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Home My WebLink About10-02-1990 - Agenda., CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION REGULAR.MEETING TO BE HELD TUESDAY, OCTOBER 21 1990 CITY COUNCIL.CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to order 2. Roll Call 3. Approval of Minutes - Meeting of September 4, 1990 4. Adoption of Agenda II. ACTION 5. Analysis of Ambient Light from Lincoln Athletic Center (Report Attached) • 6. Basketball Court in Channel Park (Report Attached) 7. Enhancement of Jetty View Park (Report Attached) 8. Council Policy I -22, Naming of City Parks (Report Attached) 9. Tree Appeal, 2027 Deborah Lane (Report Attached) III. PUBLIC COMMENTS IV. DISCUSSION ITEMS 10. Capital Projects (Report Attached) 11. Goals and Objectives 12. Park and Street Tree Division (Report Attached) 13. Recreation Division (Report Attached) 14. Communication Received - Bonita Creek Park, Dan Rabun V. COMMISSION COMMITTEES 15. Tree Committee - Chair Herberts 16. Recreation Program Committee - Chair Compton • 17. Parks and Open Space Committee - Chair Vandervort 18. Beach Committee - Chair Taft 11 19. Oasis Liaison - Commissioner Demmer 20. Theatre Arts Center Liaison - Commissioner Compton VI. SPECIAL. URGENT OR LAST MINUTE ITEMS VII. poll CITY OF NEWPORT BEACH Motion Ayes Motion Ayes 1] Item No. 3 arks, Beaches & Recreation Commission September 4, 1990 City Council Chambers 7 p.m. INDEX Ex- Officio Member Present: Ronald A. Whitley Staff Present: Nancy Beard, Recreation Superintendent Jack Brooks, Park and Tree Main- tenance Super- intendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to Order Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item 42 - Roll Call Roll Call Roll call was taken. Commissioners Compton, Demmer, Grant, Herberts and Vandervort were present. Commissioners Konwiser and Taft were absent. Item 03 - Approval of Minutes - Meeting of Approval of August 7, 1990 Minutes x Commissioner Herberts moved the minutes of the X x K x x August 7, 1990 meeting be approved. Unanimous. Item 44 - Adoption of Agenda Adoption of Agenda_ x Commissioner Compton moved the agenda be adopted as presented with the addition of City x Council Policy Review under Action Item 8 -A; Upper Bay Regional Park under Item #9; West Jetty Park and Dover /PCH Land under Item #12; and Ad Hoc Committee Meeting on Future Development under Item #17. Unanimous. 3 U Motion Ayes .. CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX II. ACTION ITEMS Item 05 - Analysis of Ambient Light From Analysis of Lincoln Athletic Center Ambient Light Chair Grant turned the meeting over to From Lincoln Athletic Director Whitley who reviewed the problems Center associated with the lights at the Lincoln facility since its renovation. The Department has tried to make appropriate corrections which have not been satisfactory to those in the area. As a result, an independent electrical consultant has been engaged to analyze the situation. However, since his report is not complete, staff recommends the matter be postponed to the Commission's October 2, 1990 meeting. Director Whitley presented a letter which Councilman Cox received from a resident in the area which helps clarify the situation and should be included with the report to be reviewed at the next Commission meeting. Chair Grant opened the meeting to Public Testimony and Mr.. Jim Barisic, 1845 Port Seabourne Way, addressed the Commission. Mr. Barisic agreed the issue should be delayed until the consultant's pertinent data is received. He added, however, that since he has not seen a terrible nuisance at the facility, he would like to hear the residents' complaints. Chair Grant advised that when the light study is completed', all information, including backup material, will be forwarded to interested users. Commissioner Compton moved to continue this X x item to the October 2, 1990 meeting, at which time the consultant's research will be completed and input from participants received. Unanimous. I1 Item 06 - Uses of Bonita Creek Park ses of Bonita L1 reek Par • rJ L CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 3 City Council Chambers 7 p.m Chair Grant turned the meeting over to Director Whitley who reported there are complaints about noise and traffic from residents as a result of Junior All American Football, a popular youth activity. Director Whitley explained that this is not a Department program, but is co- sponsored as a recognized youth program that is beneficial to the youth of the community. Commissioner Demmer questioned why there are no parking signs on La Vida and Director Whitley explained the perimeter of the park is a bicycle trail where no parking is allowed. He also pointed out that the Department has never been requested for assistance in contacting the Police Department concerning parking violations. Commissioner Herberts suggested restriping for bicycles in the middle since she felt extra parking is needed. Director Whitley advised that, as originally designed, it was felt there was adequate parking. In fact, it has the best parking for any park in the City. He did agree, however, that at certain times there are parking problems when games, including adult softball, overlap. He pointed out that staff, this Commission, and Public Works thoroughly reviewed all alternatives and made a concerted effort to put everything, including fields and parking, in their proper places. Chair Grant explained that before any changes are made, the matter should be referred to the Bicycle Trails Committee. Commissioner Vandervort stated she felt more directional parking signs and more parking spaces are needed. In response to a question from Commissioner Herberts, Director Whitley explained that there is emergency access off University, however, Public Works did not want INDEX CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX egress /ingress from this street. Chair Grant opened the meeting to Public Testimony and Mr. Dan Rabun, P.O. Box 9713, Newport Beach, addressed the Commission. Mr. Rabun played a tape recorded from his rear bedroom window facing Bonita Creek at 8:30 P.M. on Saturday, October 7, 1989. The tape depicted noise makers, cheering, cars and whistles. Mr. Rabun stated that the problems of noise and illegal parking are a constant frustration for him. He felt that the park has turned into a high density facility built next to homes which the disclosure did not reveal when he bought his home. He added that the main • issue is the football program which has been imported into his neighborhood and for which he felt the park was not designed. In response to a question by Commissioner Demmer, Mr. Rabun stated his sales representative told him there were no drawings of the park available but there would be lighted softball fields. He said that an active recreational facility with night lighted fields was not in the disclosure. He felt the City should have provided him with drawings. Director Whitley reported The Irvine Company gave notification to prospective buyers and that written documents were provided to contact this Department for the type of facility being planned. When the property was vacant, there was also signage that the park would be a night lighted facility. Commissioner Herberts suggested the Commission consider a tree buffer zone to alleviate the noise problem. • Mr. John Walz, 881 Dover Drive and President of the Junior All American Football, addressed the Commission. Mr. Walz reported there are 225 -250 children in their program and they encourage parents to come to the games. He CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers 7 p.m. INDEX stated it is very difficult to find fields and that the homes at Bonita Creek are the least affected. Mr. Walz explained their set up times and scheduling which are done by orange County Junior All American Football. Set up /inspection begins at 7:30 A.M. and their last games are scheduled at 7:00 P.M. to end no later than 9:30 P.M. He agreed there is not adequate parking but there is cheering and their cheerleaders are 7 -14 year old girls who are a real plus for the program. Chair Grant suggested a condition be placed that no hammering during set up start until 8:00 A.M. Commissioner Vandervort concurred. • Mr. Jim Barisic, 1845 Port Seabourne Way, addressed the Commission. He reported youth soccer has been using the park on Monday nights until 9:00 -9:30 P.M. and agreed that field availability is very sparce. He stated he lives across from, Andersen School and understands the disruptions, however, he feels it is more important for the children to have these programs and he did not think the noise was out of control. He agreed that the lack of parking is a problem and suggested temporary spaces be implemented. Mr. Barisic added that he would be glad to assist in solving the problems. Mr. Dan Rabun, P.O. Box 9713, Newport Beach, i addressed the Commission. He stated that bicycling between illegally parked cars is hazardous and again mentioned the noise problem. He felt this is not a park the local residents can use and recommended the football program be moved to another location. Mr. Robert Jones addressed the Commission and recommended another facility be used due to • the noise factor and traffic safety. There being no further Public Testimony, Chair Grant closed the meeting to Public Hearing. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Chair Grant summarized the scheduling at the park and explained that the overflow parking issue is being reviewed by staff with the Metropolitan Water District who owns property next to the park. Commissioner Compton referred to the limited number of playing facilities and the need for youth programs. He felt the main problem is the parking /safety factor and recommended consideration of converting the bicycle lane to parking. Commissioner Herberts suggested a buffer zone, such as trees, be considered to alleviate the noise problem and that The Irvine Company be contacted to raise the wall. n x Commissioner Compton moved to continue with A x x K x x the Junior All American Football program with the following stipulations: That no loud work commence before 8:00 A.M.; that no games continue after 9:30 P.M.; and that artificial noise devices be banned. In addition, the Commission will review the consideration of closing a bicycle lane to pursue more parking, contact Metropolitan Water District for more parking spaces; and refer to the Street Tree Committee the planting of additional trees for the purpose of noise abatement. Unanimous. Item #7 - Tree Appeal - 2907 Setting Sun Drive Tree Appeal Director Whitley briefly reviewed the report i submitted and Jack Brooks advised he agrees with the Tree Maintenance Supervisor to retain the tree. Chair Grant opened the meeting to Public Testimony and Mrs. Cindy Christeson, 2907 Setting Sun Drive, addressed the Commission. Mrs. Christeson reviewed the nine years of problems caused by the roots of the subject • Ficus Tree. She stated Roto- Rooter has been called in once a year to repair their sewer line and new lines were just put in. The roots have also damaged their sidewalk which has just been repaired. As a result, she • Motion Ayes Nay • CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission September 4,,1990 Page 7 City Council Chambers 7 p.m asked that the tree be removed and grass or another tree with no root problems be planted. Commissioner Herberts questioned if the subject tree is causing the problems since it is located 40 feet away from the sewer line. She recommended root pruning to solve the problem. Jack Brooks stated the problems were undoubtedly the result of an old sewer line and not the tree. The tree is far enough away and was also properly planted. Commissioner Demmer inquired of and made comment to the fact that Ficus Nitida is no longer a species planted in City parkways. She recommended removal and replacement with two Ficus Benjamina, the replacement tree for that area. There being no further Public Testimony, the meeting was closed to Public Hearing. Commissioner Vandervort moved to retain the tree, root prune, and ask the homeowner to return if she has another sewer bill next year, at which time the Commission would reconsider the matter and take action. Motion passes. Chair Grant advised Mrs. Christeson of her right to appeal the Commission's decision to the City Council or return to this Commission in a year. Item #8 - Request for Restrooms at the Wedge Director Whitley reported a request was received by Jack Brooks to provide restrooms at the Wedge. He explained that 15 years ago consideration was given to providing restrooms at this area which was denied by the City Council. Such requests have been received since that time and have been opposed by both the Police Department and Balboa Peninsula Point Association as not an appropriate location. Should the Commission recommend INDEX Request for Restrooms at The Wedge CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission City Council Chambers 7 p.m. INDEX restrooms at this site, they would need to be included in the capital improvement budget. Chair Grant pointed out that night time use would make the site an attractive nuisance unless the restrooms were locked. Chair Grant opened the meeting to Public Testimony and Ms. Dayna Pettit, 1741 Plaza del Sur, addressed the Commission on behalf of the Balboa Peninsula Point Association. Ms. Pettit read a letter addressed to the Commission in strong opposition to providing restroom facilities at the Wedge due to over crowding, vandalism, and increased gang activity. She also reiterated the Police • Department's opposition to restrooms at this site which would be difficult to patrol. Commissioner Herberts presented a petition which was signed in 1983 at the Association's Chili Cook Off in opposition to restrooms at the Wedge. Ms. Pettit reported they could provide another petition, if needed, at their next Chili Cook Off the end of the month. Mr. John Hedges addressed the Commission to oppose restrooms at this site. He recommended portables be provided for any special events. There being no further Public Testimony, the i meeting was closed to Public Hearing. Commissioner Herberts read excerpts from the Commission's 1988 minutes wherein the Association was opposed to restrooms at the Wedge. She referred to the vandalism at the Newport Pier restrooms which are regularly patrolled and pointed out the Wedge is rarely patrolled and restrooms would only encourage • increased vandalism at this location. In addition, the Wedge has very hazardous surf and swim conditions and nothing should be done 1� that would encourage a family type swimming beach. Motion Ayes • Motion Ayes Nay Motion Ayes 9 Motion CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX Commissisoner Herberts motioned, the Commission comply with the recommendations of the.Police Department and Balboa Peninsula Point Association by not considering the concept of restrooms at the Wedge. Commissioner Vandervort amended the motion to state the Commission deny the concept of x x x x restrooms at the Wedge. Unanimous. Commissioner Compton stated he recognizes this is a public location and, although supporting the motion, would recommend closing the beach at night and reconsidering the matter at a later time. Chair Grant agreed the restrooms would encourage use by a different clientele. Item 48 -A - City Council Policies City Council Policies Director Whitley reported that the City Council Policies were to be an action item at the Commission's October 