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Home My WebLink About05-04-1993 - Agendar CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, MAY 41 1993 CITY COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of April 6, 1993 4. Adoption of Agenda II. PRESENTATION OF THE COMMUNITY SERVICES AWARD TO SHARON HAVRILUK III. ACTION ITEMS 5. E1 Capitan Park - Review and Approval (Report Attached) 6. Tree Appeal - 29 Catbria Drive (Report Attached) • 7. Tree Appeal - 56 Drakes Bay Drive (Report Attached) 8. Facility Fee Increases (Report Attached) IV. PUBLIC COMMENTS V. INFORMATIONAL AND COMMITTEE REPORTS 9._ Recreation Division (Report Attached), 10. Park and Street Tree Division (Report Attached) 11. Tree Committee - Commissioner Herberts 12. Recreation Program Committee - Commissioner Grant 13. Park and Open Space Committee - Commissioner Demmer 14. Budget Committee - Commissioner Glasgow 15. Oasis Liaison - Commissioner Demmer VI. DISCUSSION ITEMS 16. Capital Improvement Projects • VII. SPECIAL. URGENT OR LAST MINUTE ITEMS VIII ADJOURNMENT P • O\ 3 So • Motion Ayes Motion Ayes • 2 CITY 4F NEWPORT BEACH Item No. 3 arks. Beaches & Recreation Commission d o April 6, 1993 � ti �• co p y � m C1ty Council Chambers 7 D.M. Call to Order Roll Call Approval of Minutes Adoption of Agenda ' Ex- Officio Member Present: Ronald A. Whitley Staff Present: Nancy Beard, Recreation Superintendent Randy Kearns, Park Maintenance Supervisor Dottie Flohr, Secretary I. PROCEDURAL MATTERS item' #1 - Call to Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00'P.M. Item #2 - Roll Call i Roll call was taken. Commissioners Compton, Demmer, Glasgow, Herberts and Schonlau were present. Commissioners Grant and Vandervort were absent. Item #3 - Approval of Minutes - Meeting of March 2, 1993 X Commissioner Glasgow motioned the minutes be X X X X X approved as presented. Unanimous. Item #4 - Adoption of Agenda X Commissioner Demmer moved the agenda be X X X X, X adopted as presented. Unanimous. II. ORGANIZATIONAL REPORT - 'DIRECTOR AND CITY MANAGER Mr. Kevin Murphy, City Manager, addressed the Commission and thanked them for the opportunity to speak. Mr. Murphy presented the City's fiscal situation in terms of a private business incurring additional expenses and losing projected revenue from its two top clients, namely the Federal and State Government. i Projections based on pessimistic, mid range and optimistic forecasts were completed last year by each department. Prioritization was also completed by each department along with a proposed list of options to privatize in order to save expenses. Mr. Murphy reported that the key to the budget is the property tax which will cost the City approximately $4.8 million resulting in a total gap of about $6 million. Due to these projections, Mr. Murphy stated he is proposing to the City Council a mix of new revenue and expenditure reductions. There will be about a i 10% reduction in non - safety programs and a 5% Call to Order Roll Call Approval of Minutes Adoption of Agenda CITY OF NEWPORT BEACH Parks, Bepches & Recreation Commission Page 2 a • 6'0�� 0s o�� City Council Chambers 7 p.m. INDDC reduction in safety programs. In addition, to lessen the impact of layoffs, an early retirement program has been approved by the City Council and offered to 33 employees, one of which is Director Whitley. Should Mr. Whitley accept this option, the recreation and facility maintenance aspects of the department will be combined with the library to be called the Community Services Department and the Park and Tree Division will be combined with the General Services Department. As opportunities are presented, Mr. Murphy stated he anticipates a reduction of people directly reporting to him which will result in operational efficiencies and, hopefully, more interesting ideas to offer the community. His main goal is to make all cuts fair and equitable between departments and at the same time not punish the public. In response to a question from Commissioner Glasgow, Mr. Murphy explained that there should be no changes in the level of field and . park maintenance. , In response to a question from Commissioner Schonlau, Mr. Murphy reported that this Commission will remain the same but will have two different department heads or their representatives at each meeting. Commissioner Herberts stated she was concerned that the Commission's philosophy on trees is different from that of the General Services Department. Mr. Murphy advised that he anticipates the philosophy to retain trees whenever possible would remain the same and that root barriers will be installed as new trees are planted. In response to a question from Commissioner Compton, Mr. Murphy advised that he supports a close liaison between the department and the Public Works Department in such areas as the design process. He also pointed out that 19% of the City's engineering program is done by staff and 81% is done by contract. Director Whitley commented that this Commission will still be responsible for reviewing plans, however, Public Works will continue to administer the projects as in the past. In response to a question from Commissioner • Herberts, Mr. Murphy advised that the Library Board and this Commission will remain separate entities. Commissioner Glasgow inquired if this Commission should have a goal towards CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission d • 9 3�� s�h91 rit.v rrni nil Chambers 7 n. m. INDEX increasing revenue in the Recreation Division. Mr. Murphy clarified the proposed new sources of revenue, namely, the new paramedic