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HomeMy WebLinkAbout01-05-1993 - AgendaL CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, JANUARY 5, 1993 • ' CITY COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of December 1, 1992 4. Adoption of Agenda II. ACTION ITEMS 5. Street End Plantings (Report Attached) 6. Craft Fair Evaluation (Report Attached) 7. Facility Rental Fees (Report Attached) III. PUBLIC COMMENTS • IV. INFORMATIONAL AND COMMITTEE REPORTS 8. Recreation Division (Report Attached) 9. Park and Street Tree Division (Report Attached) 10. Tree Committee - Commissioner Herberts 11. Recreation Program Committee - Commissioner Grant 12. Park and Open Space Committee - Commissioner Demmer 13. Beach Committee - Commissioner Grant 14. Budget Committee - Commissioner Glasgow 15.. Oasis Liaison - Commissioner Demmer V. DISCUSSION ITEMS 16. Capital Improvement Projects 17. Maintenance Reporting Form (Letter Attached) VI. SPECIAL. URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT CITY OF ,NEWPORT BEACH No. 3 Parks. Beaches & Recreation Commission Gs mh6o �oi� f `0� December 1, 1992 City Council Chambers 7 p.m. INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda Recreation Division Ex- Officio Member Present: Ronald A. Whitley Staff Present: Nancy Beard, Recreation Superintendent I Dave McConnell, Recreation Supervisor Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call • Roll call was taken. Commissioners* Compton, Demmer, Glasgow, Herberts, Schonlau and Vandervort were present. Commissioner Grant was absent. Item #3 Approval of Minutes - Meetino of November 3, 1992 Motion Commissioner Demmer moved the minutes be Ayes x x x x x x x approved as presented. Unanimous. Item #4 - Adoption of 'Agenda Commissioner Vandervort moved the agenda be adopted as presented with the addition of a discussion of the Study Session with the City Council to be addressed under Item V. Unanimous. II. PUBLIC COMMENTS III. INFORMATIONAL AND COMMITTEE REPORTS Item #5 - Recreation Division Commissioner Herberts inquired about the 60 • volleyball teams that participated at the last grass volleyball tournament, and Dave McConnell replied that this is a very good turnout for a one day tournament which is also revenue producing. Call to Order Roll Call Approval of Minutes Adoption of Agenda Recreation Division C 1 TY OF NEWPORT BEACH Parks. Beaches & Recreation Commission °o °� Page 2 �o °h his o� City Council Chambers 7 p.m. I<`DEX In response to a question from Commissioner Glasgow, Mr. McConnell explained that the annual swim pass for the Marian Bergeson Aquatic Center is currently $40 per year. Fees! are periodically reviewed for all programs. In response to a question from Commissioner Vandervort, Mr. McConnell reported that the City's Youth Flag Football winners have been crowned and are currently competing in the Orange County Tournament. City winners from the County Tournament are normally honored at a Commission meeting. In response to a question from Chair Compton, Nancy Beard advised the Commission's fall picture will appear in the winter issue of the recreation brochure. A new picture will be taken for the spring brochure. • In response to a question from Commissioner Glasgow, Nancy Beard explained that the Department's facility brochure is updated, as needed. Item #6 - Park and Street Tree Division Park and Street Tre Nancy Beard reported that attached to the Division Division's monthly progress 'report is a summary and status of the Commission's park inspections. In response to a question from Chair Compton concerning sand under park equipment, Nancy Beard explained that it can become compacted after rain. The parks crew add sand in those areas that are not the correct depth. Commissioner Herberts pointed out that some of the benches, particularly at West Jetty View Park, need to be more carefully painted. Nancy Beard will pursue. Commissioner Schonlau questioned the statement referring to West Newport Park wherein the • dying turf will be completed when the street end project is completed, which will not occur for 13 years. Nancy Beard clarified the location as being the entrance to West Newport Park. CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission ti N d Page 3 �� 6�p L o City Council Chambers 7 p.m. INDEX Commissioner Schonlau inquired about the status of some of the parks he inspected which were not included in the report. Nancy Beard will investigate and report back. I Commissioner Demmer commented that it was her understanding that more than 7 trees would be planted at the 15th Street Park. Nancy Beard asked that she be contacted should more trees be needed. Commissioner Demmer questioned which park would be having plans out to bid, and Nancy Beard clarified her report to read that bids will be open December 18 for West Newport Parka Planting at the City entrance to the park will consist of different heights of trees and bushes, which should be completed in a short period of time. Commissioner Demmer asked if something could • be done about the large and unsightly waste receptacle at Grant Howald Park. Mr. McConnell explained that this was originally built and installed as a dumpster and ' that plans are to install a removable front so it can be used for storage. It will also be repainted and hopefully relocated. Commissioner Demmer pointed out the windscreens at the San Joaquin tennis courts are in need of repair. Nancy Beard advised that these are metal screens and plans are to replace them with contemporary mesh screens as funds become available. In the meantime, staff will investigate. Commissioner Demmer pointed out there are two very unsightly trash cans on the Inspiration Point landing. She asked that these be replaced with a distinguished looking wood type similar to the other two cans at this location. Nancy Beard will pursue. Commissioner Glasgow inquired about the Pear • Trees removed on the Port streets. Nancy Beard explained this is a result of fireblight and the trees are being replaced upon an owner's request. Chair Compton commended the Parks Division for their excellent work and recommended they be • CITY OF NEWPORT BEACH Parks, Beaches a� s & Recreation Commission Page 4 City Council Chambers 