2, 1990 meeting, however, he just received a request from the City Manager that any changes be transmitted to him by September 21 for the City Council's Study Session on October 8, 1990. The Commission then discussed acting upon as many policies as possible at this time and postponing those that need more review. x Commissioner Demmer motioned the Commission x x x x consider those policies that the subcommittees have reviewed and made recommendations; all other policies to be postponed for review by the subcommittees. Motion passes. x Commissioner Herberts moved to accept the x x x x recommendation of the subcommittee to retain Policy I -9, Retention or Removal of Park and Parkway Trees, as is. Unanimous. Commissioner Demmer motioned to delete Policy -12, Obstruction of Views by Trees, as recommended by the subcommittee. ,\I CITY OF NEWPORT BEACH Ayes Nays Mo,ti on Ayes Nay, Abstai n r1 LA Motion Ayes A* A Motion arks, Beaches & Recreation Commission Page 10 City Council Chambers 7 p.m. INDEX Director Whitley expressed staff's recommendation to also delete Policy I -12 inasmuch as Policy I -19, Maintenance and Planting of Parkway Trees, also addresses the subject. Chair Grant expressed Commissioner Konwiser's support of Policy I -12 since it has been beneficial to homeowner associations in preserving views. X x x Motion passes. x x X Commissioner Compton motioned to delete Policy 'X x x 1-14, Policy Statement for Park Land X Acquisition, since it is addressed in the X Recreation and Open Space Element of the General Plan and is also implemented as an Ordinance. Motion passes. Commissioner Herberts requested information on the Element and Ordinance as they relate to Policy I -14. Jack Brooks presented a revision to Policy I- 19, Maintenance and Planting of Parkway Trees, which updates technical changes, such as soil mixture and type of tie. Commissioner Vandervort recommended that Item I in Policy I -19 read "Root barrier shall be installed..." rather than "...may be installed..." Chair Grant inquired if remodel projects should be addressed and Jack Brooks advised they are handled by the Building Department. X Commissioner Herberts moved to accept Policy X x x x 1 -19 as revised with the exception that Item I read "Root barrier shall be installed if the City feels it is needed." Unanimous. X Commissioner Compton motioned to remove Policy X x x x x I -21, Bike and Foot Race Policy. Unanimous. Commissioner Compton motioned to accept Policy 1 -5, Use, Priorities and Fees for Facilities CITY OF NEWPORT BEACH Ayes Nay Motion Ayes • • arks, Beaches & Recreation Commission Page 11 City Council Chambers 7 p.m. INDEX X X X X X and Equipment, as written. Motion passes. Director Whitley reported the City Council felt there should be a policy on In Lieu Fee Zones as recommended by this Commission. As a result, the City Attorney wrote Policy I -1, in Lieu Fee Zones, which Director Whitley presented to the Commission for their review. X Commissioner Herberts moved to accept Policy X x X x x I -1 as written. Unanimous. III. PUBLIC COMMENTS Mrs. Sharon Jajone of San Clemente addressed the Commission requesting a plaque in memory of her son on a bench to be located on the boardwalk. Jack Brooks advised that the proposed location of the bench is not in this Department's jurisdiction and that she should contact the Public Works Department. Director Whitley explained the Commission intended to review the policies in this regard, however, he concurred with Jack Brooks that the location requested is not within this Department's responsibility since it is in a street right of way and not a park location. As a result, the original request was denied and the applicant is resubmitting her request. Should she still want a bench on the boardwalk, she will have to submit her request to the Public Works Department. Mrs. Jajone stated that although she would prefer the boardwalk location, she would consider a bench on the beach since it would still be in memory of her son and useful to the community. Commissioner Herberts recommended Mrs. Jajone transmit her request to Mayor Plummer for City Council consideration. Director Whitley agreed and advised Mrs. Jajone she could call him for proper CITY OF NEWPORT BEACH n U r� arks, Beaches & Recreation Commission Page 12 City Council Chambers 7 p.m. INDEX direction. Mrs. Uajone pointed out that Huntington Beach is restoring their Pier with bronze plaques at the end of it and the Commission might want to consider this in the future. Commissioner Demmer suggested obtaining policies for plaques and trees from other cities for the-Commission to review. Commissioner Compton voiced his concern over setting a precedent of plaques on public facilities. IV. DISCUSSION ITEMS Item 09 - Capital Projects Capital Projects Chair Grant requested the Commission review the CYC plans. Director Whitley advised Public Works is administering the contract, however, he will provide the plans. Director Whitley reported the Upper Bay Regional Park plan submitted by the County of Orange will be reviewed at the City Council's Study Session at 2:00 P.M. on September lo. The Commission is invited to attend. It will be brought back at the final master plan stage for the Commission's review. Commissioner Herberts inquired about the land at North Star Beach and Director Whitley advised he met with the Association and this item will be on the Commission's agenda at their next meeting. Commissioner Compton inquired about Newport Shores Park and Director Whitley advised the contract, administered by Public Works, was awarded to Fennell & Associates. Item #10 - Commission Calendar Commission Ca en ar Chair Grant referred to the Fiscal Year Calendar presented and asked the Commissioners to contact Director Whitley with any • n U CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 13 City Council Chambers 7 p.m additions. Item #11 - Goals and.Objectives Chair Grant requested each subcommittee chair take responsibility for creating their own Goals and Objectives. He asked that any additions or revisions to the report submitted be transmitted to Director Whitley. Item #12 - Park and Street Tree Division Item #12 was addressed following Item #8 -A. Commissioner Demmer report where the new homes are u excavated soil has damaged link fence and has damaged at Cliff Drive Park. Jack will contact Hal Woods, the ed that the area nder construction, the temporary chain newly planted trees Brooks advised he developer. Commissioner Demmer also reported she was contacted concerning a homeowner who had possibly done landscaping on Cliff View Park. Jack Brooks will pursue.. Commissioner Herberts inquired as to the status of her request for side spickets on the drinking fountains and dog signs at West Jetty Park. Jack Brooks explained these are on the work order list but are not top priority, they will probably be completed this winter. Commissioner Herberts also reported the sprinklers are gushing on the playing field on the northwest corner of 5th and Iris in Corona del Mar. Jack Brooks will pursue. Commissioner Compton voiced his concern over the bulkhead and sidewalk giving way at Lido Park. Jack Brooks advised this is a Public Works project and they are aware of the situation. Commissioner Compton inquired as to the status of PCH /Dover Land. Jack Brooks advised they have a planning design for the irrigation to be done in house for submittal to Cal Trans. INDEX Goals and CITY OF NEWPORT BEACH arks, Beaches _& Recreation Commission Page 14 City Council Chambers 7 p.m. INDEX Commissioner Demmer questioned the high height of dog leash signs and Jack Brooks advised that this is for visibility reasons and also because they are not as easily accessible to being stolen. Chair Grant inquired as to the status of the trees at Westcliff. Jack Brooks advised the Association is pleased with the trimming procedure. Chair Grant asked when the sign at the Marian Bergeson Aquatic Center will be implemented and Director Whitley advised it will be ordered when approved by the School District. Chair Grant stated some park signs are • deteriorating and a regular maintenance schedule is needed for them. Jack Brooks will pursue. Item 413 - Recreation Division Recreation Division Nancy Beard reported the Department had a very successful summer. There was a major increase in both participants and revenue and the Camps were also very popular this year. Ms. Beard also pointed out that at the present time there are 70 vendors for the Craft Fair in November. Commissioner Demmer recommended the Traveling Sports Wagon program at Newport Heights be continued. Nancy Beard advised this site drew 472 children during the summer and the Department is looking at the budget in hopes of implementing the program during the school year. In addition, there is a possibility of a cooperative program with the City of Costa Mesa. Nancy Beard reported Dan Iwata is leaving • after ten years of service to join the City of Monrovia. Commissioner Demmer motioned to send a letter of appreciation and gratitude from the E 0 CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Page 15 City Council Chambers 7 p.m. INDEX Commission wishing Mr. Iwata success in his new endeavors. Unanimous. V. COMMISSION COMMITTEES_ item 414 - Tree Committee Tree Committe( Commissioner Herberts reported the committee met and concurred with staff's recommendations with the exception of two trees. Item #15 - Recreation Program Recreation Program No report. Item #16 - Beach Committee Beach Committee No report. Item 017 - Parks and Open Space Committee Parks and Open Space Chair Grant recommended the Commissioners Committee inspect the same parks as last year.. Since several Commissioners disagreed, Chair Grant suggested the schedule be rotated and last year's inspections also be provided for comparison purposes. Director Whitley reported that the City Council has formed an Ad Hoc Committee to meet with The Irvine Company concerning undeveloped land in Newport Beach. The City Council will be receiving a proposal which will be reviewed at a future Study Session and the Commission will be encouraged to attend this meeting. Item 418 - Oasis Liaison Oasis Liaison No report. Item #19 - Theatre Arts Center Liaison Theatre Arts Center Liaisoi No report. VI. SPECIAL, URGENT OR LAST MINUTE ITEMS Director Whitley passed out those Ordinances that pertain to this Commission for inclusion CITY OF NEWPORT BEACH Parks,. Beaches & Recreation Commission Page 16 City Council Chambers 7 p.m. INDEX in their Commission notebooks. VII. There being no further business, Commissioner Compton moved the Parks, Beaches and Recreation Commission adjourn at 10:50 P.M. Unanimous. The agenda for this meeting was posted on August 28, 1990 at 11:30 A.M. outside the City Hall Administration Building. Dottie Flohr, Secretary • 11 Item No. 5 • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: September 25, 1990 TO: Parks, Beaches and Recreation Commission FROM: Nancy Beard, Recreation Superintendent SUBJECT: STAFF REPORT ON LINCOLN LIGHTS History The field refurbishment for the Lincoln Athletic Center began with the awarding of the bid to Valley Crest Landscape on January 9, 1989. Plans for the job were prepared by Recreation Systems, Inc. of Anaheim. On June 12, 1989 a Notice of Completion was accepted by the Public Works Department signaling the end to the majority of the work on the facility. The athletic field improvements specifically called for: (1) ,Installing new backstops, fencing and dugouts for three baseball /softball lighted diamonds (cut back to 2) ; (2) Install infields for three lighted baseball /softball diamonds (cut back to 2); (3) Improve two existing lighted soccer /football fields; (4) Install one new soccer /football field within the present track and field area; (5) Install soccer practice areas. Following the completion of the field renovations, including 6 months with no field light usage, a few local residents expressed concern over the "new lights." Staff explained to those who called the Parks, Beaches and Recreation Department that the light poles themselves were not new but existing. The 18 year old light fixtures, however, were new and brought the fields up to date with current acceptable lighting safety standards. The residents were also informed that the Department was working out the "bugs" with the new system. This turned out to be a drawn out process. Improvements Throughout the past year, staff has implemented a few new steps to assist in easing the lighting concerns. A new timing device was ordered and installed. The fields were divided into 2 distinct areas for lighting purposes. For example, field one could be lit leaving field two dark if there were no users. The large center light fixture was adjusted so as to only light up for baseball/ softball uses. Each field timer is equipped with a timing mechanism located outside the main electrical box which may be • �� controlled by the field users. It may be both turned on and off at that point. Both fields are on a master override system which automatically shuts down at the designated hour. Staff also denied general weekend uses. Exceptions may be considered on a very rare occasion. The current Lincoln light schedule is Monday and Fridays, dusk to 10:15 P.M., Tuesday, Wednesday and Thursdays from dusk to 9:00 P.M. and no weekend use. Staff reviewed the lighting plan with the original lighting consultant. The conclusion was that the lights were installed as speced. A second consultant was hired to measure ambient light both at the field level and from a residential home on Monterey circle. That consultant found very little light .spillage or ambient lighting in the homes located in the Spyglass Hills area. We have now completed work with a third consultant who met independently with the homeowners and re- measured ambient light levels. They feel that there is enough light and glare in Spyglass Hills to "raise serious questions about the design, products, and aiming of lights." The formal report, along with three possible solutions, is forthcoming. Nan y Bea • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: August 28, 1990 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: ANALYSIS OF AMBIENT LIGHT FROM LINCOLN ATHLETIC CENTER Since the renovation of the Lincoln facility which provided new lighting for this area, a number of complaints have been received from residents of Spyglass regarding the glare. Over the past year the timing mechanism has been replaced to assure an accurate on and off system of controlling the time lights which are being used by community users. In addition, glare shields have been added to the lights to inhibit ambient light. • These corrective measures were not significant according to a few residents in the Spyglass area. As a result, this Department has engaged the services of RWR Pascoe, Electrical Engineers to provide a sports lighting analysis. Mr. Larry Terrel of this firm will be providing a report and data for the Commission meeting of September 4, 1990. Attached are communications that identify the problem and our notification process for the handling of the Commission review. • If there are questions, please feel free to call. Ronald A. Whitley t } � 1907 Yacht Enchantress Newport Beach, Ca.92660 November 11, 1969 Mr Ron Whitley Director of Parks Beaches and Recreation City of Newport Beach 3300 Newport Blvd. Newport Beach, Ca. 92663 Dear Mr. Whitley: As a nine resident of the Spyglass area of Newport Beach, I am writing this letter to express my deep disapointment with the