subscription program, the new parking meter program and an increase in the business license tax. Chair Compton referred to the increasing large numbers of groups that use our facilities and voiced his concern on behalf of the Commission that the excellent level of service and maintenance might not be continued. Mr. Murphy replied that there will be no reductions in the self- supporting programs. Mr. Murphy further reported that he anticipates the proposed acquisition for open space through an assessment district to be placed on the November ballot. In anticipation of future development, it is important to assure funds are wisely spent. Commissioner Schonlau commended Mr. Murphy for his time and outstanding efforts and stated he would personally like to share his. ideas on revenue enhancements. Director Whitley reported that his retirement is voluntary and will be personally beneficial to him in addition to giving the City an opportunity to reorganize. III. ACTION ITEMS Item #5 - Bench Request Bench Request Director Whitley reported that a request for a plaque on a park bench is submitted in the staff report. Chair Compton opened the meeting to public testimony and Mrs. Evelyn Moody, 336 Otero, addressed the Commission. Mrs. Moody reported her request for a bronze plaque on a bench is in memory of her brother who used to fish at the Balboa Pier. since a bench on the pier does not come under this Commission's jurisdiction, she stated a location near the Gazebo at Peninsula Park would be acceptable. There being no further public testimony, Chair Compton closed the meeting to public hearing. Motion Commissioner Glasgow motioned to approve the request as presented. L •\ In response to a question from Commissioner Demmer, Director Whitley advised that the plaque will be installed in accordance with Policy I -15, Park Improvement Donations. G1-r Parks f �O Oh Ayes • • S OF NEWPORT BEACH ®`aches & Recreation commission Page 4 C:it.v rnuncil Chambers 7 D.M. X X X r X X The ,motion was voted upon and unanimously carried. IV. PUBLIC COMMENTS V. INFORMATIONAL AND COMMITTEE REPORTS Item #6 - Recreation Division Nancy Beard reported that the annual Easter Egg Hunt will be at Eastbluff Park on April 10. The Oasis Health Fair will be held on April 24 and 700 participants are expected. Commissioner Demmer pointed out that the Health Fair is a free community service whereby medical professionals offer tests and advice to those over 18 years of age. In response to a question from commissioner Herberts, Nancy Beard explained that the Health Fair is advertised throughout the City and in the newspapers. Item #7 - Park and Street Tree Division Chair, Compton questioned if there will be any more trees planted at the West Newport entry which appears to be rather barren. Randy Kearns advised that no additional trees 'are planned, however, the area will look much better once the landscaping has a chance to grow and mature. Commissioner Demmer pointed out that Cliff Drive Park West looks lush and beautiful, thanks to both the rain and the parks personnel. Item #8 - Tree Committee Commissioner Herberts reported the committee discussed and solved three tree issues. Commissioner Glasgow asked for the status of the Lindsay tree at "M" Street and Director Whitley explained that the Commission's decision was appealed to the City council. Since Mrs. Lindsay requested a postponement, the item will be on the City Council's April 12 agenda. In the meantime, a compromise may be reached by this date. Item #9 - Recreation Program Committee Nancy Beard reported a proposed rollerblade program was discussed whereby the department will purchase a portable rink which will be moved each quarter to a different site. A long range goal will be to install a permanent rink. Recreation Division Park and Street Tree Division Tree Committee Recreation Program Committee CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission ti p Page 5 d� • 3�Q�3h�'d��? �?p�GCOOX ,�4� City Council Chambers 7 p.m. INDEX Park and Open Space Committee Budget Committee Oasis Liaison Capital Improvement Projects Commissioner Herberts recommended consideration be given to fencing 15th Street Park to be used as a dog park and charging a fee. In 34esponse to a question from Commissioner Demmer, Nancy Beard explained that the drop in program at Newport Heights on Monday through Friday is very popular. Additional sites include Mariners Park, the Community Youth Center and soon the Lincoln facility. In response to Commissioner Demmer's inquiry concerning violence at the after school programs, Nancy Beard advised this department will be actively involved in a gang prevention unit which is currently being formed. Commissioner Glasgow reported there are two national events which will be held at the Marian Bergeson Aquatic Center, namely, the U.S.,Men's Outdoor Water Polo Championships on March 21 -23 and the Alamo Cup on June 12 -13. • Item #10 - Park and Open Space Committee Randy Kearns reported that the Cliff Drive Park West project has started and that Bill Patrick, a local resident in the Heights neighborhood, is the contractor for Phase'I. Item #11 - Budget committee Commissioner Glasgow reported the committee .discussed and adjusted facility fees to reflect maintenance costs. This will be an action item at the Commission's May meeting. Item #12 - Oasis Liaison Commissioner Demmer reported she and Commissioner Vandervort attended the Oasis volunteer reception on March 24 which was very successful. VI. DISCUSSION ITEMS Item #13 - Capital Improvement Proiects No report. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS In response to a question from commissioner Demmer, Director Whitley reported the City Council reviewed this Commission's . recommendations for the uses of Bonita Creek Park and agreed they should continue as they are. Director Whitley clarified the Commission's i concerns over field maintenance and explained Park and Open Space Committee Budget Committee Oasis Liaison Capital Improvement Projects CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission P age 6 • City O�oO�D�i3Ah°'s do oX PCouncil Chambers 7 p.m. INDEX that the Recreation Division employs maintenance staff and Nancy Beard will oversee any daily emergencies. VIII ADJOURNMENT I There being no further .business, the Parks, Beaches and Recreation Commission meeting adjourned at 8:20 P.M. The agenda for this meeting was posted on March 30, 1993 at'11:45 A.M. outside the City Hall'Administration Building. Dottie Flo r Secretary Item No. 5 • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: April 26, 1993 TO: Parks, Beaches and Recreation Commission ,_ 1 FROM: Parks, Beaches and Recreation Director / /�{/�_,�(,_J� SUBJECT: EL CAPITAN PARK A�U� W"- The proposed park for the a e between Spyglass Hill and the Newport Ridge Development is a in that it is a park built and maintained by private sources. The Commission should review the plan and• approve with any comments to be transmitted to the Planning Commission. If there are questions, please feel free to call. • go CI EL CAPITAN PARK Newport Beach, California El Capitan Park, situated between the existing Spyglass Hill and the Newport Ridge communities, is a passive buffer park which strives to mirror the natural landscape of the adjacent Newport Coast. Design of the park entailed the creation of a self - sustaining, drought - tolerant landscape while providing the visitor with a comfortable and enjoyable environment. Input from the adjacent residents was addressed and incorporated into the final design solution. The proposed landscape treatment, incorporating a reclaimed water irrigation system, re- establishes the plant species indigenous to Southern California coastal areas. Such plant species as Lemonade 'Berry, Toyon, Buckwheat and Coast Sagebrush are prominent in'the Newport Coast landscape and are incorporated into the park planting scheme. Potential 'techniques used to create a healthy growing environment for such plants include top soil salvaging, green waste deposition, unique weed abatement practices, and introduction of nitrogen fixing first crops. The landscape concept consists of irrigated and non - irrigated areas to • further emulate the natural environment. El Capitan Park will act as an attractive buffer between the adjacent communities. The proposed park design introduces subtle grading concepts to accentuate view opportunities, create distinct spaces, and retain rainwater for the use of the trees and shrubs. Visitors to El Capitan Park are offered a linear sequence of experiences. Two overlook plateaus are located at opposing ends of the site. These areas offer the visitor picnic opportunities and views to both the Pacific Ocean and inland Orange County. At the southerly plateau, a gazebo is located to offer shade and shelter, and to provide an attractive gathering point for visitors. The overlook plateaus are linked by a curvilinear path which gently meanders through the site. On this path, the visitor may encounter lacy groves of California Pepper trees, rolling grass meadows, dense stands of Live Oak and Sycamore, natural planting's of Sumac and Toyon, and brilliant displays of California Poppy, Matilija Poppy and Arroyo Lupine. 40 9 1] Item No. 6 29 Cambria Drive Corona del Mar, Calif. 92625 phone: 714/721 -1055 April 6, 1993 Parks, Beaches and Recreation Commission P. 0. Box 1768 Newport Beach, Calif. 92658 -89150 Re:. Randy Kearns' Letter 2/2/93 Gentlemen: I wish to appeal the decision of the Tree Committee and request that this matter be put on the next available agenda of the Full Parks, Beaches and Recreation Commission. Please inform me of the next meeting date. • Very truly yours, Aubrey C. Doell 11 ACD:mdr 10 • • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department February,2, 1993 Aubrey C. Doell 29 Cambria Corona Del Mar, CA 92625 Dear Aubrey C. Doell: Your request for tree removal has been reviewed and examined on site, by the three Parks, Beaches and Recreation commissioners and the City Tree Supervisor. A recommendation has been made to retain the tree in accordance with the Tree Preservation Policy I -9, of the City of Newport Beach for the following reasons: This tree is a very healthy, beautiful and valuable tree to this community. The lack of trees nearby does not constitute a reason for removal, quite the contrary, this street needs more trees. There appears to be no damage to the hardscape, and if roots are entering the drain, we feel that your drain is most likely defective. Your recourse in this matter includes an appeal of the Tree Committee's decision to the full Parks, Beaches and Recreation Commission. If you wish to do so please send a letter stating that to: Attn. Ron Whitley, Parks, Beaches and Recreation Commission, P.O.Box 1768, Newport Beach, CA., 92658- 89150, for inclusion on the March P.B. & R. commission agenda by February 21, 1993. Sincerely, Randy Kearns Park & Tree Superintendent P.O. BOX 1768, NEWPORT BEACH, CA 926S841768 1 (714)644 -3162) 0 • � 4 k Bristolite °° Skylights 1PRO 401 E. Goetz Ave., P.O. Box 2515 Santa Ana, Calif. 92707 January 11, 1993 City of Newport Beach 3300 Newport Boulevard Newport Beach, Calif. 