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HomeMy WebLinkAbout11-02-1993 - Agenda• CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BE HELD TUESDAY, NOVEMBER 2, 1993 CITY COUNCIL CHAMBERS 7:00 P.M. I. PROCEDURAL MATTERS 1. Call to Order 2. Roll Call 3. Approval of Minutes - Meeting of October 5•, 1993 II. INFORMATIONAL AND COMMITTEE REPORTS 4. Park and Street Tree Division (Report Attached) 5. Recreation Division (Report Attached) • 6. Recreation Program Committee - Commissioner Schonlau 7. Park and Open Space Committee - Commissioner Vandervort 8. Budget Committee - Commissioner Grant 9. Tree Committee - Commissioner Herberts 10. Oasis Liaison -Commissioner Demmer III. PUBLIC COMMENTS IV. ACTION ITEMS 11. Volleyball Court Relocation /Removal - 6210 W. Oceanfront (Report Attached) V. DISCUSSION ITEMS 12. Letter Received Re. Trimming of Trees VI. SPECIAL, URGENT OR LAST MINUTE ITEMS VII. ADJOURNMENT C 1 TY OF Parks. Beaches s d, NEWPORT E EACH Notem3 & Recreation commission October 5, 1993 City Council Chambers 7 p.m. INDEX I to 2r 1 Call roval Minutes ption of nda k and eet Tree ision Ex- Officio Member Present: LaDonna Kienitz Staff Present: David E. Niederhaus, General Services Director Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. PROCEDURAL MATTERS Item #1 - Call to order Cal Ord The meeting of the Parks, Beaches and Recreation Commission was called to order at 7:00 P.M. Item #2 - Roll Call Rol Roll call was taken. Commissioners Compton, Demmer, Glasgow, Herberts, Schonlau and Vandervort were present. Chair Grant was • absent. Item #3 - Approval of Minutes - Meeting of Apr September 7, 199'3 of Motion X Commissioner Herberts moved the minutes be Ayes X X X X X X approved as presented. Unanimous. Item #4 - Adoption of Agenda Adc Motion X Commissioner Compton moved the agenda be AgE Ayes X X X X X X adopted as presented. Unanimous. II. INFORMATIONAL AND COMMITTEE REPORTS Item #5 - Park and Street Tree Division Pay Sty Referring to the staff report, Director Di\ Niederhaus reported the medians on PCH between Jamboree and MacArthur and those on PCH in West Newport were completed in September. In addition, Nancy Beard and Randy Kearns are preparing a schedule for aerating the Lincoln fields during off season periods, Vice Chair Glasgow recommended all the fields be scheduled for aerating before the soccer and football seasons begin. He urged such a schedule be implemented next summer. • Nancy Beard advised that the Little League organizations traditionally help in preparing their fields. AYSO has just recently volunteered to assist by renting a special aerator to soften up their playing fields. Commissioner Compton reported that the I to 2r 1 Call roval Minutes ption of nda k and eet Tree ision CITY OF NEWPORT REACH Parks. Beaches & Recreation commission d • %�on�� �4� Page 2 o. h d, c City Council Chambers 7 p.m. IMDC Recreation Program Committee will address the aerating schedule at their next meeting. Director Niederhaus commented that the Department is catching up on tree plantings within the City. In addition, Nancy Beard and Randy Kearns have now established a tennis court cleaning schedule. Director Niederhaus also reported that a Corona del Mar resident volunteered and was approved to hand' prune the topiaries in the Corona del Mar medians. Staff will investigate the feasibility of her offer in regards to liability. Director Niederhaus reported that future staff reports will include the following month's proposed projects. Projects in November will consist of the continued planting on PCH medians; installation of a flagpole at Newport Island Park; backflow testing; resetting bricks in the tree wells on Marine Avenue; and hiring day workers to pick weeds on Newport . Boulevard between 15th Street and PCH. Commissioner Compton questioned if the theme of landscaping done by CalTrans in Corona del Mar could be carried down the highway to include West Newport. Director Niederhaus advised he will pursue and report back. Commissioner Compton questioned the trimming of Coral Trees on Prospect. Commissioner Herberts stated some Corals are being poorly cut and this should be investigated. Although they do get weighty, one limb can support another and she suggested this idea be pursued. Commissioner Herberts also