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HomeMy WebLinkAbout06/04/1991 - PB&R CommissionItem No. 3 CITY OF NEWPORT BEACH irks, Beaches & Recreation Commission June 4, 1991 City Council Chambers 7 p.m INDEX sESSEEMSM Call to Order Roll Call Approval of Minutes Adoption of Agenda Park and Street Tree Division Ex- Officio Member Present: Ronald A. Whitley Staff Present: Jack Brooks, Park and Tree Mainten- ance Superintend - ent Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item 41 - Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call Roll call was taken. Commissioners Compton, Demmer, Grant, Herberts, Konwiser, Taft and Vandervort were present. Item 43 - Approval of Minutes - Meeting of May 7 1991 Commissioner Vandervort moved, the minutes be adopted as presented. Unanimous. Item #4 - Adoption of Agenda The agenda was adopted as presented. II. INFORMATIONAL AND COMMITTEE REPORTS Item #5 - Park and Street Tree Division Commissioner Demmer inquired if the Coastal Commission designated the plants to be planted at Inspiration Point. Jack Brooks explained that this park site is under state jurisdiction, therefore, they directed that native vegetation be planted which was done on a contract basis. INDEX sESSEEMSM Call to Order Roll Call Approval of Minutes Adoption of Agenda Park and Street Tree Division CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 2 City Council Chambers 7 p.m. INDEX Commissioner Demmer asked if the state designated plantings on all coastal bluffs and Director Whitley explained they have jurisdiction only over those areas owned by the state. Commissioner Demmer pointed out that the two Palms transplanted from 2919 Cliff Drive into Cliff Drive Park appear to be dying. Jack Brooks explained that, although they have been watering, we may lose them. Commissioner Compton asked why the Palms on Coast Highway where Cal Trans is working have white ribbons and Jack Brooks explained these were originally tagged at the nursery. Mr. Brooks also mentioned there is a 90 day maintenance program before the Department takes over and that Cl) the trees are guaranteed for one year. Commissioner Herberts pointed out that there seem to be as many people who object to Palms as do those who prefer them and inquired as to who decides if a Palm or shade tree will be planted. Jack Brooks explained this decision is dependent upon the architect and the project. Director Whitley explained that there is a very limited list of designated trees by Cal Trans for state highway medians. Commissioner Konwiser pointed out the trees on East Coast Highway near Jamboree need trimming and Jack Brooks advised these are still under contract. Commissioner Herberts reported a Council Member asked her when a species other than Palms will be planted at the Newport Pier. Jack Brooks explained that some shade trees will be planted, however, they are limited as to what will grow near the ocean. Item #6 - Recreation Division Recreation Division Nancy Beard reported that Saturday, June 8, is I the Corona del Mar Scenic 5K and about 3,000- 4,000 are expected to attend. CITY OF NEWPORT BEACH irks, Beaches & Recreation Commission Page 3 ' City Council.Chambers 7 p.m. INDEX Commissioner Taft referred to the quarterly brochure and inquired about the ads. Nancy Beard explained the department has a contract with the publisher that 43% of the brochure can be advertising and the remainder must be the department's material. A full page ad costs $1,000 and this department reviews the brochure before it is published so that any inappropriate ads can be rejected. Commissioner Herberts asked if there was a policy to reject liquor and cigarette ads and Nancy Beard reported there is no written policy, however, she will so inform the publishing company. Should there be a problem, she will bring the matter to the Commission. Commissioner Demmer stated she was pleased to see the drop -in program at Newport Heights expanded to five days a week. In response to a question from Commissioner Demmer, Nancy Beard explained the travelling craft and game wagon will be located at five sites, namely, Newport Heights Elementary School, West Newport Community Center, Andersen School, Bonita Creek Park and Irvine Terrace Park. Commissioner Demmer inquired if there is a specific reason for the higher revenue this year and Nancy Beard explained it is probably due to people' staying closer to home due to the recession. Item #7 - Tree Committee Tree Committee Item #7 was addressed following Item #10. Commissioner Herberts reported the committee met May 28 and reviewed 9 tree requests. The committee agreed with staff on all requests except one which was for tree retention. / Item 08 - Recreation Program Committee Recreation Program Commissioner Compton reported his report will be Committee covered under Item #14. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 4 City Council. Chambers . 7 p.m. INDEX Item #9 - Parks and Open Space Committee Parks and Open Space Commissioner Vandervort reported the Committee Committee -did not meet, however, Commissioners Demmer, Herberts, Taft and herself attended the County's Upper Bay Regional Park Advisory Committee meeting. Commissioner Vandervort gave a brief summary of the meeting which addressed the Equestrian Trail Study, the EIR which is due in July and the California Environmental Quality act. Commissioner Demmer reported she attended the Newport Conservancy meeting at which time it was pointed out that revenue received from County recreation sources must be spent within the surrounding area. l ( ) Director Whitley further advised that funds received from the County must be spent on County land, such as the Upper Bay Regional Park, Back Bay Drive, North Star Beach, etc. Chair Grant requested Director Whitley to research which areas may receive County funds and to report back at the Commission's July 2, 1991 meeting. Item 410 - Beach Committee Beach Commissioner Taft reported the committee did not Committee meet. 'The metal volleyball poles were installed at 41st, 42nd and 43rd Streets. Thus far there have been no complaints and some people have requested the poles be installed at additional locations. Item #11 - Oasis Liaison Oasis Commissioner Demmer reported the Board met May 21 Liaison and authorized the Executive Committee to transfer three vehicles to the City effective July 1. She further reported that Oasis is C losing two valuable employees and that _) construction bids for expansion will close June 12. Commissioner Demmer invited the Commissioners to CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 5 City Council Chambers • 7 p.m. INDEX attend the dedication of the Oasis gardens on June 23. Item 412 - Theatre Arts Center Liaison Theatre Commissioner Compton reported the new play, Arts Center Liaison "Three Penny Opera," has just started. III. PUBLIC COMMENTS Mr. Bob Lunde, 1938 Westminster Avenue, Costa Mesa, addressed the Commission. Mr. Lunde stated he is President of the Building Committee for the Newport Harbor Booster Club and he presented a revised budget -for the shower /locker room at Newport Harbor High School. Mr. Lunde gave a brief history of the pool, the ( ) funding process and the need for a new shower /locker room. He explained that 3 months ago the plans went through the state process and when put out to bid, the cost was twice that of the original budget. Since that time, the architect, Rolly Pulaski, has made the necessary revisions to reduce the scope of the project. Mr. Lunde reviewed the revised budget and pointed out that another $75,000 is needed to complete the project. He reported the School District is willing to fund 1/3 of the project and, at their suggestion, he is requesting the City to also fund 1/3 of the $75,000. In response to a question from Commissioner Vandervort, Director Whitley explained that the City funded 25 %, or $80- 85,000 of the original cost of the pool. In response to an inquiry from Commissioner Demmer concerning a firm pledge from the School District, Mr. Lunde reported the School District has voiced their commitment, although there is no written contract. Mr. Lunde explained the breakdown of the 3800 square foot facility which would include a coaches facility, desk facilities, equipment room, classroom, restrooms and locker rooms. CITY OF NEWPORT BEACH irks, Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX Commissioner Vandervort pointed out that the Marian Bergeson Aquatic Center is located close to the Corona del Mar High School gymnasium which provides locker facilities, however, the pool at Harbor High School is a distance away from the gymnasium. Commissioner Herberts inquired if the proposed project could be implemented since the budget process for Fiscal Year 1991 -92 is almost complete. Director Whitley advised that on June 10 the City Council will vote on capital projects, at which time the Booster Club could request Council to amend the budget and approve funds for the project. The other alternative would be for this Commission to agendize the project at a future meeting in regards to amending the department's budget. " Commissioner Compton suggested the project be put on the Commission's agenda as an action item and that the Booster Club attend