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06-07-1994 - Agenda
AMENDED JUNE 2, 1994 . CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION REGULAR MEETING TO BEHELD TUESDAY, JUNE 7, 1994 CITY COUNCIL CHAMBERS 7:00 P.M. H. APPROVAL. OF M11=S - Meeting of May 3, 1994 III. PUBLIC COMMENTS Members of the public are invited to comment on any matter of public interest. Speakers are limited to three minutes. TV. DISCUSSION ITEMS • 1. Park Improvement Donations Policy (Report Attached) Review of revised Park Improvement Donations Policy, G -5. 2. Bench Donations (Report Attached) Acceptance of bench donations from Margaret McGovern and Harry and Joan Levy. 3. Letter to City Council Letter requesting that the Recreation and Open Space Element be updated to be placed on the City Council's agenda of June 13, 1994. 4. Park Fee Policy (Report Attached) Review of revised Park Dedication Policy. Memorandum From City Attorney Regarding In -Lieu Fees Legal opinion on use of In -Lieu Fees. • 6. Report from Parks, Beaches and Recreation Commission Chair regarding the Community Services Development Task Force. 7. Squaw Valley Flag Pole (Verbal Report) Report from Ad Hoc Committee on a potential location. 8. Joint Meeting Agenda (Report Attached) Agenda for joint meeting with the City Council on July 11, 1994. 9. Memorandum on The Brown Act from City Attorney Recommendation for implementation of The Brown Act. 10. Cliff Drive Park Slope (Report Attached) Recommendations that the landscaping of the Cliff Drive Park slopes include native California plantings on the lowest slope and drought tolerant plants on the mid and upper slopes. 11. Safety Inspection Reports (Report Attached) Summary of safety inspections at City parks. 12. Park and Street Tree Division (Report Attached) Report of Park and Tree Divisions activities during May and upcoming events in June. 13. Recreation Division (Report Attached) Report of Recreation Division activities during May. VI. FUTURE A NDA ITEMS Matters which Commissioners may wish to put on a future agenda or raise for discussion. VAANWAe NO Ou ► CITY OF Parks. Beaches • o Off'% h ��o N N o • Motion Ayes Motion Motion Ayes Nay NEWPORT B EAC " I Item II & Recreation commission May 3, 1994 City Council Chambers 7 o.m IMDC Staff Present: LaDonnaKienitz,Community Services Director David E. Niederhaus, General Services Director Marcelino Lomeli, Park and Tree Maintenance Superintendent Nancy Beard, Recreation Superintendent Dottie Flohr, Secretary I. ORDER AND ROLL CALL The meeting of the Parks, Beaches andRecreation Commission was called to order at 7:00 P.M. Roll call was taken. Commissioners Compton, Demmer, Glasgow, Grant, Herberts, Schonlau and Vandervort were present. 11. APPROVAL OF MINUTES - Meeting of April 5, 1994 x Commissioner Demmer motioned the minutes be approved as x x x x x x x presented. Unanimous. III. PUBLIC COMMENTS Mrs. Jo Vandervort, 1147 Pembroke Lane, addressed the Commission and explained why the Commissioners received a letter from the Balboa Merchants Association. The letter was a result of her discussion with Dayna Pettit following the April Commission meeting. At the April meeting the consideration of adding the ficus trees on Main Street to the Protected Tree List was added to Future Agenda Items with the assumption that it would be on the agenda of the May meeting. X Commissioner Compton motioned to discuss the ficus trees on Main Street at the June meeting. X Commissioner Herberts made a substitute motion to not agendize the trees at the next meeting since it is not timely to do so. The Balboa Specific Area Plan must still be completed and other aspects addressed before the issue would be timely, perhaps in six months to one year. X x x x x x Motion passes. x IMDC LOD' I TY OF N' CART BEACH Parks. Beaches & Recreation commission May 3, 1994 Page 2 City Council Chambers 7 p.m. INDEX o - Chair Grant directed staff to give the Commission periodic reports on the status of this matter. IV. DISCUSSION MATTERS Item 41 - Commission Committees Commission Committees Nancy Beardaeported that as a result of the new Brown Act, the Commission needs to determine if their four committees should be standing or ad hoc committees. Motion x Chair Grant motioned the committees be utilized on an as Ayes x x x x x x needed ad hoc basis. Motion carries. Nay x Item #2 - Joint Meeting y Benda Joint Meeting Motion x Upon a motion by Commissioner Glasgow and unanimously Agenda x x x x x x x approved, this item was addressed following Item #10. Chair Grant reported the Commission needs to prepare an agenda for their annual joint meeting with the City Council at 2:00 P.M. on May 23. Chair Grant suggested the Commission urge the City Council to recommend the Recreation and Open Space Element of the General Plan be updated to include discussion of future park development and use of in lieu fees. Following a brief discussion, Chair Grant motioned to discuss the future use of Interest Earned on In Lieu Fees at a future Commission meeting. Unanimous. Commissioner Demmer recommended that a report on revenue from adult groups, such as softball, tennis, etc., be presented and that it also show how, active participation in recreation can generate revenue in other city areas. The Commission determined that their agenda for the joint meeting with City Council would include the following: (1) The need for the revision of the Recreation and Open Space • Element of the General Plan in regard to future park development; (2) Recreation as an economic force in the community; (3) Park maintenance; and (4) Annual capital i budget recommendations. C I TY OF 'NEWPORT BEACH Parks. Beaches & Recreation commission May 3, 1994 Page 3 moo. 03�h° ��6h o�Gh�i City Council Chambers 7 p.m. IPDIX Item #3 - Cliff Drive Park Slone Cliff Drive Park Slope Director Niederhaus presented pictures of the Cliff Drive Park slope taken in January and April 1994 which show the increase in weeds during this time span. He reiterated the additional costs of manual weeding necessitated by the original planting plan. Director Niederhaus reported that the California native plants that were recommended by the architect for the slope do not grow fast enough to avoid the abundance of weeds which are very costly to control. He is recommending that the bare areas of the slope be replanted with mature container plant materials that are of ornamental, drought tolerant, non - California native material. Upon Commissioner Herberts recommendation, Mr. Lomeli agreed that small pink iceplant can be planted to add color to • the area. Commissioner Demmer agreed the area is full of weeds and encouraged the planting of Bougainvillea. She stated she anticipates that the neighbors would also,favor planting materials that would be less expensive to maintain. Motion x Commissioner Compton motioned to postpone this item to the June meeting when those residents involved in the past could provide their input. In response to a question from Commissioner Schonlau, Director Niederhaus explained that waiting 30 more days will compound the already existing weed problem. Motion x Commissioner Herberts made a substitute motion that Director Niederhaus be authorized to proceed with his recommendation provided the residents who have been involved in the project agree. Should they disagree with the recommendations made by Director Niederhaus that the majority of plants be ornamental, drought tolerant and fast establishing, then this Ayes x x x x x x matter should be brought back to the Commission for review. Nay x Motion passes. • Parks, Beaches oa �� P 4l o • Motion Ayes 1] & Recreation commission May 3, 1994 ' Page 4 Nt.v council Chambers 