92659 -1768 ATTN: Street Tree Committee During the recent big storm in December, a 21 foot branch of a Melaleuca Leucadendron, or "Cajeput Tree" broke off in the parkway between the sidewalk and the gutter curb of the property near my home. At that time, Gregg Chernik, the Tree Maintenance Crew Chief, came out to the property to handle the cleanup. At his suggestion, I am writing to you. The tree is the only one of it's kind on the block. It's getting too tall and has always been very messy, having flowers and bark falling off all the time. There are no other trees in the parkway either on our south side or on our immediate north side -- three side by side properties, including mine. Three years ago I had Roto Rooter clean out the drain near my home which was full of roots. As you can see by the enclosed bill, I recently had Roto Rooter clean it out again (12/28/92) because it was completely clogged. After the serviceman cleared the drain from the street -- going past the sidewalk -- all the dr ains were free. The drains had been completely clogged -- again --with roots from this tree. In addition, the roots are now raising the ground around the tree, and the gardener's mower is shaving off sections of the exposed roots. In summation, I DON'T WANT THE TREE OR A REPLACEMENT!! I know how you are trying to preserve trees, but this is established property having plenty of mature trees and shrubbery in the 20 years since its development. 0 t v ,Bristolite° Skylights — The Energy Savers° (714) 540 -8950 TOLL FREE (800) 854 -8618 In Calif. (800) 422 -2131 Your immediate action would be appreciated on this request. If you have any questions please contact me at my home, 714/721 -1055 or at my office, 714/540 -8966, ext. 201. Very Truly Yours, Aubrey C. Doell 29 Cambria Drive Corona Del Mar, Calif. 92625 P. S. Gregg Chernik suggested that I write you before I find the drain clogged by the tree roots again. • . 1� rvic8"i Plumbing C A q ng. o. 1 ADERO ST., MISSION VIEJO, CA 92691 • -(714)859-6053 -- SERVICEMAN :. ICEMAN'N"6'�'- STATE CONTFIACTOfl sUCENSENO.290M -� NAME ADDRESS ADDRESS r CITY STATE CITY STATE PHONE NO. ZIP PHONE NO, —7JP CODE 'R kWaiki Wsz;-- ab •.µ x4%3, N MUM. =T-27= W mo; . . . . . . . F 1 1005 ME", �VA • May PMMM MON - Fj Fail p. . . . . . . . . . . . . . . . . . . IZ;Frel -1+ . , - - 1� 11 CUSTOMER SIGNATURE TRUST ROTO-ROOTER FOR AL rERMS; an r10 P-IN CD 4�% RONALD K. BROWN, JR.* G. BRIAN CHRISTIE GARY ALDO DAPELO * JAMES R. EBERT MELVIN S. FELDMAN PAUL C.HEGNESS LISA M. KITSUTA JOHN ANDREW MILLER AARON P. MORRIS THOMAS J. O'KEEFE* ROLAND P. REYNOLDS JOHN A.STILLMAN KRISTINE A.THAGARD DOUGLAS M.VICKERY THOMAS E. WALLEY .A PROFESSIONAL CORPORATION Ron Whitley City of Newport Parks, Beaches Post Office Box Newport Beach, Re: Item No. 7 LAW OFFICES OF GOOD, WILDMAN, HEONESS & WA.LLEY ROY M. GOOD 5000 CAMPUS DRIVE (RETIRED) NEWPORT BEACH, CAIZFORNTA 99000 PAUL W. WILDMAN (714) 955.1100 (1924.1903) OF COUNSEL LOUIS A.CAPPADONA FAX (714) 833.0633 April 15, 1993 Beach and Recreation 1768 Department California 92658 Dear Mr. Whitley: Drive This is to respond to Randy Kearn's letter of March 31, 1993, directed to my wife, Nancy Miller, concerning the mature flowering pear tree located in front of our home at 56 Drakes Bay Drive, • Corona del Mar. This is to formally object to the City's proposal to remove this tree and to appeal the decision of the Tree Committee concerning this matter. We have lived at the above address since June 1988, and during that period the tree has posed no threat to anyone. Until this year, the tree has suffered from extreme neglect by the City: this is the very first year the City has even attempted to prune the tree, (although your initial proposal was to tear it down). Until that time, the Park & Tree Department has failed and refused to provide any care for the tree. All pruning and care has been performed,by me at great effort and expenditure of my time. The tree has survived storms in 1989 and 1993, and pear blight in 1990 and 1991. The Park and Tree Department did NOTHING to assist the tree during the rains and the pear blight. We were told that the tree would fall over, that the blight would kill it and that the City intended to remove it. The Department did nothing to treat the tree or remove the tree contemporaneous with any of these problems. The tree is now healthy, deeply rooted and an attractive mature tree. Regular pruning in January and February of each year 0 (C: \JAM \City- m3.1tr) I �� • Ron Whitley City of Newport Beach April 15, 1993 Page 2 will help to keep it healthy and well formed and prevent it from causing any hazard. As a further response to the claims that the tree represents a hazard, from 1988 through April 1992, we owned a Ford Aerostar Van, a vehicle which is considerable higher than most passenger automobiles and trucks regularly used by area residents. We were able to and did park the van immediately adjacent to the curb under the tree on numerous occasions without the tree coming close to touching the van, either on the side or on the top. The only vehicles which might present a problem at all are huge commercial vehicles driven too close to the curb. Such vehicles should not be driven on our residential streets and most drivers of such vehicles are professional and trained to avoid objects of that kind. In sum, we would like to retain the tree currently on our property and not have it replaced by a small tree which will take years to achieve the stature and beauty of the current tree. This will save the City