upgrading work done at the old Lincoln School playground. The Department of Parks Beaches and Recreation has taken a perfectly low keyed community playground and converted it into a gigantic, professional style, multipurpose complex. This conversion has turned our old, local neighborhood playground into a source of nuisance and extreme aggravation. • As part of the renovation work, the playground lights have been expanded significantly into a stadium quality system. As a result, the whole Spyglass /Seaview area facing the playground is lit like daylight, at night. Suddenly, the residents of this area can't even look out their windows, without being blinded, let alone enjoy a dinner on the back porch. At night, with our bedroom drapes closed, the room is bright enough where one can almost read a newspaper! M 71 I am surprised that the City has allowed such an environmentally detremental project be implemented. If this were an industrial facility, I can assure you, the environmental impact statement for this facility, would have been scrutinized to the extreme. I have talked to Mr. Robert Granger of you office several times. He has assured me that certain steps are planned to correct the situation, including tilting the lights further down, adding louvres, and automatic timers to control the hours of operation. However, none of these measures have been taken yet. I would appreciate it very much if we can arrange a meeting to discuss additional steps I feel can be taken to mitiibxze''tbe impact of the bright lights.I would like to discuss the following with you: • Z Y' ° The number and intensity of lights required. Why is there a need for the single tall structure when there is so much light from the surrounding structures? R When will the louvres be installed and the fixtures angled further down? ° Why are the lights on every single night until 10:00 - 10:30 ? Why can't the City limit the use of the playground to certain days and hours ? ° Why does the City allow the lights be turned on fully, while there are only five or six kids in the whole playground, as it was the case last Sunday night, November 5th ? If nothing else, isn't this wasteful ? In closing, let me say that I fully recognize the need for a modern facility for our neighborhood children, however, I do not agree that this should be at expense of several hundred irritated local home owners. Ther has to be a happy medium, or at least a compromise. Very truly yours, *A� Er ic Thomas SEP -04 -190 WE 11:08 1 V: JJV I 11IHKK1= 11Nla bvl.b I=L rw William J. cncka, Jr. • 1 Monterey Circle Corona Del Mar, CA 92625 (714))640-1103 August 28, 1990 John C. Cox, Jr. City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92659 -1768 Dear Councilman Cox: Several families living on Spyglass Hill about the intense glare of the night lig baseball diamonds at Lincoln Park on san glare contrasts greatly with the beautif area that is bounded by the Pacific, coo Dover Shores, parts of costa Mesa, and b The view at night along with the view in the many attractions that make Spyglass to live for many of us. have serious misgivings its that surround two Joaquin Hills Road. The 11 night lights of the ,ions of Newport Beach, and South Coast Plata. the daytime was one of Ill an appealing place Everyone that I have talked with indicate they believe that recreational areas are important for a wail- rounded community. No one is against baseball for youngsters and adults alike. It is part of America and, thank goodness, part of Newport Beach. We also believe that much more can be done to minimize the blight caused to the view that most of us formerly enjoyed. The calla to City Hall have resulted in very little remedial action. There was some sympathy for awhile, but that even was forsaken • when a delegation from the Park and Recreation Department visited the view yard of Bob Pike at 3 Monterey Circle at Bob's invita- tion where I joined them. They arrived before dusk and would not wait until darkness hid fallen. A lighting consultant came with them. He had a hand hold "incident" light meter commonly used in photography. He measured the ambient light at 2 foot - candled with the meter turned away from the field lights,; and measured 4 foot- candles with the meter aimed toward the lights. The errant conclusion was that 2 foot - candles increase was "nothing to gqt excited about ". It is my opinion that the group left thinking they had-dons an amazing laboratory experiment which shattered any concern the residents had and fully supported the stonewall position of the Recreation Dept. The experiment would be analogous to holding the light motor towards high -beam car lights at twilight when two blocks away and then concluding that there was no glares therefore, high -beams are no problem mv*n in the dark. The Board of Directors of the Spyglass Hill community Association have authorized me to determine the extent of the dissatisfaction of the Homeowners and try to resolve an amiable solution that would be in the beat JntprinntA of thin Hnmeiawners, 'the City, and the ball players and their fans. There is certain information that I need and it is my hope that you can provide it or can tell me where to go to obtain it. You should know that i believe that it is solvable if two primary actions are taken. They are: (1) The glare can be reduced by proper design and placement of deflectors on the light fixtures; and (2) exercising more control of the periods that the lights are active ed and de- activated. -a • 0 U Page 2 Cox /Osaka 8/29/90 The information needed and my attendant comments would be used in a brief. Actual input from the City is desirable so that there would be a minimum of disagreement over facts that would be presented at a future conference. They are as follows: 1. why were the lights designed, as they are with much more candlepower than the previous ones? A Negative Declaration of Environmental Impact was filed Oct. 16, 1966 which stated there would be more glare and new light. The Mitigation Measures clearly stated that "Any lighting system shall be designed and maintained in-ouch a manner as to conceal the li ht source and to minimize light spillage and glare to the ad *cent residential uses.„ It is the contention of the of acted Homeowners that this has not been done at all. 2. A rather ineffectual attempt was made to regulate the glare by adjusting the tilt of the lights. The "eyebrows" or visors on the lamps are much too short to provide any appreciable reduction of light spillage. The very tall poles worsen the problem. They are taller than previous pales. 3., Representatives of the Park Dept. took several months to install timers which -were to preclude indiscriminate use of the lights after 10;00 p.mo and on Saturday and Sunday nights. I have kept account on a frequent basis of actual times and noted them on a calendar. (I can see the lights from my breakfast room, living roam, and breakfast room). The data is rather consistent and revealing: a. The lights are turned on as early as 6:00 pp.m. every clay. The sun is still high in the $ky. b. They are on many evenings when there are no players. (Probably an average of 2 times per weak.) c. The lights were left on well after 10600 p.m. on several occasions. Date% are available. d. The lights were on the night of July 4th thus dim- inishing the view of the many fireworks displays. I went down to the field and turned them off, only to have them come back on 20 minutes later. I went back and turned them off again and they stayed off. e. In December 1989, a huge pile of special dirt was dumped on the middle of both baseball diamonds thus rendering them unPpisyable for about 2 weeks. However, the lights burned brightly every late afternoon and evening until 10:00 P.M. Telephone calls to report this went unheeded. In fact one responder said the dirt piles were "impossible" because none had been ordered. -f. I was at the field several times when games con- cluded prior to 10:00 p.m., but none of the players turned off the lights. when the adult carrying the equipment bag was asked about this, he said to not worry because they are turned off by timer and don't have to be turned off manually. But I did so. g. The lights are not turned on at all on Saturday and Sunday nights which is a blessing and is much appreciated. • u =r —U4— tPW tUt 11:197 11J:1JU1 I9HKKLI1Nla b"J tD ILL NU: 1'e1404tk13 M Tibl`J HOD h. one of the Park people said that the lights are on a Cox/Ceoka 8/28/90 Page 3 separate meter. Can you find out how mush the aity pays per hour when,all the lights are on? i. I can see most of both playing fields with binoculars from my home. Many nights go by when no one can be seen on the fields but the lights glare away. 4. There is no Attendant at the field to monitor and control activity and lighting. Apparently the city assumes no responsibility for safe and proper use of the facility as they do the beaches with the Lifeguard corps. When I questioned the Parks person about this, the retort was, Haven't you heard of Proposition 13? (Apparently electri- city is free). 5. it would seem practical to install a dedicated telephone that is connected only o the city Police or Fire Depts. in the event of an injury or other emergency. There is no public telephone any where, even in the field house. 6. what is the procedure for a team or group to use the facility? Is it strictly on a "pot luck' basis? Are there mny published rules that the user is to follow con- cerning ight operation and curfews? 7. The city installed some floodlights on acme of the beaches several months ago. Manyy nearbCresidents strongly ob- lected to the glare. mart much controversy, the city re- ented and removed them. How was this accomplished? As stated earlier, we are in favor of the city providing facilities for night recreation. However, the glare has never been resolved according to the Environmental Impact Report recommendation in the Mitigation Measures section. It is strongly urged that significant design modifications be made to the lighta, and that a much more disciplined control of playing time and lighting op*ration be adopted immediately by the Parka, Beaches an Recreation Department. I will be available to discuss you wish. A number of us plan meeting of the Parks Department Council Chambers at 7:00 P.M. Sincerely yours,r - Wi liam J. Cecka, 3r. this matter with you whenever to attend the September 4, 1.990 which will be held in the • CITY OF NEWPORT BEACH PARKS. BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714)644 -3151 January 6, 1988 Ms. Helen Lautt Villageway Management Co. P.O. Box 4708 Irvine, CA. 92716 Dear Helen: The City of Newport Beach is considering site improvements to the Lincoln Intermediate School Athletic Facilities. The project's scope includes improvements to the athletic fields, parking and gymnasium. The athletic field improvements include modifications to the present field lights. The City and School District cooperatively installed field lights at Lincoln in 1973. Since then, the facility has been extensively scheduled for night use, ,primarily for youth sports organisations. The planned improvements will minimize glare and "spillages and "improve on -field vision. Such • improvements normally require that lighting standards be raised an estimated 15 -20 feet. The Department is concerned about the perceived and actual impact such improvements may have on residentiai• views. Therefore, it is suggested that all lighting modifications be reviewed during the project's design phase with the - Community Association's Board of Directors and /or individual homeowners.. This input is critical to determining the feasibility of field light modifications. The Department is excited about the planned improvements to the Lincoln Facilities. This excitement is based on its expected positive affect on youth athletics in our community. However, the feasibility of field light modifications must recognize the value of residential views. I't is the Department's objective to have no negative effect and, if possible, improve night time residential views by minimizing glare and spillage. Please convey our intentions to the Board of Directors at the-next meeting. Sincerely, Mark Deven Recreation Superintendent • �_l 3300 Newport Boulevard, Newport Beach n kL .CITY OF- NEWPORT BEACH PROPOSED PARK FACILITY USE SCHEDULF SEPTEMBER 1990 THRU FEBRUARY 133: PARK AREA SUN. 'MON. TUES. WED. THURS. FRI. SAT. BUFFALO AYSO 57 AYSO 57 AYSO 57 AYSO 57 HILLS 3 -7pm 3 -7pm 3 -7pm 3 -7pm LL CNB CNB CNB C&L 8 -5pm 3 -5pm 3 -5pm 3 -5pm 4 -8pm' SASTBLUFF Pony'L•g *AYSO AYSO 'AYSO AYSO 9 -5 3 -7 -pm 3 -7pm 3 -7pm 3 -7pm MARINERS S "N MIGUEL LL CNB CNB CNB CNB 12 -5pm 3 -5pm 3 -5pm' '3 -5pm 3 -5pm AYSO 97 AYSO 97 'AYSO 97 'AYSO 97 CSL CSL C&L CSL 4 -8pm 4 -8pm 4 -£pm 4 -8pm' LL 8am -5p AYSO 57 AYSO 57 AYSO 57 AYSO 57 3 -7pm 3 -7pm 3 -7pm 3 -7pm LI1C0Lid AYSO 57 Flds i & 2 8am =5pm CNB 6 -10pm Field #3 CSL CSL 8am -5 8am -5pm AYSO 57 8am -6pm CSL 6 -9pm CSL 8am -5pm AYSO 57.. AYSO 57 8am -6pm 8am -6pm CSL CSL 6 -9pm 6 -9pm CSL CSL 8am -5pm 8am -5pm CYC *NOT AVAILABLE UNTIL JANUARY 1991 AYSO 57 AYSO 57 3 -7pm Sam -2pm CNB LL 3 -5pm 2 -5pm AYSO Pony Lg 3 -7pm 12:30 -6 AYSO gam -12 CNB CSL/ 3 -5pm AYSO 97 Sam-5Dm AYSO 97 CSL 4 -8pm AYSO 57 AYSO 57 3 -7pm £am -gym JJ 2 -5pm AYSO 57 AYSO 57 Fam 6pm 8an -2pm CNB CSL 6:30 -10 2 -5pm CSL CSL 8am -5pm 8 am- 5pm IRVINE AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AKERRACE 8am -fpm 3 -7pm 3 -7pm 3 -7pm 3 -7pm 3 -7pm 8am -lpm i.. .. ... .. .. - .. .. - .. ••BONTTA :.... . C CREEK _ CNB CNB ' ' -CNB CNB i7pm CNB CP7B. •. • � .. '• .. 6. —1 Opm CSL 3 -9pm Pm 3A8 m JAA _ - CSL JAA C CSLp. CSLPm 3 -9pm •7am -9pm :g,l0PM..: 8 -10p:d S•— -OPm 'Soft 6.a'.1..Fields,j` .... ... . :. ... .. (Junior•Al1 :..(CSL, &ootba merican- Football;,.. -'Fieldf. ..; 1 Field BA'LBOA AM 97 . AY.SO• .97 . AYSO• •97 "'PENTNSULl1 -7 m AYSQ-.97 P 2 -7pm 2 -7pm 2 -7pm LEGEND CNB City of Newport Beach AYSO 57 American Youth Soccer Organization, Region 5.7 AYSO 97 American Youth Soccer. . : ani tea; Club Soccer Leag O ue zg t1on,.Region 97 Junior -A11- American Foot]all;.•. PL n ; _ _ AY -SO •97 2 -.7pm CITY OF NEWPORT BEACH PROPOSED PARK FACILITY USE SCHEDULF SEPTEMBER 1990 THRU FEBRUARY 131 PARK AREA SUN. MON. TUES. WED. THURS. FRI. SAT. BUFFALO AYSO 57 AYSO 57 AYSO 57 AYSO 57 HILLS 3 -7pm 3 -7pm 3 -7pm 3 -7pm LL CNB CNB CNB • 8 -5pm 3 -5pm 3 -5pin 3 -5pm tASTBLUFF Pony'Vg 'AYSO AYSO 1•AYSO CSL AYSO 9 -5 3 -7pm 3 -7pm 3 -7pm 3 -7pm MARINERS LL CNB CNB CNB CNB 3 -7pm 12 -5pm 3 -5pm 3 -5pm '3 -5pm 3 -5pm • CSL/ AYSO 97 AYSO 97 'AYSO 97 'AYSO 97 AYSO 97 CSL CSL CSL CSL 4 -8pm 4 -8pm 4 -Spm 4 -8pm SAN MIGUEL AYSO 57 AYSO 57 AYSO 57 AYSO 57 3 -7pm 3 -7pm 3 -7pm 3 -7pm LL Sam -5p LINCOLN AYSO 57 AYSO 57 AYSO 57 AYSO 57 Flds 1 & 2 8am -5pm 8am -6pm 8am -6pm 8am -6pm CNB CSL CSL CSL 6 -10pm, 6 -9pm 6 -9pm 6 -9pm Field #3 CSL CSL CSL CSL CSL Sam-5 8am -5pm 8am -5pm 8am -5pm 8am -5pm CYC IRVINE ERRAC2E *NOT AVAILABLE UNTIL JANUARY 1991 AYSO 57 AYSO 57 AYSO 57 AYSO 57 AYSO 57 Sam-lpm 3 -7pm 3 -7pm 3 -7pm 3 -7pm AYSO 57 AYSO 57 3 -7pm 8am -2pm CNB LL 3 -5pm 2 -5pm AYSO Pony Lg 3 -7pm 12:30 -6 AYSO gam -12 CNB CSL/ 3 -5pm AYSO 97 Sam -5Dm AYSO 97 CSL 4 -8pm AYSO 57 AYSO 57 3 -7pm 8am -2pm :1L 2 -5pm AYSO 57 AYSO 57 Fam- -6pm 8an -2p:,i CNB CSL 6:30 -10 2 -5pm CSL CSL 8am -5pm 8am -5pm AYSO 57 AYSO 57 3 -7pm 8am -lpm LEGEND CNB City of Newport Beach AYSO 57 American Youth Soccer Organizaticr,, Region AYSO 97 American Youth• 57 Soccer• .OZgani�a_tion, -.Region 97 Club Soccer League ' Junior - A1b::American Footkt�l� ; , PL n ; _ _ • 'BONITA C EEIC CNB '6-1oPfi CNB ' ''CNB CNB ,. .. , .. .