suggested the Department research attractive tree well grates which are an effective method to deal with watering, particularly for the more valuable trees. Director Niederhaus agreed to pursue this idea and prepare an estimate for a future capital improvement project. commissioner Demmer commented that a Coral Tree was lost at Cliff Drive Park due to the heavy rains last winter. She commended staff for the beautiful job they have done in Cliff Drive Park West and questioned if the backhoe is completed in the wetlands. Director •, Niederhaue advised that minor hand excavation is required to open the channel under the foot bridge and that this will be done by day laborers. Item #6 - Recreation,Division Recreatior Division In response to a question from Commissioner Parks, Beaches & Recreation Commission • o y h6 'o Page 3 City Council Chambers 7 p.m. INDEX h Vandervort, Nancy Beard explained that the Department is considering installing a false bottom during the summer at the Harbor High School Pool so that children can touch the bottom during the lesson program. Vice Chair Glasgow reported the front gate at the Corona del Mar Pool doesn't shut and 'that the phone in the lifeguard office be checked. Nancy Beard advised she will contact the School District regarding these items. Commissioner Schonlau reported the log poles supporting the jungle gym in West Newport Park need to be repaired. In addition, the binding devices have fallen off the ends of the poles leaving them rusty, and both situations present a dangerous liability. Nancy Beard advised that the play equipment is scheduled to be replaced, however, in the meantime she will check out the jungle gym. Item #7 — Recreation Program Committee Recreation Program Commissioner Schonlau reported the committee Committee • will meet October it and will be discussing the following: (1) A letter from Candace Schwartz requesting relocation of the volleyball court at Prospect and Oceanfront; (2) The possibility of charging fees for late pick up of children by their parents at the drop -in sites; (3) Fees for lap swimming passes; and (4) Scheduling aeration and down time for all fields. Item #8 - Park and Open Space Committee Park and Open Space Commissioner Vandervort reported the committee Committee met September 30 and discussed concepts and criteria for a possible dog park. The committee is requesting the Commission's input to their list of potential sites, namely, North Star Beach, San Diego Creek North, 15th Street Park, Castaways, San Joaquin Hills Park, parcel adjacent to Lincoln; Newport oil property; area adjacent to Bonita Creek Park; and the north side of North Star Beach. commissioner Schonlau recommended adding Newporter North to the list. Commissioner Demmer stated she is opposed to the 15th Street Park since this park is heavily used by the American Legion, • occasionally for special event parking; public parking is at a minimum; traffic is intense; and the park is too small. Because of special events, such as wedding receptions, etc., designating this park as a "Dog Park" would I � not be appropriate. Parks. BeGaches & Recreation Commission • d y � ho• Page 4 a � 4'j C ms .foh oiL O City Council Chambers 7 p.m. IrDDC tee tee Commissioner Herberts stated that last Saturday she visited the dog park in Laguna Beach and there were approximately 30 dogs in the park. She found it to be clean with no smells or flies, and there were no barking dogs while she was there. She commented that she was very impressed with the park and that the people who use the park are very considerate of this added amenity. Commissioner Vandervort pointed out that there is also a dog park in Long Beach and that Huntington Beach is also researching the idea. Commissioner Schonlau commented that there have been many people desirous of such an area on the beach that wouldn't be offensive. Commissioner Vandervort pointed out that a dog area needs to be fenced which could not be done at the beach. Item #9 - Budget Committee Budget Commit No report. Tree . Item #10 - Tree Committee Commit Commissioner Herberts reported four tree locations were reviewed and that there is a problem at 3806 Inlet Aisle where the Brazilian Pepper Tree has been mutilated. Director Niederhaus advised that staff will investigate and, if