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Home My WebLink About05/04/1993 - PB&R CommissionMotion Ayes Motion Ayes I CITY OF NEWPORT BEACH Item No. 3 Parks, Be'ach ti C a� es & Recreation May 4, 1993 Commission Citv Cnunnil Chamharn 7 m m INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda E1 Capitan Park Ex- Officio Member Present: Ronald A. Whitley Staff Present: Nancy Beard, Recreation Superintendent Randy Kearns, Park Maintenance Supervisor Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to "Order The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call Roll call was taken. Commissioners Demmer, Glasgow, Grant, Herberts, Schonlau and Vandervort were present. Chair Compton was absent. Item #3 - Approval of Minutes - eetincr of April 6, 1993 X Commissioner Glasgow motioned the minutes be X X X X X X approved as presented. Unanimous. Item #4 - Adoption of Agenda X Commissioner Glasgow moved the agenda be X X X X X X adopted with the addition of Caltrans West to be addressed under Item #13 and Conference Report to be addressed as Item #17. Unanimous. II. PRESENTATION OF THE COMMUNITY SERVICES AWARD TO SHARON HAVRILUK Vice Chair Grant presented the Commission's Community Services Award to Sharon Havriluk for her many contributions to the community and particularly for her creation of the very successful Girls Bobby Sox Softball program. Vice Chair Grant stated that this award is on behalf of all those who have benefitted from her time and efforts. III. ACTION ITEMS Item #5 - E1 Capitan Park Review and Approval Director Whitley corrected the staff report to read that the proposed park is unique (not vague) in that it is a park built and maintained by private sources. The land is owned by the Homeowners Association and will be developed privately. The City will have no INDEX Call to Order Roll Call Approval of Minutes Adoption of Agenda E1 Capitan Park CITY OF NEWPORT BEACH Parks,, Beaches & Recreation Commission P d� i o �i h oho Page 2 °o City Council Chambers 7 p.m. INDEX park will be available for public use. A similar example is in Harbor View which has a green belt maintained by the Association which the public can use. Mr. Rick Vanderwood, consultant to The Irvine Company, presented a graphic of the proposed park and gave a brief overview. Mr. Vanderwood explained that this will be a passive park to be used as a buffer between the Spyglass Hill and Newport Ridge communities.. Mr. Vanderwood explained that native and indigenous'plant material will be used. The landscape will incorporate reclaimed water irrigation as well as the use of non irrigated areas. Vice Chair Grant commented that it is City policy to have active recreation areas near school sites. Mr. Vanderwood clarified that should a school be built, the flat area of the park would be deeded in a joint agreement to allow for active recreation use. Vice Chair Grant stated that it is important that the homeowners in this area are aware that this portion of the park could become active. Mr. Vanderwood agreed and advised that such disclosure documents are being prepared. Vice Chair Grant recommended that there be a footnote on the plan stating this is a potential active recreation site and that the disclosure be expanded to designate the active sports which would -involve whistles, etc. Director Whitley pointed out that the proposed park requires a Conditional Use Permit from the Planning Commission. Technically the park does not have to be addressed by this Commission, however, the Planning Commission has requested review and approval in concept. Vice. Chair Grant suggested the Commission transmit their comments to the Planning Commission along with acknowledging that this is their area of responsibility. Motion X Commissioner Glasgow motioned that . the Director transmit in writing that this Commission recommends that there be clarification that if and when the park becomes joint use with the school that there will be flexibility to allow active sports, and that the homeowners are aware that there may be whistles and sports. This disclosure is intended to alleviate future problems. Ayes X X X X X X Unanimous. C i TY OF NEWPORT BEACH Parks, Beaches Recreation Commission Page 3 o� � cy� �'SQ �'o� mL m soh soh ��s °o �� City Council Chambers 7 p.m. INDEX Item #6 - Tree Appeal - 29 Cambria Drive Tree Appeal Vice Chair Grant opened the meeting to public testimony and Mr. Aubrey Doell, 29 Cambria Drive, addressed the Commission. Mr. Doell reported that he purchased his home in 1986 and did a complete landscaping. In December a 21 foot lower branch from the subject tree broke off in the parkway and was removed by City crews. Mr. Doell stated this is the only tree of its type on his street and he feels it is not only a messy tree but that the roots are clogging the drain by the curb and raising the ground around the tree. Mr. Doeil further stated when the drains were cleared by Roto- Rooter that they recommended the tree be removed. Mr. Doell urged the tree be removed and, if necessary, a new tree be planted that conforms with the area and is not messy. Commissioner Demmer observed that the street looks denuded and questioned if this is a City I ) tree since there are no others in the area. Commissioner Glasgow stated there appeared to be no cracks in the sidewalk and that the tree has been recently ,pruned. There being no further public testimony, public hearing was closed. Commissioner