7 p.m. INDEX Tree Committee Recreation Program Committee Park and Open Space Committee Beach Committee Budget Committee Oasis Liaison sent - a 'letter on behalf of the 'Commission. The Commission concurred and a letter will be transmitted by December 4. Item 1#7 - Tree Committee Commissioner Herberts reported there is a situation on Lincoln Lane wherein the block has a wide variety of trees and areas that are denuded and in need of trees. She asked for direction should the neighbors choose to reforest the street. Nancy Beard advised that the Tree Supervisor is aware of the problem and is formulating a designated tree list. Item #8 - Recreation Proaram Committee No report. Item #9 - Park and Open Space Committee r Commissioner Demmer reported that the committee did not meet due to the current City funding uncertainties and reductions. Item #10 - Beach Committee No report. Item #11 - Budoet Committee Commissioner Glasgow reported the committee did not meet. Item #12 - Oasis Liaison Commissioner Demmer announced there are currently 4,373 paid members of the Friends of Oasis, which is the support group for Oasis. Painting of the new expansion will soon be completed. Oasis is also implementing a new intergenerational program with the school district which should prove to be exciting. Commissioner Demmer also pointed out that Woodbridge in Irvine is considering an adult day care program and inquired if this is a new trend which should be considered in our community. Tree Committee Recreation Program Committee Park and Open Space Committee Beach Committee Budget Committee Oasis Liaison CITY OF NEWPORT BEACH Parks. Beaches G � 0 W� . '�% h �'fp N 7i'i yu, 6�h 'J j 0 r1 & Recreation Page 5 Commission City Council Chambers 7 o.m __. � Capital Improvement Projects Director Whitley explained that this idea was brought to the Friends of Oasis Board of Directors a number of years ago and was rejected. Several reasons were (1) It could be 'viewed as depressing in an active facility; (2) There are many convalescent homes in the City; and (3) Oasis does not want to compete with other providers. Director Whitley acknowledged, however, that such a program should be periodically reviewed. Commissioner Schonlau questioned if the Oasis members would be interested in implementing a child i care program which would be of minimal cost and also entertaining to the seniors. Commissioner Demmer stated this would involve a liability situation and Nancy Beard also explained that the seniors were approached regarding this issue and are not interested since they are too busy with "their own activities. IV. DICUSSION ITEMS Item #13 - Capital Improvement Projects No discussion. V. SPECIAL, URGENT OR LAST MINUTE ITEMS Chair Compton reported the Commission met with the City Council and asked if there were any questions as a result of their meeting. Commissioner Glasgow referred to the Bonita Creek Park issue and Director Whitley explained this was an agendized action item at the Commission's October meeting which was continued at the official request of the Newport Homeowners Association. Chair Compton pointed out that the City Council asked for this Commission's recommendation and Director Whitley advised he will transmit a letter to the President of the Association asking them if they still want to pursue their request. Chair Compton inquired if some of Junior All American Football's games and practices could be played at Corona del Mar High School. Mr. __. � Capital Improvement Projects CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission Page 6 City Council Chambers 7 p.m. INDEX McConnell explained that this is the only site with lighting which will accommodate the five teams and that the schools are quite hesitant to provide space. i Motion x Chair Compton moved to send a letter to the Ayes x X x x x x X President of the Newport Homeowners Association to bring this issue to a closure. Unanimous. Chair Compton questioned the status of a gate entrance to Bonita Creek Park off University. Director Whitley advised this has been turned down in the past by Traffic Engineering, however, since this is a Public Works project, he will contact them. Chair Compton announced that Bonita Creek Park will be agendized as an action item at the Commission's January 5, 1993 meeting. . Commissioner Demmer brought up they subject of budget preparation and Director Whitley explained that the process used to adopt, the FY 1992 -93 budget was done knowing there would be reductions as a result of the State's budget. As a result, cuts were determined by the Director and City Manager. He agreed that the Commission should be consulted on significant reductions, however, timing did not allow this to occur for the current budget. He advised that the 1993 -94 budget will be reviewed in January, 1993. Commissioner Herberts announced she is working on a report which will show the dollar worth of trees in order for a fair judgment to be made concerning removals and replacements. Chair Compton reported this report will first be reviewed by the Tree Committee and will be agendized for the Commission's February meeting: In response to a question from Chair Compton, Nancy Beard explained that a root barrier is • installed with every newly planted tree but not necessarily when a sidewalk is repaired. In response to a question from Commissioner Demmer, Director Whitley advised that the proposed improvements for Mouth of Big Canyon CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission Page 7 o City Council Chambers 7 p.m. INDEX have not been denied nor accepted at this time. VII. ADJOURNMENT i There being no further business, the Parks, Beaches and Recreation Commission meeting adjourned at 8:25 P.M. The agenda for * this meeting was posted on November 24, 1992 at 9:30 A.M. outside the City Hall Administration Buildings. Dottie Flohr Secretary Item No. 5 . CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: December 3, 1992 TO: Parks, Beaches and Recreation Commission FROM: Park and Tree Superintendent SUBJECT: STREET END PLANTINGS The attached letter outlines a view problem experienced by one resident residing behind the M Street street end on the Balboa Peninsula off Ocean Street. They are requesting