necessary, consult with the City Attorney's office for any action against illegally removed or damaged trees. Item #11 - oasis Liaison Oasis Liaiso Commissioner Demmer reported the Friends of Oasis had a very successful rummage sale and they are to be commended for providing BO much financial assistance to the senior center. III. PUBLIC COMMENTS Sean McGowan, 900 Sea Lane, addressed the Commission. Mr. McGowan presented a petition signed by 545 residents and 144 non residents in support of a dog park in Newport Beach. Nancy Beard explained that Mr. McGowan is also receiving financial support for the dog park which will be deposited in a fund for this purpose. • In response to a question from Commissioner Compton, Commissioner Vandervort explained that the committee will be meeting with businesses, homeowner groups, etc., to discuss i the potential dog park. tee tee Parks. BeGaches & Recreation Commission • d Page 5 City Council Chambers 7 p.m. IN EX Tree Commissioner Demmer questioned why non residents should be a concern in regard to the dog park and Commissioner Vandervort explained that the non resident issue needs to be addressed since some people have expressed their concerns on the matter. IV. ACTION ITEMS Item #12 - Street Tree Anneal - 1737 Centella Street Appeal Place Director Niederhaus reported the two subject Brazilian Pepper Trees are City trees. Staff originally determined to retain and root prune them and their recommendation remains the same. Vice Chair Glasgow acknowledged that there is a root problem since they are raising the ground and going into the water vault. Director Niederhaus explained that staff can separate the roots to keep them from damaging the sidewalk, however, there is still • liability created if a trip and fall occurs from the raised surface roots. In response to a question from Commissioner Schonlau, Director Niederhaus explained that root pruning would go 61 in either direction and down 18 ". In response to a question from Commissioner Glasgow, Director Niederhaus stated that a clear precedent has been established that someone can sue the City over a trip and fall accident associated with surface tree roots. The trees are worth $500 -$1000 each and it would cost less than half of this to replace them. Commissioner Glasgow suggested the trees be removed for liability purposes and that a series of trees be planted. Director Niederhaus responded by saying this would denude the area, however, replacement trees could be planted but of a much smaller size. Commissioner Herberts commented that if a tree were removed for every potential liability that was not corrected, the City could eventually lose half their trees. She recommended root pruning as needed. • Director Niederhaus pointed out that the Department can root prune, but that within a year the same problem will exist. In the meantime, however, the Department can review the budget in terms of a neighborhood landscape scheme. Tree ♦ My �. Parks, BeGaches & Recreation Commission ro p Gj �,. � pro Page 6 4j Oil dJ+ � �f � �o m, e °� �� City Council Chambers 7 p.m. IrDIX Motion Ayes X X X X X X X commissioner Glasgow recommended root pruning take place now and that the owner and his neighbors work together to develop landscape plan for the entire street. Commissioner Demmer motioned to uphold the Tree Committee's decision to deny the removal and accept Vice Chair Glasgow's suggestion that the trees be root pruned and that the homeowner meet with his neighbors to propose a street scape. Unanimous. Vice Chair Glasgow further recommended that their suggestions for a street scape be reviewed with the Tree Committee. V. DISCUSSION ITEMS Item #13 - commission -Staff Relationshio� commiss Staff Relatic Nancy Beard reported this is an information item which the City Manager has conceptually approved. Agenda • Item #14 - Agenda Format and Conduct and Cor Nancy Beard reported this is an information item and that once the agenda is posted, it must be followed as presented. During discussion Commissioner Vandervort recommended that action items be addressed before Informational and Committee Reports. Nancy Beard explained it is the Chair's privilege to determine the agenda. VII. SPECIAL. URGENT OR LAST MINUTE ITEMS Commissioner Vandervort reported the play, "Mr. Roberts," at