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HomeMy WebLinkAbout05/07/1991 - PB&R CommissionI CITY OF NEWPORT BEACH ,(_) I Item No. 3 irks, Beaches & Recreation Commission May 7, 1991 City Council Chambers . 7 p.m. INDEX WM Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Tree Mainten- ance Superintend- ent Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item 92 - Roll Call Roll call was taken. Commissioners Compton, Grant, Herberts, Taft and Vandervort were present. Commissioner Demmer was absent. Item 43 - Approval of Minutes - Meeting of April 2, 1991 Commissioner Herberts moved the minutes be adopted as presented. Unanimous. Item #4 - Adoption of Agenda The agenda was adopted as presented with the addition of Recreation Mailer to be addressed under Item #8 and Upper Bay Regional Park to be addressed under Item #9. II. INFORMATIONAL AND COMMITTEE REPORTS Item #5 - Park and Street Tree Division Chair Grant inquired about the Oleanders on Bayside which look in need of watering. Jack Brooks advised they are watered by the water truck, however, he will inspect the area. CITY OF NEWPORT BEACH irks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Commissioner Compton asked if the City used reclaimed water for irrigation and Jack Brooks explained at this time they do not due to lack of availability. However, areas such as Bonita Creek and Eastbluff will be irrigated with reclaimed water in a couple years. Mr. Brooks advised he will report back on the amount of water used by the water truck at the Commission's June meeting. Commissioner Herberts commented she hoped to see more trees planted next month than were removed. Jack Brooks explained replanting is done on a priority basis. However, the street tree inventory is almost complete on the computer which will help the street tree replacement program. Item #6 - Recreation Division In response to a question by Commissioner Vandervort on the Corona del Mar 5K Run scheduled on June 8., Nancy Beard explained the $15 registration fee for runners and the $10 fee for walkers both include a T- shirt. Item 47 - Tree Committee Commissioner Herberts reported the committee reviewed seven tree requests and agreed with staff's recommendation on all requests. She also reported the Arbor Day ceremony was very successful. Judy Lasco, Principal at Andersen School, was very cooperative and she commended staff on the excellent job they did. Attendance at the ceremony included Wolf Stern, who brought soil from 90 countries, Dr. John Nicoll, Superintendent of Schools, Council Member Jean Watt and a representative from Supervisor Riley's office. The designated Coral Tree was planted and Gale Demmer gave a speech on behalf of the ( } Commission. Item #8 - Recreation Program Committee 3 Commissioner Compton referred to the April 2 CITY OF NEWPORT BEACH arks, Beaches & •Recreation Commission Pagq 3 City Council Chambers . 7 p.m. INDEX Commission meeting when the subject of AYSO not being able to use the Ensign School field was discussed. He reported that Tom Williams, who spoke at the meeting, contacted him and agreed the City should have access to the facility. He felt AYSO would cooperate with established guidelines, such as cleaning the field, noise, etc. Nancy Beard will be meeting in the near future to discuss this matter with the School District. Commissioner Compton further advised that he would suggest such guidelines be addressed when the youth groups meet in August to discuss scheduling. Commissioner Compton reported the summer brochure was reviewed and accepted. Commissioner Konwiser presented a card sort envelope he received in the mail and Nancy Beard explained this is a marketing tool by the Institute of Reading Development for their summer reading course which is an approved City program. Item #9 - Parks and Open Space Committee Commissioner Vandervort reported the committee did not meet this month. Director Whitley reported the City Council's Ad Hoc Committee is-presently discussing The Irvine Company's proposed land dedication with other groups; result of which the original time schedule will not be met. Commissioner Vandervort pointed out this Commission met their time schedule as requested and she appreciated the Commission's thorough research on the subject. ,Director Whitley reported he attended the last committee meeting of the Upper Bay Regional Park. There will be portions of the park that will be unavailable to the public since they will be deemed environmentally protected areas. Mr. Bob Fisher, Director of Harbors, Beaches and Parks, will be addressing the Commission to explain the process and answer questions. The proposed plan will also be approved by the City Council and CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council.Chambers 7 p.m. INDEX Board of Supervisors. Commissioner Herberts inquired if there will be less use of the area