- ..'g.�1'0 m .. ' _. P 6 ' CNB °....6.-7 ' CT7B. :9am pm Opin -2m .. CSL 3 -9pm JA- JAA 3 -8pm 3 -8pm JAA CSL JAA CSL ° CSL.- 3- 8pm .CSL% 3 -9Pm 7am -9pm 8 -Sbpm i, p ... So'ftb'a ]:"Fields): :. ... (Junior All (CSL. - merican- Football,.; Field•1 ` •' ,Footba .. � ' • -- ., BALBOA _ PENI_jA' AY50.. 97 ., 2 -7pm AYSb :97. IiY.GQ1' 97 1TYS0. •97 ... •AYSO •97 .:. 2 -7 m P 2 -7pm 2 -7pm 2 -.7pm LEGEND CNB City of Newport Beach AYSO 57 American Youth Soccer Organizaticr,, Region AYSO 97 American Youth• 57 Soccer• .OZgani�a_tion, -.Region 97 Club Soccer League ' Junior - A1b::American Footkt�l� ; , PL n ; _ _ Corona E=:)@I Mar Soccer Club September 18, 1990 Department of Parks and Recreation Parks Commissioners City of Newport Beach P. 0. Box 1768 Newport Beach, CA 92659 -1768 Gentlemen: I am writing regarding the next commission meeting to be held on October 2, 1990 and in particular the issue of lighting Lincoln Field for nighttime activity. • As President of Riptide Soccer, I would like to register our concern that the lighting of Lincoln Field be continued so that our children can continue to participate in their various athletic programs. There simply are not enough daylight hours in the fall and winter to accommodate all our teams various games and therefore, being able to play after dark is essential to the program. If the Lincoln Field item does come up for discussion or vote on October 2nd, it will be almost impossible for us to provide personal representation at your meeting as that date is the same 'night chosen by Corona del Mar High School for Back to School Night for Parents. It would be appreciated if it could be moved to a later date. Another concern is the fact that we really need some of the lights turned towards the field inside the track to provide additional lighting for that field. Thank you for your consideration of our needs. SZVL--,1 ly, A)dto� Karen Watson President KW /cb P.O. BOX 434 • NEWPORT BEACH, CA 92660 Item No. 6 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: September 24, 1990 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation.Director SUBJECT: BASKETBALL COURT - CHANNEL PARK The attached plan indicates location of an approved by budget project of adding a half court basketball facility within Channel Park. The location has been posted and nearby residents have been notified that the Commisison will be considering this matter. If there are questions, please call. • Ronald A. WhJtley j is CJ Item No. 7 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: September 24, 1990 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: JETTY VIEW PARK The attached plan represents changes to an existing facility that will alleviate problems associated with park users, primarily fishermen, in the close proximity to the residential property adjacent to the park. With Commission approval, the work could be authorized to be done at no City expense. The architect representing the property owner will be in attendance at the Commission meeting, and if there are any questions, please feel free to call. AKA ng MOS, 11 RA r1l Item No. 8 • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: September 24, 1990 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: COUNCIL POLICY I -22, NAMING OF CITY PARKS The only policy that remains for Commission consideration is I -22, Naming of City Parks. The Commission can either keep the policy as is or refer it to the Park and Open Space Committee for modification and recommendation in the future. Ronald A. Whitley • M 4) I -22 NAMING OF CITY PARKS The City of Newport Beach has a comprehensive program to provide park and open space to serve the leisure and recreation needs of residents. It is desirable that appropriate names be selected for future parks and public recreational facilities. The following guidelines shall serve as policy on this matter. 1. Suggestions for naming new parks shall be reviewed by the Parks, Beaches and Recreation Commission with a recommendation being transmitted to the City Council for approval. 2. New park names can be chosen from, but not limited to, the following categories: a. Streets or schools bordering park b. Topography C. Theme d. Renowned citizens of the community 3. The tree lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar should be identified as an area where the trees can be dedicated by bronze plaques as community leader recognition locations. 4. New or existing community centers, buildings, rooms or site amenities may be dedicated in honor of persons who have served their community in an exceptional and distinguished manner. 5. Prior to the dedication or naming of a park or public recreational facility for a person, there should be a passage of six months from death or grant of gift before the Parks, Beaches and Recreation Commission acts upon the request and makes a recommendation to the City Council. Adopted — September 12, 1988 3� Item No. 9 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department DATE: September 24, 1990 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: TREE APPEAL - 2027 DEBORAH LANE The attached letter is an appeal of the decision made by the Street Tree Committee to retain the subject tree. All background material is provided and a visit to the site is encouraged. FROM / /V` / 0 ^ 3 I Mr. Ron Whitley Park, Beaches and 3300 Newport BlVd Newport Beach, CA Dear Mr. Whitley: August 8, 1990 Recreation Commission 92663 A magnificieut thirty -five year'old ash tree planted by the city on its easement has unfortunately over -grown its area and is now creating problems with our watering system. Your representatives who recently did some root trimming indicated that the only way to solve the problem would be to remove the tree. Our sprinkler system has been broken and we want to put in a more water conservative system, but we can not do so until the tree is removed. The roots,,are now cracking the curb and street. For many years we have had the street side roots pruned at our expense, but they have now gotten so large and invasive that we can not do that. We have been told that it will only be a short time before the sewer line will be invaded. Your assistance in helping to make the tree removal possible by informing the tree committee of this request and gaining their approval will be appreciated. We will be out of town until September 1, but urge the committee to review the problem at their August meeting. Sincerely, Mrs. Robert Wilcox 2027 Deborah Lane Newport Beach 92660 650 -5501 • rO u PARK DEPT. CITY Of NEWPORT BEACH Name: r/IM r-o Address: _ Phone Number: Complaint: -� ,Species: Lf`Sfc s2z "CI3L new Damage: Sidewalk: ❑ j Curb: Parkway: tl Other: - p Parkway: Concrete R Brick l.=T Turf Cl Other 'a Comments: Inspected-by: Supervisor's Recommendation: _A/a ,QWtikf,2L *V. 0 +t' �••••�1i: �•+ i� •. ;••• +n- •• ^•••p T'654Ytv.F%3JCw� +�+ i�Aj�'.8 / LWr` °+ ALL'l S CITY OF NEWPORT BEACH, . PARKS, BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768. NEWPORT BEACH, CA 92659 =1768 (714) 644 -3162 • i DATE: September '1990 TO: Mrs Robert Wilcox a 9097 Deborah lane Newport Beach, Calif., 92660 r + Your request for tree removal has been.reviewed by the Street Tree Committee and has been' 'denied ,Sincerely, Jack Brooks Park and Street Tree Superintendent Comments: City Ordinance 13.08.040.= Tampering'With Planting'Prohibited No person shall trim; cut down, damage, remove or. destroy,,any tree growing upon any public,park, beach or-playground; or•the grounds of any public building, or a public street'right -o,f -way, ' without., -written permission of the City Manager. 3300,'Newport Boulevard; Newport Beach .. �• 6 r 0 lM 11 Mr. Jack Brooks Parks, Beaches and PO Box 1768 Newport Beach, CA Dear Mr. Brooks: September 7, 1990 Recreation Commission 92659 -1768 We definitely want to appeal the denial of the tree committee's decision not to allow the removal of the tree in front of our home. The tree has over —grown the easement area and is doing damage to our property. Your representatives recently did some root trimming, but indicated that would not solve the problem. Our sprinkler system was broken and we want to replace it with a more conservative water saving system, but we • cannot do so until the tree is removed. The roots are now cracking the curb and street. For many years we have had the street side roots pruned at our expense, but they have now gotten so large and invasive that we can not do that anymore. We have been told,that it will only be a short time before the sewer line will be invaded. The old ash tree has attracted the white fl_y an.d that insect is now moving on to our ornamental pear and other shrubs on our property. As long time residents of Newport Beach, it is hard to believe that our City allows damage to private p- roperty just to save a tree that could easily be replaced. It is also difficult to understand why it takes so much time, so many telephone calls and letters to control damage which is Bing done to private property because our city refuses to take simple and proper measures to stop damage to private property. Please give us your assistance and inform the Commission of our concerns. Because of a long standing committment out of state, we will not be available to appear at the October 2 Commission hearing but we sincerely hope our request to have the tree removed will be granted. The city will be held liable • for damage done if appropriate action is not taken in a timely fashion. Thank you for your assistance in this matter. I I I Sin 14) � ` "I Mrs. Robert Wilcox 11 • Item No. 10 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: September 25, 1990 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: CAPITAL IMPROVEMENT PROJECTS, 1990 -91 CARRIED OVER Restrooms - CYC, Eastbluff - Public Works Department preparing bid package. Field Renovation - CYC - Public Works Department preparing bid package. Little Corona - Construction contract awarded. 1990 -91 Cliff Drive Park Design Newport Shores Park Oasis Expansion Channel Place Park Basketball Court Playground Equipment Replacement i 0 q, � $ 15,000 - Park Division working with Consultant $150,000 - Consultant selected by Public Works $500,000 - Plans and specs being prepared $ 15,000 - Commission hearing in October $ 35,000 - Review being done Item No. 11 CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION GOALS AND OBJECTIVES Table of Contents Page I. Parks, Beaches and Recreation Commission 1 A. Mission 1 B. Responsibilities of Commission 1 C. Administration /Overhead 1 II. Goa and A. B. C. Ls and Objectives by Staff Divisions 2 Committees Parks Division 2 Street Tree Division 3 Recreation Division q III. Committees 6 A. Beach Committee 6 B. Recreation Program Committee 6 C. Tree Committee 7 D. Park and Open Space Committee 8 CITY OF NEWPORT BEACH • PARKS, BEACHES AND RECREATION COMMISSION I. PARKS, BEACHES AND RECREATION COMMISSION A. Mission Maintain and enhance recreation, both active and passive, opportunities for residents and guests of the City of Newport Beach by creating a quality recreation and open space system and ensuring its use through active interface and encouragement of the system users. B. Responsibilities of Commission 1. To advise the Council on matters of budget, planning, parking and recreation programs and establish acquisition policies for development and improvement of facilities. 2. Ensure that the facilities are used to capacity when demand exists. 3. Encourage the active implementation of the recreation and open space element. 4. For details, see the City Charter. C. Administration /Overview Goals: 1. Increase Subcommittee's role of dealing with the public,, i.e., volleyball, trees, recreation (re. field schedule) so entire Commission gets an approval or approvals only. 2. Spend more time on big issues. 3. Formalize goals and objectives for Commission, Committees and staff divisions. 4. Get capital projects done in a more timely manner. 5. Actively look for new Commissioners and encourage their application for a position. 6. Create a more meaningful agenda for our meetings with the City Council. • 7. Encourage the positive working relationship between the School District and the City at all levels. qq -2- • 8. Have two Parks, Beaches and Recreation social functions. 9. Support staff whenever possible in achieving their goals and objectives. 10. Have fun. Objectives: 1. Create a better process to review and prioritize capital requests. 10/1/91 2. Create working calendar so we all will know when to be where. 10/1/91 3. Review the Recreation and Open Space Element and prioritize our needs. 4. Determine an accurate or ,useful way to measure facility use and monitor same. 11/1/90 5. Create means to monitor and measure our progress toward implementation of recreation and open space element. 3/1/90 6. Review facility planning process to assure that we know what we are getting without hurting interdepartment relationships. • 3/1/91 7. Determine fees are collected and spent; recommend changes, if any. 2/1/91 II. GOALS AND OBJECTIVES BY STAFF DIVISIONS AND COMMITTEES A. Parks Division Short Term Objectives 1. Continue providing for all of the maintenance requirements of the Parks, Right -of -Ways, and City facilities. 2. Continue with a comprehensive Safety and Training Program for both the welfare of the employees and reduce public hazards liabilities. 3. Establish a computerized inventory system of our water meters, backflow units along with their service dates, and irrigation controllers by location, make and the number of stations being used. 4. Strive for the mandated 20% water reduction by our Department. 5. Redevelopment or improvement as needed of our property sites. -3- 6. Provide training to our employees to maximize in house • advancement for job openings. 7. Strive for cooperative working relations with other Departments. 8. Continue to strive for a positive public perception towards our Department. Long Term Objectives 1. Establish a master plan for the redevelopment and improvement of our property sites. 2. Provide ongoing water conservation by utilizing new technology in irrigation and the use of drought tolerant plants and grasses. 3. Research and implement new training techniques to keep up with industry changes so that we can utilize new products and technology. 4. Minimize the use of chemicals as alternatives become available. B. Street Tree Division • Goals: 1. Establish a proactive management strategy by the utilization computerized inventory system. 2. Maintain a two (2) year trim cycle. 3. Reduce public hazards /liabilities caused by street trees. 4. Establish Arborist Certification training. 5. Continue a comprehensive safety and training program. Long Range Objectives: 1. Fill all possible planting sites with healthy trees. 2. Establish a master removal and replacement program. 3. Establish public awareness of the value of our street trees. 