the Theatre Arts Center is a huge hit which will conclude October 17. Commissioner Vandervort reported she attended the Los Angeles Basin California Parks and Recreation Commission and Boards Membership meeting which was an excellent networking opportunity among the cities. The next meeting is December 2 in South Gate and she invited the Commissioners to attend. Commissioner Vandervort also reported she will be the Hospitality Chair for the same group to be held February 3 -6 in Anaheim and she invited the Commissioners to attend the annual • dinner on February 4. Commissioner Vandervort stated that at their last meeting 2 cities reported they are planning an Adopt A Park program and inquired if she could forward a copy of the City's policy to them. Director Niederhaus advised i that City Council Policies are currently being ion- inship Format iduct Parks. BeGaches & Recreation Commission sd • o O Gj �, :5 �� Page 7 1`0 a % ��s °o o� City Council Chambers 7 p.m. IrDDC reviewed by the City Manager. Commissioner Compton reported he was invited to represent the Parks, Beaches and Recreation Commission at the Newport -Mesa Board of Realtors "Meet Your Government" meeting. Representatives from each city attended and the dog park proposal was discussed. Commissioner Demmer urged the Commission to attend Walk on the Wild Side community event on October 10. Commissioner Vandervort presented a pictorial statement of various types of open space available at the,Castaways site. Director Niederhaus reported there were two highly qualified applicants for the Park and Street Tree Superintendent position, however, they decided to stay with their respective cities. Staff has readvertised for the position and October 15 is the new deadline to submit applications. • Bob Bailey officially retired September 30, however, he has been re- employed as a temporary full time employee until the new Tree Supervisor is selected. On October it the City Council will address the proposal to privatize the Street Tree Division. An informal staff meeting on the proposal will be presented and discussed with the tree crew on October 7. Commissioner Demmer recommended the Commission send a letter of recommendation to Bob Bailey. The Commission concurred and the letter will be presented to Mr. Bailey at the October 7 General Services quarterly awards presentation. VII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 8:37 P.M. The agenda for this meeting was posted on September 27, 1993 at 2:40 P.M. outside the City Hall Administration Building. Dottie Flohr I Secretary Item No. 4 • General Services Department Park and Street Tree Divisions October 1993 Progress Report In addition to normal duties the Parks Maintenance crews performed the following activities in the month of October: 1. Dwarf oleanders have been planted on the Pacific Coast Highway medians between Bayside Drive and MacArthur Blvd. to replace the degraded junipers. 2. Gazanias were planted in the West Coast Highway median between Superior Avenue and 61st Street. This will add color to these plantings and, once mature, will also minimize weed growth. 3. Nearly 100 sprinkler heads were installed at Irvine Terrace Park to replace the old sprinkler heads which were not providing adequate irrigation coverage. 4. Department personnel assisted the Fire Department with their Open House by providing bleachers for this event and also delivered and set up a stage for the Newport Center Library. We also provided traffic and litter control for the 9th Annual Balboa Peninsula chili cook -off. 5. The California native landscape project at the Cliff Drive Park is complete. 6. This Department will soon be assuming the maintenance responsibilities for the East Coast Highway medians. The contractor still needs to replace one palm before we assume this landscape maintenance. 7. Landscaping around the garden plots at Oasis Senior Center is underway. Completion is scheduled for October 29, 1993, followed by a 45 day maintenance period performed by the contractor. The following duties, in addition to normal activities, are scheduled for November: 1. The entrance to Balboa Island and Collins Island will be re- landscaped. Once completed, the Balboa Island Improvement Association has volunteered to assume the maintenance responsibilities of these two areas. 