this Department to have the homeowners responsible for the planting remove the Star Pine and save low planted Palms as they can no longer view the ocean unobstructed from their home. These .street end plantings are a very valued use of space in the • Peninsula area. Many residents are not in favor of altering this street end. This item comes to the Commission for a public hearing so that all sides can be heard prior to making a decision on the street end. I encourage each Commissioner to view the street end prior to the Januray 5 meeting. P.S. Attached is the City Council Policy on this matter. R.W. • 1 • Leonard J. Connolly Maria Chin Connolly 2061 Ocean Blvd Newport Beach, Ca. 92661 October 13, 1992 Mr. Robert Bailey, City Parks Department, City of Newport Beach, 3300 Newport Blvd, P.O. Box 1768, Newport Beach, Ca. 92658 -8915 Dear Mr. Bailey: We are writing to you concerning a pine tree planted by our neighbors which is now obstructing our view of the ocean. This tree is located on the entrance to the beach on Avenue M at the Peninsula Point. • When we purchased our house almost five years ago we had an unobstructed view of the ocean and enjoyed the garden which Mr. & Mrs. Lindsay maintain in the City property by the beach entrance. However, in the last couple of years Mr. & Mrs. Lindsay have planted some large palm trees and a pine tree which is already obstructing our view of the ocean. We have requested Mr. & Mrs. Lindsay to remove this pine tree but they have refused because moving it to the front of their property would block their ocean view. We believe we have the right to the ocean view through the i V clearance of the beach entrance and therefore want this pine tree removed. In this case, we do not think trimming the tree is a solution because of its overall size and shape. We are now writing to you because this tree is located in City property. We would appreciate your efforts in this matter as we are planning to build a new house at the beginning of next year and would like to be assured we will have an ocean view. If we can answer any questions please call us at 250 -8406. sincerely yours, s �� • PRIVATE ENCROACHMENTS IN PUBLIC WAYS ENDING AT THE OCEAN FRONT OR AT NEWPORT BAY 1. GENERAL L -10 It is the general policy of the City that streets, alleys and other public ways ending at the ocean front or at Newport Bay are reserved for public use or open space; and that the rights of the public, present and future, in said public ways are not to be diminished by the installation of private encroachments in said public ways. A. Private encroachments will not be permitted in said public ways unless individual circumstances indicate that approval will be consistent with the public interest. Such circumstances are: 1. The improvements do not create an impression in the mind of the average member of the public that any portion of the public way is private property. 2. The improvements do not decrease the ease of access to the beach for emergency and utility vehicles or pedestrians. 3. The improvements do not result in the loss of legal parking spaces, except for driveway approaches conforming to Council Policy L -2, "Driveway Approaches." 4. The improvements do not eliminate views of the beach from the nearest alley or cross - street that is parallel to the ocean front. II. TYPES OF PRIVATE ENCROACHMENTS A. Private encroachments requiring prior approval of the City Council and a permit from the Public Works Department: 1. Structural encroachments not otherwise listed, including, but not limited to, fences, walls, patios, raised planters, etc., which encroach in excess of one foot into the public right -of -way, or exceed three feet in height. 2. Driveway approaches not conforming to Council Policy L -2. 3. Modifications to original design concepts approved by the City. 4. Signs. 5. Lighting. 10 A 6. Parkway surfacing other than standard Portland cement \ \\ concrete, textured concrete, or brick installed at grade. L -10 • PRIVATE ENCROACHMENTS IN PUBLIC WAYS ENDING AT THE OCEAN FRONT OR AT NEWPORT BAY - Page 2 B. Private encroachments requiring prior written approval of the Parks, Beaches, and Recreation Department: 1. Bay front street ends. a. Bay front street ends at beach level may contain two- foot -wide planting areas bounded,by redwood -or concrete strips and containing hedges no more than two feet in height. The planting areas may be installed: (1) at each side of the prolongation of the street end extending no more than 15 feet from the end of the paved street. (2) at the end of the paved street, except that a 12- foot -wide opening must be left for City emergency and maintenance equipment to enter the beach area. b. Bay front street ends where tidal flow prevents standard installation may be landscaped, subject to the prior approval by the City of specific plans prepared by the applicant. Access to beach areas must be provided for in any such specific plans. C. Improvements will be installed at the expense of the adjacent property owners. d. Landscape maintenance and watering will be provided by the adjacent property owners to the•satis£ action of the City. A sprinkler system connected to the adjacent property must be installed in each planter. 2. Unimproved ocean front street ends may be improved under the following conditions: a. Improvements will be installed at the expense of the adjacent property owners. b. Landscape maintenance and watering will be provided by the adjacent property owners to the satisfaction of the City. A sprinkler system connected to the adjacent property must be installed in each planter. C. All work must be installed to grades•established by the Public Works Department. 