4. Maintain the City's status of Tree City U.S.A. 0 q� 10 • C. Recreation Division Mission Statement: It is the goal of the Recreation Division to provide activities, services and facilities to Newport Beach residents of all ages beginning with infants through "seasoned citizens." The Division is responsible for analysis of the community's parks and recreation needs and continuous development of new and existing programs. It is also responsible for routine building maintenance and capital improvements. As necessary, the Division will also provide support and input to other City functions regarding recreation programs and acts as liaison to various community organizations. The Recreation Division provides service delivery through four specific sections operated by Recreation Supervisors. Special Activities /Tennis /Aquatics The Special Activities /Tennis.Section is responsible for annually developing over 1,000 self- supporting special interest classes for residents of all ages, including fitness, dance, arts /crafts and drama. The Section also operates the self- supporting instructional tennis program which registers 11900 participants annually at . various age and skill levels. Additional activities include outdoor theme excursions, tennis tournaments and the Corona del Mar Scenic 5K. A full aquatics program utilizing Newport Harbor High School and the Marian Bergeson Aquatic Center is supervised in this section. Youth Activities /Facilities The Youth Activities /Facilities Section provides playground and park inspections and sports activities for youth and building maintenance services to City facilities. The Section also provides for the reservation of City buildings and athletic fields. Specific theme activities and events developed and programmed by the Section include annual Halloween, Holiday and Spring vacation celebrations, 4th of July and Memorial Day celebrations and the City Golf Tournament. Youth and Adult Sports Sailing The Youth anbd Adult Sports Section provides self- supporting adult sports leagues in softball and basketball. The Section also programs the Annual Rose Parade Excursion and supervises the instructional sailing program. Over 800 adult teams compete annually on City and School District facilities through leagues organized by this Section. Youth 'Track and Field, Flag Football and Basketball Leagues and a field maintenance program are also • organized and evaluated through this Section. 41 -5- • Senior Citizen Programs and Services The Senior Citizens Programs and Services Section provides a wide range of programs for older adults through the Oasis Senior Center, West Newport Community Center and satellite facilities. The Section also operates the .Oasis Center and works cooperatively with the Friends of Oasis, the Center's non - profit volunteer support group. Over 2,800 older adults belong to the Friends of Oasis and over 30,000 volunteer hours are required to staff the co- sponsored programs. Examples of activities and services include dance, bridge, housing, advocacy, health services and special events. Goals: The goals of the Recreation Division for the upcoming year will include: 1. Expanding senior services at the West Newport Community Center. 2. Develop a senior transportation plan. 3. Provide preventative health care screening services through the County by contracting with "Elder Care." • 4. Increase the case management council and referral program for homebound seniors and their families. 5. Raise the Recreation Division's visibility through the development of a marketing plan and multi media departmental showcase for Cable production. 6. Decrease the amount of time spent by the sports supervisor on scheduling softball umpires by possibly contracting for services. 7. Advance the amount of recreation registration by offering a charge (Visa /Mastercard) method of payment. 8. Due to the increased youth programs, elevate part -time youth coordinators to full time status. 9. Install the facility management computer program to better schedule building facilities. 10. Assist the participants of the Bonita Creek facility with the lack of parking. (Perhaps working a deal with the State for use of land adjacent to Bonita Creek.) 11. Expand the ETC program. • 12. Develop an 18th Street sailing base. q 10 . 13. Resolve the Lincoln Athletic Field lighting situation. 14. Offer a chance for disabled persons to ,participate in a City sponsored event. (Special Olympics Basketball Tourney) 15. Develop a close working relationship with the Newport -Mesa School District. 16. Move a portion of the Aquatics Section from the self - supporting budget to tax supported budget to offset the rising costs of staffing and Red Cross services. III. COMMITTEES A. Beach Committee Mission: To provide the best possible services and facilities for both residents and non - residents using the public beaches in Newport Beach. Goals: 1. To provide safe and well supervised areas for all beach activities, i.e., swimming, body surfing, surfing, • volleyball and beach sports, sunbathing, etc. 2. To standardize authorized volleyball courts so that they have uniform poles and are maintained in accordance with official regulations. 3. To maintain beaches in proper condition and with adequate sand', especially Little•Corona and Balboa Island. ,4. To see that restrooms and trash containers are properly maintained. 5. To encourage contests and stimulate interest in beach activities. B. Recreation Program Committee Goals: 1. Monitor and work with Recreation Division to ensure fair scheduling and to increase recreation programs. 2. Ensure winter and spring recreation brochures are reviewed by Parks, Beaches and Recreation; articles written and presented to Parks, Beaches and Recreation Commissioners on time. Review November 6 and January 4. • -7- 3. Obtain additional recreation facilities for youth and adult • programs. Objective: 1. Formalize field schedule of closings for maintenance. 2/1/91 C. Tree Committee mission: Provide and encourage an atmosphere and method to enhance the overall tree environment in the City of Newport Beach. Goals: 1. Ensure trees are planted where needed. 2. Provide programs to allow residents to add trees easily. 3. Increase citizen awareness for the need for trees and their benefits. 4. Ensure preservation of trees wherever practical. 5. Reduce Commission's time spent on preserving trees while not . losing effectiveness of program. 6. Encourage new choices of designated trees to drought resistant varieties. 7. Reforest 2 and 3 block areas as identified by the Tree Committee. 8. Communicate and inform residents in the care of existing and newly planted trees. 9. Develop more pleasing grouping of several varieties of trees in park plantings. Objectives: 1. Review, modify and reword Policy I -12 so as to give the Parks, Beaches and Recreation Department and Commission the ability to judge each "view problem" individually. 11/1/90 2. Create process to determine where trees are needed and budget availability. 12/1/90 3. Initiate process to identify areas in need of trees and identify locations. 2/1/91 . 4. Complete installation of trees - after identification. 8/1/91 ) U ffs11 5. Review requirements for trees to be planted on new developments and remodel and recommend changes, if any. 2/1/91 6. Review tree policy and recommend changes, if any, necessary to meet goals by 11/1/90. 7. Update tree list by street and recommend plan so the other departments are aware and conditional development to follow the same. 2/1/91 8. Reduce Commission tree removal time - recommend increase if deemed appropriate; send to City Council. 5/1/91 D. Park and Open Space Committee mission: Review parks and open space needs; recommend sites for acquisition; provide preliminary design ideas and assure adequate maintenance is provided to all parks. Goals: 1. Ensure all parks are properly maintained. • 2. Recommend acquisitions of parks and open space to meet the needs of the City's citizens. Objectives: 1. Review with Commission the Recreation and Open Space Element of the Master Plan by July, 1990. Review needs for new facilities. 1/1/90 Ask Commission to prioritize needs. 1/1/90 2. Complete annual review of all Parks, Beaches and Recreation facilities by November, 1990. a. Entire Commission will participate and all facilities will be inspected by at least one Commissioner. 11/1/90 b. Committee will then be responsible for monitoring staff responses and will report back to full Commission in March. 1991. 3. Monitor and review, as needed, all facilities under renovation throughout the fiscal year. 1990 -91 fiscal year will include: Ll I we a. Field layout at CYC by November, 1990. b. Night lighting at Lincoln by September, 1990. C. Playground equipment at Buffalo Hills by 2/91. 4. Monitor, review, conduct hearings as needed on proposed renovations at existing facilities. 1990 -91 fiscal year will include: a. Channel Park basketball court by September, 1990. 5. Assist in development of new Park Lands, including researching, planning, designing, reviewing, implementing, recommending, etc., by June, 1991. 1990 -91 fiscal year will include: a. North Star Beach b. Castaways C. O.C. Regional Park - Upper Bay .d. West Newport /wetlands G. 18th Street Sailing Base f. Southeast corner of intersection of PCH and Dover . 19 a. b. C. d. e. 9 90 -91 fiscal year may include: Mouth of Big Canyon Newport North Cal Trans West San Diego Creek MacArthur Blvd. 6. Recommend to Commission new Policies or changes in existing Policies by November, 1990. M a. Plaques on benches, piers, trees (Policy I -22) 11/1/90 b. Bluff top watering ordinances 3/1/90 C. Field closures for periodic rehabilitation 5/1/90 d. Use of Park Contingency Funds 6/1/90 e. Park Signage . PARK AND TREE DIVISION Item No. 12 SEPTEMBER, 1990 PROGRESS REPORT Our Park crews performed the following tasks in addition to normal maintenance during the month of September. West Newport Community Center 1. Poured 400 square feet of concrete in front of the gymnasium for after school and recreation activities. 2. Modified irrigation system. 3. Regraded the area for drainage. 4. Laid 500 square feet of sod. 'Cliff Drive Park below Beacon Street 1. Installed a railroad tie retaining wall to keep dirt from spilling onto a walkway below. 2. Planted 15 flats of gazanias on slope. "L" Street Park Installed a battery operated irrigation controller. Cannery Village Parking Lot 1. Installed a small section of railroad tie retaining wall. 2. Planted 10 flats of gazani.as in parking lot planters. South East Corner of Dover Drive and Pacific Coast Highway Working towards receiving an easement permit from California Department of Transportation to landscape this area. Planting plans drawn up by contract. Irrigation plans drawn up in- house. 32nd Street Fire Station 1. Removed old sod and soil down approximately 6 inches. 2. Imported 10 yards of new top soil. 3. Installed automated irrigation. 4. Laid approximately 500 square feet of sod. 5. Poured a concrete edger strip. Buffalo Hills - Phase II Removed all of the play equipment from the "old" sand play area. S� _ 2 _ " Ensign View - Theatre Arts Center 1. Built a railroad tie retaining wall to keep dirt off a walkway and • stairway area. 2. Converted a planter area that runs along the new wal -1 to turf by laying 450 square feet of sod. The irrigation system here previously watered both shrub and lawn areas which caused problems. Las Arenas Park (Entrance to Marina Park Parking Lot I Re- landscape, planted additional plants; 12 (5 gallon), Carissa, 9 (5 gallon) Xylosma, 12 (,5 gallon) Rhaphiolepis, 5 flats of gazanias. 2. Revised irrigation where needed and installed new sprinkler heads. 3. Installed 6 railroad tie vertical posts and chains for pedestrian barrier. Villa Way & 29th Traffic Median Planted 5 flats of African Daisy. Bonita Creek Park Planted 25 flats of ice plant (Roseal For the Recreation Department park crews performed the following: • 1. The following athletic fields. were striped as requested; Irvine Terrace Park and Community Youth Center. 2A. Installed new volleyball court at 1412 E. Ocean. 2B. Replaced missing volleyball post at the following locations; 6009 W. Ocean Front near 61st Street, 7008 Ocean Front near Highland, 4307 Ocean Front near 44th Street. 3. Installed new tennis court net on court #2 at West Newport Park. 4. Installed football goal at Corona del Mar High School. 5. Removed white metal signs on entry gates at tennis courts 1 through 4 located at Las Arenas Park. 6A. Performed preparation -work and installed 3500 square feet of sod in needed areas of diamond #1 and #2 at Bonita Creek Park. 6B. Re- installed 2 sets of football goals at Bonita Creek Park. (Junior All American Football). 6C. Re- installed 2 sets of practice soccer goals. (American Youth Soccer Organization). 7. Delivered beach sand for Seafest event, located at Newport Beach Plaza, held 9- 16 -90. SCI - 3 - For the Arts Commission, park crews performed the following: 1• Delivered 50 art boards to Atrium Court at Fashion Island on September • 13, 1990 and set- up.for art show. 1B. Art boards to be picked up the following Monday and stored at the West Newport Community Center. 2. Delivered (4) easels to the third floor of Atrium Court and (31 tables. These items are to be returned to their respective places the following Monday 9- 17 -90. • E Our Street Tree Division performed the following; Trimmed 398 trees. Planted 17 trees. Removed 15 trees. Root pruned 38 trees. Completed 19 work requests. Areas being trimmed this month: Corona del Mar South off of Pacific Coast Highway. Trees were removed.at the following locations: 1711 Plaza Del Sur Dead 1- Magnolia 1759 Centella Sewer 1 -Ficus Nitida 1741 Port Abbey Owner 1 -Pear 1715 Port Sterling Owner 1 -Pear "L" Street Park Dead 1 -Oak 2024 Port Bristol Owner 1 -Pear 2012 Port Bristol Owner 2 -Pear 2307 Port Carlisle Commission 1 -Ficus Rubiginosa 1918'Dorothy Root Prune 1--Ash 1505 Sylvia Commission 1 -Ash 908 Almond Dead 1 -Pear 613 Carnation Dead 1 -Carob 1218 Essex Root Prune 1- Bottlebrush 1707 Bayadere Dead i- Oleander Trees were planted at the following locations: 1500 Ruth :Lane #47 Goleta Point 1741 Port Abbey 1715 Port Sterling 2024 Port Bristol 2012 Port Bristol 908 Almond 1218 Essex 1707 Bayadere Jamboree Rd. Median 1301 Marion Lane 305 Poinsettia 417 Begonia 2209 Heather J/ 1- Jacaranda 1- Loquat 1- Liquidambar 1- Liquidambar 1- Liquidambar 1- Liquidambar 1- Mangnolia 1- Bottlebrush -24" box 1- Oleander 2- Liquidambar 3- Jacaranda 1- Magnolia - 24" box 1- Liquidambar -24" box 1- Jacaranda W.7110- M_=/ L� • RECREATION DIVISION SEPTEMBER, 1990 PROGRESS REPORT Contract Classes Item No. 13 Extra Time Classes are scheduled to begin the first week in October at Corona del Mar High School (for the junior high age kids), Newport Heights and Harbor View Schools. Fall classes are in full swing. We have large numbers of participants in our gymnastics program, Infant & Toddler Development classes, CPR classes, Pony Club and Ballroom and Swing Dance classes. Our new After Lunch Bunch pre - preschool class is doing very well also. Tennis class registration is up and we have 40 Round Robin participants this fall. 85 vendors are preparing for our 4th Annual Holiday Arts and Crafts Fair at Mariners Park on November 10 and 11. This event should be the best yet! Winter brochure information will be due October 5. Sports Youth Flag Football games will begin October 4. Games will be on Thursday nights, scheduled so that parents may participate. Games are at 4:30 P.M., 5:30 P.M., 6:30 P.M. and 7:30 P.M. 120 children are participating. Fall adult basketball began with 63 teams. Fall adult softball registered 119 teams. These adult sports represent approximately 2,050 participants. Seniors The Friends of Oasis sponsored a Rummage Sale September 22 and 23 and raised approximately $8,000. Coastline classes began this month. 