money and avoid desecrating the environment. JAM: cc • (C: \JAM \City- NB.ltr) Very truly yours1, /'Jo4hn Andrew Miller • �'I CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT P.Q. BOX 1768, NEWPORT BEACH. CA 92658.8915 (714) 644 -8151 March 31, 1993 Mrs. Nancy Miller 56 Drakes Bay Drive Corona del Mar, Ca., 92625 Dear Mrs. Miller: Your tree has-been reviewed and examined on site, by the three Parks, Beaches and Recreation commissioners and the City Tree Supervisor. A rec- ommendation has been made to remove this tree and replace it with another Evergreen Pear. The reason for this is due to the tree leaning into traf- fic in a way that could cause vehicle damage liability to the City. Your recourse in this matter includes an appeal of the Tree Committee's decision to the full Parks, Beaches and Recreation Commission. If you wish to do so please send a letter stating that to Ron Whitley, C/O P.B.& R. Commission, City of Newport Beach, P.O. Box 1768, Newport Beach, CA., 92658- 8915, for inclusion on the May P.B.& R. commission agenda by April 21, 1993. If an appeal has not been received by April 21, 1993 we will proceed with the removal and replacement. Sincere' Randy Kearns PARK & TREE Superintendent K„t,aAev�,� LOS -3 { 62 3300 Newport Boulevard, Newport Beach iF k, r WAMLXL.. 4 �• 4�y iF k, r WAMLXL.. Item No. 8 . CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: April 21, 1993 TO: Parks, Beaches and Recreation Commission FROM: Parks, Beaches and Recreation Director SUBJECT: FEE CHANGES FOR ON -GOING AND HOURLY RENTAL FEES Attached you will find the results of the Budget Committee and staff's findings regarding fee increases for on- going, and hourly facility rentals. Action may include approval as recommended or changes to the recommendations. LJ 0 M MEMORANDUM • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DATE: APRIL 1, 1993 TO: RON WHITLEY,, P. B. & R. DIRECTOR FROM: DAVE MCCONNELL, RECREATION SUPERVISOR SUBJ: ON -GOING AND HOURLY RENTAL FEES The P.B. & R. Budget Committee met on Tuesday, March 30 to review the department's on -going and hourly rental fees. The committee agreed on the following: 1. Create a new classification of rental fees ($8.00 /hr),that would only apply to "community outreach" programs such as Alcoholics Anonymous, Cocaine Anonymous and Overeaters Anonymous. The committee feels that these groups serve a valuable service to the community and might not be able to function if they were charged the regular rental fee of ($12.00 /hr). Groups who currently • pay less than $8.00 per hour would incur an increase of no more than one dollar per hour each year until they were in line with the fee. The department would notify these groups immediately that fees will be raised on July 1 each year, in accordance with this new policy, and also informed of the likelihood that these fees will continue to increase at regular intervals in the future. For the two groups who currently pay more than $8.00 /hr, do not adjust their fee. One group is currently charged $8.33/hr (an insignificant amount) , the other is charged $12.00 /hr. The latter group is a very large, well - established group that meets in the multi -use room at the Community Youth Center. This room (on a normal rental basis), is more expensive than rooms used by the other groups. 2. Adopt all changes in the hourly fee schedule as staff proposes. • 2 V • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DATE: MARCH 16, 1993 TO: RON WHITLEY, P. B. & R. DIRECTOR FROM: DAVE MCCONNELL, RECREATION SUPERVISOR SUBJ: ON -GOING RENTAL FEES The following is a summary of current and proposed rental fees for groups that currently utilize city facilities once per week. All of these groups are "Step Study" human service groups comprised of members who volunteer to administer the group and collect a small fee from the members at each meeting to fund rental fees and incidental costs such as coffee and tea for the meetings. The increases range from 0 to 260% per month. Commissioner Glasgow has indicated that these groups should be brought in -line with standard fees, but that no group should sustain more than a 100% increase each fiscal year. Fees could be raised immediately, or • the city could give the groups notice immediately that fees will be raised at some future date, and again in July of each year until the groups are all at current rates. 'These groups should also be notified that rental rates are subject to increase in the future. Fees from these ten groups currently generate approximately $7,300 per year.. If rates were brought to current levels, the city could generate over $16,300 per year in revenue. Rental fees as a whole currently generate approximately $44,000 in revenue per year. The proposed increases represent approximately $9,000, which represents a 21% increase in annual revenue in rental fees. Although it is possible that many of these groups may not be able to absorb the cost of the rental without increasing the cost to the members, the fees would still be nominal and, more importantly, they would be in line with the cost for any new groups that wish to enter into a contract with the city. Another alternative is to institute another rate category for "Human Service Meetings" that would encompass this type of rental. Three factors to balance are: (1) Affordable meeting space for groups that fulfill an important social role in the city; (2) The need for the city to evaluate all fees in an effort to generate as much revenue as possible; and (3) The need to standardize fees for all groups in the interest of fairness