7 D.m INDEX Report from Parks, Beaches and Recreation Commission Chair re. Community Services Development Task Force Park Dedication Policy Recreation and Open Space Element Park and Street Tree Division Item #4 - Report from Parks. Beaches and Recreation Commission Chair regarding the Community Services Development Task Force Chair Grant reported that the Community Services Department Task Force met which was comprised of members of staff, the Library Board, Arts Commission, and this Commission. His group discussed the idea of joint use and functions of the Mariners Library. Chair Grant stated he felt the entire process is very beneficial and that the final meeting is scheduled for May 11. Upon Commissioner Demmer's recommendation, the Commission determined that Chair Grant's report on the final Task Force meeting should be agendized for the June meeting. Item #5 - Park Dedication Policy Director Kienitz reported the City Council requested the Commission review the revised Park Dedication Policy, however, it has not been finalized by the City Attorney. The policy ties the use of in lieu fees to the Recreation and Open Space Element of the General Plan. Item 46 - Recreation and Open Space Element Director Kienitz reviewed the reasons for the need of a revised Recreation and Open Space Element of the General Plan. x Commissioner Demmer motioned to recommend to the City Council that the Recreation and Open Space Element of the General Plan be revised, with active participation by the Commission and/or their representatives in the process. X x x x x x x, Unanimous. V. PUBLIC HEARING AND STAFF REPORTS Item 47a - Park and Street Tree Division In response to an inquiry from Chair Grant at the April meeting, Mr. Lomeli presented a picture of the benches installed along the,bluffs in Corona del Mar. The benches are made of concrete, require low maintenance and can sustain vandalism. INDEX Report from Parks, Beaches and Recreation Commission Chair re. Community Services Development Task Force Park Dedication Policy Recreation and Open Space Element Park and Street Tree Division CITY OF NEWPORT BEACH Parks. Beaches & Recreation commission • s, 0 May 3, 1994 Page 5 City Council Chambers 7 p.m I,VEX Preparing for African - ized Honey Bees Recreation Division Bolsa Park Recreation as an Economic Factor Director Niederhaus thanked the Commissioners who attended the General Services Department Open House. He also reported that displays that were used at the Open House will be used at future City Council and Commission meetings. Director Niederhaus also reported that a tree worth $6,000, which is on the Protected Tree List, was recently destroyed. This matter has been turned over to the City Attorney and money recovered will be deposited in a fund for City reforestation projects. Item 47b - Preparing for Africanized Honey Bees Mr. Lomeli reported the article on the Africanized Honey Bee should answer most questions,on this matter. In addition, the Orange County Vector Control District will be disseminating information, The bees could arrive any time between the fall of 1994 and spring of 1995. Item #8 - Recreation Division Nancy Beard reported that the new summer classes are provided for the Commission's review. Commissioner Vandervort pointed out the Department's joint venture with the City of Costa Mesa has resulted in offering the Pepper Spray Certificate Course. Item 49 - Bolsa Park Nancy Beard reported the City Council is again considering funding for this project by using in lieu funds. Item #10 - Recreation as an Economic Factor Chair Grant reported this item was addressed under Item IV -2. VI. CONTINUED BUSINESS VII. FUTURE AGENDA ITEMS The Commission determined that a Facility and Inspection Review be agendized. An ad hoe committee was formed consisting of Commissioners Glasgow, Demmer and Schonlau to address,the location for the Squaw Valley Olympic Flagpole. I,VEX Preparing for African - ized Honey Bees Recreation Division Bolsa Park Recreation as an Economic Factor CITY OF 'NEIIVPORT BEACH Parks. Beaches & Recreation Commission Ma y C, p G m 3, 1994 • 03� m3�� �ti o Page 6 Citv Council Chambers 7 o.m. INDEX VIII. ADJOURNMENT There being no further business, the Parks, Beaches and Recreation Commission adjourned at 9:00 P.M. The agenda for this meeting was posted on April 28, 1994 at 4:40 P.M. outside the City Hall Administration Building. • V I* Item IV -1 COMMUNITY SERVICES DEPARTMENT DATE: June 2, 1994 TO: Parks,, Beaches and Recreation Commission FROM: - Nancy Beard, Recreation Superintendent RE. G -5 POLICY, PARK IMPROVEMENT DONATIONS Recommendation To approve the amended language to the G -5 Policy as reviewed and recommended by the City Council. The City Council requested on April 25, 1994 that further amendments be made to the Park Dedication Donations Policy. The Council recommendation is included in the Council minutes attached. n lJ The City Council recognizes the need to provide residents with the opportunity to donate trees, benches, drinking fountains or related park items. This policy established criteria for donations to assure attractiveness, usefulness and the capability to be maintained. Tree Donations The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as the exly one area where a tree with a bronze plaque can be installed. Other trees without plaques can be donated and installed at locations approved by the General Services Director. . Park Amenities Items such as benches, drinking fountains, tables, etc., can be donated.to be included in the public park system. Recognition on the donated item shall be a 2" x F plaque and limited to Donated by (Name) or Donated for (Name), as a means of identifying the donation. Donors of major park improvement,gifts may elect to provide a dedicatory plaque not exceeding 5" x 7" with name, date and appropriate text not exceeding 25 words. All donations must be approved by the Parks, Beaches and Recreation Commission. The cost of a donated item, including identification plaque, shall be borne totally by private funds. The City will assume ownership.and maintenance if accepted and placed in a public park. The City will not assume responsibility for replacement due to vandalism or theft. ID COUNCIL MEMBERS s -C� ROLL CALL E • Motion All Ayes Motion • 1 MINUTES April 25, 1994 INDEX Council Policy G -5' (69) Special Events Apl 94 -071 (27) BA -051, $1,450 - For special refuse collection for the residents of NEWPORT SHORES on Saturday, June 11, 1994. [Memorandum from General Services Director] BA -052, $6,550 - For special refuse collection for the residents of NEWPORT ISLAND, WEST NEWPORT, NEWPORT SHORES AND HARBOR VIEW RTLT '. [Memorandum from General Services Director] BA -053, $2,275 - For special refuse collection for the residents of HARBOR VIEW AND NEWPORT BILLS on April 30; 1994. [Memorandum from General Services Director] ITEMS REMOVED FROM THE CONSENT CALENDAR Agenda Item No. 15. Report from Community Services Department regarding PARE IMPROVEMENT DONATIONS - COUNCIL POLICY G -5. Mayor Turner indicated he did not feel the City should restrict the placement of plaques just to the one area as stated in the policy, and therefore, suggested the language be changed to read: "The tree -lined walkway at Oasis Passive Park beginning at 5th Avenue and Marguerite in Corona del Mar shall be identified as one area where a tree with a bronze plaque can be installed. "Other trees with plaques can be donated and installed at locations approved by the General Services Director." Council Member Hart, former member of the Parks, Beaches and Recreation Commission, stated that -a number of people like to donate trees; however, some of those trees are in poor condition, and as a result, maintenance is a major concern. Also, plaques can sometimes be difficult to mow or edge around. • x Following consideration, motion was made by Me or Turner to refer this item back %a to Parks, Beaches 6 Recreation Commission for the development of a policy that accepts trees and at the same time recognizes people with a plaque. 