Vandervort reported that when she visited the site she pulled out a handful of white, shiny roots. She took these to Roger's Gardens and was told they were from Queen Palms roots. Since-it was an expert's opinion that Mr. Doell's Palms are causing the problems, she recommended the healthy Melaleuca remain. Vice Chair Grant opened the meeting to public hearing and Mr. Aubrey Doell addressed the Commission. Mr. Doell reported that Roto- Rooter only went to the inside edge when water gushed out and that they were convinced the problem was the Melaleuca. There being no further public testimony, Vice Chair Grant closed the meeting to public hearing. Commissioner Herberts reported the Melaleuca is the designated street tree for Cambria L Drive. She felt the tree is healthy and a nice size although it could use some shaping. She observed no damage to the hardscape and felt the drain might be defective. She agreed the street is denuded which is another good reason to keep the tree. C 1 TY .OF NEWPORT BEACH Parks. Beaches & Recreation Commission sd Page 4 obi O co� City Council Chambers 7 ,p.m. INDEX Motion Ayes X 'X X X X X X Commissioner Herberts reported six neighbors came to the Tree Committee's meeting and all were disturbed by the lack of trees in the area. The Tree Committee will work with them to reforest the area. Commissioner Demmer motioned to retain the tree at 29 Cambria Drive. Unanimous. Vice Chair Grant advised Mr. Doell he has the right to appeal the Commission's decision to the City Council.' Item #7 - Tree Aooeal - 56 Drakes Bay Drive Tree Appeal Director Whitley reported Mr. Miller requested this -item be postponed to the June meeting. The Commission unanimously agreed. Item #8 - Facility Fee Increases Facility Fee Nancy Beard presented a supplement to the Increases staff report which clarifies the exact fee changes for the Alcoholics Anonymous,, Cocaine I l Anonymous and Overeaters Anonymous groups. Commissioner Glasgow reported the committee formed a new classification for community outreach groups which provide a valuable service to the community., They recommended a fee of $8 per hour and that those groups that are below this rate would be given a $1 /hour increase per year until they reach $8 /hour. Commissioner Glasgow reported they researched other cities in adopting the 'new fees and pointed out that the non - resident users will be the most penalized. Facility fees currently bring in about $44,000 and the proposed fees should generate $9,000 - $10,000 more.. Motion X Commissioner Glasgow moved to adopt the Ayes X X X X X X proposed new fee schedule. Unanimous. Director Whitley commended the committee on their thorough work. IV. PUBLIC COMMENTS Public Comments was addressed following Item #7. Sharon Foster, 177 Riverside Drive, addressed the Commission on the recent termination of a contract instructor. She posed several questions, namely, (1) How teachers are evaluated; (2) If a teacher is terminated, are only the complaints considered or is there consideration for those students in support of the teacher; (3) Can the teacher see the CITY OF NEWPORT BEACH Parks; Beaches & Recreation Commission Page 5 °� '� City Council Chambers 7 p.m. INDDC the students can protest a termination. Nancy Beard explained that staff recently terminated a contract yoga instructor. The contract, which is signed by each instructor, states that both the City and contractor'have the option of terminating the Agreement by giving ten days prior written notice. The yoga instructor was let go by the supervisor due to a number of reasons that included complaints by students and problems between the instructor and supervisor. Director Whitley advised that this Commission be aware that they have no jurisdiction in personnel matters. Nancy Beard reported there has only been one letter received complaining about the termination of this instructor, and that all letters are welcome on behalf of an instructor. However, since this is a contract instructor', the issue is between the instructor and the Department. Since the instructor's attorney has contacted the 1 Department, the matter is now with the City Attorney's office. Vice Chair Grant thanked Ms. Foster for appearing and voicing her opinion. V. INFORMATIONAL AND COMMITTEE REPORTS Item #9 - Recreation Division Recreation Nancy Beard invited the Commissioners to Division participate in the popular Corona del Mar Scenic 5K Race on June 5 and Commissioner Demmer volunteered her services. Commissioner Herberts questioned why any contract instructor may be terminated. Nancy Beard explained it is typically a maintenance problem, namely, losing keys, and not locking doors and windows, in addition to not notifying the office when class hours are changed, classes are cancelled and substitute teachers used. Commissioner Demmer referred to the staff report wherein it states that the gross revenue from one softball season is $90,000. Since the Department must turn away adult teams, she recommended creatively pursing ways to add more teams to generate even more v V revenue. Commissioner Glasgow pointed out that the youth teams require fields also and that a balance needs to be met. CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission y d� May 4, 1993 LOP- no �y `�", yob (G Page 6 3 oA � o no m� City Council Chambers 7 p.m. INDEX Commissioner Schonlau reported that one solution would be to purchase caltrans West for active