by the public and Director Whitley explained the area was originally private property which was accessible. Item #10 - Beach Committee Commissioner Taft reported the Beach Committee has received very few requests for volleyball court removal/ installation. There were three sets of metal poles,, installed at the end of 41st, 42nd and 43rd Streets and thus far there have been no problems and no complaints. Item #11 - Oasis Liaison In lieu of Commissioner Demmer's absence, Commissioner Herberts passed out an invitation to the Oasis Garden Festival to be held at the site on June 23 from 11:30 A.M. to 4:00 P.M. The gardens will be dedicated by Mayor Sansone from 11:30 A.M. to Noon., and she urged all the Commissioners to attend the dedication. Commissioner Herberts then read Commissioner Demmer's report wherein she stated that upon Council's approval of the budget, construction for the Center's renovation project will begin July I. Color coordination has been approved by the Board and Mr. Blurock, the architect, has been on site to discuss the plans and make suggestions for minor improvements. Oasis will not close during the project, however, classes may be readjusted and relocated. All parking will be across Marguerite in the parking lot. Commissioner Herberts pointed out that attached to the Garden Festival invitation is information about the Health Fair Expo which was a huge success. Item #12 - Theatre Arts Center Liaison In lieu of Commissioner Compton's absence at the Board meeting, Nancy Beard reported that their meeting centered around business. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council,Chambers , 7 p.m. INDEX Commissioner Compton reported the play, 1184 Charing Cross Road," was very good and worth seeing. III. PUBLIC COMMENTS IV. ACTION ITEMS Item #13 - Bicentennial of the United States Constitution Flagpole Commissioner Vandervort passed out a report from the Bicentennial Committee to the City Council for their Study Session agenda on May 13, 1991. Director Whitley explained this report more clearly defines the proposed project. He also presented a drawing of the project to be located at Lookout Point. The flagpole height is to be 100' with a very large night lighted flag. The project is presented for conceptual approval since this Commission is responsible for administering and maintaining parks. Commissioner Herberts noted the proposed project would need to be posted and Director Whitley advised this would be done and the project would also need a Coastal Permit. During discussion Commissioner Taft felt the lighting would cause problems and Commissioner Konwiser felt the proposed size of the flag is too large and out of place. Commissioner Vandervort moved the Commission deny the Bicentennial Committee's recommendation due to problems such as the size of the flag, night lighting, noise and view impact. Commissioner Herberts made a substitute motion to move the Commission not accept the location for the Bicentennial flag since it is proposed for an inappropriate location and some of the Commission's concerns include the size of the _) flag, night lighting, noise generated from the flag and possible blocking of views. Unanimous. Commissioner Compton suggested a reasonable flag CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 6 City Council_Chambers 7 p.m. INDEX and pole in a park be considered and Director Whitley explained the committee reviewed the total park system and determined they did not want the project in a park. Item #14 - Request from Harbor View Community Association Director Whitley reported the request from the Harbor View Community Association concerning improvements and additions to the playground and park area adjacent to the clubhouse is supported by staff. Funding, to be shared by the Association, is minor and the project could be completed this year or next fiscal year. Chair Grant opened the meeting to Public Hearing and Mr. James Kline, 1957 Port Chelsea, addressed the Commission on behalf of the Harbor View Community Association. Mr. Kline reported the specific problems are removal of the existing railroad tie perimeter around the park and replacement with a concrete wall in addition to enlarging the playground facility with a few benches. They would also like to add a gazebo and trees to landscape the area. In response to a question from Commissioner Taft, Mr. Kline stated the gazebo would be located south of the clubhouse in Phase I. Commissioner Herberts asked if the playground area in Phase II could be enlarged and Director Whitley advised this could be done. Mr. Kline reported the Association has budgeted $5,000 for the trees and $2,000 for construction of the project. Director Whitley pointed out the tree project might be less than $5,000 and more funds might be needed for other aspects of the project. Mr. Kline responded that he did not foresee a problem with this. In response to a question from Commissioner Herberts, Director Whitley explained that for practical purposes, the subject park area is public with the exception of the clubhouse, which is private. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council. Chambers . 7 p.m. INDEX Commissioner Vandervort recommended that if the project is to be done this fiscal year, it should be started now due to high use of the area during the summer months. Director Whitley advised that the original gazebo purchased for Phase II is stored at the Yard since the Association could not use it. It could possibly be used for Phase I if it is not too large for the proposed location. There being no further Public Hearing, the meeting was closed to Public Testimony. Commissioner Konwiser moved to request staff work with the Harbor View Community Association to implement their requested improvements, namely, - removing the railroad ties, constructing a ( concrete wall, enlarging the playground facility, adding benches and a gazebo and providing trees, and accept their offer of $7,000 for improvements. Unanimous. V. DISCUSSION ITEMS Item #15 - Budget Review by City Council Director Whitley reported the Department was pleased with the preliminary budget which was basically approved with the exception of North Star Beach and the Lincoln lights. The City Council will be reviewing the M &O budget at their Study Session of May 13 and the capital improvements will be reviewed on June 10. The Commissioners are invited to attend both meetings. Chair Grant questioned the asphalt driveway apron leading off Back Bay Drive into the Mouth of Big Canyon. Commissioner Konwiser also reported a class instructor pointed out his concern to him over the number of people trampling on the vegetation at this site. tJ Director Whitley advised that although the property is under the jurisdiction of the State uU 'Department of Fish and Game, he will investigate and report back at the Commission's June meeting. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 8 City Council Chambers 7 p.m. INDEX Commissioner Vandervort referred to the proposed plan presented by Dr. Vandersloot for Cliff Drive Park and reported he said it was approved by the homeowners association. Item #16 - Park Analysis Director Whitley reported the Recreation and Open Space. Element of the General Plan adopted in 1985 established 11 service areas which was confusing to many people. Therefore, the report submitted, which was requested by a Council Member, uses Councilmanic Districts to provide an inventory of parks and amenities and is furnished for the Commission's information. In response to a question by Commissioner Compton, Director Whitley explained that an active park is an area large enough to play organized games and /or has activities such as a basketball court or playground equipment. Beaches, view parks and slopes are not included in the report. Director Whitley recommended the Recreation and Open Space Element of the General Plan should be done and looked at as an entire unit to meet the needs of the entire community. Chair Grant concurred and suggested adding adjacent areas. Item #17 - Capital Improvement Projects Commissioner Taft asked for an update on Newport Shores and Director Whitley reported all necessary permits have been filed and, when acquired, the project will be bid. Plans and specs have been completed. In response to a question by Chair Grant, Nancy Beard explained the slide at Carroll Beek Center was replaced. VI. SPECIAL_, URGENT OR LAST MINUTE ITEMS Commissioner Herberts reported landscaping was put in at the Grasso residence and inquired if the grass area in front of the home would be City maintained. Director Whitley replied it probably I CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX would not, since it is considered a parkway, however, he will investigate the situation. Commissioner Herberts reported there is a security problem in this same area on the Peninsula and asked if Mr. Grasso could implement a wrought iron fence which would not obstruct views. She pointed out that other street end homes on the Peninsula have dense plants and shrubbery up to 8 feet tall in the required set back areas that totally obstruct views down the bay. Director Whitley advised Mr. Grasso should contact the Building Department. Commissioner Taft inquired about the no fishing issue at West Jetty View Park and Director Whitley reported the City Council approved an Ordinance to prohibit fishing at the park and rocks adjacent to the park. Since it takes 30 days to implement the Ordinance, it should be effective within two weeks and will be posted. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:21 P.M. The agenda for this meeting was posted on May 1, 1991 at 9:00 A.M. outside the City Hall Administration Building. Awz� Dottie Flohr, Secretary I