0 \v r� �.J L -10 PRIVATE ENCROACHMENTS IN PUBLIC WAYS ENDING AT THE OCEAN FRONT OR AT NEWPORT BAY - Page 3 d. A four - foot -wide sidewalk will be provided on each side of the street right -of -way adjacent to the property line. e. A minimum of 12 feet of unobstructed access to the beach in the center of the right -of -way will be surfaced with brick, asphalt, concrete or artificial turf, or an equivalent surfacing approved by the City. (1) Portland Cement Concrete. Six inches over compacted native material. (2) Asphalt Concrete. Two and one -half inches of asphalt concrete over a six- inch -thick aggregate base. (3) Brick. Brick installed over four inches of imported aggregate base. A dry mix of one -to -one cement and clean plaster sand to be swept into the 1/4 inch to 1/2 inch space between bricks. The dry mix will be moistened with a fine spray of water after it is in place. f. Planters five feet wide will be provided between the side and the center access along a portion of each side of the street with a heavy emphasis on drought resistant plant materials. Plant material will be installed to City specifications. A six -inch to 18 -inch high lip of concrete, brick or rock may be installed as part of the planter. g. Special provisions will be made in the design when garage access is required from street ends. h. Where unusually large quantities of sand exist in a street -end area, the City will assist the adjacent owners by moving the same to an area determined by the City. 3. Unimproved alleys that end at the ocean front may be improved under the following conditions: a. Improvements will be installed at the expense of the adjacent property owner. b. All work will be installed to grades established by the Public Works Department. C. Landscaping or potted plants will be permitted in the portion of the alley right -of -way that terminates at the ocean front sidewalk. A six - foot -wide inviting passageway will be maintained for pedestrian access. L -10 . PRIVATE ENCROACHMENTS IN PUBLIC WAYS'ENDING AT THE OCEAN FRONT OR AT NEWPORT BAY - Page 4 d. Where vehicles or pedestrians will travel, alleys may be surfaced with brick, asphalt, concrete or equivalent surfacing. e. Improvements will extend from the nearest street or alley improvement to the northerly line of the ocean front. 4. If, in the opinion of the Parks, Beaches and Recreation Department, the location and nature of this type of encroachment is such that review by the Parks, Beaches and Recreation Commission is warranted, the Department may forward the application to the Commission 'for review. D. Private encroachments requiring a permit from the Public Works Department: 1. Standard drive approaches. 2. Standard, curbs, gutters, sidewalks, and street pavement. 3. Carriage walks and parkway surfacing of standard Portland cement concrete, textured concrete, or brick. 4. Cable television and public utility facilities. 5. Structural encroachments not otherwise listed, including, but not limited to, fences, walls, patios, raised planters, etc., which encroach one foot or less into the public right -of -way. If, in the opinion of the Public Works Department, the nature or location of this type of encroachment is such that City Council review is warranted, the Department may forward the item on to the Council for action. E. Private encroachments not requiring a permit: None. III. APPLICATION PROCEDURE All applications for permits to construct private encroachments under 'this policy shall'be made to the Public Works Department. IV. INSTALLATION All improvements made under the provision of this policy shall be paid for by the dwners of adjacent property. 0 is L -10 PRIVATE ENCROACHMENTS IN PUBLIC WAYS ENDING AT THE OCEAN FRONT OR AT NEWPORT BAY - Page 5 V. MAINTENANCE All improvements made under the provisions of this policy shall be maintained by and at the expense of the owners of adjacent property. VI. ENFORCEMENT Enforcement of this policy shall be the responsibility of the Public Works Department. In the event that private encroachments constructed under the provisions of this policy are not maintained, the Public Works Department shall give written notice to the permittees to restore said improvements to an acceptable condition, and further, setting forth a specified date by which time the improvements must be restored. Failure to restore said improvements within the period of time specified shall be cause for the General Services Department to remove the improvements from the public right -of -way without further notice to the permittee. Adopted - August 24, 1981 Amended - November 8, 1982 Minor clarifications - November 27, 1989 I Item No. 6 CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: December 28, 1992 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: ANNUAL HOLIDAY CRAFT FAIR The attached letter represents a complaint toward our annual craft fair. As a result of this letter, a request was made to staff to provide a detailed evaluation of the program. This evaluation is attached for your review and information. It appears to me we did a lot of advertising and promotion of the event, and the real problem was the poor economy we find ourselves struggling with at all levels of society. Your recommendations will be most helpful as we strive to provide quality programs for the community. • Ronald A. Whitley U P.S. Actual newspaper ads have not been reproduced, but will be available for review by the Commission. Joe J. Stucker 1847 Port Kimberly Newport Beach, CA:92660 November 10, 1992 Parks, Beaches and Recreation Commission City of Newport Beach P.O. Box 1768 Newport Beach, CA 92659 -1768 Dear Commissioners, My wife and I had a booth at the craft fair put on by the city November 7th and 8th at Lincoln Elementary School. I am writing to express my deep disappointment in how the craft fair was promoted and organized. I, nor many of the other crafters I talked to at the fair, saw any advertising in any of the local newspapers lead_ng up to the day of the fair. There was no mention of the fair in the Friday Register which specifically listed all of the craft fairs for that week -end. Their were no fliers mailed or hand delivered to the local neighborhoods. The directional signage was minimal and looked hand- made and unprofessional. The bottom line is that the attendance was very poor. Crafters who had participated last tear said that the crowds were 5 to 10 times as big. Many did not sell enough to cover their entry fee! The promotional plan should be reviewed and critiqued. The second MAJOR PROBLEM was the lack of parking. Many who drove by just kept going because there was no parking nearby. Having to compete with soccer games, lectures, and church activities, made it impossible to attract people. When the