and professionalism. DA The Balboa Island Improvement Association is no longer included in this list. They are the only homeowner association that rents space from the city at a reduced cost, and on an on -going basis, and Commissioner Glasgow feels that they should be brought in line with the other homeowner associations. GROUP /1ST CURRENT PROPOSED AVG R. UP MTG DATE, AVG SPACE HRS COST /HR COST MTG COST /MO COST /HR COST /MTG COST MO MO. OA 2.0 5.00 10 45 12 24 108 140 Mariners- Fridays 8/27/80 AA 2.5 4.00 10 45 12 30 162 260 Carroll Beek - Mondays 3/2/81 OA 2.0 5.00 10 45 12 24 108' 140 Mariners - Tuesdays 9/2/81 CA 2.0 7.50 15 67.5 12 24 108 60 Carroll Beek - Thursdays 8/6/84 • OA 2.5 6.00 15 67.5 Mariners - Sundays 12 30 162 140 11/6/86 AA 1.5 8.'00 12 54 12 24 108 100 Cliff Drive - Tuesdays 9/28/89 OA 1.0 7.59 7.50 33.75 12 24 108 220 Mariners - Sundays 10/12/89 AA 2.0 12.50 25 112.5 12 24 108 -4 CYC- Fridays 10/13/89 AA 3.0 8.33 25 112.50 12 36 162 44 CYC- Saturdays 1/12/91 ALANON 1.5 5.00 7.50 30 12 24 108 260 Mariners - Fridays 2/4/91 AVERAGES 6.88 13.70 61728 12 26.40 124..20 13'6 LEGEND: AA - Alcoholics Anonymous • CA - Cocaine Anonymous OA _ Overeaters Anonymous 2Z • CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION DEPARTMENT DATE: MARCH 16, 1993 TO: RON WHITLEY, P. B. & R. DIRECTOR FROM: DAVE MCCONNELL, RECREATION SUPERVISOR SUBJ: HOURLY RENTAL FEES Attached is a current hourly rental fee schedule for meeting rooms, classrooms, gymnasiums, multi -use rooms, tennis courts, ball fields and parks. Proposed fee increases are written next to the current rates, as well as the percentage of increase for each proposed change. The department currently processes 1,000 rental contracts per year, and averages approximately $44,000 per year in revenue. Resident rates would increase no more than 25 %, with the exception of tennis courts and ball fields, which reflect a small increase in actual fees. Non - resident rates would increase from 12% to 178 %. Again, the highest increases effect smaller fees. The significant increases in non - resident rates reflect the philosophy that non - resident, non - profit groups should be charged more than private residents since these same non - profit groups should be able to secure lower rates in their own cities. A preparation fee has been added to ball field rentals if renters request the city to prepare a ball diamond. A $10 fee is proposed if staff are required to activate electricity for an event at the McFadden Pier quad area or the Peninsula Park Gazebo. Commercial rates are currently competitive. We rarely attract commercial rentals due to the lack of size in our meeting rooms. • 2� EFFECTIVE Mt4.TI�PVAP $ROOMS $o (7 010) 70 (757.) I Zo (Zo%.) Oasis MP Room 7.5 35 4e 60 1e9 CYC MP Room 7.5 i9 a9 36 5e o TENNIS COURTS CITY OF NEWPORT BEACH 1-I (42d1o� 30 (20 Irvine Terrace Parks, Beaches and Recreation Department 9ragfe 3300 Newport Boulevard, P.O. Box 1768, Newport Beach, CA. 92659 1?6 ki (714) 644 -3151 a 1�8 M fnx 'I141 t04't -3155 9 14 1-a Hourly Rates - 2 Hour Minimum 9 1e 1-2 23 FEE SCHEDULE 8 1e 1.2 NON - PROFIT GROUP PRIVATE 6(67 %) SET UP NON- 26` NON - - Add $3.00 per FEE RESIDENT RESIDENT RESIDENT RESIDENT MEETING ROOMS $ so (b7%) $15 (zS°h) s 35 (� 339•) *45 6 x.5�.) Bonita Creek $39 $-14 $13 $30 4" t6 Vheatve ,Aete 6e Carroll Beek 39 1-2 13 30 49 Mariners MP Room 39 la 15 30 44 Oasis Classrooms 3e 1-2 9:5 30 48 CYC Meeting Room 3e 1-a 1-5 30 4e Cliff Drive 3e W lrs 30 46 Council Chambers Nf6 W 13 30 49 West NP Classrooms 3e 1i 13 30 4e Mt4.TI�PVAP $ROOMS $o (7 010) 70 (757.) I Zo (Zo%.) Oasis MP Room 7.5 35 4e 60 1e9 CYC MP Room 7.5 i9 a9 36 5e o TENNIS COURTS BALL FIELDS IN(75%) 25(178 %) 1-I (42d1o� 30 (20 Irvine Terrace 9 1& 1-8 23 Mariners* 9 ie ki 23 Grant Howald Park a 1�8 M 23 Las Arenas* • 9 14 1-a 23 San Joaquin Hills 9 1e 1-2 23 West Newport 8 1e 1.2 23 Bonita Creek Sports 6(67 %) 4 1.2 26` * Night Lit Tennis Courts - Add $3.00 per hour per court. 24 BALL FIELDS IN(75%) 25(178 %) 1-I (42d1o� 30 (20 Grant Howald Park* 2D %flefd $ '9' RTRI' Mariners Park 8 9 1.2 26 Eastbluff 8 B i-a 26 Buffalo Hills 9 9 1-2 26 Peninsula Park & 4 3.B 25 Lincoln Athletic Field 8 9 1.2 26 Bonita Creek Sports Complex* & 4 1.2 26` San Miguel Park 4 1•a 24 II ((6 � * Night Lit Ball Fields - Add $9.b'er hour per field PICNIC AREAS /PARKS / $O BEACH VOLLEYBALL COURTS 12 14 15 ae• 1114,411e^ Pier Ro.A IOCMand.") 17. Zo I$ Z ID..i.,.f.=EP _k fnn..,G.. to a1 nda'Ib�y�l2 20 IS Z5 GYMNASIUMS \) Lincoln 50 10 H-3� (3O�" 30 SB (Z�� West Newport .,50 15 39 39 9 35CH56� 35(17%.) '75e(292. 2 • NOTE: Commercial rates are shown on the reverse side of this sheet. �A 0 • COMMERCIAL RATES Hour Set-Up Fee Fee Per West Newport Classrooms $30 "" $ 70 CYC Multi,- Purpose Room 30 125 ' CYC Meeting Room 30 70 Carroll Beek Community Center 30 70 ,,, Mariners multi- Purpose Room 30 70 Theatre Arts Center 30 70 ,oa'Sis Center' C1'6s"szooms,.,. •• - 30 70 . ' "• Oasih� Multi= Purpose Room 50 150 Lincoln Gymnasium 50 ., 125 , Cliff Drive Community Center 30 70 Bonita Creek Community Center 30 70 West Newport Gymnasium 50 150 Parks .. ., 50 150 1 0 • RECREATION DIVISION APRIL, 1993 PROGRESS REPORT Adult Sports Item No. 9 We are experiencing an excellent spring softball season thanks to all that extra water we received this winter. We have just completed sign ups for the summer league. We will be fielding 215 teams (men's, women's and coed) on 12 fields. The gross revenue from this one season is $90,000. One more field and we could have accommodated 10 to 15 more teams. We are mid season