the City Council's Study Session on June 10. Chair Grant concurred. Chair Grant stated he agreed with the concept of the shower /locker room but questioned the design of the private coaches' locker rooms. Mr. Lunde explained the original design has been deleted from the plans and they will just be rooms. Commissioner Konwiser voiced his concern that the amount-of structural work shown can be built for $75,000. Director Whitley agreed with Commissioner Konwiser's concerns that the amount might be higher. Mr. Lunde reported he will find out when the project will be put out to bid and will ask the architect to address this Commission. The Commission determined that this matter be brought back unless the City Council approves funding for the project at their Study Session on t June 10. IV. ACTION ITEMS CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 7 City Council Chambers , 7 p.m. INDEX Item #13 - Recuest from Fire Department to Request frc Encroach Into Mariners Park Fire Depart ment to En- Director Whitley presented a blueprint of the croach Mariners Fire Station which was built about 1960 Into and expanded in the early 1970's. Due to Mariners modernized equipment, the Fire Department needs Park to expand and is requesting an increase in the width of the apparatus room which would encroach onto an area of the park that is not highly used. In addition, their proposed project would require the elimination of a row of trees. The project would be proposed in 1 or 2 years by the Fire Department as a capital improvement. Chair Grant opened the meeting to Public Testimony and Ray Brown, the City's Fire Marshall, addressed the Commission. Mr. Brown ( ) explained that due to the new taller and wider fire apparatus, only one engine will fit in the station. Mr. Brown explained their remodel plans and noted that they would be able to incorporate storage equipment in their plans. Commissioner Herberts questioned if a design utilizing the large parking lot could be implemented, rather than encroaching into the park. Mr. Brown advised this area would not meet their needs due to their access requirements. Commissioners Konwiser, Grant, Demmer and Vandervort commented on the need for expansion which they would support, however, they urged that the Fire Department be reasonable and cautious as to the amount of park area they will need. Chair Grant requested the storage area be incorporated in the design process and that a drinking fountain be added by the back side of the building. Chair Grant summarized the Commission's support for the project and requested the Fire Department work with the Parks and Open Space Committee, after which their proposed plan would be submitted to this Commission. CITY OF NEWPORT BEACH arks, Beaches- & Recreation Commission EM City Council Chambers 7 p.m. 'INDEX Motion Ayes X X X X X X X X Commissioner Konwiser moved to give the Fire Department a vote of confidence to proceed with the planning of the project which would encroach onto the park in order to bring the Mariners Fire Station up to standard. Unanimous. Item #14 - Request for Purchase of Bleachers and Request for 'Purchase of Equipment at Corona del Mar Pool Bleachers Commissioner Compton reported Commissioner and Equip - Vandervort and he met with representatives of ment it , Friends of the Pool (FOP), members of the Corona Corona del del Mar High School and staff concerning Mar Pool equipment needs at the Marian Bergeson Aquatic Center. Commissioner Compton stated the major issue is bleachers which will cost approximately $36,000. ( He explained the funding sources, pointing out that should the purchase occur before August, 1991 for an Olympic special event seating 1300 people, a commitment for another $5,000 will be forthcoming. Total cost to the City would be approximately $12,000, of which there is $7,000 left over in the current budget. FOP is requesting this Commission recommend to the City Council that the remaining $5,000 be funded. Commissioner Compton noted that these figures are not exact and he would prefer to see definite numbers before making a decision. Nancy Beard advised she will review the figures and clarify the exact amount needed to fund the bleachers. Commissioner Grant pointed out that users of the pool have already raised approximately $50,000 for improvements. At the present time the pool is being enjoyed by all the different users. This request was to finish up this year's projects. Commissioner Demmer voiced her concern over the fact that the School District is not providing any funds for a facility they use. Director Whitley explained they do not have the funds r available at this time. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 9 City Council Chambers 7 p.m. INDEX Motion x Commissioner Konwiser motioned to request that Ayes x x x x x x x City Council support FOP's request for bleachers and to fund the shortage per the RFQ. Unanimous. Director Whitley advised he will research his budget as to the exact amount the department can commit. V. DISCUSSION ITEMS Item #15 - Mouth of Big Canyon Mouth of. Director Whitley reported he has a map showing Big Canyon the large number of sewer lines and manholes in Mouth of Big Canyon should the Commission desire to look at this information. Item 416 - Upper Newport Bay Regional Park UpperN &wpo: 1 Director Whitley reported that four Commissioners Bay Regione Park attended the Upper Bay Regional Park Committee meeting which was discussed under Item #9. He stated he has been attending these meetings for the past year and at each meeting a different aspect is discussed. The County will be making a presentation to this Commission and Council at a future date. Chair Grant urged that this Commission express their opinions formally on the design of the park early in the process so that their recommendations have more impact. Commissioner Konwiser concurred In response to a question from Commissioner Demmer, Chair Grant explained that 7 -1/2 acres of the park are City owned, therefore, this Commission is involved in the process. Commissioner Vandervort recommended the County address this Commission while the EIR is in the discussion process. Commissioner Herberts pointed out that at their last meeting she saw concerns that people want as much use of the park as they have had prior to the new design. CITY OF NEWPORT BEACH arks, Beaches & Recreation Commission Page 10 City Council',Chambers 7 p.m. INDEX Item 417 - Capital Improvement Projects Director Whitley reported that Newport Shores Park will be addressed at the Coastal Commission's next meeting and the bid package will go out soon. Chair Grant commented that Inspiration Point is gorgeous but the signage regarding closure is too high. Director Whitley advised the Police Department requires that signs be easily seen by the public, however, he will check out the matter. In response to a question from Commissioner Herberts, Director Whitley explained that the large Citradoras in the Westcliff area were removed. When a response is received from the Association, the General Services Director will proceed with the work ,plan for the Baycrest area. Director Whitley informed the Commission that the U.S. Bicentennial Committee twice pulled their recommendation for a flagpole at Lookout Point from the Study Session calendar. The original request, which was, denied by this Commission, has been amended to include an 80' night lighted flagpole and a 20' x 30' flag and is scheduled for the City Council's Study Session June 10. VI. SPECIAL. URGENT OR LAST MINUTE ITEMS VII. ADUOURNMENT There being no' further business, the Parks, Beaches and Recreation Commission adjourned at 8:52 P.M. The agenda for this meeting was posted on May 29, 1991 at 9:00 A.M. outside the City Hall Administration Building. .fOA i�Le ��1 Llr Dottie Fro-hr, Secretary i CITY OF NEWPORT BEACH irks, Beaches & Recreation Commission, Page 10 City Council Chambers 7 p.m. INDEX Capital Improvement Projects Item 017 - Capital Improvement Projects Director Whitley. reported that Newport Shores Park will be addressed at the Coastal Commission's next meeting and the bid package will go out soon. Chair Grant commented that Inspiration Point is gorgeous but the signage regarding closure is too high. Director Whitley advised the Police Department requires that signs be easily seen by the public, however, he will check out the matter. In response to a question from Commissioner Herberts, Director Whitley explained that the large Citradoras in the Westcliff area were - removed and when a response is received from the ( I Association, the General Services Director will proceed. Director Whitley informed the Commission that the U.S. Bicentennial Committee twice pulled their recommendation for a flagpole at Lookout Point from the Study Session calendar. The original request, which was denied by this Commission, has been amended to include an 80' night lighted flagpole and a 20' x 30' flag and is scheduled for the City Council's Study Session June 10. VI. SPECIAL. URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:52 P.M. The agenda for this meeting was posted on May 29, 1991 at 9:00 A.M. outside the City Hall Administration Building. Dottie Flohr, Secretary Capital Improvement Projects