300 seniors are participating at Oasis. Classes at West Newport are expanding. They now include a walking group, bridge lessons, exercise classes, French, creative writing, and a bridge playing group. People are increasingly becoming more aware of the West Newport programs. Staff is working on the final details of the new Elder Care services to be offered at Oasis. This program is sponsored by the Orange County Health Department. Oasis would be designated as a clinic site one day per month. A County nurse will conduct preventative health screenings, including physical assessments, S� 0 L health education, lectures and clinics. The Care -A -Van program is averaging 8 to 12 round trips per day and 150 to 160 per month. This was obviously a very well appreciated service in West Newport. Youth Program The Maui & Sons Surf Contest held in conjunction with Seafest registered 100 surfers. The contest was held September 22 and 23 in great surf conditions and beautiful weather. Mariners and Grant Howald Park drop in programs are going great guns. Daily average at Mariners is 25 and the Grant Howald Park averages 100 kids per day. The West Newport program is slow and being evaluated as a daily program. The youth staff is now preparing for our Halloween Haunt. 51 Ll Classes /Groups Human Services Another Passage Blood Pressure Braille Care -A -Van -Case Management (.hours) Chair Exercises Counselling Employment Information /Referral Medicare Assistance Shared Housing Telephone Reasurance Volunteer Hours Van Transportation Nutritious Lunches Special Events Hometown U.S.A. • s�/ AUGUST 1990 OASIS SENIOR CENTER MONTHLY ACTIVITIES /UTILIZATION REPORT 0 3087 Long Trips Laughlin, Nevada 36 108 75 155 22 93 6 168 ',454 0 104 208 2433 336 818 450 Meetings Board of Directors Executive Committee General Membership Long Range Planning Human Services Comm. Fundraising Newsletter Collating Newsletter Committee Day Trips 45 21 118 37 30 24 8 -1 Del Mar.Races 24 8 -7 Festival of Arts 9 Laguna Beach 8 -14 Ports of Call/ 23 L.A. Harbor 8 -19 "1940's Radio Hour 20 Saddleback 8 -28 San Juan Capistrano Mission 11 8 -31 Walkers, not Rockers 16 Item No: 14 September 14, 1990 Parks, Beaches and Recreation Dept. City of Newport Beach 3300 Newport Blvd. Newport Bch., CA 92663 The purpose of this letter is to inform you of the problems assosciated with using Bonita Creek Park for the Jr,. All American Football Program. This past Saturday September 8, was the first game day. We were awakened at 6:30 am by the sounds of someone hammering while assembling some bleachers to be used for team photographs. He decided to do this in the end zone near our homes. At the same time a large flatbed truck rumbled by, delivering the scissor lift platform used for videotaping the games. The extra car traffic continued in earnest from then up to the start of the games at 9 am, when the parking lot was full (note that there were no softball games scheduled for this day) and the bike lanes around the park were filled with 35 cars parked illegally (not counting the 15 cars or so that can now park legally along the south side of the park). I estimate that during a one hour period from 8 to 9 am, there were 150 extra car trips behind} my home above normal for a Saturday. (That's one every 24 seconds) Each car (assuming the radio is not blasting or they don't honk their • horns to signal a friend) creates a decibel level of 62 -65 dBA for 4 -5 seconds. This equates to a major nuisance. The entire scenario repeats itself at 2 hour intervals as each new game is played. Now we get to the noise from the games themselves. This was a "short" day in that the games only lasted for 6 hours (from 9 am to 3 pm). The effect of cheering and referee whistles blowing every 30 seconds or so is absolute psychological torture. You cannot imagine it unless you have to live through it. One hour is too much, let alone the usual 12 or 13: I understand that this activity used to be held at Corona Del Mar High School. Why can't it be moved back there? I implore you to investigate possible alternate sites for this activity baselon my conviction to continue to appeal my cause to the City Council and beyond if necessary. Sincer , S OleAsie� Dan Rabun cc Parks, Beaches and Recreation Commission • Item No. 18 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Commission DATE: September 24, 1990 TO: Parks, Beaches and Recreation Commission FROM: A. Z. Taft Chair, Beach Committee SUBJECT: COMMITTEE RECOMMENDATIONS ON BEACH VOLLEYBALL COURTS The Beach Committee met on September 20, 1990 and made the following recommendations: Beach Volleyball Court Regulations Item #1 . Volleyball courts which are authorized by the City will have poles painted blue and a volleyball regulation sign posted identifying it as a City court. If the courts do not have the proper identification, they will be removed. Item 43 Volleyball courts may be established in areas in which the width of the beach from the nearest bulkhead to the berm is 165 feet or more. Procedures for Volleyball Court Installation Approval Item 43 Formal notification of all neighbors within 200' of the line of sight of either side of (both) the proposed location. Formal notification may be documented by completion of the attached form or presentation of postal service receipts verifying notification by certified mail. Item 46 The participants using the courts must comply with all local ordinances and regulations. (a) Volleyball nets and lines shall be removed daily at sunset; (b) Alcohol prohibited; (c) Loud noise and • profanity prohibited; (d) open court challenge system will be in effect. �0 Application Form Add Rental Resident and Owner following address of resident. Approve the Following Changes in Volleyball Court Installation In a memo dated July 12, 1990, the Marine Safety Department requested changes be made in the quantity and placement of volleyball courts located in the narrow portion of the beach between 40th - 44th Streets where there is a heavy concentration of volleyball courts. After reviewing the request, the Beach Committee decided that since these courts receive heavy usage, they should remain with the following minor changes in location: Court located at 4105 Oceanfront be moved to the end of 41st Street and court located at 4307 Oceanfront be moved to the end of 44th Street,, and all courts be moved out to a point at least 50 feet from the adjacent property line. �P • � SEW Pp�;T . CITY OF NEWPORT BEACH U z PARKS. BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768. NEWPORT BEACH, CA 92658 -8915 (714)644 -3151 TO: Applicants for New Volleyball Court Installation FROM: Parks, Beaches and Recreation Department SUBJECT: Procedures for Volleyball Court Installation Approval The Parks, Beaches and Recreation Department is required to enforce regulations controlling the installation of volleyball playing areas on City beaches. The regulations include the following procedures: 1. The proposed location'-shall not be within 50' of a private property line; sidewalk or lifeguard tower or other permanent structure unless authorized by the Parks, Beaches and Recreation-Commission as an exception. 2. Tandem volleyball courts shall have a minimum 12 'of spacing 0. between center posts. Zr 3. Formal notification of all neighbors within 200' of the line Of sight of either side of (both) the proposed location. Formal notification may be documented by completion of the attached form or presentation of postal service receipts verifying notifi- cation by certified mail. 4. A detailed map of the proposed location indicating the nearest street end, residential address, lifeguard tower or other permanent structure. 5.. The Applicant must agree that the City is not responsible for damage to personal volleyball equipment from beach cleaning .equipment or vandalism. Completed applications will be reviewed with the General Services Department, Marine Department and the Parks, Beaches and Recreation Commission. Applicants will be contacted regarding,the scheduling of formal Commission consideration. 6. The participants using the courts must comply with all local ordinances and regulations. (a) Volleyball nets and lines shall be removed daily at sunset; (b) Alcohol prohibited; (c) Loud noise and profanity prohibited; (d) Open court challenge system will be in effect. 3300 Newport Boulevard, Newport Beach Name: Address: Proposed Location: CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department APPLICATION FOR VOLLEYBALL COURT INSTALLATION Phone Number: We, the undersigned residents, live within 200' line of sight of the proposed volleyball court location and have been notified of the proposed installation as described by the attached diagram. Printed Name: Phone Number: Signature: RENTAL n Address: _ RESIDENT DWNFR\ J Printed Name: J" Signature: Address: Printed Name: Signature: _ Address: Printed Name: Signature: _ Address: RENTAL occrnc RENTAL nroTnr Phone Number: Phone Number: Phone Number: Printed Name: Phone Number: Signature: RENTAL • Address: RESIDENT nWNFR -- - ------------------------------ - - - - - - - - FOR CITY USE ONLY APPROVED: APPROVED: Marine Department Genera i services epar m ) OL 1907 Yacht Enchantress Newport Beach, Ca.92660 November 11, 1989 Mr Ron Whitley Director of Parks Beaches and Recreation City of Newport Beach 3300 Newport Blvd. Newport Beach, Ca. 92663 Dear Mr. Whitley: As a nine resident of the Spyglass area of Newport Beach, I am writing this letter to express my deep disapointment with the upgrading work done at the old Lincoln School playground. The Department of Parks Beaches and Recreation has taken a perfectly low keyed community playground and converted it into a gigantic, professional style, multipurpose complex. This conversion has turned our old, local neighborhood playground into a source of nuisance and extreme aggravation. As part of the renovation work, the playground lights have been expanded significantly into a stadium quality system. As a result, the whole Spyglass /Seaview area facing the playground is lit like daylight, at night. Suddenly, the residents of this area can't even look out their windows, without being blinded, let alone enjoy a dinner on the back porch. At night, with our bedroom drapes closed -, the room is bright enough where one can almost read a newspaper! I am surprised that the City has allowed such an environmentally detremental project be implemented. If this were an industrial facility, I can assure you, the environmental impact statement for this facility, would have been scrutinized to the extreme. I have talked to Mr. Robert Granger of you office several times. He has assured me that certain steps are planned to correct the situation, including tilting the lights further down, adding louvres, and automatic timers to control the hours of operation. However, none of these measures have been taken.yet. I would appreciate it very much if we can arrange a meeting to discuss additional steps I feel can be taken to mibitizethbe impact of the bright lights.I would like to discuss the following with you: I 6 ° The number and intensity of lights required. why is there a need for the single tall structure ? when there is so much light from the surrounding structures? ,'V-When will the louvres be installed and the fixtures angled further down? ° Why are the lights on every single night until 10:00 - 10:30 ? Why can't the City limit the use of the playground to certain days and hours ? ° Why does the City allow the lights be turned on fully, while there are only five or six kids in the whole playground, as it was the case last Sunday night, November 5th.? If nothing else, isn't this wasteful'.? In closing, let me say that I fully recognize the need for a modern facility for our neighborhood children, however, I do not agree that this should be at expense of several hundred irritated local home owners. Ther has to be a happy medium, or at least a compromise. Very truly yours, `s Eric Thomaas 9 =- 13 f-0 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768 (714)644.3151 August 14, 1990 Mr. Eric Thomas 1907 Yacht Enchantress Newport Beach, CA. 92660 Dear Mr. Thomas: You will soon be contacted by an RWA Pascoe Lighting consultant by the name of Larry Terrell. His services have been retained by this;. Department to assess the problems you have been experiencing as a result of the Lincoln Athletic facility night lighting. Following Mr. Terrell's inspections, an evaluation will be presented to the Parks, Beaches and Recreation Commission for action, if need be, at the September 4 Commission meeting. • RWR Pascoe is a highly respected lighting firm located in Costa Mesa. They have no connection with the City or the Lincoln project in any way. We are certain that they will provide us with an experienced and professional assessment of this situation. Please make a note of the 7:00 P.M. September 4th Parks, Beaches and Recreation Commission meeting if you wish to address the Commission on this matter. If there are any questions or concerns, please call me at 644 -3151. Sincerely, Nancy Bard Recreation'SUp rintendent cc: Spyglass Hills Community Association 3300 NEWPORT BOULEVARD, NEWPORT BEACH 0 CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768, NEWPORT BEACH, CA 92659.1768 (714) 644 -3151 August 14, 1990 Dr. Pike 3 Monterey Circle Corona del Mar, CA. 92625 Dear Dr. Pike: You will soon be contacted by an RWA Pascoe Lighting consultant by the name of Larry Terrell. His services have been retained by this• Department to assess the problems you have been experiencing as a result of the Lincoln Athletic facility night lighting. Following Mr. Terrell's inspections, an evaluation will be presented to the Parks, Beaches and Recreation Commission for action, if need be, at the September 4 Commission meeting. • RWR Pascoe is a highly respected lighting firm located in Costa Mesa. They have no connection with the City or the Lincoln project in any way. We are certain that they will provide us with an experienced and professional assessment of this situation. Please make a note of the 7:00 P.M. September 4th Parks, Beaches and Recreation Commission meeting if you wish to address the Commission on this matter. If there are any questions or concerns, please call me at 644 - 3151. • Sincerely, Nancy Beard Recreation Superintendent cc: Spyglass Hills Community Association 3300 NEWPORT BOULEVARD, NEWPORT BEACH U CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768 (714) 644 -3151 August 14, 1990 Dr. Dern 17 Tiberon Bay Drive Corona del Mar, CA. 92625 Dear Dr. Dern: You will soon be contacted by an RWA Pascoe Lighting consultant by the name of Larry Terrell. His services have been retained by this Department to assess the problems you have been experiencing as a- result of the Lincoln Athletic facility night lighting. Following Mr. Terrell's inspections, an evaluation will be presented to the Parks, Beaches and Recreation Commission for action, if need be, at the September 4 Commission meeting. • RWR Pascoe is a highly respected lighting firm located in Costa Mesa. They have no connection with the City or the Lincoln project in any way. We are certain that they will provide us with an experienced and professional assessment of this situation. Please make a note of the 7:00 P.M. September 4th Parks, Beaches and Recreation Commission meeting if you wish to address the Commission on this matter. If there are any questions or concerns, please call me at 644 -3151. 