with spring basketball. These 67 teams bring in $33,000 in revenue. Our coed volleyball spring league began April 18 with 12 teams. We have two grass tourneys upcoming, one on May 1 at Eastbluff Park and the second on May 22 at Peninsula Park. We just held our first sand tournament of the year with 20 teams. The next sand tourneys will be held June 12 and 13. Aquatics . The Newport Beach Aquatics Club with Head Coach Ted Bandaruk now boasts 100 members. In addition, Ted will be coaching Corona del Mar Junior Water Polo. This summer he will be assisted by the U.S. National Water Polo Team Goalie, Chris Duplante. Lap swimming continues to grow. We have now sold over 150 annual swim passes. Revenue Classes We are currently in our mid' spring session. We have 239 kids participating in our 4 week session of gymnastics. Other adult classes going great guns are the cooking classes, Spanish class, and Record Keeping for a Small Business. Our spring break offerings were very successful. Surf Camp filled to capacity with 22 surf dudes as did Ocean Explorers with 41 students and the Tennis Camp with 30. Seniors April was a very busy month at the Oasis Center. 768 people participated in the Heath Fair Expo. With the increased publicity of the event, we drew a more diverse and numerous crowd. We also had 200 volunteers from Hoag Hospital, professional associations, • non- profit organizations and the Oasis Center. The health screenings included podiatry, dermatology, pulmonary lung function, EKG readings, a 28 blood chemistry panel, Health Learning, Center, tetanus and pneumonia shots, and much more. This was a very successful event. E • Celeste and Laurel were recently trained, at no expense to the City, by AARP in Washington, D.C. to put on a 7 week workshop series on women and financial management. This program is aimed at women 18 to 90 years of age. We expect 150 to 200 women to attend our first program in approximately six months. X-Ma l The Youth Track and Field Championships recently took place at Newport Harbor High School in Davidson Stadium. 130 athletes competed with 100 of them earning the right to participate in the Orange County Championships in May. Commissioner Virginia Herberts was on hand to accept the $1,000 donation by the Newport Balboa Rotary Club. The Youth Council will again be hosting City Government Day on May 27. They will wind up their year with a Beach Clean Up on June 5. Special Events Our 10th Annual Easter Egg Hunt took place April 10 at Eastbluff Park. We anticipated the crowd to be approximately 750- children and adults. Our Arbor Day celebration is scheduled for May 11 at Mariners Park. . We will be assisted by the students at Mariners School. On, May 22 and 23 we will be hosting the City wide surf championships at 54th Street. 0 The Corona del Mar Scenic 5K is just around the corner on June 5. We have included the flyer just in case you feel like joining us for a little jog around Corona del Mar! �I L4,4i r 0 U0.515 Otlfl l Vf Ve...r o. . � .� .•+ �� OASIS SENIOR CENTER MARCH 1993 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES/CnROUP 3416 LONG TRIP, HUMANJERVICE S Nevada Stateline 35 Another passage 18 DA Blood pressure 184 Braille 56 John Wayne Airport 20 Case Management (hrs.) 26 L.A. County Museum of Art 23 Chair Exercise 125 Nixon Library 21 Counseling 35 Imax Theater 22 Eldercare 3 Nixon Library 16 Employment 186 Graff Outlet Store 24 Information /Referral 2555 Mormon Temple 23 Legal Assistance 3 Grand Tradition 24 Life On Your Own (Singles) 62 Grisworld Pavilion 13 Medicare Assistance 6 Backstage Pageant of Master 18 Shared Housing 71 Telephone Reassurance 308 MEETINGS Visual Screening 5 Board of Directors 22 VOLUNTEER HOURS 2669 Executive Committee 10 Long Flange Planning 10- VAN TSANSPORTATIQN 804 Human Services Comm. 12 Fund - Raising 18 NUTRITIOI,IS L I IN'CHFS 1614 11, 1aille otter 26 Newsletter Collating 30 SPECIAL )RVENTS General Membership 102 Pancake Breakfast 248 Sunday Movies 138 Volunteer Recognition Tea 135 Breakfast at OASIS 60 Tax Assistance 105 0 e Item No. 10 0 CITY OF NEWPORT BEACH PARK AND STREET TREE DIVISION REPORT April 1993 The Parks Division performed the following duties beyond their normal outstanding maintenance. Recreation support Activities Relocated 2 sets of 3- tiered bleachers from Lincoln School to Mariners field #2. Repaired broken brackets on a bleacher at Lincoln. Installed new volleyball nets on courts 1,2 & 5 at State Beach. Delivered 3 recreation storage sheds to their specified locations. Removed the sand from the play area at the West Newport Community Center and replaced it with playground chips ( a new wood product),. Additional Activities Placed 10 yards of silica sand into a storage bin located at, and for use by, the San Joaquin Hills Bowling Greens. Installed new beach showers at State Beach. Removed and replaced large irrigation backflow units at Westcliff and Eastbluff Parks, and at the "A" street ballfield of Peninsula Park. Spread 80 yards of wood chips in the Balboa Pier parking lot planters. Street Tree Activities Trimmed 691 trees Planted 12 trees Removed 14 trees Root pruned 8 trees Completed 13 work request Areas being trimmed this Month - Cameo shores. Cameo Highlands completed. 