date was originally decided, arrangements should have been made to use church parking lots. Crafters should have been allowed to park on the field on Saturday(they were allowed on Sunday). Fair parking should have been offered on the field for visitors. Other school events should have been rescheduled or parking restricted. It was a mess!, I for one would like to see an accounting of the $60 fee as to how it was spent, and if there was some promotion, specifically where and how much. Unless these issues are resolved, I doubt that you will get many of this year's participants back next year. pe; ly, tucker n U • n U 1992 CRAFT FAIR EVALUATION REVENUES: 120.BOOTHS @ $60.00 EXPENSES: 1. PRESS RELEASES: TOTAL REVENUE: $7,200.00 Daily Pilot- Circulation 30,000 $225.00 Nov. 5th, 6th, 7th. Orange County Register- Circulation 80,000 $698.00 Oct.30, Nov.1, Nov.3, Nov.7 Irvine World News - Circulation 40,000 $256.00 Oct.22,Oct.29, Nov.5. Tustin World News- Circulation 40,000 $256.00 Oct.22, Oct.29, Nov.5. 2. BANNERS: (6) Eft X 3ft banners: (see attached) Corner of MacArthur & PCH Corner of MacArthur & San Joaquin Pacific Coast Hwy on tennis cts fence Corner of Dover and Irvine Blvd Fence at Mariner's Park soccer field Lincoln Elementary School 3. SINAGE: (5) 4ft X aft wooden signs (see attached) corner of McArthur & PCH corner of PCH & Jamboree Corner of San Miguel &'San Joaquin Hills Corner of San Joaquin & Jamboree In parking lot of Gelsons shopping center 1� $1,435.00 $400.00 LJ 4. PRINTING: WATER BILL: Circulation- 24,000 BROCHURE COVER: Circulation- 43,000 APPLICATIONS : 2,000 (mailed out) TOTAL COSTS OF ADVERTISING: $450.00 $2,185.00 * ** The crafters sign a contract that states how much money is spent on advertising and where the advertising is done. (see attached -) 5. STAFF COSTS: 4 Recreation Leaders; 7 hours each $350.00 Administrative Costs: Sue and Maria $1,200.00 2 Maintenance men 2 hrs each $1,358.00 $2,908.00 6. MAILING COSTS: 2,000 applications are sent out at bulk rate: $240.00 7. ENTERTAINMENT COSTS: 2 Performers each day for two days. $1,125.00 8. SECURITY COSTS: 1 man for 13 hours to patrol area. Saturday evening and Sunday morning $156.00 9. SUPPLIES: Duck tape, poster board, staplers, etc. $50.00 TOTAL EXPENSES:$6,764.00 0 6 n l..J The Craft Fair started at Mariner's Park 6 years ago. The first 4 years the event averaged 50 -60 vendors. Parking was a major problem because the vendors had to park along the curb (provided they could find a space) and walk all of their equipment and merchandise to their space, which at times was 1/4 of a mile. There were huge complaints from the vendors. In 1990, there were some major problems because the vendors drove and parked on the school grounds without approval. The fair was moved to Lincoln in 1991. The number of crafters increased to 120. The vendors were extremely pleased with this new facility because they could load and unload at their space. The first year the event was held at Lincoln there was low attendance due to the school not being open and the unfamiliarity of the location. in 1992 people were more familiar with the site elementary school, and the complaints of "not knowing where the school was " stopped. 1992 CRAFT FAIR EVALUATION • 1. ADVERTISING: As you can see I spend over 30% of revenue on advertising. I receive applications from all over California. I try to accept mostly local vendors to attract local shoppers. As an added incentive, I send each vendor 5 -10 advertising cards so they can send them to their clients in the area. 2. ORGANIZATION: It is also my responsibility to ensure a well organized event for the vendors. I understand their frustration when the economy is slow and sales are down. The vendors receive an application that specifically describes the show and how much money is spent on advertising. The layout of the event is such that each vendor has a corner spot. This creates more exposure for each vendor.The vendors receive a "Check in" to alleviate the traffic congestion. (there are over 125 vendor cars to be checked in on Saturday morning.) 3. COST: The average cost to a vendor for a two day craft fair is $75.00. The City of Newport charges $60.00. 4. EXTRA CURRICULAR ACTIVITIES: I have tried to create more of a family event so more people would attend. We have expanded the program with a large Children's Carnival along with pony rides and live entertainment in hopes to create more traffic flow for the vendors. 0 5. PARKING: Parking will always be a problem for any special event of this size. Lincoln is our largest facility with regards to parking. The school parking lot along with the church parking lots are ample parking for this event. Saturday, the school sponsored a lecture however, it was over by 11:OOam. Our biggest problem with parking for this event, are the Soccer groups. They are not always pleasant to deal with and they do not listen to our parking suggestions. In my opinion, there is sufficient advertising for this event. Attendance at Craft Fairs all over Orange County have been very slow. Due to the nature of the products for sale, the Craft Fair vendors tend to suffer during poor economic times. The only way I can ensure an increase in advertising is to increase the cost of the booth space. I do not think that is necessary. The craft fair at Lincoln school has slowly grown in popularity. To develop a tradition with this event there must be consistency. The location and the date of the event are critical to its success. If it continues to move locations, I think it will hurt the event. The money spent on the entertainment can be curtailed. If we use more local or non - profit groups to provide the entertainment, we could use more money for advertising. • -z\ • © LINCOt" ELEMENTARY SCHOOL4S ` p LOCATED AT 5101 PACIFIC VIEW'p a o- MAJOR CROSS STREETS ` • 0 2Z © SAN JOAGUIN HILLS 0 AND SAN. MIGUEL DR. FREE ADMISSION !!!! Mi 11 �•a' (OCOC]OL�O���OCiCIG70 sOITY "`GFiVE.�Vf?( ITT BEACH** I - 6 'ANNbAL-CRAFT FAIR z.. iV0�1E(NEf 7TH & 8TH LINC LK M EM. SCHOOL 0 ©.. 