2. Additional shrubs and ground cover will be planted throughout West Newport Park to repair areas that were damaged by foot traffic. An effort will be made to detour further foot traffic by installing poles with chain or using thorny plant material. • 3. Further improvements will be performed to the Avon Creek. Unwanted vegetation will be removed and the areas below the two foot bridges will be dug out to re- establish the water flow. 4. A general cleanup of Newport Blvd. from Industrial Way to Pacific Coast Highway will be performed. This will include weeding, removing dead shrubs and trees, and trimming. We intend to follow this with irrigation improvements and replanting in the future. In response to Commission concerns I provide the following: Nancy Beard and myself are continuing our plans for aerating Lincoln Athletic Center. An appropriate time will be scheduled to perform this work, which hopefully will not negatively affect the sports groups. We are researching the possibility of renting a power aerator, or having this service performed by contract. Bob Bailey and myself have inspected the coral tree trimming at Prospect and Seashore and throughout the city. We feel that the trimming is being performed properly. This very open type of trimming allows the wind to move through the trees, which minimizes the possibility of limb failures and trunk splitting. • Last winter numerous large limbs fell from the eucalyptus trees in Bayside Park and one tree was lost due to a major trunk split. Heavy structural trimming is now being performed to minimize liabilities and avoid losing additional trees. The new medians on East Coast Highway received two large multi - trunked palms in an effort to match a pre - existing one located at Marguerite and Coast Highway. Additionally, the CDM Chamber of Commerce provided feedback regarding the landscape design of these medians. The play equipment at 58th Street and Seashore has been inspected for safety. Arrangements have been made through Nancy Beard for the removal and replacement of this worn play equipment. The Tree Division activity is as follows: Areas being trimmed this month: Palms on the Peninsula Bayside Drive Park completed Projected for trimming in November: • Ficus trees on East Coast Highway Corona Del Mar and other areas of Corona Del Mar 1 6 0 0 In October, trees were removed at the following locations: Ocean Blvd. CDM 1524 Galaxy 1948 Port Bristol 611 Carnation 605 Carnation 713 Poppy 2232 Port Durness 5400 Seashore 5400 Seashore 923 Tiller 1701 Marlin Dead Committee Owner Dead Dead Committee Committee Root prune Poor condition Dead Dead 1- date palm 1- loquat 1- pear 1- carob 1- carob 1- eucalyptus 1- ficus rub 1- melaleuca 2 - melaleuca 1- eucalyptus 1- eucalyptus Due to our palm tree trimming schedule, no trees were planted this month. Ran by Kearns J DIVISION OCTOBER, 1993 PROGRESS REPORT Youth Services Item No. 5 Staff is busily preparing for the Halloween Carnival and Haunted House event on October 311 No doubt a spooky time was experienced by all! The Community Youth Center playground equipment will be receiving two new slides this month. The two existing slides were worn in a very unsafe manner and are being replaced by the manufacturer. The play equipment at Mariners Park will be replaced in its entirety this month with the exception of the cement dolphin and the arch swings. The play equipment at West Newport Park nearest the tennis courts will be removed this month due to its unsafe condition. This was an unanticipated refurbishment. We are reviewing the budget for the replacement funds. Senior services • Our recently completed flu shot program at the Oasis Center drew 730 participants this past month. 