01 0 - 2 - Trees were removed from the following locations: 75 Montecito Dead 1 -Pear 1017 Sandcastle Dead 1- Eucalyptus 1210 Sandpoint Comm. 2 -Ficus 509 Orchid Dead 1- Pepper 3 Half Moon Owner 1- Eucalyptus 1306 Sandcastle Dead 1- Eucalyptus 4722 Dorchester Comm. 2- Pepper 1801 Port Sheffield Dead 1 -Pear 1524 Sandcastle Dead 1- Eucalyptus 1706 Tradewinds Dead 1- Eucalyptus 4 Morro Bay Dead 1 -Pear 46 Drakes Bay Dead 1 -Pear Trees planted at the following locations: 2734 Windover 4 -Coco Palms 2732 Wavecrest 1 -Coco Palm 1234 Sandpoint 1 -Coco Palm 327 Snug Harbor 1 -Elm 509 Orchid 1- Eucalyptus 1306 Sandcastle 1- Cupania 1801 Port Sheffield 1- Liquidamber 1524 Sandcastle 1- Cupania 1706 Tradewinds 1- Tristania ea4n,4 Ran y Kearn Acting Superintendent """ `' COMMITTEE F012 ACQUISITION or CALTRANS I'VE-ST 201 Intreuld Street Newuort Beach, Callfornta 92663. 'March 30, 1993 As a first step toward city acquisition of Caltrans West we are requesting a General -Plan Amendment to change the General Plan Land Use designation front Multi - family Residential to Recreation and Environmental Open Space as soon as possible. This will restore the property to it's earlier status and obviously lower the appraised valuation. Acknowledging the city's present budget conslraiills and the state or the economy this may seem an unusual time to pursue city acquisition or Caltrans Westl I lowever, we believe there Is sufficient interest in this possibility to go forward with an aggressive plan I'or acquisition. It has long been recognized that West Newport Beach is deficient in parksh•ecrcation /and open space. In fact the city's Recreation and Open Space Element confirms that West Newport is approximately 26 acres deficient in such Land Use. The Committee For Acquisition of Caltrans West has the following goals: 1. To formally establish the "COMM1'n'GC FOR ACQUISITION OF CALTRANS WEST" which will include a Representative from your Association: 2. To insure that a General Plan Amendment for Caltrans West is adopted. We hope you will participate as part of a team to save Caltrans West from ruture intensive development and create an attractive western entrance to Newport Beach. Both present Newport Beach residents and future generations will be blessed with the preservation of this wonderlid ocean and bay view property. Please appoint one or two members of your Association to attend our next meeting, Monday, April 26, 1993 at 7:30 P.M. in the meeting room at the above address. The entrance is through the pool area. If you let us know the date of your next meeting a member or the Acquisition Committee can be present to answer questions. • w ' CCMMITTEE FOR ACQUISITION er -CALTRANS WEST 201 Intrepid Street Newport Ileach, California 92663 We look forward to having you endorse the enclosed letter•to•the Newport Beach City Council which will be mailed to the City Council by mid -May and to your appointing a member of your organization to the Committee For Acquisition Of Caltrans West. Cordially, COMMITTEE FOR ACQUISITION OF CALTRANS WEST J. A. Buttacavoli, Chairman Pro Tem Phone: Robert Huggins 631 -9240 Dale Marshall 645 -1846 or Louise Greeley 631 -1475 � lboa Bay Club ayshores Community Association Balboa Coves Community Association Balboa Improvement Association Balboa Peninsula Point Association Bluff's Homeowners Association Cliff Haven Community Association Dover Village Community Association Dover Shores Community Association Lido Isle Community Association Lido Park Association Lido Sands Community Association Mariners Community Association Newport Beach Townhomes Association Newport Condo Association Newport Conservancy Newport Crest Homeowners Association Newport Heights Community Association Newport Island Incorporated Newport Shores'Community Association Seawind Newport Community Association Speak Up Newport (SUN) Stop Polluting Our Newport (SPON) Versailles Homeowners Association Villa Balboa Community Association West Newport Resident Association West Newport Beach Association, COMMITTEE FOR ACQUISITICN CF CALTRANS WEST 201 Street Newport Peach, California Cal 92663 May 12, 1993 Mayor Clarence Turner Newport Beach City Council 3300 Newport Boulevard Newport Beach, CA 92663 Honorable Mayor Turner and Newport Beach City Council, va Ilk�� As a first step toward city acquisition of Caltrans West, we are requesting a General Plan Amendment to change the General Plan Land Use designation from Multi - Family Residential to Recreation and Environmental Open Space as soon as possible. This will restore the property to it's earlier statuslL Acknowledging the city's present budget constraints and the state of the economy this may seem an unusual time to pursue city acquisition of Caltrans Westl However, there is sufficient interest regarding this issue to go forward with an aggressive plan for acquisition. The endorsement of the West Newport Beach Association, The Newport Conservancy, SPON, and the many other organizations listed .herewith substantiates wide support. •It has long been recognized that West Newport Beach is deficient in parks /recreation/and open space. In 'fact the city's Recreation and Open Space Element confirms that West Newport is approximately 26 acres deficient in such Land Use. We look forward to working with the city in reviewing a variety of funding possibilities once a fair market price is negotiated. The committee would appreciate .a study session meeting with you to discuss these issues. Respectfully, COMMITTEE FOR ACQUISITION OF CALTRANS WEST J. A. Buttacavoili, Chairman Pro Tem cc: Councilwoman Jan Debay Patricia Temple, Newport Beach Planning Department n u n \.J CCMMITTEE FOR ACCUISITICN OF CALTUANS WEST 201 Intrepid Street Newport Peach, California 92663 t. We, the undersigned, endorse the letter from the Committee For The Acquisition of Caltrans West to the Newport Beach City Council dated May 12, 1993. Name Organization Date • 11 V