10;OOAM TO 4;00.P'.M ORAFTEW FACE # - - -, -- &,l.. R AORE INFO. 644 -3151 t - L111E;`ENTERTAINMENT C1 a S� ■ i� ��N, r( �� r h5 � rmJ 'i y ��h yA'.v •sv �ey r,tas r r v � a • 7th �' 1 8� h r + 1V 0 to 4:00 p -�, 10,00 am. r� • r n♦ lk �f b k�fih� � 4 A !h r Cr, t FACTS ABOUT THE FAIL LOCATION; LINCOLN ATHLETIC FIEL'D', 3101 PACIFIC VIEW DRIVE. ( SECOND YEAR AT THIS LOCATION) THE FAIR IS LOCATED 1 MILE SOUTH OF FASHION ISLAND SHOPPING CENTER ON SAN JOAQUIN HILLS ROAD. SECURITY; WILL BE PROVIDED FOR SATURDAY NIGHT. SET -UP; EACH VENDOR WILL RECEIVE A TIME TO "CHECK IN AND SET UP. YOU WILL BE ABLE TO DRIVE UP TO YOUR SPOT AND UNLOAD YOUR WARES. CARNIVAL; THIS YEAR A SMALL CARNIVAL ATMOSPHERE WILL BE ADDED TO THE EVENT TO TRY AND INCORPORATE MORE SHOPPERS. MUSIC; ENTERTAINMENT WILL BE APART'OF THIS YEAR'S SHOW. ADVERTISING; L.A. TIMES, NEWPORT NEWS (LOCAL PAPER) -DAILY PILOT, • ORANGE COUNTY REGISTER, CHANNEL 3 (LOCAL CH ANNEL) ORANGE COUNTY NEWS CHANNEL. FLYER IN NEWPORT WATER BILL(EVERY RESIDENT IN NEWPORT ), ON THE COVER OF THE FALL BROCHURE FOR THE RECREATION DEPARTMENT (WHICH IS MAILED TO EVERY. RESIDENT IN NEWPORT BEACH) PARKING; �J THERE IS A SPECIFIC AREA FOR VENDORS PARKING. PARKS, BEACHES AND - RECREATION. DEPARTMENT P.O. BOX 1768, NEWPORT BEACH, CA 92659.1768 (714)644.3151 0- C /TYOFNEWPOHTSEACH PRESENTS CHILDREN'S CARNIVAL -- NOVEMBER 7TH & 8TH SATURDAY AND SUNDAY LINCOLN ELEMENTARY SCHOOL 10:OOAM TO 4:OOPM P FREE ADMISSION!!!!! r� FOR MORE INFORMATION 644 -3151 NEWRO,RT_BEACH_ HOLIDAY ARTS & CRAFTS SHOW . NOVEMBER 7 &'8. 10:00 A .m. = 4:00 ' p.m.• INCOLN' ELEMENTARY SCH g 3101 PACIFIC VJEW DRIVE, NEWPORT BEACH (SEE MAP BELOW), FOR NMORED INFORMATION PARKS, BEACH3151AND RECREATION DEPARTMENT CAL FREE ADMISSION! sG . %1! O.OL AO 0 FS WHEN: FRIDAY, OCTOBE WHERE: OASIS SENIOR CEl 800 Marguerite Ave., Corona d �— TIME: 7:00.9:00 p:m. FEE: $5 per person Journey to the South Pacific and the land down -under with advi ;and Louanne Peck and share their experience on exotic South and captivating discussion the couple describes luxury ti backpacker hostels. Events along the way include opal mining mU*s ride; and a 1,000 mile sailing voyage through French P( Purchase tickets through the mail at 800 Marguerite Ave.. Cox Laurell. Make checks payable to Friends of Oasis and include a Tickets on sale until sold out. For more information call (714 Item No. 7 fa CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: December 28, 1992 -TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: FACILITY RENTAL FEES Some long time users, mostly non - profit service program groups, have been using public facilities at rates lower than established by our Facility Use Policy. To become consistent with other users and to comply with our City Council Policy on this matter, recommendation is made to increase fees for these user groups. In today's difficult budget situation, it is prudent for us to assure that we administer our facilities to obtain the fair fees for this use. i • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT DATE: NOVEMBER 25, 1992 TO: RON WHITLEY, P. B. & R. DIRECTOR FROM: DAVE MCCONNELL, RECREATION SUPERVISOR SUBJ: ON -GOING RENTAL FEES The following is a summary of current and proposed rental fees for groups that currently utilize city facilities once per week, with the exception of the B.I.I.A.'s monthly meeting. GROUP /1ST CURRENT PROPOSED MTG DATE, SPACE HRS COST HR COST /MTG COST MO COST /HR COST /MTG COST /MO % UP OA 2.0 5.00 10 40 -50 12 24 96 -120 59 Mariners - Fridays 8/27/80 • AA 2.5 4.00 10 Carroll Beek - Mondays 40 -50 12 30 144 -180 73 3/2/81 BIIA 2.5 4.00 10 10 12 30 30 67 Carroll Beek -1st Tuesday 3/2/81 OA 2.0 5.00 10 40 -50 12 24 96 -120 59 Mariners - Tuesdays 9/2/81 CA 2.0 7.50 15 60 -75 12 24 96 -120 38 Carroll Beek - Thursdays 8/6/84 OA 2.5 6.00 15 60 -75 12 30 144 -180 59 Mariners - Sundays 11/6/86 AA 1.5 8.00 12 48 -60 12 24 96 -120 50' Cliff Drive - Tuesdays 9/28/89 OA 1.0 7.50 7.50 30 -37.50 12 24 96 -120 69 Mariners - Sundays • 10/12/89 1� AA 2.0 12.50 25 100 -125 12 24 96 -120 -4 CYC- Fridays • 10/13/89 AA 3.0 8.33 25 100 -125 12 36 144 -180 31 CYC- Saturdays 1/12/91 ALANON 1.5 5.00 7.50 30 12 24 96 -120 69 Mariners - Fridays 2/4/91 AVERAGES 6.62 13.37 51 -62 12 27 92 -125* 52 KEY: AA - Alcoholics Anonymous CA - Cocaine Anonymous OA - Overeaters Anonymous BIIA - Balboa Island Improvement Association * BIIA not included. • • 3O • r1 RECREATION DIVISION DECEMBER, 1992 PROGRESS REPORT Seniors Item No. 8 Oasis hosted a Christmas party for 400 people this month. The event featured a performance by opera Pacific and a puppeteer. The monthly pancake breakfast was popular, as usual, attracting 250 hungry participants, including one rather portly gentleman dressed in red and white and sporting a flowing white beard. Over 200 people took advantage of the Christmas luncheon on December 23. The exterior painting job on the older section of Oasis is complete. Adult Sports Fall basketball leagues came to a close on November 20. The winter season, with a full complement of 64 teams, will begin January 4. The department hosted the 3rd Annual Holiday Basketball Tournament this month. Eight teams competed for prizes and trophies during the two -week event. Fall softball leagues concluded December 16. Spring leagues begin February 1. Aquatics The Newport Beach Aquatics Club continues to enroll new members and expects to grow substantially in the spring. Volleyball The Sunday coed volleyball league will begin the winter season on January 17. Contract Classes The fall quarter has come to an end. Mail -in registration for the winter began December 21; walk -in begins January 4. • Special Events The Rent -A -Santa program was a little slower than last year, booking 65 visits this year compared to 85 in 1991. Winter Wonderland was a huge success. Over 400 people took part in snowman building, arts and crafts, snowball throwing and Visiting with Santa Claus. Youth Services The fall drop -in program continues to be popular, with attendance average for this time of year. Youth Basketball begins January 7. 