150 seniors dressed up for the Halloween luncheon and entertainment. The day was topped off by quite a costume contest. The kind of case management the Oasis staff has been involved in is typlified by the following: An elderly woman living in an 8 x 8 room off a garage is living on $678.00 per month. She ,has been self employed as an artist all her life and, therefore, has never paid into the Social Security system. The staff at Oasis is assisting her and helping her to understand the programs available to her. Staff also touches base with her on a weekly basis. Sports and Acuatics A current success we have not highlighted for you is our new drop - in volleyball program on Friday nights at the West Newport Community Center. We are drawing approximately 80 players each Friday night. It has become quite a Friday night happening! The ball field turf at Bonita Creek is in very poor condition and in need of refurbishment. We are hoping to work with the Parks Division during our mid - December and the end of January break. Revenue and Classes • Staff is working on the winter brochure's selection of classes. The publication is set to be mailed out in mid - December. The l" U roller hockey fall league is wrapping up. We again had 50 participants. We fully expect to double our numbers at the first of the year following the soccer season. November is our month for the annual Arts and Crafts Fair. Join'us November 13 and 14 at the Lincoln Athletic Center for this great event. The tennis courts located at West Newport Park are scheduled to be resurfaced this month. 3 ,?47 0 0 OASIS SENIOR CENTER SEPTEMBER 1993 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES /GROUP 3128 LONG TRIPS HUMAN SERVICES Autumn Harvest (San Luis Obispo) 37 Another Passage 69 Blood Pressure 108 Braille 88 DAY TRIPS Case Management (hrs.) 46 Chair Exercise 90 Crazy for You (Performing Arts). 21 Counseling 30 Los Angeles Arboretum 17 Eldercare 4 Byron Scott Basketball -UCI 9 Employment 203' Will Rodgers Follies 25 Information /Rental 1873 San Diego Harbor Cruise 24 Legal Assistance 4 Bowers Museum 24 Life On Your Own 38 Elizabeth Howards "Hello Dolly" 21 Medicare Assistance 8 Oceanside - Golf 16 Shared Housing 53 Cooper Bldg. (Garment Dist.) 21 Telephone Reassurance 341 Visual Screening 5 MEETINGS VOLUNTEER HOURS 3294 Board of Directors 22 Executive Committee 9 VAN TRANSPORTATION Long Range Planning 10 Human Services Comm. 12 Care -A -Van 498 Fund - raising 18 Shuttle 375 Newsletter 18 Newsletter Collating 25 General Membership 102 NUTRITIOUS LUNCHES 1578 SPECIAL EVENTS Sunday Movies 120 Breakfast at OASIS 30 Pancake Breakfast 400 Item No. 11 • CITY OF NEWPORT BEACH Parks, Beaches and Recreation Department DATE: October 25, 1993 TO: Parks, Beaches and Recreation Commission FROM: Nancy Beard, Recreation Superintendent SUBJECT: RECREATION AND BEACH COMMITTEE REPORT - VOLLEYBALL COURT REMOVAL AT WEST OCEANFRONT AT PROSPECT Recommendation: That the volleyball court in question be relocated. Discussion: Mr. and Mrs. John Schwartz, 6210 West Oceanfront, applied f'or a second time to have the court in question relocated two or three • properties to the east. The court is currently in-front of their residence. Mr. and Mrs. Schwartz secured signatures from residents within 200 feet of the court, as per departmental policy, prior to their first request to the Commission. The Recreation Program Committee met and discussed the application. After discussion of the situation, the committee agreed to recommend to the Commission to relocate the court: • The committee requested that staff notify all affected property owners that the court would be relocated or removed upon Commission approval following their November 2 meeting. Residents were invited to write or speak to the Commission regarding the issue. Staff has also signed the court for relocation or removal and has not received any phone calls. J� r� u • n U David McConnell September 29, 1993 City of Newport Beach 3300 Newport Blvd. Newport Beach, California 92659 RE: Volleyball Court, Prospect and Oceanfront Good Morning, Dave! As I intimated in my August letter to you, I still want to get the court moved in front of the 3 empty houses, namely 6204 and 6206. The absentee owners signed my original petition. The poles being out 50 feet has helped but we still get all the commotion of Prospect foot and car traffic so I'd like to lessen activity in this area as much as possible. Do I need to go through the costly (time - wise), certified letter route or can you send out the City notice of a hearing? Please let me know what step is next. I must assume not even one complaint was received by moving the poles out 50 feet. The only complaints I expect will be from the NIMFY'S down 4 or 5 houses. Thank you, andace V Schwartz 650 -5465 Item No. 12 M, �W�WM r 1�1 0 C2����