0 Sincerely, Nanc Bear Recreation Superintendent cc: Spyglass Hills Community Association l� 3300 NEWPORT BOULEVARD, NEWPORT BEACH Item No. 6 CITY OF NEWPORT BEACH • Parks, Beaches and Recreation Department 9 • DATE: August 28, 1990 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: USES OF BONITA CREEK PARK The attached is a letter requesting the Commission review and make changes in the use of Bonita Creek Park. As you know, we have had complaints from surrounding residential areas with regard to lights and noise. We have implemented conditions that control time for lights to go off and this request indicates a need for further conditions to be considered. If there are questions, please feel free to call. 11 0 August 23, 1990 Toa The City of Newport Beach Parks Beaches and Recreation Commission 3300 Newport Blvd. Newport Beach, Ca. 92663 Subject: Bonita Creek Park Dear Commission, The design and operation of the Bonita Creek Park constitutes a serious hazard, nuisance, and detriment to our community and we demand that changes be made to bring the park into compliance with common standards for community planning and with the disclosure description given to us at the time we bought our homes. In fact this facility is not a park at all, it is an active, stadium type athletic facility. It does not belong nextto an owner occuppied residential development. The following items are currently unacceptable: • 1. Noise levels from cheering crowds, whistles and other such sources regularly exceed 75 decibels up to 10 :00 PM. Current regulations only allow 55 decibels between residences. A recent court ruling in the case of the Pacific Ampitheater set limits on noise which are regularly exceeded at the Park. 2. The park is currently being overutilized for its parking capacity, creating a chronic situation where cars are parked illegally in the bike lanes around the park. The City is aware, by its own admission of the relatively small number of parking spaces and overscheduling of events constitutes willful neglect of the safety of the community. 3. The park design does not consider the presence of single family homes along its one side. a. The entrance to the park is such that all traffic to and from the park has to pass through a residential area. b. The active, noise generating areas, such as the basketball court, activity building, and grandstands, are close to the houses and the quiet, passive areas such as the parking lots, and outfields are away from the houses. • 4. The maintenance of the grass and trees in the park is substandard. 5. The majority of the people who utilize the park are not from the immediate area, in fact, many are from outside of Orange County. This creates an increased risk to our neighborhood from crime and vandalism. Page 2 • 6. The park is virtually unusable to local residents because there are no typical park facilities such as walking paths or picnic tables and because of the heavy scheduling and danger of sports activities. 7. Light infiltration onto the adjoining residences. 0 8. All of the above problems are represented to the extreme by the Junior All- American Football Program which uses the park for 11 to 12 weeks every Saturday in September, October and November. These games go from 8 AM to 10 PM non -stop! They generate a constant stream of traffic, representing 500 -1000 people associated with the games. This includes busloads of singing, cheering supporters, constant cheerleading,•'four referee whistes every 45 seconds or so, people with trumpets, drums, and other such instruments, car horns blowing when the cars leave and at various other times, trash and beer cans thrown into our yards from cars, loud car stereos, cars parked illegally all day in the bike lanes, etc., etc., etc.. This If we had bought our homes with the park existing as it is we would have less of a complaint. The damages we have suffered are because the park was not built at the timetand the disclosure statement that was required by the city in the approved Planned Community Text was neither accurate nor complete. In fact, we believe that insufficient disclosure was done intentionally in order to sell the adjacent homes at the premium they .were sold at and to get this facility built so that it would be too late for the local residents to stop it! 1. The record is clear that the City wanted to build an active recreational complex and that this was the last possible location in the City. 2. The PC Text requires that disclosure be made to "all first and subsequent occupants and owners of the intent to provide active recreational facilities with night lighted fields." The disclosure we signed does not use the word "active" and does not reflect the true intent of the park planners. Further when we called the City as directed in the disclosure, no drawings of the park were-available even though they existed and the description given did not point out any of the above problems. 3. The peri day the was and Page 3 land was,deeded to the City in 1984 yet the building nit was not applied for until, June 29, 1987, the same the escrow closed on the majority of the homes along park. Is this just a coincidence, given that the City so anxious to have this park, the land was availableg grading and drawings were complete in late 1986. 4. The sign that was placed on the site to inform the public of the park was absolutely misleading. Photos are attached of the sign, which shows trees and park benches, and of a sign put up in Yorba Linda in the same set of circumstances. The difference is night and day. Because of this lack of disclosure about the true nature of the Park, the homes we purchased are now of significantly lower value. If we had known we would not have purchased here. This situation is a source of great anxiety and has seriously impacted our physical, mental, and financial well being. We believe that the City in its desire to create and force fit a certain type of facility has violated reasonable limits on the location, planning, design, approval, and disclosure of this facility and we demand that major changes must be made. We are available with additional background a -Od information on all of the above. We look forward to the opportunity to meet with you and show you firsthand the fairness of our position. Sincerely, Residents of Newport North Villas Attachments: 7- pages - background planning documents and memos Photos - Park Signs • Article - LA Times re: Pacific Ampitheatre noise limits Photo - Cars parked illegally in bike lanes Disclosure Statement a affordable for a period of ten (10) years from the date of original occupancy. Dependent on the availability of Mortgage Revenue Bond Financing and CDBG funds, the City will determine the mix of ownership and rental affordable housing units. These affordable housing unite shall be developed prior to or concurrent with the other development in the North Ford area and the additional 221,250 square feet of office permitted in Kell Center Newport - O£tice Site C. 3. That a fire station site be reserved within the pro3ect area. 4. That residential uses developed shall comply with the requirements of the park dedication ordinance through land dedication. The park site shall be parcelled and made accessible concurrent with approval of the first residential development. The City shall have the right to commence site improvements concurrent with development of the first residential tract. If the entire park is not developed prior to occupancy of the first residential unit, a mechanism shall be established to intorm all first and subsequent occupants and' owners or the community park location and the intent to provide active recreational facilities witn night lighted fields. S. That the Eastoluff Drive extension be deleted from the City's Master Plan of Streets and Highways. 6. That the extension or University Drive Soutn to Eastbluff Drive North be designated on the City's Master Plan or Streets and Highways as a Primary Road - four lanes divided. 7. That pro3ected noise contour lines be adjusted for revised roadway alignments. 8. That letters of service regarding water, sewer, and school services be executed prior to approval of any Tentative Tract Map. 9. That a development agreement between the City of Newport Beach and The Irvine Company be executed prior to or concurrent with any rurther discretionary approvals. This agreement shall address provision of affordable housing, parkland dedication, traffic and circulation system improvements, dedications and exactions, the fire station reservation, and the, phasing or all components. The development in North Ford /San Diego Creek South and the additional 221,250 square feet of development in Koll Center Newport - Office Site C shall be subject to this agreement. 10. At the time of future discretionary approvals the pro3ect shall be required to contribute a sum equal to its fair share of future circulation system improvements as shown on the City's Master Plan of Streets and Highways and other mitigation measures as required. The 2x1,250 square feet of otrice and 120 dwelling units shall not be subject to fair share requirements. Regularly passed and adopted by the Planning Commission of the City of Newport Beach on the 28th day or September, 1983, by the following vote, to wit.. AYES Balalis, Goft, King, Kurlander, McLaughlin, Person, winburn NOES ABSENT IC alllndn TO: Pla( g Commission - 9 Coast Highway through Mariner's Mile is a third area where future traffic • volumes are of some concern. The additional traffic generated by North Ford, Belcourt, and Newport Center in this area is not the source of the problem. The Mariner's Mile area has a potential for 302,011 square feet of additional development under the existing General Plan and Zoning. This area is being studied independently to come up with a viable transportation solution. The proposed project, if approved, will add substantially to development permitted by the General Plan. It is therefore suggested that a development phasing program be developed to insure: 1. Dedication of all right -of -way needed for ultimate improvements to Jamboree Road, MacArthur Boulevard, and the Avocado Couplet; 2, timely completion of Jamboree Road, MacArthur Boulevard and Avocado Couplet ultimate improvements; 3, the completion of the Corona del Mar Freeway; and 4, the construction of Pelican Hills Road. 5. Parks and Recreation Facilities. The General Plan Amendment proposed includes a t 12 acre park facility located southerly of the University Drive extension adjacent to the residential site. Subdivision of land for a 888 unit residential project will generate t 9.9 acres of park dedication requirement. • The Parks, Beaches and Recreation Commission has twice reported to the City Council on the need for an active recreation and snorts complex (See Attachments 1 & 2). This complex is envisioned to include four (4) softball fields., parking, concession facilities and other recreational amenities (such as a gymnasium and multi- purpose rooms). This facility would be used for adult and youth recreation programs such as slow -pitch softball, youth baseball and soccer. This complex should be night - lighted. The Parks, Beaches and Recreation Director has further indicated (See Attachment 3) that 10 - 12 acres of flat and relatively square land will be required for this facility. The North Ford area is the only area the Parks, Beaches and Recreation Department has been able to identify for this use. Future residential development on the North Ford site will be required to comply with the requirements of the Park Dedication Ordinance. A t 12 acre park should be designated on this site. The park dedication requirement of the residential development should be satisfied through dedication of land on the site. Additionally, a total of twelve (12) acres of the site shall be designated for Recreational and Environmental Open Space. Any land required for the neighborhood park/ recreation and sports complex in excess of the dedication required by the residential development on North Ford should be held vacant, with the additional land acquired by the City through the granting of park dedication credits, purchase or other acquisition means. 6. Fire Station. As indicated in the draft Environmental Impact Report, the . proposed project is at the outer limits for response distance and time. Although the Fire Department indicates that there is no need to expand services as a direct result of the project, expansion of facilities in the a2- . 0 I't is anticipated that with a complex such as the one staff is proposing, adult softball leagues could operate year around. The maximum for Slow -Pitch would be 192 teams per quarter, or 768 per year. At a projected fee of $200 for league entry, maximum revenue from this one sport alone would be $153,600. Currently, adult softball returns a 30% administrative overhead after direct costs are sub- tracted from revenues. At revenues of $153,600, 30% would total $46,080 per year. To be conservative, a figure of $34,560 results from calculating league operation at 75% capacity. While it is true that the above projections may be high, one must remember these figures include only one league on only one element of the package. A high- quality softball facility would also attract tournaments, which can generate $3,000 to $4,000 per year in rentals. The four softball fields should be laid out in such a manner that multi -use fields can be created on the same turf. The demand for soccer and football fields has continually increased, especially in the area of youth soccer. This type of multi -use facility would also allow the Recreation Division to offer an Adult Flag Football League. Rentals to outside groups and additional adult leagues would further increase revenues. Regarding the gymnasium, there is an excellent potential for rentals to outside groups, as well as a rental figure which would be charged to our own classes. Expansion of the current adult basketball leagues would generate additional revenues. Currently, this Department is at the mercy of the School District, and there just isn't adequate gymnasium space. In addition to expansion of adult basketball and utilization by current classes, there are other possibilities: •indoor soccer, floor hockey, youth sports clinics, sports camps, badminton, roller - skating, rollerdisco bingo games, and so forth. The rate of return for rentals can be maximized by including amenities such as showers, locker rooms and a weight room to the gymnasium facility. Additional multipurpose rooms are definitely needed, and costs for plumbing and other core necessities would be kept down by having the multipurpose rooms in the same structure as the gymnasium. Here again, potential for use by classes, and outside rentals is very good. The concession facility could be a real money maker for some enterprising entrepreneur. Perhaps the most attractive alternative would be to lease the facility to a private vendor and take a percentage of the gross, as is done at Corona del Mar Main Beach. Consideration should be given to allowing the sale of beer, as this would be extremely attractive to adult - league participants. there are many restrictions one would have to impose in such a situation, of course; however, proper regulation would allow a smooth - running operation. One additional factor that should be researched on the gymnasium, multipurpose rooms and concession building is the possibility of solar energy. Since the federal and state governments have become quite proactive on this issue, there is a good chance federal grant monies might be available for funding the heating and cooling package with alternative energy forms. If "lanes" which would accommodate heavy equipment were built into the design, • carnivals, fairs�eanduoutdooreconcerts. The