adult fields. Item #10 - Park and Street Tree Division Park and Street Trei In res onse to a p question from Commissioner Schonlau, Director Whitley reported that the D1V1S10n drought is officially over. Item #11 - Tree Committee Tree Commissioner Herberts reported six well Committee informed homeowners from the Spyglass Association attended their last meeting. They were disturbed over the lack and continuity of trees in their area and conducted a very thorough inventory of the community and researching appropriate trees to be planted. They are requesting the Bronze Leaf Loquat replace those trees that have'been removed and that only unhealthy trees be removed and replaced with the Bronze Leaf Loquat. Commissioner Herberts reported the Tree Committee agrees with them in concept, however, they will have to address the subject of funding. Director Whitley explained that the Bronze Leaf Loquat is a good tree for this area and that anyone can call to request one. "C.J." Pilkerton, an arborist consultant, was hired to make recommendations on the entire tree program, such as equipment, personnel and organization. In response to a question from Commissioner Schonlau, Director Whitley advised the Bronze Leaf Loquat can be planted in vacant sites and that there is money in the budget to do so. In response to a question from Vice Chair Grant concerning Broadmoor's past request for trees, Commissioner Herberts explained that this was a different situation wherein they requested a removal /replacement program which they would help financially. Commissioner Herberts reported a homeowner was caught removing a City tree and read the letter transmitted to him from the City Attorney asking for reimbursement in the t amount of $2,385. Item #12 - Recreation Program Committee Recreation Vice Chair Grant reported the committee's Program recommendations will be submitted at the June Committee meeting. CITY OF NEWPORT BEACH Parks. Beaches & Recreation Commission _) y U,, Page 7 soh m� nN °o City Council Chambers 7 p.m. INDEX Park and Open, Space Committee 3udget :ommittee )asis _iaison ,apital Improvement 3rojects Commissioner Glasgow reported the U.S. Senior Men's National Outdoor Water Polo will be held at the Marian Bergeson Aquatics Center on May 21 -23 and that the Alamo Cup will be playing Cuba on June 12 -13. In addition, the Aquatics Board has purchased new signs for the timing system. Vice Chair Grant reported the U.S. National Water Polo team has requested to use the Marian Bergeson Aquatics Center as their 'home base. The Recreation Program Committee will discuss the matter in terms of scheduling issues. Item #13 - Park and Open Space Committee Director Whitley passed out information from the Committee for Acquisition of Caltrans West. This is an initial effort to acquire Caltrans West and will be on the Commission's June agenda as a discussion item. In response to a question from Vice Chair Grant, Director Whitley explained that a formal request for a General Plan Amendment is first transmitted to the City Council. If the amendment is deemed feasible, it is sent to the Planning Commission which would then ask for this Commission's review and recommendations. Commissioner Schonlau requested Director Whitley contact the City Attorney concerning the legal ramifications of down zoning since it may be illegal to reduce property values. Director Whitley will pursue. Director Whitley clarified the exact location of the proposed acquisition and pointed out it is wide enough for an active park, however, at this time there is no direct access. Item #14 - Budget committee No report from Commissioner Glasgow Item #15 - Oasis Liaison Commissioner Demmer reported the Health Fair was enormously successful and that staff will C� incur one layoff in the new fiscal year. VI. DISCUSSION ITEMS Item #16 - Capital Improvement Proiects J In response to a question from Vice Chair Grant concerning the American Disabilities Act program, Nancy Beard advised that all City facilities and parks will eventually be made Park and Open, Space Committee 3udget :ommittee )asis _iaison ,apital Improvement 3rojects CITY OF NEWPORT BEACH Parks; Beaches & Recreation Commission sd 6�OS ° ;� o Page 8 �° °� �s °a City Council Chambers 7 p.m. INDEX Conference Report funds. The San Miguel Park play equipment area has just been completed in accordance with ADA standards. Item #17 - Conference Report Commissioner Vandervort reported she attended the California and Pacific Southwest Recreation and Park Conference in San Francisco on March 11 -14. She gave an overview of the conference and briefly described the exhibits and sessions she attended. Commissioner Vandervort stated she was nominated and accepted to be on the State Board of Directors of CAPRCMB. On May 1 and 2 she attended a Board meeting in Culver City and will also be serving on several of their subcommittees. The 46th Annual California and Pacific Southwest Recreation and Park Conference will be held in Anaheim on February 3 -6, 1994, and she encouraged the Commissioners to attend this worthwhile program. Vice Chair Grant thanked Commissioner Vandervort for her time and dedication. VII. SPECIAL, URGENT OR LAST MINUTE ITEMS VIII ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:50 P.M. The agenda for this meeting was posted on April 26, 1993 at 11:40 A.M. outside the City Hall Administration Buildiin�g..,�_ Dotttiie Floh Secretary C� Conference Report