17. Report from the Revenue Manager recommending approval of SPECIAL EVENTS APPLICATION NO. 94 -071, subject to conditions in the staff report, for Balboa Bay Club to have outdoor amplified sound in a residential area during a Country Western Party and Chili Cook -off on May 26, 1994, from 4:00 - 10:30 .p.m. x • Notion was made by Mayor Pro Tem. Watt to aspo nd Mttheh amsubject l eo 9 :00 p.m. rather rather than 10:30 p.m. INDEX Council Policy G -5' (69) Special Events Apl 94 -071 (27) Item IV -2 GENERAL SERVICES DEPARTMENT Date: May 26, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: BENCH DONATION ACTION: To accept recommendation of Park, & Tree Superintendent of acceptance of one bench donation from Mr's. Margaret McGovern. Mrs. McGovern will provide City with a donation of .$250.00 and City will purchase one wooden bench. Staff has received correspondence from Mr. David McConnell for the donation. Donor • will provide plaque with conforming inscription per City Policy. Very respectfully, David E. Niederhaus . GENERAL SERVICES DEPARTMENT Date: May 26, 1994 To: Parks, Beaches & Recreation Commission From: General Services Director Subject: BENCH DONATION ACTION: To accept recommendation of Park I& Tree Superintendent of acceptance of one bench donation from Harry and Joan Levy. DISCUSSION: Mr. & Mrs Levy will provide City with one City approved, concrete bench. Staff has received correspondence from Mr. and Mrs. Levy for the donation. The bench will be placed at Lookout • Point or between Lookout Point and Inspiration Point. Donor will provide plaque with conforming inscription per City Policy. Very respectfully, David E. Niederhaus 0 MR MARCY LONELI /PARY,S SUPERVISOR. DEAR SIR, RECENTLY.. THE NEWPORT HARBOR AREA LOST ONE OF IT'S FINEST GENtELMEN. EUGENE P.(MAC )MCGOVERN PASSED AWAY AFTER A LONG BATTLE WITH CANCER. EUGENE WORKED FOR MORE THAN FORTY YEARS IN NEWPORT BEACH AS A YACHT PAINTER.HE BUILT NAVY MINE=:WEEPERS AT THE OLD SOUTH COAST BOATYARDy DURING THE WARP AND WAS PAINT FORMAN AT LIDO SHIPYARD TILL IT CLOSED. HIS WIFE OF FIFTY TWO YEARS STILL'RESI'DES AT 5071 RIVERSIDE AVE. IN NEWPORT BEACH IN THE VICENITY OF CLIFF DRIVE PARK. TO HELP PRESERVE HIS MEMORY.HIS FAMILY WOULD LIKE TO PROPOSE A DONATION TO THE PARKS DEPARTMENT OF $250.00. THIS DONATION WOULD BE TO PROVIDE A PARK BENCH AT CLIFF DRIVE PARK.WE WOULD REQUEST THAT WE ALSO BE ALLOWED TO ATTACH A SMALL BRONZE PLAQUE 2" X TO THE BACK OF THE BENCH WIT-i EUGENE'S NAME. DETAILS OF EXACT LOCATION WOULD BE WORKED OUT ON APPROVAL BY YOU AND THE PARKS COMMISION. EUGENE AND HIS WIFEyMAR-JARET SDENT MANY AFTERNOONS WATCHING THE SUNSETS OVER CATALINA FROM CLIFF DRIVE PARK. THIS BENCH WOULD BE A 3MALL :ME117RIAL '10 A VERY FINE IAN }AND A R_�INO_R TO HIS WI'== THAT GOOD PEOPLE ARE REfMEEMBERE? BY THOSE WHO LOVE THEM. I F NKE t H (3 P 7,= 'O'1AL VERY RES='ECT, FlJ�LY2 A`4D _J 'C, F ORW ARC T? VCUR IRE.PLY. r.nn_n • 13 DAVID 16,48 .SANITA A, JA AVE WORK 714 -760 -5514 awel?4 4 MRS. HARRY W. LCUY 15 RUC CANNES NEWPORT BCACH, CALIFORTIW 92660 rirnn ap (( f �v 2 3 499§ 'May 20, 1994 Mr. Marcelino Lomeli City of Newport Beach General Services Dept. P.O. Box 1768 Newport Beach, CA 92659 -1768 Re: Bench Donation Dear Mr. Lomeli: My husband and I (Harry and Joan Levy) are requesting to donate to the City of Newport Beach one, new concrete bench for the Corona del Mar Park on Ocean Blvd. The bench is to be located either in Lookout Point or between Lookout Point and Inspiration Point. I have used the Corona del Mar Park for my daily walks during the twenty some years we have lived in Newport Beach. It has given me a great deal of pleasure and I would be most happy to pass the pleasure on to others. We will also provide and pay for a two inch by six inch bronze plaque with conforming inscription. Thank you, / J, an Levy V JL:jl • Item IV -3 June 13, 1994 CITY COUNCIL AGENDA ITEM NO. TO: Mayor and City Council FROM: Community Services Department SUBJECT: RECREATION AND OPEN SPACE ELEMENT OF THE GENERAL PLAN Transmitted herewith is a recommendation from the Parks, Beaches and Recreation Commission concerning the Recreation and Open Space Element of'the is General Plan. Recommendation Approve request and so direct staff. Attachment 16 E SEW PORT CITY OF NEWPORT BEACH u? P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 e.< May 19, 1994 Members of the City Council City of Newport Beach 3300 Newport Boulevard Newport Beach, CA. 92658 -8915 Dear Council Members: The Parks, Beaches and Recreation Commission has reviewed the status of the current Recreation and Open Space Element of the General Plan. It is vastly out of date, having been approved in February 1985. The Commission, at their meeting on May 3, 1994, voted to request that the City Council consider the updating of the Recreation and Open Space Element a priority activity of the City. The Commission's rational for the revision of the Element includes: 1. The proposed Park In -Lieu Fee Policy links the use of in -lieu fees with approved future development in the Element. The Element is not consistent with the City's present needs. 2. Potential dedication of park and/or open Space with the implementation of the CIOSA Agreement is not consistent' with the Element. Potential In -Lieu Park Fees from the development of the Loral site should be addressed in the Element. We would request that the City,Council review this matter and recommend the revision of the Element. Respectfully, �� Qgti Taylo ant, Cb hair Parks, Beaches and Recreation Commission 3300 Newport Boulevard, Newport Beach 1� 0 0 U- DATE: June 3, 1994 TO: Parks, Beaches & Recreation Commission FROM: LaDonna Kienitz, Community Services Director RE: Park Fee Policy On April 11, 1994, the City Council considered and tentatively approved the attached Park Fee Policy prepared by the City Attorney. The Council requested the changes which are indicated; asked that it be sent to the Parks, Beaches & Recreation Commission for review; and returned to Council for final approval. As you are aware, the Policy was on the agenda for the May 3, 1994 meeting, but was not available from the City Attorney's office at meeting time. It is now presented for your review. • u-LI PURPOSE The City of Newport Beach maintains an extensive park and open space system. The acquisition and development of our park and open space properties is funded, in part, through the payment of park fees paid by subdividers. The Subdivision Map Act requires park fees to be used only for the purpose of developing new or rehabilitating existing neighborhood or community park or recreational facilities to serve the subdivision that paid the fees. The City is required to develop a schedule specifying how, when and where the park fees will be used. The purpose of this Policy is to establish the criteria to be used in deciding which facilities serve subdivision residents and a schedule whereby,park fees are properly and timely committed to appropriate projects. • The Recreation and Open Space Element of the General Plan states that community parks and view parks m typically us„a by ed1 Q5, r-esidents serve the entire City. Community parks are those with improvements such as community • F •' buildings, narking, swimming, facilities for picnicking. active sports and other facilities that serve a larger