possibilities for lsuc'hea complex are indeed phenomenal! ' Q' -2- ANTICIPATED "ADMINISTRATIVE OVERHEAD" REVENUES: • (REVENUES AFTER DIRECT COSTS) Adult Softball $ 34,560 Adult Basketball 5,000 Gymnasium Rentals 3,000 Multipurpose Room Rentals 2,500 Special Events & Tournaments 4,000 Field Rentals 1,500 Percentage of Concession Gross 25,000 $ 75,560 These figures are admittedly unrefined as yet; however, staff feels they are conservatively stated. At a figure of $75,560 annually, development costs would be paid off in less than seventeen years. The site selected for the project is the University- Irvine parcel. This City - owned land is approximately eight acres and would be an ideal place for such a complex. At its meeting of November 6, 1979, the Parks, Beaches & Recreation Commission endorsed the project wholeheartedly, and chose to bring this concept before the City Council at the November 26 joint meeting. The Commission strongly supports the project and wishes to ascertain Council's thoughts on the matter prior to directing staff to do further study. • IG Oq -3- • n CJ 17 �5 4ttacnment No. 2 l/ February 8, 1982 Via, STUDY SESSION AGENDA ITEM NO. TO: MAYOR AND CITY COUNCIL FROM: Parks, Beaches and Recreation Commission and staff SUBJECT: ACTIVE RECREATION FACILITY CONCEPT: Development of an active recreation facility that includes multi -use athletic fields, adequate parking, and possible future gymnasium construction. DISCUSSION: Park development in this City has grown over the years in a manner quite different from most cities. We have many small parks that are quite valuable from a passive, neighborhood standpoint. Our number of night lighted facilities have experienced a true test of-merit due to environmental concerns. Our unique natural resources have made Newport Beach a beautiful place topographically with outstanding views. However, it has also been one of the - reasons for our inability to pursue a first class activity center. Users of the facility that we are proposing are not only residents. The impact on our existing programs due to the industrial and commercial growth of the area is significant. We have found that for many'it is desirable to participate in recreational activities• where they work. For this reason the viability and revenue generating capability of our concept is sound. The development of this type of facility will be providing a multi -use facility that will satisfy needs of the community that are current and projected to be long term areas of interest. Team sports, whether they be youth or adult, are here to stay in one form or another. To best serve thecapability of being n beingnight lighted No�existingafacilityuor possible school closure has this characteristic. The Commission and staff are City Council to enable active comments and suggestions are /ma seeking an approval of implementation plans t welcome on this matter. the concept by the o be pursued. Your SEP- 04 -190 TUE 11:09 ID:DVI MARKETING SVCS TEL N0:17145490375 13319 P03 t— William a. cook &, • 1 Monterey circle Corona Del Mar, CA (714) 640 -1103 John C. Cox, Jr. -- f± _- city of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92659 -1768 Dear Councilman Cox: Jr. FY�f'k7 several families living on Spyglass Hill About the intense glare of t e night lig; baseball diamonds at Lincoln Park on San glare contrasts greatly with the beautif area that is bounded by the Pacific, sec' Dover Shores, parts of costa Mesa, and b The view at night along with the view in the many attractions that make spyglass to live for many of us. August 28, 1990 have serious misgivings is that surround two Joaquin Hills Road. The 1 night lights of the ,ions of Newport Beach, yond South Coast Plaza. the daytime was one of ;ill an appealing place Everyone that I have talked with indicate they believe that recreational areas are important for a well- rounded community. No one is against baseball for youngsters and adults alike. It is part of America and, thank goodness, part of Newport Beach. We also believe that much more can be done to minimize the blip caused to the view that most of us formerly enjoyed. The calls to City Hall have resulted in very little remedial action. • There was some sympathy for awhile, but that even was forsaken when a delegation from the Park and Recreation Department visited the view yard of Bob Pike at 3 Monterey Circle at Bob's invita- tion where I joined them. They arrived before dusk and would not wait until darkness had fallen. A lighting consultant came with them. He had a hand hold "incident" light meter commonly used in photography. He measured the ambient light at 2 foot- candlon with the meter turned away from the field lights; and measured 4 foot - candles with the meter aimed toward the lights. The errant conclusion was that 2 foot - candles increase was "nothing to get excited about". It is my opinion that the group left thinking they had done an amazing laboratory experiment which shattered any concern the residents had and fully supported the stonewall position of the Recreation Dept. The experiment would be analogous to holding the light motor towards high -beam car lights at twilight when two blocks away and then concluding that there was no glare; therefore, high - beams are no problem raven in the dark. The Hoard of Directors of the Spyglass Hill Community Association have authorized me to determine the extent of the dissatisfaction of the Homeowners and try to resolve an amiable solution that would be in the bast inrPrpatA of thn Homeowners, the City, and the ball players and their fans. There is certain information that I need and it is my hope that you can provide it or can tell me where to go to obtain it. You should know that I believe that it is solvable if two primary • actions are taken* They are: (1) The glare can be reduced by proper design and placement of deflectors on the light fixtures; and (2) exercising more control of the periods that the lights are activated and de- activated. SEP- 04 -'90 TUE 11:09 ID:DVI MARKETING SVCS TEL N0:1 ?1454903 ?5 #319 PO4 Page 2 8%26%90 The information needed and my attendant comments would be used in a brief. Actual input from the City is desirable so that there would be a minimum of disagreement over facts that would be presented at a future conference. They are as follows: 1. why were the lights designed as they are with much more candlepower than the previous ones? A Negative Declaration of Environmental impact was filed Oct. 16, 1986 which stated there would be more glare and new light. The Mitigation Measures clearly stated that "Any lighting system shall be designed and maintained in such a manner as to conceal the li ht source and to minimize light spillage and glare to the ad scent residential uses.„ it is the contention of the of ected Homeowners that this has not been done at all. 2. A rather ineffectual attempt was made to regulate the glare by adjusting the tilt of the lights. The "eyebrows" or visors on the lamps are much too short to provide any appreciable reduction of light spillage.. The very tail poles worsen the problem. They are taller than previous poles. 3. Representatives of the Park Dept. took several months to install timers which were to preclude indiscriminate use • of the lights after 10:00 p.ms and on Saturday and Sunday nights. I have kept account on a frequent basis of actual times and noted them on a calendar. (.I can see the lights from my breakfast room, living room, and breakfast room). The data is rather consistent and revealing: a. The lights are turned on as early as 5:00 p.m. every day. The sun is still high in the ®ky. b. They are on many evenings when there are no players. (Probably an average of 2 times per week.) c. The lights were left on well after 10%00 p.m. on several occasions. Dates are available. d. The lights were on the night of July 4th thus dim- inishing the view of the many fireworks displays. I went down to the field and turned them off, only to have them come back on 20 minutes later. I went back and turned them off again and they stayed off. e. In December 19890 a huge pile of special dirt was dumped on the middle of both baseball diamonds thus rendering them unplayable for about 2 weeks. However, the lights burned brightly every late afternoon and evening until 10:00 p.m. Telephone calls to report this went unheeded. in fact one responder said the dirt piles were "impossible" because none had been ordered. f. I was at the field several times when games con- cluded prior to 10:00 p.m., but none of the players turned off the lights. when the adult carrying the equipment bag was asked about this, he said to • not worry because they are turned off,by timer and don't have to be turned off manually. But I did so. q. The lights are not turned on at all on Saturday and Sunday nights which is a blessing and is much appreciated. SEP- 04 -190 TUE 11:09 ID:DVI MARKETING SVCS TEL N0:17145490375 #5319 P05 h. one of the Park people said that the lights are on a Cox /Cook& 8/28/90 Page 3 so arate meter. Can you find out how much the city 'Pays per hour when all the lights are on? i. I can see most of both playing fields with binoculars from my home. Many nights go by when no one can be seen on the fields but the lights glare away. 4. There is no Attendant at the field to monitor and control activity and lighting. Apparently the city assumes no responsibility for safe and proper use of the facility as they do the beaches with the Lifeguard corps. When I ueationed the Parks person about this, the retort was, Havenft you heard of Proposition 13? (Apparently electri- city is free). s. it would seem ractical to install a dedicated telephone that is connected only o the city Police or Fire Depts. in the event of an injury or other emergency. There is no public telephone any where, even in the field house. 5. what is the procedure for a team or group to use the facility? Is it strictly on a "i� of luck! basis? Are there any published rules that user is to follow con- cerning ight operation and curfews? 7. The city installed some floodlights on some of the beaches several months ago. Man yy nearby residents strongly ob- jacted to the glare. Af�er much controversy, the city re- lented and removed them. How was this accomplished? Ali stated earlier, we are in favor of the city providing facilities for night recreation. However, the glare has never been resolved according to the Environmental Impact Report recommendation in the Mitigation Measures section. it is strongly urged that significant design modifications be made to the lights, and that a much more disciplined control of playing time and lighting opa�ration be adopted immediately by the Parka, Beaches an Recreation Department. I will be available to discuss this matter with you whenever you wish. A number of us plan to attend the September 41 1990 mesting•of the Parks Department which will be hold in the Council Chambers at 7200 P.M. Sincerely yours, William T. Cooks, Jr. CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION' DEPARTMENT P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768 (714)644 -3151 BEACH VOLLEYBALL REGULATIONS 1. Volleyball courts which are-authorized by the City will be painted blue and a volleyball.-regulation sign posted identifying it as a City court. If the courts do not have the proper identification, they will be removed. 2. Volleyball courts shall be designated as authorized by the City only if the courts have been approved by the Parks, Beaches and Recreation Commission. 3. Volleyball courts may be established only in.areas in which the width of the beach from the nearest bulkhead to the berm is feet or more. a. No volleyball location shall be within 50'.of a private property line, sidewalk or lifeguard tower orother permanent structure unless authorized by the Parks, Beaches and Recreation Commission as an exception. b. Volleyball courts shall be installed perpendicular to the ocean. . c. Standard court width post to post is 35 feet. d. Seaward post to berm must be 30 feet or more. e. Court shall not obstruct the view of the water from the nearest lifeguard station. - •. f. This configuration will accommodate needs of beach cleaning equip- ment, Marine Safety /Lifeguard operations. 4. 'Volleyball courts are free and open to the public at all times on a first come, first serve basis, except as follows: a. When a permit for court rentals has been issued by the Parks, Beaches and Recreation Department. b. When a department program is being conducted. c. Organized tournaments require a special event permit. d. Groups may not reserve more than four courts at Corona del Mar State Beach. 5. Nets and balls must be furnished by private users. vAV 3300 NEWPORT BOULEVARD, NEWPORT BEACH -2- • 6. The users of any City volleyball court must adhere to all beach regulations and municipal code sections related to beach usage. Some,of these codes are listed as follows: a. Volleyball nets and lines shall be removed daily at sunset. b. No excessive noise or profanity. c. No drinking of alcoholic beverages on public.beaches and parks, - d. No littering. e. No dogs on the beach. f. No urinating in public. 7. The privilege of using the court or the authorization of the court may be terminated if use or' existence of a specific court.is in violation of any of the Beach Volleyball Regulations. • 0 v u < I- • ? z w ®k ®4 wa ioT FV I%- - - - - -= PACIF/C m _ 6N0 � COUPTS a h h rcxx.s nxo N WIN t Z m - vnx. LA 1 Cam- _ ° ,�� °� 4 i r i h F s a r Q Q' IT o Selm -I-I °�o U111/ toe io9 l i c ��LLLLJJJ as OCEAN E4 ti N w a N U 8 z u Fx z F oJ� Z a 1 N z JN/CNwA- F Q N COAST. C 1.1 n. as OCEAN % N N 8 z u Fx M Ll s � F ��Nm� Kf. ✓� �0 YIN0b - - OOObNO�. 7 .a _ -•� �y 1rw� 4 7 fFi I wr OCEAN 1 July 12, 1990 CITY OF NEWPORT BEACH P.O. BOX 1768, NEWPORT BEACH, CA 92659 -1768 Marine Department TO: BOB GRANGER, PARKS BEACHES AND RECREATION FROM: Eric Bauer, Area 1B Supervisor SUBJECT: QUANTITY AND PLACEMENT OF VOLLEYBALL COURTS We are experiencing some difficulties with the placement and number of courts in the West Newport area. While it is our feeling that volleyball is essential to the beach environment, we need to consider a method of re- viewing the location of some of these courts. The area that is in need of immediate review is the area between 40th Street and 44th Street, where there are five courts. All other four block sections have, at the most, two courts, with most sections having • only one or none. The density of volleyball activity in this area makes it difficult and dangerous to maneuver emergency equipment. This particular area is also the narrowest point on the beach and the most densely populated. Because the courts in this area are haphazardly located with relationship to the houses and the water, beach access for our vehicles is very limited on crowded days. Our suggestions would be to have a maximum of three courts per four block section, with consideration given to beach access for emergency vehicles. The courts should be placed an equal distance apart and an equal distance from the houses. What the exact distance from the houses should be needs to be put up for further discussion. The final potential hazard is that some of the large beach trash con- tainers are placed in close proximity to the courts and pose a potential hazard. Thank you for your consideration of this issue. Sincerely, Eric A. Bauer, Marine Safety Officer Marine Safety Department • EAB:la cc: David Harshbarger, Marine Director John Blauer, Lieutenant, Marine Safety Department 3300 Newport Boulevard, Newport Beach