the same level results when compared to the other 3 zones. Director Whitley pointed out the City Manager has requested this Commission review the matter for City Council consideration at their August 27 Study Session. Any expenditure of funds would continue to require City Council approval. During discussion, Chair Grant voiced his concern that some small /mini parks would not be used by other areas of the community. Commissioner Demmer remarked that the one zone policy would be a means whereby older and more populated areas could get parks. Commissioner Konwiser referred to the Quimby Bill which requires developers to donate land or in -lieu fees to buy or maintain parks. He felt mini parks are not worthwhile since Newport Beach is very diverse with different lifestyles and questioned if people would I travel from one area to another. He pointed CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m. INDEX out that there are certain developments where residents have spent a lot of money and they deserve a nearby park because they have paid for it. He noted the total fund is not that significant and felt the chances of it growing are slim. As a result, Commissioner Konwiser stated he favors the present 4 zones which allow funds to be used for both acquisition and improvements. Commissioner Herberts stated she felt the individual amounts in each zone are not enough for acquisition and the only way a park could be acquired would be to combine the funds. She felt more parks need to be acquired which would still be subject to this Commission's approval. i ) Commissioner Demmer recommended the Commission postpone the matter until the full Commission is present. Chair Grant advised that since the City Council has requested a decision and put a time requirement on it, the issue must be voted upon at this meeting. Commissioner Herberts moved to accept staff's recommendation as presented that Park In -Lieu Fees be collected and placed in a single City wide fund and adopt a policy that designates the fund be used for park acquisition purposes. Motion x Commissioner Compton commented that the City has been able to effectively maintain parks, however, there has been a "roadblock" when it comes to acquisition, therefore, he would support the motion. Ayes Nays x x x Motion passes. x x Chair Grant suggested Director Whitley transmit to the City Council Study Session _ that the Commission voted 3 -2 to support staff's recommendation; however, they would have preferred input and votes from the full Jv� Commission. CITY OF NEWPORT BEACH j arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX III. PUBLIC COMMENTS IV. DISCUSSION ITEMS Item 06 - Capital Projects Capital Projects Commissioner Demmer asked for an update on the Cliff Drive Park design and Director Whitley advised Jack Brooks is working with the architect. Preliminary plans will be reviewed by the homeowners association and the Commission. Chair Grant asked to see the CYC plans before they go to bid. Director Whitley stated these will be provided. Director Whitley reported construction at Little Corona will commence in mid - September. Chair Grant requested there be a public hearing on the half basketball court at Channel Place Park and that the Commission review the plans. Director Whitley concurred. Item #7 - City Council Policies City Counci' Policies Director Whitley passed out a calendar showing when major topics for Commission review are due. It is now time for the City Council Policies to be reviewed with amendments to be made at the October Commission meeting. Director Whitley stated he has reviewed each i of the policies and has listed those he feels need changes. He suggested they first be reviewed at the committee level and pointed out the Commission can add or delete as they so deem. Policy I -5, Use, Priorities and Fees for Facilities and Equipment - To be reviewed by the Recreation Program Committee. Policy I -9, Retention or Removal of Park and Parkway Trees - To be reviewed by the Tree Committee. CITY OF NEWPORT BEACH )rks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX I -12, Obstruction of Views by Trees - To be reviewed by the Tree Committee. I -141 Policy Statement for Park Land Acquisition - To be reviewed by the Commission in October for removal since this is addressed in the Element of the General Plan. I -17, oasis Senior Center Operation and Relationships •- To be reviewed by staff, Friends of Oasis and the oasis liaison. I -18, Community Theatre Policy - To be reviewed by staff, the Theatre Arts Center Board and the Theatre Arts Center liaison. I -19, Maintenance and Planting of Parkway Trees - To be reviewed by the Tree Committee. } Chair Grant suggested the committee also consider adding when a tree should be planted on a remodel project. I -21, Bike and Foot Race Policy - To be reviewed by the Commission in October for transfer to the F- Series under the Finance Department. I -22, Naming of City Parks - To be reviewed by the Parks and'Open Space Committee. I -23, Sister City Association Policy - To be reviewed by the Sister City Board for the Commission's. review in October. I -24, Use, Priorities and Fees for Marian Bergeson Aquatic Center - To be reviewed by the Recreation Program Committee. Commissioner Herberts suggested the Tree Committee consider deletion of I -12 since the Ordinance provides clearer guidelines. Chair Grant requested staff transmit to each of the Commissioners copies of I -12 and the respective Ordinance on View Policy. Referring to Policy I -12, Commissioner Konwiser noted that, although policies are not enforceable, they were established to CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX encourage homeowners to follow their CC &R's and have been highly effective in the Irvine Terrace Park area. Commissioner Demmer recommended the Commission receive all ordinances that pertain to this Commission. Director Whitley will comply. Item 48,- Recreation Division Recreation Division Commissioner Demmer inquired about the success of the traveling sports and game wagon which she felt was well attended in Newport Heights and hoped it could continue. She also suggested it be extended to more than once a week. Nancy Beard agreed that it should be extended to those areas that need it and that the City of Costa Mesa has approached the Department towards pursuing a cooperative effort in the _ Newport Heights area. Chair Grant agreed there is enthusiasm over the program that is fulfilling a need, however, there are certain areas where services are duplicated and not needed. Item 49 - Park and Street Tree Division Park and Items 49 and #10 were addressed following Item Stret Divisionree #5. Commissioner Herberts reported the low i spickets requested at the two drinking fountains at West Jetty Park have not been implemented and they have been stopped up by sand. Jack Brooks will pursue. Commissioner Demmer stated her appreciation for the green surfaced basketball court at Cliff Drive Park. I Director Whitley passed out a letter just received from the Dover Shores Community Association wherein they are requesting unscheduled tree trimming. Jack Brooks /,explained his Division is presently doing CITY OF NEWPORT BEACH ( 7 arks, Beaches & Recreation Commission Page 7 City Council Chambers 7 p.m. INDEX traffic trim for safety hazards, however, they cannot do unscheduled trimming since it would affect the rest of the community's scheduled trimming. He did, however, offer them an option of obtaining an outside trimmer to trim at their request. Chair Grant recommended staff respond to their letter and reiterate Mr. Brooks' suggestion. Director Whitley passed out a guideline prepared by Jack Brooks for Street and Park Tree Inspections. Director Whitley reported the City Council will be considering an appeal of this Commission's decision on the tree situation at 1100 Pembroke Lane at their next meeting on August 13. He will transmit to Council the recommendation by staff and the Commission that the 3 trees be retained. V. COMMISSION COMMITTEES Item 410 - Tree Committee Tree Committee No report. Item #11 - Recreation Program Committee Recreation Program No report. Committee Item #12 - Beach Committee B2ach .Committee No report. Item #13 - Parks and Open Space Committee Parks and Open Space No report. Committee Item #14 -.Oasis Liaison Oasis Liaison Commissioner Demmer reported she met with Nancy Hand - Ronga, the new senior services specialist at the West Newport Community Center. _ She reported the Care Van program has been CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission City Council Chambers 7 ,p.m. INDEX very successful, incerasing from 20 participants in June to 98 in July. The Oasis expansion program will begin this fall. Item #15 - Theatre Arts Center Liaison Theatre Arts No report. Center', Liaison VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT There being no further business, Commissioner Demmer moved the Parks, Beaches and Recreation Commission adjourn at 8:12 p.m. Unanimous. The agenda for this meeting was posted on July 31, 1990 at 10:00 a.m. outside the City Hall Administration Building. llottl�ohr, Sect ary i