population. Neighborhood parks with which include unique recreational facilities, such as basketball courts, tennis courts, turf areas. active sports fields community buildings, unique play areas or unusual beauty are also considered City-wide resources used by all citizens. Accordingly, park fees generated by any subdivision within the City may be used to develop new or rehabilitate existing community parks, viewparks and those neighborhood parks listed on Exhibit A. The Recreation and Open Space Element divides the City into 11 service areas consisting of relatively discrete residential communities. These service areas were created, for the purpose -of determining whether particular geographical areas were deficient in terms of park and recreational facilities and to identify acquisitions or improvements which would provide residents with greater recreational opportunities. Accordingly, park fees generated by a subdivision within any service area may be used to create new, or rehabilitate, existing park or • recreational facilities within that service area and as provided in the Recreation and Open Space Element. • IMPLEMENTATION SCHEDULE: Park fees shall be placed in the General Fund immediately upon receipt with a special designation as Park Fees. These funds, after special designation, shall be used solely for the acquisition or establishment of new, or the rehabilitation of existing, park, open space and recreational facilities. The park fees shall also be placed on a schedule that lists the location of the subdivision, the fees paid, the date on which the fees were paid or the date on which building permits had been issued for 1/2 of the lots created by the subdivision (whichever occurs later), the service area within which the subdivision is located, the neighborhood park, recreation and open space facilities eligible for park fees generated by that subdivision, the date on which the park fees must be committed to specific projects of improvements. The park fees shall be used only for the park and recreation facilities identified in the Recreation and Open Space Element and shall be utilized in accordance with the policies and standards specified in the General Plan. Designations for expenditures will be made as part of the annual budget adoption. • Parkfee • r-1 L _ 0 9 PARK DEDICATION POLICY EYMIT A Parks Guide The following view parks serve as city wide resources by reason of their unusual beauty and the view provided: :.. Bayview Park Begonia Park Channel Place Park CliffDrive,Park Corona.del Mar State Beach Park Ensign View Park Galaxy View Park Inspiration Point Irvine Terrace Park Jasmine View Park i-,. Kings'Rbad Park• Lido Park ,Ldokout'Point•.�' Neviport1sland Park Peninsula Park Rhine Wharf Park- West Jetty View Park Westcliff Park • The following Community and Neighborhood Parks serve as city wide resources by reason of the unique recreational opportunities they offer: Bonita Creek Park - Community center, lighted softball and multi- purpose field, and basketball court. Buffalo Hills Park - Basketball court, baseball/softball diamond, volleyball court, multi- purpose fields. Carroll Beek Community Center and Balboa Island Park - Basketball court and Community Center. Community Youth Center /Grant Howald Park - Basketball court, tennis courts, Community Center, softball/multi-purpose field. Eastbluff Park - Baseball diamond, multi- purpose field, and view of the Back Bay. Harbor View Nature Park - Natural vegetation area. Las Arenas Park - Lighted tennis courts and basketball court. Lincoln Athletic Center - Gymnasium, lighted softball/baseball diamond L and multi- purpose fields. Mariners Park - 'Multi- purpose room, softbdnaseball facilities, racquetball courts, lighted tennis• courts, multi - purpose. fields and an ADA equipped play area. The Oasis Center - Multi- purpose senior facility with classrooms and large multi- purpose room. Peninsula Park - Beach sited multi- purpose.field, picnic and barbecue ,facilities, baseball/softball diamond and .gazebo. San Joaquin-Hills, Park --Tennis courts and Lawn' Bowling,facility. .•r.,: San Miguel Park - Ball diamond, athletic field, four racquetball courts, basketball court•and an ADA equipped play area.- Theatre Arts Center Ninety seat community theatre. West Newport Park - Tennis courts, racquetball courts, basketball court. 38th Street Park - Basketball courts. I Item IV -5 RFCEIVED CITY OF NEWPORT BEACH JUN 11994 OFFICE OF THE CITY ATTORNEY COMMUNITY SERVICES MEMORANDUM May 31, 1994 TO: Kevin Murphy FROM: Robert H. Burnham SUBJ: PCH Median Maintenance Use of Park Dedication In Lieu Fees In my opinion the City is prohibited from using park in lieu fees to maintain PCH median landscaping for two reasons. First, the medians are not properly considered neighborhood or community parkland. Second, while our Park Dedication Ordinance says you can use in lieu fee interest for maintenance - the Subdivision Map Act does not. As I recall the provisions of our Ordinance are a direct result of direction from the former City Manager who had long engaged in that practice. The restrict'ons applicable to in lieu fees should also apply to in lieu feet nterest. A4 Cityer H. Burnham Attorney RHB:gjb KevMme.mem 9 �C� • • • Item IV -8 July 11, 1994 CITY COUNCIL AGENDA ITEM NO. _ CITY COUNCIL/PARKS, BEACHES AND RECREATION COMMISSION Monday, July 11, 1994 AGENDA 1. Need for the revision of the Recreation and Open Space Element of the General Plan in regards to Future Park Development. 2. Capital Improvement Project Expenditures (FY 1992 -93 to 1994 -95) 3. Recreation as an economic force in the community. Parks Beaches and Recreation Commissioners Taylor Grant Phil Glasgow Pete Compton Gale Demmer Virginia Herberts Bill Schonlau Jo Vandervort Chair Vice Chair Community Services Department LaDonna Ki'enitz Director Nancy Beard Recreation Superintendent General Services Department David E. Niederhaus Director Marcelino Lomeli Park and Tree Maintenance Superintendent --I,l • ©: 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY ATTORNEY May 5, 1994 Item IV -9- REC.EIN /r` "' 'MAY 61994:.`;:,, COMMUNITY SERV1.0 .. .r. TO: Jo Vandervoort Parks, Beach and Recreation,Commissioner FROM: Robert H. Burnham RE: Brown Act ThereL apparently has been some confusion regarding the interplay of the Brown Act and my recommendation that Councils, Boards and Commissions schedule items for discussion before Staff is requested to prepare time consuming reports or studies. The Brown Act allows a member of any legislative body, at a public • meeting and "off agenda ", to direct Staff to place an item on a future agenda -for discussion or action. As you know, the Brown Act prohibits any - discussion of, or action on, a non - agenda item. The City Council has adopted a two -step approach to placing items on future agendas for discussion or action. The item is first put on the'agenda under the general heading "Placement on Future Agenda ". This is not an approach mandated by the Brown Act, rather, a way to insure that at least four members of the City Council are interested* enough in the matter to warrant the expenditure of Staff time and energy. The Commission does not have to follow that practice and can adopt a rule or practice that directs Staff to include on the agenda all items requested by individual Commissioners, Staff or any member of the general public. You can vote on any item, assuming the agenda so specifies. (But it is difficult for me to imagine how you could obtain required information unless and until there has been some Commission discussion and Staff work) The agenda does require some time to prepare and must be posted at least 72 hours