6& 74 � 4"a& DAVE MCCONNELL, Recreation Supervisor 0 • 3 0 �i 9 OASIS SENIOR CENTER NOVEMBER 1992 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES /GROUP 2979 I:1:�l��iL�F� Another Passage 66 Blood Pressure 132 Braille 79 Caregiver Support 3 Case Management Hrs. 31 Chair Exercise 131 Counseling 14 Eldercare 3 Employment 174 Information /Referral 2620 Legal Assistance 2 Medicare Assistance 7 OASIS Singles 50 Shared Housing 52 Telephone Reassurance 266 Visual Screening 4 VOLUNTEER HOURS 2000 SPECIAL EVENT Pancake Breakfast 274 Sunday at the Movies 98 Reverse Mortgage Lecture 37 Long Term Care Lecture 34 Flu Shots 888 r)') LONG TRIPS Las Vegas 45 DAY TRIPS Santa Anitia Races 17 Fabulous Follies 24 Armund Hammer Museum 21 Lawrence Welks Brigadoon 24 Denim & Diamonds 23 MEETINGS Board of Directors 20 Executive Committee 10 Long Range Planning 10 Human Services Comm. 12 Fund - Raising 18 Newsletter Committee 24 Newsletter Collating, 33 General Membership 91 PARK AND STREET TREE DIVISION REPORT Item No. 9 DECEMBER, 1992 • In addition to maintaining the excellent service level 'found in the City of Newport Beach -Parks systems the park crews completed the following. The Park and Tree Division had an active month. The traffic med- ians along. Pacific Coast Highway between Newport Boulevard and Prospect.were spruced up with 160 yards of wood chips. The re- cycled plastic volleyball poles of 34th Street were relocated. We picked up an abandoned sail boat and delivered it to the Rec- reation Division and.picked up a donated piano to be utilized at the Oasis Center. Many projects are -nearing completion. The bid has been a- warded for-the West Newport entry area. Work will begin in Jan- uary. The Cliff Drive Park landscape plans arrived just before Christmas. We will go to an informal bid process as soon as possible. The asphalt work at the Grant Howald restrooms and parking lot will begin December 28th, landscaping will follow. We planted 8 trees at 15th Street Park. The sign is being worked on at the City's sign shop. • At Eastbluff Park we rebuilt a railroad tie bridge and added handrails for safety. The Tree Division activity is as follows: Trimmed 403-trees. Planted 25 trees. Removed 6 trees. Root pruned 13 trees. Work request completed - 30. Area being trimmed this month - Spyglass Hill area. Trees were removed at the following locations: 600 Poinsettia Dead 3100 Pacific View Accident 250 Poppy Wind 2099X Vista del Oro Dead 330OX San Joaquin #4 Dead Trees were planted at the following locations: •��250 Poppy 1721 Port Barmouth 3010 Seaview 1314 Estelle 1621 Cornwall 3801 Inlet Isle 1- Magnolia 1-:Oleander i- Eucalyptus rudis 1- Brazilian Pepper 1- Eucalyptus lehmani 1- Eucalyptus rudis 2- Liquidambar 1 -Pine 1- Jacaranda i- Tristania 1- Loquat 2245 Arbutus 1- Brazilian Pepper 2032 Shipway 1- Liquidambar 7 Bodega Bay 1- Loquat 1942 Port Chelsea 1- Liquidambar 1830 Port Barmouth 1- Liquidambar 600 Poinsettia 1- Magnolia 1627 Port Barmouth 1- Liquidambar 1707 Port Barmouth, 1- Cupania 1730 Port Westbourne 2- Liquidambars 1912 Port Weybridge 2- Liquidambars 2025 Port Cardiff 2- Liquidambars 2012 Windward 1 -Euc. citriodora 1117 Devon 1- Bottlebrush 1001 Grove 1- Bradford pear 2021 Port Cardiff 1- Liquidambar 1737 Antigua 1- Magnolia 540 Hazel 1 -Euc. ficifolia • 3� fr�/C 0-0-w4� &Z-k Item No. 17 Gary B. and Barbara J. Lovell • 1242 W. Ocean Front Newport Beach,, California 92661 November 14, 1992 Mr. Kevin Murphy City Manager City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92659 -1768 Dear Mr. Murphy: Some years ago, to encourage Commissioners and city -employees to report safety hazards and other irregularities they encountered throughout the city, as Chairman of the PB & R Commission, I devised the attached "facilities reporting" form. Its goal was to take advantage of the travels of the various recipients in reporting safety hazards, etc., before they turned into formal claims against the city. The forms were to be passed out at each Commission meeting, and picked • up by the senior staff member present at the outset of the following evening's agenda. In view of the recent rash of claims against the City, it is my feeling that this: source of, --preventive' maintenance should again be tapped: As. a current. example, the enclosed form describes two serious safety hazards of a type my wife and I often encounter during our intra -city walks. To re- introduce these forms, perhaps someone with a legal or insurance background could offer suggestions as to what to look for. Your thoughts as to such a program would be appreciated, as would those of the chairpersons of each of the two commissions to whom copies of this letter are being directed. Sincerely, Gary B. Lovell cce Chairperson, Planning Commission Chairperson, P -B &,R Commission gbl \npb -el ,(Rev...1 2-78) • FACILITIES OR MAINTENANCE REPORTING 'FORM (To be submitted monthly by each Commissioner) (Name) ,19 Month DESCRIPTION (Location & Nature of Problem) ACTION TAKEN 1. The electrical box cover at the Southeast corner of 13th Street and Toes Ocean Front, right where the sidewalk meets the ocean front walkway, is almost Len away, leaving a gaping hole large enough for a child's foot to sink some 8" to 10 ". 2. On the Balboa Island bay front walk.. way, directly in front of 54'2 South Bay Front a large broken Portion of con- crete has created a safety hazard. (Rev.,12 -78) 0 (Name) ,19 Month FACILITIES OR MAINTENANCE REPORTING FORM (To be submi -tted monthly by each Commissioner,) DESCRIPTION I ACTION TAKEN (Location & Nature of Problem) LAW OFFICES PALMIERI, TYLER. WIENER, WILIiELM a WALDRON A PARTNLNCND INCLUOINO PROYESRIONAL CORPORATIONS V P.OIC -010 AL C...O.AVI. OF COuMst MON, TMOMA% J. VM6CR0 M.M.G OF TMC — W1111A A11W.L1 VIA FACS=LZ 714/644 -3155 City of Newport Beach Parks, Beaches and Recreation Dept., P.O. BOX 1768 Newport Beach, CA 92658 -8915 P. 0 BOX I9712 IRVINE, CA 0271!