prior to•the meeting, so there should be a cut -off date beyond which agenda requests would be considered at the following meeting. You have also asked definitions of "public hearing ", "action items" and "discussion items ". In my opinion, a "public hearing" is one which i:s required to be held pursuint'to State or local law,, • which has more stringent notice requirements than specified in the Brown Act, and at which anyone can speak. Recent Brown Act amendments allow anyone to speak on any item so there is little �\ practical difference now between a public hearing and any other • Memo to J. Vandervoort -page two May 5, 1994 agenda item. The term "action item" suggests that you'are going to make a decision to change or adopt a policy, order the removal of a tree, or recommend approval of a park plan to the city Council. Items placed on the agenda for, "discussion" would involve Commission debate and, possibly, direction to 'Staff to-- prepare reports or place the matter on a future agenda for" "action " ". .The PB &R Commission has long been subject to the Brown -Act: and the recent amendments need not have any significant impact on the way the Commission,'as.a body, does business. These amendments may impact your sub - committees and prevent Commissioners from discussing off - agenda items. You are free to direct Staff to place items on a future agenda by making the request at a meeting and /or a sufficient time before, agenda posting to allow the item to be listed. You are authorized to "take action" on. any item so long as the agenda, when fairly read, contemplates a decision by the Commission. Very truly yours, City Attorney RHB:kct / ccVeDonna Kientz, Recreation Nancy Beard, Recreation David Niederhaus, General Services PORHew.504 • �1\ To: From: Subject: CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT PARK AND STREET TREE DIVISIONS P.O. BOX 1768, NEWPORT BEACH, CA 92658 -8915 (714) 644 -3162 Parks, Beaches & Recreation Commission General Services Director CLIFF DRIVE PARK SLOPE Item V -10 May 25, 1994 The purpose of this report is to update you, since my last written report dated April 21, 1994, (copy attached) regarding the relandscaping of the Cliff Drive Park slopes. The Commission approved the report conceptually but directed me to meet with those persons that were involved in the California native planting scheme. Commissioner Gale Demmer was to coordinate • this meeting at the site and discuss the proposed projects status with the participants. The meeting was conducted in mid -May on site by Commissioner Demmer with Jan Vandersloot, Ann Christoph, two residents from the Cliff Drive neighborhood, Marcy Lomeli, and myself present. Jan Vandersloot committed himself to coordinate volunteers to weed the slopes, staff would plant the lower slope with natives per Ann Christophls recommendations. The group would evaluate progress and determine if the mid slope and upper slopes could be weeded and planted with natives. Since that meeting volunteers have weeded 25% of the slopes. RECOMMENDATIONS• A. That staff proceed with volunteers and day laborers to weed the slopes. B. That staff proceed with planting the lowest slope with California natives from containerized materials. C. That staff proceed with planting the mid and upper slopes with ornamental, drought tolerant, fast establishing plant materials. • D. That staff continue to monitor the use of volunteers to 3300 Newport Boulevard, Newport Beach maintain slopes after planting, primarily weeding tasks. • E. That funding of this expenditure be expended from the Park Improvement Funds. • • Very respectfully, David E. Niederhaus Attachment To: From: Item IV -3 CITY OF NEWPORT BEACH GENERAL SERVICES DEPARTMENT PARK AND STREET TREE DIVISIONS P.O. BOX 1768, NEWPORT BEACH, CA 92658.8915 (714) 644 -3162 April 21, 1994 Parks, Beaches & Recreation Commission General Services Director Subject: CLIFF DRIVE PARR SLOPE The purpose of this report is current status, and recommendations Cliff Drive Park slopes. to give you some history, for the landscaping of the History In October, 1992, staff was directed to contract with Ms. Ann Christoph, a landscape architect, relative to the replanting design • of the Cliff Drive slope. The landscape architect recommended to staff the planting of California native plants on the slope area. The area was treated for weeds and irrigation modifications completed prior to planting and hydroseeding in August of 1993. This work was completed contractually for $25,200, plus the landscape architect consultant fees of $3,830. Subsequently, during the late summer and early fall of 1993, very little desirable seed germinated. In early winter, an abundance of weeds sprouted and concerns were made by staff relative to the direction of the project. In January of this year, Ann Christoph, was contacted for recommendations on how to proceed at the site. Ms. Christoph recommended hand weeding with some .selective herbicide treatment. She also recommended spot reseeding and the installation of container plants to fill vacant areas on the slope. Staff proceeded to weed the slope and selectively spray herbicides during the past several months per her recommendations. The current levels of expenditures for this weed eradication process has totaled $4833. Current Status The slope has been weeded, but with spring rains additional 3300 Newport Boulevard, Newport Beach i~ germination of non desirable seed'has' occurred. 'The existing 'shrubs, that were planted from containers, have established •themselves yet lack effective coverage since a majority of the slope that was seeded ds again overcome by weeds. The cost of replanting the slope with California natives would cost approximately $4,000. This price includes labor -and materials. .The materials would consist of one gallon materials with no seeding. But, the potential for overgrowth by weeds again would still exist without extensive, labor intensive weeding. At this point it has become clear that we can no longer economically maintain the park slopes with a'pure California native mix of plants. This type vegetation can not grow well or quick enough to control weed growth. Recommendations a. That staff proceed with the replanting of bare areas with container plant materials to reduce weedinge'and accelerate plant .establishment on this slope. • b. That the majority of plants be of ornamental, drought tolerant, fast establishing, and predominantly non- California native Examples of this include Myoporum, Acacia, Bougainvillea, and Ceanothus species. Also with containerized planting, pre- emergent herbicides could be used to reduce weed growth. The cost of this new planting would be approximately $4,000 labor and materials. The cost of ongoing maintenance would be reduced by going to a ornamental shrub planting rather than the California native mix. c. That funding for this expenditure be expended from the Park Improvement Funds. Very respectfully, David E. Niederhaus June 7,1994 barks, B„caches•. and .liecreatioA,6r tsnisslon `: City 6f Newporf Beach P. O. Box 1768 Newport Beach, CA 92658 -8915 Re: Cliff• Drive Park Honorable Commissioners: ;..As• the.la�nclgcapg,;Orchiteq.£Qx Drive Park, I would like to discuss the planting ..tr ,. Ctlitcept' nd, the;'cu�rent:c�nc i#�on of the park in the hopes that we can je¢.glve.the: f n` issue$ •ftbQirig brottg E forri"' b the staff and the public 5 I am in a rather unusual role in this effort in that I was initially hired by:pr. Jan Vandergioot to prepare a prel6ax ary plan for the park that would respond to the input qf:a number 69 coricefiteci dtizens. I met on the site and a variety of goals for the ,park were brcdughf f' ;Aid�to maintain the lawn and upper usable area, to include drought tolerant orri pqi tital plants along the top and in areas adjacent to walkways, to restore the coastai 4 ff scrub, coastal sage scrub and wetlands vegeta#6n desci$l d`in'the iep Yt from the biological consultant, Karlin,Marsh. In the fin2liPxglimirary plan, all •o these elements were provided for. Thy `bgl was to', make th 'p rk. shokvcase for• Rabitat xestoration and drought tolerant icings, ` and to'etitiance iis,use coastal view park. More than a year latex Randy ;Kearns of the City staff contacted me to prepare a .1 w.Qrkin4.`ddcumen4; oi; fj}e: dty used on this preliminary plan. The d# yviigs .and', specifications were' o�ptet d; `.af cl'sent out to bid by the City. I was',als9 involved , during e cons#uction process, when the City representatives called m to meet on " the site end make recommendations: However, I was not involved in `making recommendations on contractor, §`to• receive - bidding packages, on the selection of the contractor; u} pre jpb.construc(i'dzi'i7igetings, or in meetings to approve, the project for majrite7 ante ,¢r or, gmplet on. ^� I ,brifi;g'these ; ,I' ; tq ; of x aftetifipn because in the implementation .t f, ` :: •;; YI:'i Vin .. :;f:/. •�ttl•'7•j. a.r ^r.1 :.:: a�:i•. L• s, <.. ,at .r ..: rl:,• :, t�iti l•n't i{•.l Min �j .. 1J: - .. '. \•:1 •:F 11�, '�4 •.�r,: .5.: =M1 • `'1 •. r:l• � r.i.� r :.Ii�f '.: r. i'1�•\ 'F1' I• '; •'I .'4 •' :r..i'7': OellternlBWCe Lbone♦'143G ;f,�� 4r tf <�'�' % %41 �6 <�:'SC •'4i;T(11:. j., :':7 act.: '1f% ` � .'tin .: �, �.:rn'..i 4`!� 'tiy`: ��• ^..9:4� � .` ,ft id ^/i:'. ;T.T :... n., Ji' r'r « °.!;v . •'Fl:.t: .. •If 'to-. t. .•1 n1 ��.,:E' „JUN— 7 -94 TUE 14,:.3„g Ann Chr Ist or=h ASLA P. 02 f , 1{,(.,. .i )�•_s J':;I �r LiY. "•:''��.: .}':�1. "' t.ati• sl��L, :. °'Y .. ?i{,::R5'i':•.,.. ' „t.: ': �::: i "': +s.:. "4 '::• y!' e:.;' J�•}:;'••b : +!' ^ *t±:' „;,...:.<:: ,,,; .i,, :•: . •sia " °`'' ' City of�`e ' ort Beach P3Pkfi 'Beaches and, Recreation Commission ' June 7, :1994: Pain 2 p'oject;there arQ ,many steps which it is important to co}nplete correctly in t : ' ' ::G•:. .•v'.•';9Ij•iY,•1 li •ai ly'Yn , .•gib. !. :''i ' � �^! I�.�� �` ^;.ZtEder .t4 :ai^.hieve ,tlie �esixed results. t ,: • � . !:.:j; : -�, r..:r•• .:.. �i;r,•:fi3;:tt };1, <,��5i1 +:, _LY; - '. 'Sr: ;,cr '.{,q; .'•' :• •, '•:r.';r�`:�'�� ° +' L •ii 5 '' i'%'r''� } "�` }jr','e !:•: ;:I IGY {'.d ",�„•r.'.i %t•'. f�wlei l.''FJ �' •:•io.,' i•,A'a•:'�'�•; ^f: '"- '�:';�;;; :,,''`: �'}, are'eeking to implement requires attention and uriclerstan'dirig`;::'`:v::'•' ""; o #.Ihe'goals which lirotight i# k o being. It is a very innovative effort foi the City to uncle , lie, and because of tllis, it. requires that all involve give special attention :,. ' whi4s4 W Cl2liavend e any • pri. esiz'ed ng d gaps. li'w la so e project result ess tha:riji . :raC ',�• �r •g "1�•p,- 1 -::: 1!:.: :�. '•C: .:. ,.t. •:n7i+. �y rl `-- condition 4 ..;+ 1••'t i• ,;r '�' • "• "',,j':. . •. ; is S:i � .'.a'{ s:.. .:� . .I •� � ''• ''�.; q, :yyEr:g •.•,: •'fir .. .,. ,`•i•: .'b tdge�''vias, j nu ' ,cl, ands this ,required that most of the project was planted from . • : 'i; ^; tk? ".8e d „aiId ngtrgi4�i`cozitainer.'s.�.B4tb native and no seeding cait,r'esult itt ”' :P - -: 1• ; anoyeri 'ggrii iiiat dt► ari survtyal, and with a weeding problem. think �i is. JnOfrect.to blWe :the. weeding problem on the native plants.:.Many of fb� . t: :: i'nat►ve laii `tip frolii caritauters and fI m seed are growing ve` vigorously. "woizid t,ot.eXpecE a 3iori- natty'e' planting with hydroseed, maintained �vith out .:':.: o"1sitrrif.wediitg;, to'be{dorig'isuch different than we see today at,CMf.Drlve,Park '•'. ,l? •,' k, . is •;,r: s':also iitipgrt4f to remember that with proper weeding, care and replanting at thas point; thi's`weedii g "prol?lem,wili markedly decrease. After establishment, continued need for weedbig`'w41 be minimal. .. '1. g= staO h_a§, egiiWtly triecl',to work. 4n h?a. project, but thgr ! have been :a number of. i #fererit staff iPo�le'invo1V6d and this hl s led to a variety' of approa'clies.li'eing • ; i;.:l' }; ,::;, h' 'r'hY �f p;ropcols We resulted in the re- involvement of the origi;ial aiizens. > % ^up cbliq•hhelJip"to cievelopttlie preliminary concept for the park. I hope 'that, #his t ...' �., r,: i(c•} '< .; yyi fl: tesult' rt tk�e foiin #cjn of•'a +support group for the park that can hikp to:see'thaf P thp cbriceptis cait'ied out ''1':4 '1ti :; •: ; leather that Q change 'the ark design concept at this point, I hope that the t. a ful a Vahta a of these citizen contributions so that staff the ,, <(••;, gtmmi siori; "and;tlie'suppbit'gioiip can work together toward a com oin gdal. It 7 <:,'.:, ~:•'.vd im ortaant f4 the Cifyto'tae a leadership role in showing how alt.;;'::' ":z L'' i s:u ,' qii Brit caii,]�e:restored, for wildlife, for low water use; axe be:beaufiful a04: =: , "�ijf'`r''• .' able'for I standyndy, as landscape, architect, to do whatever I canto help in this process. ti ere y • '' }.� +• �' .rid ":'. n..• s.: �..: .:,: .. :71;1a�;1k ?�{'k '•rr:'(:' � •:: ::.y! t5'al;�`•.,, , Ctiristoph''r • t . �t;li'I:i• ;i '� ''',' tit '"i:;`V;s!.+iidscape 4.uµtect CIJ,Lti J;•i ..:;• ,'y;':, ;e: :y:i:k:.;` a %f:Ti "17itjh.'{•.Y: /p�:. %�•;i! "l "•Y'',1�': .r t °,r.i'1�;` = +r - ,,:.....+. ;. ••... ::'J,' .i ••:�•.: 3y:'.':iti f.:•`i 4�5- ,i�','�r f`�: �.��;:ii .S��i,: �,. .. .. ti. n :, :4r ::i �' '•t #:•:{ta;.::ih�. ; +•..i, • }!'u,i'n.P ,. ..i'r•"'�.t .''r{. .•'•>,�. .. ...','.':'•' ..l.r. Item V -11 COMMUNITY SERVICES DEPARTMENT • DATE: May 31, 1994 TO: Parks, Beaches and Recreation Commission FROM: Nancy Beard, Recreation Superintendent RE: Safety inspection reports For your information, attached is a compilation of the safety inspections completed by staff and the Parks, Beaches and Recreation Commissioners. Each of the service needs has been addressed and either completed, assigned or noted for further review. • • cn n -mi x o m m -o�m m ° n D n z m mU�i -Zi3 N m -DI a7 Zm d d x F Z>Z0 Znnm is NlmU<0 - n mn Zm< '{ m M O tu n Nm00iv _ m 0 0 0 Z -Z m O m O m V � 9 N -4 50 Z O Z r-- O q m a CU m 2MZ0 -m _,N -Iv o 70•° Dp ° c -n 7om2p Cn 0, ° m 0 m 0 Co m 7 m •p M. (O n S N ° �, m 7 m CO m m m p Z. o a f0 m C m m m m m° '0 f0 •°p ° d N 7 ° C m fD m (dp N n 0 O' m CO N 'p 3 d O X f0 m 'h m m° 3 0 d y y y 3 0 -• •O ,< O d (i N y w •O 'O. -n m ve S O x Z a .m. m° o m m° s o, > n 0 0 o n ,Ti N V7 a m .t CD m -mi. 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N 3 C O .Nt O O O' ° C. ,art m M >> m' 7 N O° 1 1 CL N N d O' N a n m 0 O 7P ° 'p 3 c 0 S m CL W c° fO (O C d = d CD 7;1 9 .0 d ° _ (D• d �• N N N ° C. .70 N -O CCD `G O N C. A .N+ 7 O O S ti 7 O. N 7 •p _ Df —_> 'O d. O O. CD O N 'O O. N N ❑ to O _ CD X 'O O = C N N V c C O N (D -F O N 7 tO y O y N O. y. (D -� * .+ O to m rF N d. -O d co > > N M m 3 m O• m m 0 N CD N CL 00 ,m p G 7 on n G ) G ) G) P n G 7 P n G ) n n n n ,in in in N Cn in in W fA in Cn Cn Cn Cn N N in Cn Cn Cn Cn X X X X ,: X X X n X X X X X X O m L L N O C C ° N m LL t Q cn D m { X Cn 9 � m � U \ ) d op \ yz \ =g° /GR§ /0 §P }$ mr@2 \CD 0 0 \ f \ ) d f . \ / \ . qmo — #E_ |\ § -� |fK \ �k\ co CD 0 =1 _ 00 0, t'� \ƒ §§\ / 7�( - / _ ( co \[{ \ w \(\ pp R m @@ in in \ (\ '§ a ( / \ \ ) d Item V -12 General Services Department Park & Street Tree Divisions May 1994 Progress Report In addition to normal activities, the Parks Maintenance Crews performed the following activiies in the month of May: 1. Baseball field renovation was completed at various City wide facilities. 