•6712 WRITER'% OIRCCT VIAL NUMSCIR 851 -7238 TRLCCOpIYR V141 SSI.1664 (714) EEI.3444 1744) 707.1226 1714) EEI -Baal RCFCR TO P1LC NO Re: January 5, 1993 Commission Hearing /Street End Improvements at Ocean Avenue and M Street Street End • Honorable Commission Members: i Leonard Connolly, rwith srespect �toathe abovelcaptionedrmatternd, which we have been advised is the first agenda item at your hearing of this evening. The issue is the improvement of that certain public right -of -way at the street end of M Street and Ocean Avenue, with a "Star Pine ". we have been advised by the City staff that all landscaping at the su b act street end has been installed and maintained without a City Permit, by Ms. Annie_ Lindsay, our client's neighbor and well -liked member of the community. Our clients, do not object to the landscaping of the Street End. Their only concern is that the fast growing Star Pine is now obstructing their view of the ocean, as wall as the public "'s view of the ocean. It is clear that existing landscaped improvements to the street and have been constructed in' violation of the City of Newport Beach's Local Coastal Program as certified by the California Coastal Commission and also Public Aight -Of -Way Encroachment Policy as ,promulgated by the Newport Beach City Council. It is absolutely clear that any improvement to a public •right -Of -way must be made pursuant to a City Permit and that said improvement cannot obstruct Ocean or bay viewe. Accordingly, the 2802 MAIN STRL'CT NOCLO A PALMIERI* 4kOStI RINOR 4 VOYAW CAS- TOWER - SUITE 1200 T F. WALORON' CYNTHIA M. WOLCOTT ALAN M. WIEHCA' JOEL R KCW IRVINE, CALIFORNIA 097WE22a ROBERT C. IHRKC' MICMCLLC M. FUJIMOTO JAMES E. WILHCLM' NORMAN U ROOICN (714) 681•D'N00 DENNIS O. TYLER' LORI K DAVIE% NICHACI. J. CREENC' DART C. WEISBCRD FRANK C. ROTHROCK' KEITH A. LAUFER OtNNIt W. CHAN' MICHAEL H. LCIFER DAVID 0. PARK- _ MICMELE O. MURPHY CMA WS M. KANTER' SCOTT R. CARPENTER ' OCORDE 4 WALL RICHARD A SAWS 4 PATRICK AD NENNE %OCY SUSAN MEggyCME January 5, 1993 CON FIBHCR RONALD M. COW ORCOORY N. WEILER ROUND R RCYNOL06 WARREN A WILLIAMS CYNTHIA N. PAULBEN 4ONW11, LISTER KCLLY R. KIM9R000H •RUCE.W. EANNCMCYCR SCAN A O'CONNOR ' V P.OIC -010 AL C...O.AVI. OF COuMst MON, TMOMA% J. VM6CR0 M.M.G OF TMC — W1111A A11W.L1 VIA FACS=LZ 714/644 -3155 City of Newport Beach Parks, Beaches and Recreation Dept., P.O. BOX 1768 Newport Beach, CA 92658 -8915 P. 0 BOX I9712 IRVINE, CA 0271!•6712 WRITER'% OIRCCT VIAL NUMSCIR 851 -7238 TRLCCOpIYR V141 SSI.1664 (714) EEI.3444 1744) 707.1226 1714) EEI -Baal RCFCR TO P1LC NO Re: January 5, 1993 Commission Hearing /Street End Improvements at Ocean Avenue and M Street Street End • Honorable Commission Members: i Leonard Connolly, rwith srespect �toathe abovelcaptionedrmatternd, which we have been advised is the first agenda item at your hearing of this evening. The issue is the improvement of that certain public right -of -way at the street end of M Street and Ocean Avenue, with a "Star Pine ". we have been advised by the City staff that all landscaping at the su b act street end has been installed and maintained without a City Permit, by Ms. Annie_ Lindsay, our client's neighbor and well -liked member of the community. Our clients, do not object to the landscaping of the Street End. Their only concern is that the fast growing Star Pine is now obstructing their view of the ocean, as wall as the public "'s view of the ocean. It is clear that existing landscaped improvements to the street and have been constructed in' violation of the City of Newport Beach's Local Coastal Program as certified by the California Coastal Commission and also Public Aight -Of -Way Encroachment Policy as ,promulgated by the Newport Beach City Council. It is absolutely clear that any improvement to a public •right -Of -way must be made pursuant to a City Permit and that said improvement cannot obstruct Ocean or bay viewe. Accordingly, the l� ,,,. - PALMIERI, TYLER; WIENER, WILHELM &WAMRON • City of Newport Beach January 5, 1993 Page 2 Star Pine's interference with our clients' view, as well as the view of the public, violates the state Coastal Act, as well as existing City of Newport Beach policy on encroachments. We respectfully request that the Commission take all steps necessary to remove the Star Pine from the public right -of -way. The Connolly's have attempted to resolve this matter with Ms. Lindsey so as not to involve the City in a neighborhood dispute. However, Ms. Lindsey refused the Connolly's request that the tree be removed, and hence the Connolly's were forced to bring this matter to the Commission's attention. However, the Connolly's wish to cooperate fully with the City and their neighbors to amicably resolve this matter. Both the Connolly's and the undersigned will be in attendance at your hearing of this evening to answer any questions which the Commission m#y h"G. GNWinn • h \REAL \847 \NENPORTV.LTR 01/06/93 Cs, ter 0 Parks, Beaches and Recreation Commission City of Newport Beach P. O. Box 1768 Newport Beach, CA 92658 -8915 Dear Commissioners: 1741 Plaza del Sur Balboa, CA 92661 January 4, 1993 It has been brought to my attention the request of Mr. and Mrs. Connolly at 2061 East Ocean Boulevard to have a tree and /or plantings removed from the M Street end at Ocean Front that was /were planted by Mr. and Mrs. Warren Lindsay. As a community activist and someone who is vitally interested in the beautification of our area, I would highly recommend that the Connolly's and the Lindsay's (and other neighbors in the immediate area) sit down to thoroughly discuss the situation, • bearing in mind that consensus does indeed work, and attempt to form a resolve. And, if that does not work they should,present it to the Balboa Peninsula Point Association for a possible solution. As a past President of that group I was involved in a similar situation at L Street end at Ocean Front and we worked with the neighbors to come to a satisfactory conclusion. I cannot stress enough that this can work. Please know that Peninsula Point Residents have traditionally supported and appreciated plantings at our ocean street ends that used to be "catch -alls" for trash and dog droppings. The ocean front street ends that are planted are aesthetically pleasing and do add more real estate value to the surrounding properties than the above mentioned "catch -all." If you have any questions, please call me at 673 -3899. Kindest regards, Dayna Pettit LJ 04o xZ A )t P'I - u1.�eG�Q/;Lh/a -� J21F/i2 U LLY6 Q% c4(AiL WL(-�1 fill e.ccwj 4QN)"m g; v tjt) - tat,,,J aiLe) Q aJ ��t aatl{i�tr/2,� ,Lli Q� stJ/t� �C lhycJ �tA J, -, " a9� Ct a?l GG�z¢niU a'W J . uy U G?i Q Liz JUA , lLe� zi- _ tom aJ �.- „GG�- ylQ2 -� �/1'1?cl� /Y12cGG� `"•G�� �2P�•/t'iJ/ul!, ,� -J�1�11me 0-,'L) �T 0 + agw�L-070�- oKe<. s5c✓6na 6i1. ,3L ✓J/ 44B.,T, ujvvgw 1500 a u)-ZE- rya t�cx