2. The Park Division in coordination with the Field Maintenance Division assisted the Newport -Mesa School District in the preparation of the athletic field at Newport Elementary School. City crews removed existing sod and graded the field. After this task was completed, soil amendments were delivered to the site and City staff rototilled the area prior to sodding by school volunteers. 3. City wide fertilization of turf grass areas including athletic • fields was completed. 4. Installation of four benches that were donated was completed at Lookout Point and Lido Isle Park. 5. Flail mowing for weed abatement was completed along Back Bay Road and Harbor View Nature Park. 6. Goldenrod Avenue Footbridge planters were trimmed, fertilized, and planted in anticipation of the Corona del Mar 5K. Upcoming Events for June: 1. Backf low device replacements will begin City -wide with the use of contract services. 2. Kings Road Park bench renovation will be completed. Funds for this project were through donations to the City. 3. The Bonita Creek Football field will be renovated with new sod to fill in bare spots and the area will be fenced off to maximize growth of the new sod. . The Tree Division activity report is as follows: �3 6 In May, 1362 trees were trimmed (1223 by West Coast Arborists, 139 . by City Staff), 27 trees were planted, 11 trees were removed, 30 trees were restaked, and 15 emergency calls were responded to regarding trees. The latter services were performed by City crews. 0 1. Eleven trees were removed at various locations: Eastbluff Dr. between Bixia & Cacao West PCH & Balboa Boulevard 9 Trees Dead 2 Trees Dead 2. Twenty -six trees were planted at the following locations: Eastbluff Dr. between Bixia & Cacao 9 Rusty Leaf Figs 2100 Jamboree 1 Canary Island Pine West PCH & Balboa Boulevard 2 Windmill Palms City Wide 14 Trees at various locations 3. In addition, City staff worked extensively with General Services Division concrete crews on root pruning for sidewalk, curb, and gutter replacement in the Eastbluff area. 4. West Coast Arborists trimmed trees on Balboa Island and the Balboa Peninsula. Upcoming Events for June: 1. Harbor View Hills and Buffalo Hills are scheduled for ongoing tree trimming at various streets. 2. The tree trimming contractor wil be trimming in the Westcliff area of the City. 31 ' .. GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT Stay 1994 F- L This Month This Month Total to Date Last Year Fiscal Year Total To Date Last Fiscal Year ia�'U�>~ 1i11Si�a« -3150 Refuse Collection Rec clables tons 887.57 758.05 10,067.50 9,373.87 Residential tons 2,832.99 2,646.78 32,695.08 31,265.55 Commercial 181.89 169.94 2,010.18 1,943.82 special 3.75 0.00 38.88 19.14 Total 3,018.63 2,812.72 34,744.14 33,228.51 Man Hours/Ton 1.334 1.200 1.276 1.225 Tons /Man Hour 0.750 0.834 0.784 0.816 Tons /Man Day 5.998 6.672 6.272 6.528 Total Miles Traveled 12,684 11,777 14,836 139,614 PACKER COMPARISONS - One Man Man Hours/Ton 0.06 0.853 0.885 0.896 Tons /Man Hour 1.142 1.172 1.130 1.116 Tons /Man Day 9.137 9.376 9:040 8.928 Total Miles Traveled 6,714 6,743 79,880 83,675 CKER COMPARISONS - Two Man Man Hours/Ton 1.704 1.556 1.627 1.550 Tons /Man Hour 0.587 0.642 0.615 0.645 Tons /Man Day 4.694 5.136 4.920 5.160 Total Miles Traveled 5,970 5,034 62,956 55,939 REFUSE TRANSFER - Transfer Trailer Man Hours 460.7 463.3 4,804.5 5,547.50 Loads Hauled 101 94 1,177 1,139 Tons Hauled 1,941.27 1,872.20 23,082.03 22,527.46 Average Trailer Loads per Work Day 4.208 3.917 4.311 4.097 Average Tons per, Work Day 81.246 78.008 84.550 81.034 Total Miles Traveled 3,864 3,427 44,071 42,038 PARKS DIVISION - 31774falgo Trees Trimmed by Staff 128 595 4,099 7,068 Trimmed by Contractor 1,343 0 4,945 0 Removed 34 9 166 164 Planted 20 35 207 185 Root pruned 33 19 240 270 Requests 101 21 380 144 ,0MI NkINIT oil Number of Repair Actions 504 468 6,183 4,232 GENERAL SERVICES DEPARTMENT ACTIVITIES REPORT May 1994 This This Month Total to Date Total To Date Month ,Last Yaar Thtc Ficcal Vaar I act ❑icral Vno. NEf,1:i'MAN -M NCE DIVWQN -9130 Beach Maintenance BEACH CLEANING tons 182 729 6,046 10,600 Gutter Miles Swept Large & Small Total 3,596 3,658 41,162 40,379 Sweepings Picked U Cubic Yards 339 462 4,560 5,041 Hand Sweepers Cubic Yards 59 .92 692 1,159 Street Maintenance 376 280 5,072 3,496 Street Patching: Tons of Blacktop Misc. Cement cu. ft. Footings, Meter Posts, etc 13 318 1,135 1,600 Curbing Lineal Feet 103 154 2,706 4,136 Sidewalk (Square Feet 4" Thick 4,800 4,007 53,017 53,267 Concrete cu ds Sidewalk & Curb Replacement 70 100 883 982 Sidewalks Ramped Lineal Feet 3,39,6 988 11,894 25,388 S s ft 4" thick Replaced b Contractor 0 0 0 2,532 Whidewalks eelchair Rams s ft Installed b Contractor 0 0 0 120 Curb '& Gutter (lin ft Replaced by Contractor 0 0 0 650 Maintenance Debris Tons 1,093 757 12,098 10,651 Sweep, Beach Cln Asphalt/Concrete Removal opJERA'OONS SU�+#�OF ";s11`it1S Q i $140 43 34 566 436 Traffic Street Name Signs Added & Replaced Traffic Si ns Added & Replaced 274 1,154 4,295 5,579 Special Purpose Signs Installed 12 145 Beach Signs Installed 167 419 Street Striping lin ft Total Added & Replaced 11,086 11,700 190,596 296,550 Pavement Markings (Messages) 4,790 18,380 138,721 162,156 ParWing Stalls 611 600 2,774 32,635 Curb Painting Lineal Feet 11,308 6,344 265,814 211,976 Reflective Pavement Markers included in Above 375 0 1,556 49,129 Thermoplastic 6,500 0 17,835 19,868 Sin Posts installed 114 261 Graffiti - Incidents Removed by Staff 62 481 Graffiti - Incidents Removed b Contractor 97 380 Sign Shop 985 654 4,774 5,087 Traffic Si ns Street Name Signs 25 24 371 272 Beach Signs 78 590 1 443 753 ial -Purpose Signs 155 308 7,184 3,336 ecals 280 440 29,119 21,055 • DATE: June 3, 1994 TO: Parks, Beaches & Recreation Commission FROM: LaDonna Kienitz,, Community Services Director RE: Park Fee Policy On April 11, 1994, the'City Council considered and tentatively approved the attached Park Fee Policy prepared by the City Attorney. The Council requested the changes which are indicated; asked that it be sent to the Parks, Beaches & Recreation Commission for review; and returned to Council for final approval. As you are aware, the Policy was on the agenda for the May 3, 1994 meeting, but was not available from the City Attorney's office at meeting time. It is now presented for your review. 0 V, 0 0 PURPOSE The City of Newport Beach maintains an extensive park and open space system. The acquisition and development of our park and open space properties is funded, in part, through the payment of park fees paid by subdividers. The Subdivision Map Act requires park fees to be used only for the purpose of developing new or rehabilitating existing neighborhood or community park or recreational facilities to serve the subdivision that paid the fees. The City is required to develop a schedule specifying how, when and where the park fees will be used. The purpose of this Policy is to establish the criteria to be used in deciding which facilities serve subdivision residents and a schedule whereby park fees are properly and timely committed to appropriate projects. SERVICE CRITERIA: The Recreation and Open Space Element of the General Plan states that community,parks and view parks are typie^"° used by all City residents e th facilities that serve a larger population. Neighborhood parks with which include unique recreational facilities, such as bas'ketb ourts, tennis courts as also considered City-wide resources used by all citizens. McordingL)crparl�fv�es generated by any subdivision within, the City may be used to develop new or rehabilitate existing community parks, view parks and those neighborhood parks listed on Exhibit A. Q' j acv e� The Recreation and Mining Element divides the City into 11 service areas consisting of relativesidential communities. These service areas were created fo whether particular ,geographical areas were deficient in terms of park and recreational facilities and'to'identify acquisitions or improvements which would provide residents with greater recreational opportunities. Accordingly, park fees generated by a subdivision within any service area may be used to create new, or rehabilitate, existing park or • recreational facilities within that service area and as provided in the Recreation and Open Space Element. • IMPLEMENTATION SCHEDULE: Park fees shall be placed in the General Fund immediately upon receipt with a special designation as Park Fees. These funds, after special designation, shall be used solely for the acquisition or establishment of new, or the rehabilitation of existing, park, open space and recreational facilities. The park fees shall also be placed on a schedule that lists the location of the subdivision, the fees paid, the date on which the fees were paid or the date on which building permits had been issued for 1/2 of the lots created by the subdivision (whichever occurs later), the service area within which the subdivision is located, the neighborhood park, recreation and open space facilities eligible for park fees generated by that subdivision, the date on which the,park fees must be committed to specific,projects of improvements. The park fees shall be used only for the park and recreation facilities identified in the Recreation and Open Space Element and shall be utilized in accordance with the policies and standards specified in the General Plan. Designations for expenditures will be made as part of the annual budget adoption. • Parkfee • .M . • 0 0 PARK DEDICATION POLICY EXHIBIT A Parks Guide . . The following view parks serve as city wide resources by reason of their unusual beauty and the view provided: . Bayview Park Begonia Park Channel Place Park Cliff Drive-Park Corona del Mar State Beach Park Ensign View Park Galaxy View Park Inspiration Point Irvine Terrace Park . ."f Jasmine View Park -Kings Rbad'Park : Lido Park •Lookout Point Newport'Island Park Peninsula Park Rhine Wharf Park - West Jetty View Park Westcliff Park The following Community and Neighborhood Parks serve as'city wide resources by reason of the unique recreational opportunities they offer: Bonita Creek Park - Community, center, lighted softball and multi- purpose field, and basketball court. Buffalo Hills Park - Basketball court, baseball/softball diamond, volleyball court, multi- purpose fields. Carroll Beek Community Center and Balboa Island Park - Basketball court and Community Center. Community Youth Center /Grant Howald Park - Basketball court, tennis courts, Community Center, softball/multi- purpose field. Eastbluff Park - Baseball diamond, multi- purpose field, and view of the Back Bay. Harbor View Nature Park - Natural vegetation area. Las Arenas Park - Lighted tennis courts and basketball court. Lincoln Athletic Center - Gymnasium, lighted softball/baseball diamond L and multi- purpose fields. f • Mariners Park - Multi - purpose room, softball/baseball facilities, racquetball courts, lighted tennis - courts, multi- purpose fields and an ADA equipped play area. The Oasis Center = Multi- purpose senior facility with classrooms and large multi- purpose room. Peninsula Park - Beach sited multi- purpose.field, picnic and barbecue facilities, baseball/softball diamond and gazebo. San Joaquin -Hills Park!-Tennis courts and Lawn Bowling facility. San Miguel Park - Ball diamond, athletic field, four racquetball courts, basketball'court and an ADA equipped play area. Theatre Arts Center- Ninety seat community theatre. .. i .. - . West Newport Park - Tennis courts, racquetball courts, basketball court. 38th Street Park - Basketball courts. . is I Item V -13 • RECREATION DIVISION MAY, 1994 PROGRESS REPORT Senior Services May was Older Americans Month. The Oasis Center celebrated by hosting an Old Fashion Country Picnic. The Ensign Intermediate School chorus provided the delightful entertainment. Staff ran games on the lawn and BBQ,d chicken. Elections for the Oasis Board of Directors will be held in June. 15 seniors are running for 7 positions. The Intergenerational Program presented ,panels at Ensign School this month on the topics of World War II and the Depression.. The panel members did a wonderful job bringing to life these significant periods of time. Youth Services Seventy four Harbor and Corona, del Mar High School students participated in Youth in Government day, May 26th. The mock council meeting included discussions on the proposed McDonalds site, the proposed youth hostel site and a special event • application. You would have been surprised at how well the students addressed each issue. Self - Supporting Activities Contract Classes The summer brochure has arrived. This is the first time we have allowed participants to sign up by mail, as soon as they receive their brochure. The registration staff is processing up to 400 pieces of mail each day. Phone in registration will begin June 13th. With a $25 minimum charge on a visa or master card, a participant will be able to call the office and sign up. The spring session has just come to a close. 3,350 participants took advantage of our wide range of class offerings. We ran 450 children through the gymnastics program and 435 through dance. 550 participants took tennis this quarter and 50 went through the sailing program. A new roller hockey league will be starting June 25th at Corona del Mar High School. Banners and flyers have been dispersed throughout the city. The new Roller Hockey Contractor currently runs a program for the city of Irvine with 400 children. We are hoping to match this feat. r� U Adult Snorts Summer softball leagues began this month with 186 teams in 28 leagues. This summer program will utilize up to 11 fields to accommodate over 1,000 games. Summer basketball will begin June 16th with 70 teams. Forty teams participated in the Grass Volleyball tournament held on May 21st at Peninsula Park. The next round of tournaments are scheduled for June 11th at Eastbluff Park and June 18th at Peninsula Park. The beach doubles season will begin at CdM State beach June 11th. June Protects An order was just placed for one dozen beach volleyball poles. These are the indestructible recycled plastic poles that have worked so well for us this past couple of seasons. The Carroll Beek and Community Youth Centers will both be receiving a face lift this month. Both centers will be painted inside and • out. The Cliff Drive Community Center will be receiving a much needed roof repair. The half basketball court located at Channel Place Park will be resurfaced in the month of June.1 • ; � e7 • • `� I OASIS SENIOR CENTER APRIL 1994 MONTHLY ACTIVITIES /UTILIZATION REPORT CLASSES /GROUP 3322 LONG TRIPS 15 HUMAN SERVICES 246 Baja 26 Tax Assistance 304 Georgia, So. Carolina 4 Another Passage 20 Laughlin 37 Blood Pressure 101 Braille 84 DAY TRIPS Case Management 41 Chair Exercise 52 Crazy Words, Crazy Tunes 20 Counseling 35 'Laguna Wilderness Park 19 Eldercare 3 Sring Bird Wild Flowers 14 Employment 40 Ports A Call 19 Information /Rental 578 Elsinoire 24 Legal Assistance 12 Maims, 25 Life On Your Own 24 Huntington Library 25 Medicare Assistance 3 Shared Housing 48 MEETING'S Telephone Reassurance 430 Visual Screening 3 Board of Directors 22 Executive Committee 12 VOLUNTEER HOURS 4088 Long Range Planning 5 Fund - raising, 9 Newsletter 18 VAN TRANSPORTATION Newsletter Collating 22 General Membership 81 Care -A -Van 457 Shuttle 455 SPECIAL EVENTS Sunday Movies 35 Breakfast at OASIS 15 Pancake Breakfast 246 Health Fair Expo 450 Tax Assistance 304